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The Village of Romeo: Board of Trustees Meeting - June 16th, 2025 — Transcript

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6:13The regularly scheduled of the board of
6:15trustees of Romeo.
6:17Please
11:267 o'clock we will bring our meeting to
11:29order. This is our June 16th, 2025
11:33board of trustees meeting. Let us all
11:35stand for the pledge.
11:38I aliance to the flag of the United
11:42States of America and to the republic
11:44for which it stands. One nation under
11:47God, indivisible, with liberty and
11:50justice for all.
11:55Clerk Lucero, could you please call the
11:57role?
11:59Here. Edwards here. Fowler is excused.
12:05Ker here.
12:07Parker present. Roso here. President
12:11Bosnki here.
12:15We also have an excused absence for Mr.
12:17Clark. He did have an event come up at
12:19the last minute. He informed me this
12:20morning said, "Well, if we run into a
12:23roadblock, we can it comes to it, we can
12:26table whatever that happens to be until
12:28next month." So, he does appreciate your
12:30consideration in that. Um, moving into
12:32our approval of the agenda. Do we have a
12:34motion to approve the agenda? So, move
12:37support.
12:39Justin, go ahead. Who's in support?
12:41Justin. Got it. We have a motion by
12:44Bartholomew, support by Parker to
12:46approve the agenda as presented. All in
12:48favor? I. Any opposed?
12:54Moving into our minutes. We do have two
12:56sets of minutes. The May 28th special
13:00meeting was at your table when you
13:02walked in this evening. Let's start
13:04though with our May 19th, our last
13:06council meeting. Do we have a motion for
13:09the bill? Um, pardon me. Minutes.
13:14Make a motion to approve the minutes for
13:15the meeting from May 19th.
13:18Support. I have a motion by Cares.
13:20Support by Edwards. Do we have any
13:22discussion?
13:24I uh I do. Uh, if you guys notice,
13:28so you guys didn't get them right away
13:30with your packets. Uh, it's actually
13:33this computer had an issue with updating
13:35corrupted some files. had to go to a
13:38previous version of the operating
13:39system. Um, because of that, turn your
13:42microphone on. Oh, I thought it was. I'm
13:43sorry. Because of that, uh, there is one
13:48typo and I went back through them all.
13:51Um and it has uh President Posnaski on
13:56page three uh asks for a motion for uh
14:02the minutes when it was the bills being
14:04talked about because I had to marry a
14:06couple different files to um when we
14:09when I when I went back to the previous
14:11operating uh system. So that said, I can
14:16amend those, get the right ones up.
14:19That's the only That's the only uh typo
14:22that I found. I went back through them.
14:24Do we have any other discussion? I was
14:26going to say anything.
14:30Okay. All in favor? Minutes with the one
14:34edit from Clerk Lucero. I I We have any
14:37opposed? Opposed. Could you turn your
14:40microphones on, please?
14:43So, we have an opposer and Russell.
14:50And then we move into our May 28th
14:52special meeting minutes. Do we have a
14:54motion motion to table May 28th for
14:58adequate time to review
15:00on next month?
15:03We have a motion to table. Do you want
15:05table or you want to postpone?
15:08Table till next month to review. You
15:11want to you want to postpone?
15:13It's a table is for pending uh more
15:17information in the same meeting. Uh
15:20postpone is to postpone till the next
15:22meeting. Just not trying to uh I'm just
15:24trying to inform you. So if you want to
15:27do that, I just want to make sure that
15:28my notes are correct.
15:31Sounds good. So motion to postpone.
15:34Motion to postpone. Do we have a
15:36support? Support.
15:38Who wants it? No one can have it. Okay.
15:41support by care to postpone until July.
15:44All in favor? I. Is there any opposed?
15:48Yes. I post.
15:50We have Bartholomew and Edwards.
15:56If I could, uh, Madam President,
16:00uh,
16:05I do have to say because it's going on
16:07six months procedurally,
16:10and this is per OMA, it's been upheld
16:13multiple times, there's multiple briefs
16:15written about it, including the uh,
16:19the attorney general of the state of
16:21Michigan. Procedurally,
16:24you can't vote no on minutes.
16:27That's why they become part of consent
16:29agenda agendas because they have to
16:31exist. It's the official record. They
16:33have to exist. The only allowable action
16:35with them is to amend.
16:39Um, you don't even need a vote to
16:42approve. If no one wants to amend the
16:45the the minutes, the the chair can
16:47actually just declare them approved as
16:51presented. So, I just I I I I feel it
16:56necessary to point that out because
16:58we're going on six months of being uh of
17:01having them uh voted no on on one to
17:06three members of this body. And
17:10procedurally, you can't do that. I voted
17:12no to postpone. You can you can vote no
17:14to postpone, but not to not whether or
17:16not you're approving minutes. Minutes
17:20are supposed to be either I guess I
17:21would suggest then that we throw it on
17:23as a topic for July. Let's get an
17:26official legal um ruling or
17:30recommendation and we'll go from there.
17:37Fine with me.
17:39Um, moving into our approval of council
17:41bills. We have two sets of bills. One in
17:43the amount of $52,140.77,
17:47the other in the amount of $887,755.33.
17:53Do we have a motion to approve bills?
17:55I'll make a motion to approve the bills.
17:58Support.
18:00We have a motion by Edward, support by
18:02Bartholomeia to approve the bills. Do we
18:03have any discussion?
18:07Um, I just have one question on the
18:09Chase account.
18:13On May 18th, we have an interest charge.
18:16Do we not pay the in full every month?
18:19We do. I'm working on that because there
18:23was an issue when um when the account
18:27came in, it was paid, but something with
18:31the computers again. It was hit submit.
18:35thought it was submitted, didn't go
18:36through, then we got something. We had a
18:39late fee we got uh uh I got reversed if
18:43you see that. Um the interest charge um
18:46we're assuming uh that came from that.
18:49I'm waiting on customer service to give
18:50me a call back about that. Um that was
18:53found last week before you guys before
18:56these were sent out to you guys. Um so I
19:00fired off an email and got the
19:02boilerplate. We received your email, so
19:04we'll be in contact. Okay. So, don't
19:07don't have a a word yet, but I'll I'll
19:10try to get that reversed as well. Thank
19:11you.
19:13Any further discussion?
19:16No. If not, could you please call the
19:18role? Yeah. Uh Care, yes.
19:23Parker,
19:25no.
19:28Edwards, yes.
19:33Yes,
19:37yes,
19:39President Posn. Sorry. Yes.
19:42Yes. Hello.
19:45Yes. I don't I don't know what time. We
19:48can We can hear you. I can hear your
19:49tapping, but it's not Hello. Turn it off
19:52and on.
19:54Yes.
19:56Yes.
19:59Okay. Um,
20:02moving into our special presentations,
20:03we have the DDA
20:10I don't know. I hit it with my glasses
20:12and now it's like
20:14Okay, I'll make it quick. Is this
20:16working? Okay. Um, we had ordered um
20:19down new downtown um merch and we're
20:23just working on administrative items um
20:26in order to start selling them soon. Um
20:29the district 360 program is still in the
20:32onboarding phase. Um Kay, our executive
20:37director, is very excited with how
20:39things have been going so far and
20:41hopefully we'll have a full and complete
20:44list of all businesses and building
20:46owners and all the contact information
20:48which will be very helpful. Um the
20:51communication that comes out of that
20:53program is by email, phone, text, um
20:56campaigns, daily monthly touch points.
