Vendorization - Website Run Through — Transcript

Full transcript

1. 0:00This recording is to support you in our
2. 0:03new website site and the location where
3. 0:06all of our information for our
4. 0:07vendorization
5. 0:09is held. So, I'm going to go through our
6. 0:11website, show you where to find
7. 0:12documentation so that you are prepared
8. 0:15and you can locate the information
9. 0:16needed when submitting your application
10. 0:19through the provider directory.
11. 0:21So, as you'll see here, we're on our
12. 0:23homepage here at Alta California
13. 0:25Regional Center. So, the easiest way to
14. 0:27find our become a service provider page
15. 0:30is to hit the menu button here.
16. 0:35Down go down to on service providers
17. 0:37become a service provider.
18. 0:41So, on this page there's going to be a
19. 0:43lot of information. The first part is
20. 0:45just really outlining the service
21. 0:48provider directory and the requirement
22. 0:50to come into compliance with that
23. 0:52starting we started January 1st, but the
24. 0:55requirement from the department was
25. 0:56March 1st. So, you'll find a lot of
26. 0:58information about what is vendorization,
27. 1:01they give you a definition there.
28. 1:04Application information how to prepare
29. 1:07and who can apply and cannot apply. This
30. 1:09is information that the department
31. 1:11wanted us to put on there. So,
32. 1:13additionally who can use vendor
33. 1:15providers and then we have our timeline
34. 1:17here of what the vendorization process
35. 1:19looks like and the steps for that.
36. 1:23If you scroll down a little bit more,
37. 1:26our regional center is working on
38. 1:28developing the section here to talk
39. 1:29about what services are needed and what
40. 1:31catchment area. So, we're still working
41. 1:32on developing that, but when we have
42. 1:34that information that will be built in
43. 1:35this section.
44. 1:37And then again, do you need help? So,
45. 1:39this is contact information that the
46. 1:41department
47. 1:43has provided. There's the department how
48. 1:45to become a vendor web page it gives you
49. 1:47information and there's also our
50. 1:50vendorization Alta Regional
51. 1:52contact email that you can reach out to
52. 1:54for questions. But, But you go to this
53. 1:55one they'll provide you with um some
54. 1:57Q&As, some videos, some how-tos, and
55. 2:00also Q&A.
56. 2:02Um
57. 2:04I believe it's a manual, and then also
58. 2:06the link for that. Excuse me.
59. 2:09Down here, we'll talk about you can
60. 2:10click on this one. It's going to really
61. 2:11tell you the expectation that you um as
62. 2:15you go through the process and each
63. 2:16phase. So, we have our requirements
64. 2:18phase, our submission phase, and our
65. 2:19decision phase. Um and this is really
66. 2:22going to break down what the expectation
67. 2:24is for you at from the regional center,
68. 2:26and then also from us to you, making
69. 2:29sure that you are monitoring your
70. 2:30portal, you are responding to emails, to
71. 2:32the comments, and all of that to make
72. 2:34sure the um process is successful.
73. 2:39Down here just talks about the
74. 2:40importance of submitting complete and
75. 2:41accurate information. There's some
76. 2:43details there. We are on a very um
77. 2:46shortened timeline, so we want to make
78. 2:48sure that everything is uh accurate and
79. 2:51up-to-date, and all documentation is
80. 2:52needed. So, that's kind of where we go
81. 2:54down to This is going to be really your
82. 2:56key support in um determining what
83. 3:00service type, what is requested, what is
84. 3:02required, um and also some templates
85. 3:04that are needed. So, the service code
86. 3:06breakdown, we're going to select that
87. 3:08option.
88. 3:09And I'm going to open up that
89. 3:12Excel.
90. 3:14So, right here you will see every
91. 3:17service code that is identified. Um
92. 3:19you'll also see the service code here,
93. 3:22the name of that service, the
94. 3:24description per title set or excuse me,
95. 3:26per DDS title 17 regulations. Every
96. 3:29service requires an uh submission has a
97. 3:32submission checklist, and we'll go over
98. 3:34that. Um and almost all services have a
99. 3:37program design template per title 17
100. 3:39regulations, um based on what is needed
101. 3:41for that service.
102. 3:43Um and then in this column as well,
103. 3:44you'll have all of our trainings. So, I
104. 3:47will use an example. So, you'll see down
105. 3:50here, we'll just keep going. Every
106. 3:51service code has the same thing. If it's
107. 3:53grayed out like this, that means that
108. 3:55the department has identified that that
109. 3:56service is no longer being utilized. An
110. 3:58055 is an example.
111. 4:00Um, but for review sake, I wanted to go
112. 4:03down to, pardon my scroll, I wanted to
113. 4:05go down to ILS cuz it's a perfect
114. 4:07example.
115. 4:08So, here, um, the department has given
116. 4:10the description.
117. 4:11We have outlined the Title 17
118. 4:14qualifications for that. That's really
119. 4:15to support you to make sure before you
120. 4:17go through all of the steps that you can
121. 4:19ensure that you do qualify based on that
122. 4:21requirement. Um, the next thing you will
123. 4:23want to do is look and determine what
124. 4:25submission checklist you will need to
125. 4:27use. This helps you and this guides you.
126. 4:30Every document that's on this checklist
127. 4:32needs to be submitted pro- uh when you
128. 4:34submit your application or we will need
129. 4:36to close that request and have you, um,
130. 4:38re-gather anything that's missing.
131. 4:41So, in here, well, we've identified that
132. 4:43this adult service is the checklist we
133. 4:44need. So, if you click on this,
134. 4:47it's going to take you to the checklist
135. 4:49page.