20:59Um so if some people don't like email
21:01and they like text messages, they could
21:02get information that way as well. Um the
21:05multimodal streetscape planning
21:08services, which was um from Gibl's
21:10Webster, they came, they walked the
21:13sidewalks, they're still working on the
21:14plan, and that should be available um in
21:17the next two weeks. We will also have a
21:22town hall meeting to um inform the
21:25community so they can see what that plan
21:28looks like as well. Um summer flowers
21:31have been installed. Uh the visionary
21:34leaders circle hosted their first what
21:36they're calling a micro event downtown
21:38this past weekend which was the sidewalk
21:40sales. Uh full event recap will be given
21:43next month but the preliminary feedback
21:46has been very positive.
21:48Uh we had one new business open at 121
21:51South Main, BA Gaming Rigs. Uh they sell
21:55gaming computer equipment, do repairs
21:57and consulting, and we are working with
21:59them on a sign grant and equipment
22:02grants through Velocity.
22:04Uh 109 South Main has become vacant, so
22:06we're working to find a good tenant for
22:08that. And then our social media and
22:11website went out for RFP and the DDA has
22:15decided to go with Ignite Media and we
22:18are starting the onboard process for
22:20that.
22:21Any questions? And you were on channel
22:237, huh? And on channel 7 tonight. Oh, I
22:27didn't know that. You did read your
22:29email. I didn't see it yet. Okay, I
22:31guess we're on channel 7 tonight.
22:33Danielle, did you have a date for the
22:34town hall meeting? I don't. No. Once we
22:37have the official plans from GLES
22:39Webster, I know Kay's gonna try to put a
22:41timeline together.
22:43Anything else?
22:46Kay had sent an email out to the board.
22:49She was able to get interviewed by
22:51Channel 7 with all the good things. Got
22:53to show off the new merch. Um,
22:56plugged Vintage Fest. Okay. All the
22:59things. So, what time does it say?
23:04Six o'. Okay. Okay, so we all missed it
23:06anyways, but any we can go back and
23:08watch. Okay, now moving into our
23:10wastewater treatment plant energy
23:12assessment.
23:39Now it's on. Yes. Okay, great. Uh my
23:43name is Dave Lux and I'm from uh Deluxe
23:45Energy and uh over the last couple of
23:49weeks or three weeks, I performed a an
23:52energy audit at the wastewater treatment
23:55plant. Um, and by energy audit, we
23:58focused on taking a look at the lighting
24:02and converting it over to LED lights to
24:04save energy. So, I went through the
24:06whole facility. Um, I'll go into that in
24:08just a moment. Um, the first page that
24:11you have in your package should have
24:13been distributed to you. It's up on the
24:15screen as well. Um,
24:19let me make it just a little bit bigger.
24:22There we go.
24:25So, I work with DTE uh almost
24:29exclusively and DTE has a program to go
24:32out to businesses and upgrade their
24:36facilities to LED lighting. It's part of
24:39the green initiative that is federally
24:41funded and also locally funded. So, DTE
24:44has a special program and that's what
24:46this is surrounding. So, uh, I've been
24:49participating with DTE since 2017,
24:54and that's when I founded Deluxe Energy.
24:56This is what we specialize in. We're not
24:58an electrical contractor uh, in terms of
25:01looking for electrical work. We we
25:02strictly every day go out to uh,
25:05businesses, municipalities, and we look
25:07at their lighting and figure out how to
25:09upgrade it to save energy and to to save
25:12cost for you. And that's all that we do.
25:15We specialize in that, and we've been
25:16doing it for nine years now. Um, DTE
25:19requires us to use commercialgrade
25:22equipment. There's a lot of things set
25:24in place through the DTE program that we
25:27have to abide by and that is protecting
25:32you as a customer. So, they've laid a
25:34lot of ground rules and one of them, the
25:36second bullet point on there is that all
25:38the equipment that we install has to be
25:41certified by DLC. And I know that
25:44doesn't mean anything to you, but DLC is
25:47the design lights consortium.
25:50Essentially, they take products and they
25:53certify them that they're commercial
25:55grade. They last a minimum of 50,000
25:58hours. The specifications are accurate.
26:01In other words, if it says this light is
26:03going to use 100 watts, it's not using
26:06101 or 102. Because in larger
26:09facilities, even just that one or two
26:11watt difference can make a big
26:13difference if you have hundreds of
26:15lights and you run your lights for
26:17multiple shifts. So, uh, DTE has a
26:21number of roadblocks there to make sure
26:23that we're using the right equipment.
26:26Included as part of the DLC program is
26:29all of the lights have to have a 5-year
26:31warranty on them. So, you have lights
26:34that are warrantied for 5 years. They're
26:37expected to run 50,000 hours, which just
26:40to give you an idea, if you're running
26:42your lights around 50 hours a week,
26:44that's a between 17 and 20 years. So,
26:47it's a very long time. And they're
26:49maintenancefree. There's no ballasts
26:51that can go bad. The only thing that can
26:53really go bad is the lights themselves.
26:56Uh, and again with a 5-year warranty and
26:59an expected run time of 50,000 hours,
27:01which is 17 to 20 years, it's uh it's a
27:04long-term uh uh investment for you. And
27:10uh we don't expect that you'll have to
27:11do any maintenance like you are now.
27:15Our warranty on any of the work that we
27:17do is a 90-day labor warranty.
27:21And also
27:23uh the second from last bullet point uh
27:26DTE offers financing at 0%. The village
27:31may or may not want to take care of that
27:32or take advantage of it, but it's
27:34available to you. And we use it all the
27:37time because it's a really great feature
27:39because a vast majority of places that I
27:42go to, and you guys might be a little
27:44different, they they they don't have a
27:46budget. They're not large enough to have
27:47a budget for LEDs. uh but the 0%
27:50interestfree loan spread out over 36
27:53months in many cases makes it so that
27:57they don't have to have a budget and the
28:00savings pays for that loan and I'll show
28:02you that in a little bit more detail on
28:04on uh two slides later. So just to wrap
28:07it up uh we've been doing this
28:10exclusively since 2017. We're in our
28:12ninth year. That's all we do is just
28:14lighting upgrades using the DT program.
28:17You're going to get commercial grade
28:19equipment with a 5-year warranty
28:21expected to last 17 to 20 years. And our
28:25warranty is 90 days on the labor. Um,
28:28any questions so far? Uh,
28:30it can be interactive if you guys want.
28:32I don't mind if you ask questions or
28:34interrupt. Um, if that's all right. All
28:36right.
28:48I will have to make this one a little
28:50bit smaller. All right, there we go.
28:52This you'll probably need to use the
28:54paper to see.
28:56Uh, but I basically went through the
28:59water treatment plant and went to every
29:02single room, got a full tour, got the
29:04tunnels and everything. And each room is
29:06listed separately on here. First of all,
29:09the overall savings if you take a look
29:12is we're projecting that you will save
29:1470% compared to the lights that you have
29:17now. And by moving to LED, that
29:20translates into an annual energy
29:23savings, which is the bright green box
29:26of $3,548.77.
29:30So annually, we can save $3,500.
29:35If you go up one box, uh the light blue
29:38box, uh that's a total for what the
29:42lights are costing you right now. And
29:44that's $5,000
29:46per year to run the lights at the water
29:49treatment facility.
29:51If you're wondering how I can figure
29:53this out, I just want you to know that
29:55it's an engineering math problem. If you
29:58know how long the lights run, how many
30:00hours per week or per day, it doesn't
30:02matter. If you know how many lights
30:05there are and what the wattage is. So,
30:08if you know there's a thousand light
30:10bulbs and they're all 32 watts, you can
30:13go on the internet right now and and in
30:15under a minute find a whole bunch of
30:17formulas that you can plug in and get
30:18the same numbers I have. This is just
30:20built into my proprietary energy audit
30:23that I use for for my customers. So at
30:26the end of the day, the the blue column
30:29represents what is each room costing you
30:32today with the lights that you have,
30:34which are predominantly fluorescent
30:36lights. The next uh column over is what
30:41it will cost with LED lights. So uh the
30:44green column is less expensive because
30:47the LEDs save energy by using by by
30:51using less energy. So, you will go from
30:54spending $5,083
30:56annually for your lights at the water
30:59treatment facility down to only $1,500
31:03annually. So, again, it's a 70% savings
31:06by doing that. And it's simple
31:09mathematics. I went around and counted
31:11every single light, put them into the
31:13formula, and and got this energy
31:16savings. Any questions on the energy
31:19savings? Yes. So this does not include
31:22the actual tunnels themselves.
31:26Uh this this includes everything.
31:31Okay. So even like the ones that are
31:34east west, the second one from the top
31:36says tunnel. Yes. And then tunnel north
31:38south. Yes. I'm assuming that's what
31:40those stand for. Okay. So the ones that
31:42go on and off on their own. It it
31:44includes everything that I was able to
31:46find. I mean, except for maybe a room
31:48that the guys didn't show me or
31:50whatever, but we got a pretty good tour.
31:53And uh it includes every single room.
31:56So, the tunnels are included,
31:57everything. Okay. And and and just so
31:59you know, it also includes all the
32:01outdoor lights. And those are kind of
32:03important because number one, the the
32:05guys at the facility said they
32:07definitely are a little bit light on the
32:09outdoor lighting there in terms of the
32:11brightness that they're getting, and
32:12they would like it bumped up a little
32:14bit. Um, and secondly, outdoor lights
32:17represent, uh, usually more, uh, closer
32:20to an 80% savings. So, uh, they're
32:23they're kind of lowhanging fruit.
32:25They're the ones that definitely should
32:27be done. Plus, they run a lot. Uh, here
32:30in Michigan, if you're running from dusk
32:33till dawn, that averages out to be about
32:3612 hours a day if you take an annual
32:38average. So, and and they're much more
32:41power hungry than fluorescent lights are
32:44inside. Uh that's why the the outside
32:46ones are called highintensity discharge.
32:49They're they're older and a lot less uh
32:52economical. So, all all of the lights
32:55are included indoors and outdoors,
32:57including the tunnels.
32:59Just so you know, the tunnels were the
33:02ones that get the least amount of usage.
33:04So, if for some reason this looked good
33:07to you, but you wanted to trim the cost
33:10or whatever, we could remove the items
33:13that are less savings for you. And the
33:16way to determine that is you can just
33:18look at the blue column and compare it
33:20to the green column and see which rooms
33:23uh get more savings. And the way that
33:26happens is basically it's usually the
33:28hours of runtime. And if you look in the
33:31one, two, third, the fourth column, it's
33:34called hours per week. That is where we
33:37took and put in how many hours a week we
33:40think those lights are running. And the
33:42numbers I used came from uh the guys
33:45that gave me the tour at the water
33:46treatment facility. So, I used the
33:48numbers that they gave me. Those can be
33:50changed. So, if you're looking through
33:52that and you want something even more
33:54exact or precise and you think that the
33:56run times are off, we can change the run
33:58times to be more or less. If the run
34:01times are more, your savings is greater.
34:03And if the run times are less, then your
34:05savings is less. So, at the end of the
34:08day, we can save 70% on what you're
34:11paying for electricity uh at at the
34:14facility to run the lights. And that
34:16equates to a $3,500 savings annually.
34:20Any questions on the actual audit
34:23portion of it? Yeah. When I'm looking at
34:25this and I'm looking at the admin base,
34:27let's take the first one. You got the 4
34:29foot 4S and TAT12
34:3232 watt lamp. Am I Are we Is that just a
34:35description of what's down there? I I'm
34:37going to assume there's more than just
34:38one lamp.
34:40Yes. That this this sheet doesn't tell
34:42you how many fixtures and how many lamps
34:45per fixture. Not Not on this sheet. Um,
34:48but I have it in another part of my
34:50sheet, but it's not included in the
34:51presentation. It's older for that.
34:53Exactly. That's exactly right. Looking
34:55at something like I'm pretty sure there
34:56was more than one lamp lamp in some of
34:58those areas. Exactly. This is just a
35:01generalization. And for for people that
35:04are wondering,
35:06is is this a guesstimate or or is this
35:09for real? It's actually engineering
35:12science. For example, the admin
35:15basement, you said 32 watts is what a
35:184ft tube that's a T8 burns. They're all
35:2132 watts, and that's what you have. We
35:23put in an 11 watt tube that is the same
35:29amount of light, just a tick more, but
35:30call it the same amount of light, and
35:32it's only 11 watts. That's exactly where
35:35the savings is coming from. If you use
35:3732 watts versus 11 watts, if you
35:40calculate that out, that's about a 60 I
35:43believe it's 62% savings if you divide
35:46them out. And and so for those that are
35:48a little bit not know about LEDs or
35:51wondering is this a guess, this is exact
35:54science. The only thing that really
35:56drives the difference in how much I'll
35:58save you is if we manipulate the hours
36:01of runtime because I know my count is
36:05accurate. I know that the current
36:07wattage is accurate and I know what I'm
36:09going to put in is accurate. The only
36:10variable that would really change this
36:13would be increasing or decreasing the
36:16amount of time each room's going to run.
36:18And if you guys have changes to that,
36:20I'm willing to put them in there so that
36:22you can have something that's even more
36:23exact uh for your return on investment,
36:26which is we're getting to uh next to is
36:29an exact return on investment. How long
36:31will it take the village to recoup its
36:33money for for doing the project? Any
36:37other questions?
36:39Okay, great. Next page.