136. 4:50So, now you will see
137. 4:52all the checklist here and every
138. 4:54checklist has these two identifying, uh,
139. 4:56documents. So, the conflict of interest
140. 4:59and the DS-1891.
141. 5:01These need to be filled out, um, and
142. 5:03you'll notice they're noted on all of
143. 5:05these, but we put them here for your
144. 5:06reference. Um, just a side note, if you
145. 5:09have a corporation, every board member
146. 5:12will need to complete one both of these.
147. 5:14We'll need to have them at listed on the
148. 5:16DS-1891 and they will have to complete a
149. 5:19conflict of interest. It's It's laid out
150. 5:21based on organizational type. So, um,
151. 5:24partnerships, sole proprietors, whoever
152. 5:27is identified needs to be on the DS-1891
153. 5:30and also have a conflict of interest.
154. 5:32But for the review that we were talking
155. 5:34about here, which we've identified that
156. 5:36we need the adult services checklist,
157. 5:38I'm going to since I clicked there,
158. 5:40you'll see right here, I'm going to
159. 5:41select the adult services checklist.
160. 5:44So, this says, "Please be sure to gather
161. 5:45all documentation prior to submitting
162. 5:47your letter of interest to the provider
163. 5:48directory." And this outlines the seven
164. 5:52items that are needed when you submit.
165. 5:55So, we have our current applicant
166. 5:57resume, any current resume for partners,
167. 5:59board members, organizational chart, a
168. 6:02program design that's approved, and I'll
169. 6:03show you where to find that for this
170. 6:05service, um organization type, a
171. 6:07conflict of interest, and DSAT 91 based
172. 6:10on that organizational type that I
173. 6:11showed you. So, once those are all done,
174. 6:13this is this does not need to be
175. 6:15submitted with it. This is just for your
176. 6:16reference to make sure that all of these
177. 6:17things are completed.
178. 6:21I go back to the checklist, and you'll
179. 6:23see that's where I was.
180. 6:24I have a program design. So, every
181. 6:26service is required to have their first
182. 6:28draft of their program design submitted
183. 6:29upon um completion of the application.
184. 6:32So, this column right here, this pro PD
185. 6:34program design template is where you're
186. 6:36going to find all the templates. So,
187. 6:38based on this, we know that we are
188. 6:39looking for the independent living
189. 6:41service template, so I'm going to select
190. 6:43this
191. 6:44column.
192. 6:46And it's going to take us to every
193. 6:49program design template that we have.
194. 6:51So, based on the breakdown, I know that
195. 6:53I need to look for the independent uh
196. 6:55living skills program design.
197. 6:58So, I'm going to select that, and you
198. 7:00will see right here um the cover page
199. 7:02that lays out all of the requirements,
200. 7:04the page max, and we give a very
201. 7:06detailed, very thorough uh template for
202. 7:09you to follow so that you can um
203. 7:12complete all that's required. So, that's
204. 7:14how you will find the program design for
205. 7:16every service code.
206. 7:19Again,
207. 7:20um
208. 7:20we'll go over to the required trainings.
209. 7:23If you notice in the checklist, um
210. 7:28we do not require the trainings right
211. 7:29off the bat, but we do a we do provide
212. 7:31it for you so you know that you can work
213. 7:33on it your own time. You can submit them
214. 7:35all of them with the application with
215. 7:37all of these documents, but it is not
216. 7:39required.
217. 7:41But you will go over to this column,
218. 7:43which is training, and it's going to
219. 7:44identify all the trainings that are
220. 7:46required for you for that service code.
221. 7:49So, if I click these,
222. 7:51it's going to take us to our vendor
223. 7:52learning management, our LMS training
224. 7:54hyperlinks. So, here you'll find the how
225. 7:56to register for our LMS, and also how to
226. 8:00download the certificates. Every
227. 8:01training has a certificate that you will
228. 8:03download, and you will upload into the
229. 8:04provider directory. So, based on this
230. 8:06service, I know I have to do vendor
231. 8:08orientation day one, accounting
232. 8:10orientation, SAR, and mandated
233. 8:12reporting.
234. 8:14So, you will click on these, and that
235. 8:16will take you directly to that. First,
236. 8:18you will have to register. After that,
237. 8:20everything's tied to your email, and you
238. 8:22can download certifications to upload as
239. 8:24you go through.
240. 8:27Um so, I encourage you all to before
241. 8:30submitting, please make sure you go
242. 8:32through this, identify the type of
243. 8:34service you want, identify what is
244. 8:35needed, the template, and the training.
245. 8:39Um
246. 8:40so that your application can be moved
247. 8:42through um quickly. Um we are only given
248. 8:4515 calendar days to review, and that is
249. 8:47why all this documentation has to be
250. 8:50submitted with the application. Um I
251. 8:53hope this was helpful. I can go back to
252. 8:57our
253. 8:59web page here.
254. 9:01Once again, menu,
255. 9:04become a service provider,
256. 9:07and this is all the information that I
257. 9:09went over
258. 9:11uh briefly.
259. 9:13Scroll down, you'll see the service code
260. 9:15breakdown.
261. 9:16Again, underneath the service code
262. 9:18breakdown, we do have all the checklists
263. 9:20here and those two documents, so you can
264. 9:21reference those as well if you don't if
265. 9:23clicking in the um in the uh Excel sheet
266. 9:27is is not working, it should be. Um but
267. 9:29there it is right there. Also, all of
268. 9:31our LMS links, and then our service
269. 9:34provider resources, that is where all of
270. 9:36the program designs are. So, as always,
271. 9:39if you have any questions, please reach
272. 9:40out to [email protected].
273. 9:44And again, my name is Michelle Duchene.
274. 9:45Thank you.