36:48There we go. Okay. So, the next page is
36:51more of a graphical representation of
36:54what I just showed you. So, what we're
36:57saying is that if you take the annual
37:00amount that I had on the other page and
37:02divide it by 12, you're currently
37:04spending $688
37:08from the bill that the that DTE sends to
37:11the water treatment plant. Out of that
37:13whole bill, and it's enormous compared
37:15to the lighting because of all the pumps
37:17and everything running there. We know
37:19for a fact because of the engineering
37:21mathematical equation, we know that if
37:24my hours of runtime are right,
37:26everything else is right, you're
37:28spending $688
37:30per month to run those lights. We also
37:34know that if you do switch over to LEDs,
37:37that that will save you $560.73.
37:42So that's the bright green bar on the
37:44second bar graph. So the first bar graph
37:47is your current expenditure with
37:49fluorescent lights. The second bar graph
37:52is the expenditure will drop $560. So
37:57that's savings in the village pocket.
37:59You're no longer spending that $560 and
38:02sending it to DTE. It's coming off the
38:04bill from the savings. So your bill will
38:08go from $6.88 down to 127.92. That's 70%
38:13off. That's the 70% savings. Now, my
38:17last bar graph, this one is if you're
38:19interested in taking advantage of the
38:22DTE financing. It basically shows you
38:26that you don't run your lights overall
38:30long enough there to completely pay for
38:33the 36-month interest free loan because
38:36the savings will pay for most of it per
38:39month. the $560 that your savings, you
38:42would take that savings. DT is not
38:45billing you for it anymore. You send
38:47that money that you used to send to DT,
38:49you send it to the finance company, and
38:51then each month the village would have
38:53to kick in an extra $186
38:57to pay off that loan at 36 months. So,
39:02let me give you an example. Many of my
39:04customers that run their lights more
39:07will have a savings that that red bar is
39:11actually green. They save more than the
39:14cost of the loan. It all just depends on
39:16how long your lights are running, how
39:18many hours they are. So, in your case,
39:21uh, and part of it is because you have a
39:23lot of lights that are in those tunnels.
39:25There's quite a few lights down there,
39:26but they they literally get used maybe
39:2915 hours a week. That's the number that
39:31we used. That's a pretty low amount. So,
39:34uh, but it would be smart to get them
39:36changed because the light is better and
39:39there's also maintenance. There's no
39:40more maintenance. You won't have to have
39:42the guys going in and changing tubes and
39:44changing ballasts. So, at the end of the
39:46day, you will save $560 per month. And
39:51if you take advantage of the loan over
39:53during the 36 months, you will have to
39:56add each month $186 out of your budget
40:00to pay for that loan. And then on month
40:0237, you continue to save the $560
40:07for the next 20 years.
40:10All of these numbers are frozen at
40:12today's rate. So they're very
40:14conservative in nature because we all
40:16know that energy costs are going up and
40:18we're not accounting for anything. We're
40:20just
40:21keeping it the same. But three years
40:23from now, we know that that $560 savings
40:26will be greater by, I don't know, 5%,
40:2810%, whatever, whatever energy costs go
40:30up, whatever it may be. Any questions on
40:33that?
40:37Okay. Now, the next one is for the
40:41pricing. This is an exact list of all
40:43the rooms that we're going to do, which
40:44is we've you've already seen. At the end
40:47of the day, our cost to the village is
40:51$26,894.85
40:55and that's turnkey. Uh you don't have to
40:58do anything. We interface with DTE. We
41:02handle the electricians. Uh we make sure
41:05that DTE gets out here and performs
41:07their assessment. Um, everything is
41:09handled by us. Good, bad, or
41:11indifferent. You call me one source and
41:13it all happens through us. And like I
41:15said, we've been doing this since 2017
41:18around Metro Detroit. In the last nine
41:20years, we've done almost 300 facilities
41:22around Metro Detroit.
41:24Now, your grand total is 26,894.
41:28And I told you that DTE offers rebates
41:31and an interest free loan. The rebates
41:34right now, and they do fluctuate a
41:36little bit, but right now the current
41:37rebates with bonuses and everything are
41:40$4,8582.
41:45You get the rebate check. The village
41:46will get the rebate check 2 to four
41:49weeks after we complete the work. So
41:52whether you finance it or pay us
41:54directly, you do pay us the whole
41:56amount. And then 2 to four weeks later,
41:58DTE will mail you a check and that goes
42:01back to the village and you can do
42:03anything you want with that money. So in
42:06essence, your true project cost is
42:09$22,36.83.
42:14And that is the full presentation and uh
42:17open for any other questions.
42:24So just to add um this is for discussion
42:29at the end of the meeting under 11 I um
42:33so that Mr. Lux doesn't have to sit here
42:36until the very end if anyone has any
42:38questions. I mean if not we can get him
42:41on the phone later if we have questions
42:43when we discuss it. Can I add one thing
42:46in there? I I forgot to mention that um
42:49if you're not interested in the loan, I
42:51I went back to the um the graphical
42:53sheet. Your return on investment if you
42:56just pay my company to do the work and
42:59then you take the savings and divide it
43:01into what we charge you, your payback on
43:04this project is 39 months. So, if you
43:07take the $560
43:10savings per month and you divide it into
43:13the $22,000, which is your true project
43:17cost, that's 39 months. So, your return
43:19on investment if you want to do this
43:21project is 39 months.
43:25Thank you.
43:27Very good. Well, thank you very much. I
43:29appreciate your time. Thank you. on here
43:31the rebate estimated utility rebates DTS
43:35do does rebates for retrofitting? Yes,
43:38they do. Whether it's new fixtures,
43:40retrofit, it it doesn't matter. Um it's
43:44calculate. It's kind of a lengthy
43:45process, but essentially it's mostly
43:47based on the more savings you get, uh
43:51the more the rebate is. So the lower
43:53wattage I use, the more the rebate. In
43:56your case, everything was set up to give
43:58you the same or a slight bump in the
44:01amount of light that you have. Nothing
44:02to go lower. Okay. Um, so all all the
44:07fixtures and stuff in there look in good
44:10shape to be able to retrofit. I'm
44:12assuming we're removing removing the
44:14ballast, right? Or Yes, we we clip the
44:17ballast out. Um, there are a few areas
44:20that we do put in new fixtures. For
44:23example, if you take a look at the last
44:25page, the actual quote uh in a light
44:28green, you'll notice that uh there's a
44:31number of 2 by two square fixtures.
44:33Those are less expensive because of the
44:36cost of a U-shaped LED bulb. It's I can
44:39purchase for less money or about the
44:42same and give you a brand new fixture.
44:44So, those will be new fixtures. And then
44:47outside, we always put in new fixtures
44:49because, as you can imagine, I the
44:52gentleman that walked me around said the
44:54facility was, I think, 45 years old.
44:56That means the lighting fixtures outside
44:59are 45 years old. Personally, I don't
45:01want to touch them. I want to pull them
45:03down and put up something brand new. And
45:05and um I would not recommend that you do
45:07anything other than replace the outdoor
45:09ones. At 45 years old, they they've had
45:11a good life. So, I guess so.
45:16If we're not going to replace, I guess I
45:17should get into
45:20if you're we're getting into the
45:21fixtures like in the basement and stuff
45:22and there is additional work needed. You
45:25know, tombstones are bad or fixtures are
45:28rusted and you just can't make them work
45:30with a retrofit. We have to do some
45:33additional work. Is that still covered
45:35in the total project cost or is there
45:37additional tombstones is totally covered
45:40and a little bit of additional work and
45:42I didn't see anything that would uh
45:45require that was even close cuz I would
45:47have automatically just said let's go
45:49with new. Yeah, I didn't see anything
45:51that was really close. Um and
45:53retrofitting is the most economical way
45:56to do it. Um, and uh, in some cases I
46:00almost like it better because uh, when
46:02you put in a brand new LED fixture, if
46:05it goes bad, you have to replace the
46:06whole fixture. But when you retrofit a
46:09fixture like these, if a tube goes bad,
46:12it's only a one tube solution. So uh on
46:16some hands it's retrofit is kind of
46:18almost better in terms of looking
46:21forward for maintenance and everything
46:22but newer fixtures if the look of the
46:25space is important for you then
46:27obviously the new fixtures are nicer
46:29looking. So uh most places we go we do a
46:32predominant retrofit.
46:38Sounds good. Any more questions?
46:42Thank you. Yeah. Thank you very much for
46:43your time. I appreciate it. Thank you.
46:45Thank you.
46:46Okay, moving on to correspondence. I did
46:49not receive any correspondence. And then
46:51into public comment.
46:54Public comment. Three minutes at the
46:56podium.
47:07Hi. Uh Sharon Smith. I'm a village
47:09resident. Um, I had sent an email to
47:13everyone on the board. It was addressed
47:15to President Posnansky. Um, as well as I
47:18dropped off a letter of interest or an
47:20application for the DDA. Um, and I wrote
47:23a letter that I would like to read. Um,
47:25President Pnansky, I'm writing to submit
47:28an application for a position on the DDA
47:30if one becomes available. Attached is
47:32that application.
47:35As you know, I have expressed interest
47:36in serving on the DDA for a few years
47:38now. It was a surprise to me to see two
47:41new members at the DDA meeting of June
47:432nd, not knowing there were openings
47:45available and appointments being made.
47:48Uh so my apologies um if it seemed that
47:51my interest had waned. Um over the past
47:53three years, I have attended almost
47:55every DDA meeting uh missing only a
47:57handful during that time. Uh I also
48:00volunteered for DDA sponsored events at
48:02every chance. Our beautiful and quaint
48:05downtown has a huge place in my heart. I
48:07have memories from years and years ago
48:09when retail shops were plentiful and
48:11served our residents and neighboring
48:12communities as well. As a homeowner and
48:15resident, I know that it's important for
48:17our downtown to thrive and prosper. It
48:20is good for our property values. It
48:22brings new families to live here, and it
48:24brings visitors from far and wide to
48:25share our special place. If I am
48:28appointed to the DDA, it will be an
48:30honor and a privilege to work handinand
48:31with fellow DDA team members to make
48:34Romeo a destination for shopping and
48:36dining. Once again, please consider me
48:38if an open seat becomes available again
48:41in the future. Um, and just to
48:43reiterate, I go to meetings almost every
48:45month. I think I may have missed one or
48:47two um over the past year and a half and
48:51sometimes I'm the only person in the
48:53audience. Um, I'm there a lot more than
48:56some of the DDA board members are as
48:58well. Um, so I really do have an
49:00interest and I really do hope that if a
49:03if an opening becomes available, I
49:06remain interested and if I have to
49:08submit a new application every year, I
49:09will. So, thank you. Thank you. Thanks,
49:12Sharon.
49:16Any more public comment?
49:21Okay, we will close this public comment
49:24until the end.
49:27Moving into our officer reports. Um,
49:31we'll just start at the table. Trusty
49:33Bartholomew, do you have anything?
49:35Nothing at this time. Trusty Edwards?
49:37No, nothing at this time. Trusty Rouso.
49:40Trusty Parker. Uh, talking to planning
49:43real quick. Uh, not much going on. We
49:46revisited the special land use for the
49:50bed and breakfast at the Grey House. Uh,
49:54it was asked to be tabled, which I know
49:56is postponed um again till next month
50:00till we had a full full commission full
50:03board there. That's the second month in
50:04a row. Second month. That's correct.
50:07They keep they keep requesting and the
50:12planning commission keeps entertaining
50:14postponing. How many people were
50:15missing? Sorry.
50:18Uh there was three three missing this
50:24month. one the month before.
50:29So, you have a think you have a full
50:31board this month, next month? I don't
50:32think that's going to happen. So, if we
50:35continue down this road, it'll probably
50:37just get
50:39postponed 20 2027 again. What seems to
50:43be
50:44the issue? Yeah. So, it came up the
50:49standards were read. Uh they did not
50:52fully
50:54How does the language say? You have to
50:57all the standards have to be found in
50:58the affirmative. They weren't all found
51:01in the affirmative. Some were a tie
51:04which fails.
51:06That's the correct terminology. I'm not
51:09sure. But uh
51:12that's kind of where it was where it
51:13ended there because then a motion was
51:16made two months ago to
51:19approve. It didn't get a second and then
51:23It just lingered and
51:26they asked for it to be tabled,
51:29postponed, came up against last month.
51:32They figured that having everyone there
51:34would make a difference probably in
51:36their favor and asked and the commission
51:42gave them that uh
51:45Well, I hope you have a full board next
51:47month. I I don't think it's gonna It's
51:49just a given. We'll never have a full
51:51board.
51:52very often you're I mean with that many
51:55people it's it's often you're not you
51:57don't get everyone there so every now
51:59and then we do but it seems like we're
52:02always often short at least one I mean
52:05if some of those standards failed isn't
52:08the proposal rejected at that point it
52:11should have been it should have been if
52:13they weren't all found in the
52:14affirmative then should have just been
52:16done then then and there but there was
52:19motions made to move on And our chair
52:24was not present at the last meeting, but
52:27we did get a letter from clerk lo
52:30inspection from within the building.
52:33Inspector Brito,
52:35they agree that it probably should be
52:39uh postponed until they meet the
52:42criteria with the buildout and being occ
52:47they get occupancy of it.
52:53They currently do not have any livable
52:55spaces. So is the postponement on the
52:58special land use or the abed and
53:00breakfast approval?
53:07Those are two separate.
53:10So it would be the special land use
53:12approval if it again I I'm not the chair
53:16of that board but they uh
53:19made motions to approve or deny and
53:22special land use special land use
53:26which got nowhere. It didn't meet the
53:28standards. So it shouldn't we shouldn't
53:32be taking with it but well I don't know.
53:34I don't know that if you don't meet the
53:35standards that you just don't vote. I
53:38think you still have a vote.
53:41I don't I don't think so unfortunately.
53:44Yeah. The way is Yeah. Well, I disagree.
53:47I think you still have to have a vote. I
53:49don't
53:51hear you guys. I don't know what's going
53:54like it works if I do this, but it
53:56doesn't work if I talk and do it.
54:00Switch them out.
54:19Hello. Any better? Not really.
54:23Okay. So, at the end of the day, I guess
54:26we have to figure out
54:32um
54:34figure out what we need to do and which
54:35one you need to take first. And if if it
54:37requires a vote, we'll figure that out.
54:40Yeah,
54:42I concur. Okay. Um
54:46Trusty Care at this time. Okay. Um,
54:52you did have in here your treasure
54:54report. You can see the interest to
54:57date. Um,
55:00clerk Lucero, do you have a report? So,
55:02I do. There
55:05any good. Can you guys hear me? No. No,
55:08no one can. All right, I'll just yell. I
55:11got a I got a I got a large voice. Um,
55:15so
55:17went to uh
55:20conference. So that kind of we're we're
55:22getting back to normal in the office.
55:25Um, still waiting because of everything
55:27leading up to that and then coming back
55:30in. Um, don't have an update for I've
55:34been playing a little bit of tag with
55:35Mr. Mitten for the rest of the
55:37electrical. Spoke with Mr. Borito. He's
55:39coming in on Wednesday. We're going to
55:41go over uh the wall to make the
55:44mechanical room. Um there's uh some
55:47questions if we need two vents or just
55:49one so it so the mechanical uh so the
55:52furnace can breathe. And then uh OSHA
55:55we're still good with them. Um if I
55:58could
56:00um President Posnansky read uh my letter
56:06but I feel like uh it's worth and now I
56:11don't have
56:13uh okay um I had submitted a letter to
56:19uh planning and based on
56:23everything that I saw and Mr. Bon Marrio
56:26saw within within the uh the Grey House
56:30and the things that Mr. Parker just uh
56:34spoke about. Um
56:38our our lead building inspector and I
56:40are believe that it this is not an
56:42actual
56:45uh uh single family residence right now.
56:47the way the state uh code is written, if
56:50it's past 50%.
56:52It is not it's considered new
56:54construction. It is way past 50%. I'm
56:57not saying it can't exist as a uh bed
57:00and breakfast for me because I'm all
57:03about procedure and and doing things in
57:06order. I feel as though he's jumping um
57:10steps and I get it from a business
57:12standpoint. trying to you're you're
57:14trying to ensure that the money that
57:15you're putting out there is insured in a
57:17way, but that's just not how it goes.
57:20So, I'm I'm going to try to fire off and
57:22read this on the record here, too. Um,
57:24and I I know that the president read it,
57:26but I I I wrote to the commissioner that
57:28said, "Dear esteemed commissioners of
57:30the Village of Romeo Planning
57:31Commission, this letter concerns the
57:32above referenced special land use
57:35application that was tabled at the last
57:36meeting and will again be before you
57:38June 2nd, which it was supposed to be
57:40the 5th, sorry." Um, regretfully, I'm
57:43unable to attend the meeting to discuss
57:44this matter in person. On Friday, May
57:462nd, I met with a handful of concerned
57:48residents to discuss the proposed plans
57:50for 273 Chandler. A number of issues and
57:54concerns were raised, and while I could
57:55not validate all of the claims made at
57:57this meeting, I left feeling concerned
58:00myself. The fact that we, the village,
58:02had so few answers concerning this
58:03property left me with more questions
58:05than answers. Because of this, I was
58:07prompted to watch the recording of the
58:10May 1st planning commission meeting,
58:12Village of Romeo Planning Commission
58:13meeting May 1st with the the YouTube
58:16link. In this video, Mr. Wells's own
58:18statements at times seemed to
58:20substantiate the claims made by the
58:22concerned group on May 2nd. After
58:24speaking with
58:28Village of Romeo's lead building
58:29inspector, Mike Burrito, I decided to
58:31investigate the matter further. On
58:33Monday, May 5th, 2025, I made contact
58:36with the property owner and applicant,
58:38Mr. Dale Wells. During the brief phone
58:40call, I explained that I was not well
58:41verssed in his case and was hoping to
58:43get caught up to speed to make sure that
58:45he met the requirements of the village.
58:47It was during that call I requested Mr.
58:49Wells grant a walkthrough of the
58:50property by Mr. by Mr. Brito and myself.
58:54Mr. Wells happily obliged and offered to
58:56meet us at 273 Chandler around noon.
59:00Upon arriving, Mr. Wells walked Mr.
59:02Brito and myself through the entire
59:04building known as the Grey House. He
59:06showed us the proposed plans as we
59:08discussed his vision. What surprised me
59:10was just how little was actually there
59:12in terms of overall structure. I was
59:14aware that the property required quite a
59:16bit of work, but I did not realize the
59:19size and scope size, scope, and scale
59:21required to renovate this building until
59:23now. Simply put, a majority of the rooms
59:26and finished areas within the proposed
59:28plans are non-existent and as such will
59:31require a considerable amount of
59:32construction to bring these plans to
59:34fruition. For the plans by Deanna
59:36Associates, there will be four finished
59:39floors. First floor plan shows a guest
59:41suite as well as a large kitchen and
59:43bar. Second floor plan shows five guest
59:46suites, a manager's office and manager
59:47suite. The third floor plan shows three
59:50guest suites, and a seating area. The
59:52finished basement shows a plan for the
59:54bar, lounge, TV room, a wine celler, and
59:56a game room. All guest suites as well as
59:58a manager suite are to have an on suite
1:00:00bathroom.
1:00:02On the first floor, the kitchen and bar
1:00:03area nor the suite exists. The space
1:00:06where the suite is to exist as part of a
1:00:08large open room that will require
1:00:09buildout. The kitchen and bar area are
1:00:11wide open space. Second floor suites 2,
1:00:14three, and four exist and that they are
1:00:17identifiable as rooms. Suite 5 has two
1:00:19walls that are studs only. Suite six,
1:00:21the manager's office, manager suite do
1:00:24not exist, and a large wide open space
1:00:26similar to the kitchen and bar below.
1:00:28None of the proposed bathrooms on the
1:00:30second floor exist. On the third floor,
1:00:32the space is wide open and overlooks the
1:00:34second floor where the manager's office
1:00:37and suite are to be. Suites 7, 8, and 9
1:00:40do not exist, nor do the bathrooms are
1:00:42the seating area. I'll fast forward a
1:00:45little bit.
1:00:47One of the one of the the requirements
1:00:49per our zoning laws is that the rooms
1:00:52utilized for lodging purposes shall be
1:00:54part of a primary residential use and
1:00:56shall not have been specifically
1:00:57constructed for rental purposes. This is
1:01:00not a single family residence right now.
1:01:02It's taxed as such. It's not you can't
1:01:05live there. It has no CFO. You're
1:01:08anybody who lived there' be condemned.
1:01:11Um, and that's my sticking point. And I
1:01:13and I go on in the in the further in the
1:01:15letter and I say that Mr. Wells is
1:01:17jumping
1:01:18the process.
1:01:20He he he isn't just skipping line. He is
1:01:24leaprogging the entire process. And
1:01:26that's what he's doing. Again, I'm not
1:01:27saying a bed and breakfast can't exist
1:01:29there, but you have to do things the
1:01:31right way. And when we're talking about
1:01:34that, he's leaprogging all kinds of
1:01:37things. So, Mr. Bonito and myself will
1:01:39be at the next planning commission uh to
1:01:42discuss this and and why we feel that
1:01:45this is cart before the horse. um why it
1:01:51should not
1:01:53be it does not match any of the
1:01:55definitions of the state but also the
1:01:58planning commission when we talk about
1:02:01procedures and legis legislative
1:02:04measures and I get that this is
1:02:06cumbersome and this is not you this is
1:02:09just the you're supposed to just vote
1:02:11until it dies like you have to have you
1:02:13have to show that you have exhausted
1:02:18all uh efforts to come to an agreement
1:02:22or resolution and that you are at an
1:02:25impass so it dies. And the last two
1:02:27meetings it has been an up and down vote
1:02:30two of them and then it's just okay well
1:02:32let's just move on and it doesn't matter
1:02:35if it's the same motion over and over
1:02:38again. You're hoping that someone moves
1:02:39on. you have to have at least, you know,
1:02:42three or four rounds of it or you make
1:02:45amendments to to satisfy other members
1:02:47to hopefully come to a to a resolution.
1:02:50The problem in all of this is that Mr.
1:02:53Wells's council said that they are
1:02:56entitled to a full board. They are not
1:02:58entitled by the law. There is no
1:03:00precedent set that states that the that
1:03:02the village of Romeo is to grant them
1:03:05the entire board. The law, the planning
1:03:08commission act and even the open
1:03:11enabling act and the open meetings act
1:03:13states as long as you have a quorum,
1:03:14you're a board. You guys could have done
1:03:16business and and he bullied the board a
1:03:19little bit and was using verbiage that
1:03:21was indicative that he would likely try
1:03:23to sue. Sue us. Go ahead. You guys are
1:03:27if you guys have a quorum, you guys have
1:03:30the power to conduct yourselves as if
1:03:32whether or not you were a body of nine
1:03:34or a body of five. And at this point,
1:03:38you guys need to vote. It needs to be up
1:03:40and down. This is going on over a year.
1:03:43I I have I could pull this
1:03:45administratively. I won't do it because
1:03:47this is a something that happened way
1:03:50before my time here. What I will say is
1:03:53that this has changed the way we're
1:03:55going to start doing things for SLU for
1:03:57now. From now on, when people come in
1:03:59for an SLU, it is going to trigger Mr.
1:04:02Burrito going out to make sure that it
1:04:04is allowable because that would have
1:04:06stopped this. He would have went there
1:04:08and said, "This is not even a house. You
1:04:10can't do no, we're not approving any
1:04:12kind of SLU until you get your CFO and
1:04:15then go down the line on how we So, in a
1:04:18way, it's good. In a way, it's still bad
1:04:20because we're still dealing with this
1:04:21over a year later. It's wasting a whole
1:04:23lot of time and resources on the on the
1:04:25village behalf with you guys always
1:04:27meeting and still, you know, they're
1:04:30trying to whip their votes and and
1:04:31trying to trying to figure it out. And I
1:04:33know I went way over my three minutes
1:04:34and I apologize. Um, but this is
1:04:37something that that
1:04:39it needs to be decided. And if you guys
1:04:41are going round and round and round and
1:04:42round and it's a bit much and and you
1:04:46guys can't come to a decision and you
1:04:48guys just want to be done with it,
1:04:50unfortunately you get you just you got
1:04:51to come to a resolution because
1:04:53postponing it is not doing anything at
1:04:56this point. I think that's been proven.
1:04:59And some of the the members that have
1:05:01called me with concerns to my letter
1:05:04said we didn't even know the condition
1:05:07of it. Which is why it's now going to be
1:05:09standard practice that myself and a
1:05:12building official are going to go out
1:05:13there and ensure that this thing exists
1:05:17and can be moved forward.
1:05:20Anything? Anything else for your clerk's
1:05:22report? No. I'm so sorry. That was a
1:05:24lot. Well, we'll see you at the next
1:05:26planning commission. Yeah, that was a
1:05:27lot. I'm sorry. Thank you. Thank you. We
1:05:30just not really longest report ever.
1:05:35Okay. Uh well, mine will be a lot
1:05:38shorter. Let's keep it to that. Um just
1:05:40a few things. Uh Ford task force met
1:05:43again. We're moved to quarterly at this
1:05:45point. There's not a lot of movement
1:05:47going on. Um you'll see it later in your
1:05:50budget amendments if you haven't noticed
1:05:52it already. Um, we will go further into
1:05:54depth, but at that time I was able to
1:05:56apprise the our task force of our update
1:06:00on the LCSA personal property tax loss
1:06:03that the village has incurred um in for
1:06:06pulling out. We are now seeing the
1:06:08effects of that and again we'll talk
1:06:10about that in our budget or later in our
1:06:13budget amendments and what that all
1:06:14means and for the village. Um
1:06:19the other thing is we will be hosting we
1:06:22are partnering with the department of
1:06:24health and community services. I was
1:06:26reached out by u mcome regional housing
1:06:28partnership. They have conducted their
1:06:30first round of public engagement
1:06:32sessions with the community um regarding
1:06:35community and community and housing
1:06:37needs assessment. The these sessions
1:06:39were designed to gather feedback from
1:06:41residents regarding their housing
1:06:43related concerns, ideas and needs. Um
1:06:47they were shared that there was
1:06:49additional sessions that would take
1:06:50place in July because by the time they
1:06:52sent me the notice of their meeting, it
1:06:53was literally that day. I go, "You just
1:06:55did I just receive an email for a
1:06:57meeting happening today for my
1:06:58residents?"
1:07:00Oh, yeah. I go, "Well, that was
1:07:02pointless." So anyways, um so they did
1:07:04say there will be more in July. I go,
1:07:06"Oh, that's fabulous." And they said,
1:07:07"Well, would you like to host one?" I
1:07:09said, "Yes, we would." So on July 15th
1:07:12um here in this room 5:30 to 7 o'clock
1:07:15there will be a meeting. So any of our
1:07:17local community members any residents
1:07:19are able to come that day and actually
1:07:21learn and participate in that meeting
1:07:23this time. Um another thing uh not every
1:07:27resident but if you happen to be a
1:07:29resident that got a uh postcard in your
1:07:32mailbox that looks similar to this.
1:07:35Maybe you have blue paint or a blue flag
1:07:38at your curb. That is because you are
1:07:40part of the very first round of exterior
1:07:43verifications for our lead line um
1:07:45verification where we got the 330,000
1:07:48dollars from Eagle. So there's just over
1:07:51a hundred of those in this first round.
1:07:54What you'll see is about 12, what does
1:07:56it say? 12 to 12 to 18 inch diameter on
1:08:00either side of that curb stop. Literally
1:08:01like they suck out a whole tube of dirt
1:08:04about four or five feet deep. look down
1:08:06there, go, "Yep, that is galvanized or
1:08:09that is lead or it's not." And then they
1:08:11throw the dirt back in there and they
1:08:13assess that, you know, write it down and
1:08:15do that. So, that is what that is for.
1:08:17If you do not remove the flag, please
1:08:19leave it there so everybody knows where
1:08:21the work needs to be done. Um, maybe
1:08:24next time you'll be included and then
1:08:26you will see the blue line in the blue
1:08:28flag and then you'll get a flyer. So,
1:08:30don't feel left out if you didn't get
1:08:31one because you just might still. Um,
1:08:36Vintage Fest this Saturday, June 21st,
1:08:3810 to 6. Lots of great things going on
1:08:40downtown. Um, vintage cars, kids
1:08:44activities, all the stuff. So, come on
1:08:47out and have fun. And then lastly, and
1:08:49very unfortunately, I do have to share
1:08:52with you this email I did receive
1:08:54saying, "Thank you for submitting your
1:08:56funding request for the fiscal year 2026
1:08:59community project funding program. We
1:09:02greatly appreciate your time, effort,
1:09:03and dedication you put into developing
1:09:05your proposal and advocating for the
1:09:07needs of our community. This year saw
1:09:10record interest in the program with
1:09:11roughly 70 applications submitted to our
1:09:14office. Members of Congress are
1:09:16restricted to only 15 submissions per
1:09:18year for consideration by the House
1:09:20Appropriations Committee, meaning that
1:09:22many worthwhile projects are not able to
1:09:24be brought forward. Given these
1:09:26constraints, we regret to inform you
1:09:28that you were that we were unable to
1:09:30advance your project for consideration
1:09:31this cycle. This decision is in no way a
1:09:34reflection of the merit or significance
1:09:36of your proposal, but rather a result of
1:09:38the highly competitive nature of the
1:09:40process. Uh we recognize the vital work
1:09:42being done throughout Michigan's 9inth
1:09:44Congressional District and remain
1:09:46committed to supporting initiatives that
1:09:48strengthen our communities. I sincerely
1:09:50hope to work with you in exploring
1:09:52alternative funding opportunities or
1:09:54assisting with resubmission in fiscal
1:09:56year 27. Please do not hesitate to reach
1:09:59out uh Lisa Mlan. So we did not get our
1:10:03funding. So we continue to move forward
1:10:07just as we were. Hopefully we will be
1:10:10resubmitting but some work does need to
1:10:12get done. We will need to fund it. Um
1:10:14maybe we can just recoup some funds.
1:10:17Maybe we get six instead of nine down
1:10:19the road. I don't know. But that's where
1:10:21we're at, unfortunately.
1:10:24Uh Chief, did you have a report?
1:10:37Not much of one. Um just re reiterating
1:10:41what Madam President said, reminding
1:10:43everybody that this weekend is Village
1:10:44Fest or Vintage Fest rather. our first
1:10:47uh festival of the summer for Romeo. Uh
1:10:50you'll see a bit of a pivot this year in
1:10:52how we protect that event. Uh I think
1:10:55all of you are aware that that from
1:10:57month one that was my greatest concern.
1:10:59It's how we protect protect the public
1:11:00that attends. Uh historically we've just
1:11:03put up lean twos that say police uh no
1:11:08no vehicles beyond this point. That's
1:11:10just a recommendation, right? And we've
1:11:13seen around the world more and more of
1:11:14these
1:11:16vehicle born attacks happening this
1:11:18weekend. All all of our patrol cars that
1:11:21would typically be sitting in a parking
1:11:22lot will be strategically placed uh as
1:11:25blockades uh including to Taho that are
1:11:29DPW while waiting to be built. Um and
1:11:34Selfish Air National Guard Base was
1:11:36gracious enough to to loan us uh their
1:11:38water barricade systems. So, those will
1:11:40be put up around the the patrol cars uh
1:11:44all four corners. Um very heavy when
1:11:47they're when they're uh when they're
1:11:48full. I'll be in first thing Saturday
1:11:50morning to position everything at which
1:11:52time the fire department will be sending
1:11:53over their tanker truck to fill the
1:11:54water barricades. So hopefully with step
1:11:58one in the right direction to better
1:12:01protect the public who's out in the
1:12:02middle of Main Street.
1:12:04And thank you for your protection this
1:12:06weekend and just keeping an eye on the
1:12:08protest. It went great. protesters.
1:12:11Nothing. And we did have that was
1:12:12uneventful. Very uneventful. Just how we
1:12:14like it. Yep.
1:12:16Any questions?
1:12:19Nope. Thanks, Chief. Yeah. President
1:12:21Kansky. Yes. The July the July 15th
1:12:24meeting is at 7 p.m. Correct. Uh, nope.
1:12:27That one is 5:30
1:12:30to 7. Okay. Thank you. July 15th. Yes.
1:12:34The 15th. July DHS.
1:12:38They are working on a flyer. They just
1:12:40did not have it. We just confirmed this
1:12:43email was just the other day right
1:12:45before June 11th. So, there was not
1:12:47enough time before the packet. They're
1:12:49still going to get me a flyer and we'll
1:12:50post it everywhere. Share it. Thank you.
1:12:54Okay. Committee reports. Um Bruce Seer,
1:12:56I know you guys met. You've seen the um
1:12:59information. So, at this point, you
1:13:01know, we really don't have the capacity
1:13:02to share. What is the committee doing?
1:13:08We met uh
1:13:10and No, I was just gonna say I thought
1:13:13Jim was gonna look and get a hold of
1:13:15some people there. Yeah, we had talked
1:13:17about uh looking at what the cost of
1:13:22expansion might be because right now,
1:13:24yes, we do not have capacity. Um, but I
1:13:30don't know if HRC, and we talked about
1:13:31that a little bit, if HRC has those uh
1:13:35numbers
1:13:37readily available. Um, and that's
1:13:39something that I uh was going to come
1:13:42back to the committee with. If it's not
1:13:44something they readily have the numbers
1:13:47uh for,
1:13:50and I'm one of three, it's up to you
1:13:51guys. I don't necessarily think um right
1:13:55now with where the village is at we
1:13:58should be spending money on uh
1:14:00engineering
1:14:02uh if they don't have those numbers
1:14:04readily available because it's it's
1:14:06going to be predicated on whether or not
1:14:07we can expand up like you guys had said.
1:14:10Um if we can expand up and they have
1:14:13that cool. Um, but if you don't have
1:14:15anything because we don't have anywhere
1:14:17to go right now. We have We'll see what
1:14:19they got because last time they didn't
1:14:20give us a full-blown quote. Yeah. They
1:14:22just gave us a thumb, you know, thumbs
1:14:26up like, "Yeah, you can do it." And it's
1:14:27going to be maybe roughly around this
1:14:29much. You know, they had some proposed
1:14:33exact numbers. They had some proposed
1:14:36stuff back when So, see if they three
1:14:39three four years ago. Yeah. when we
1:14:42first started talking about it and uh
1:14:44they said it could be done and they had
1:14:46some proposed numbers already. I don't
1:14:48think we should be you don't want them
1:14:49spending the money to engineering but if
1:14:51they have us wellark then we can go back
1:14:54to Bruce and it just kind of makes me
1:14:56scratch my head that well so the
1:14:58conversation has gone to potentially
1:15:00expanding but it's not that we need to
1:15:03expand because we need the capacity it's
1:15:05because somebody else needs the
1:15:07capacity. um where at the same time in
1:15:10the conversation when we did offer some
1:15:12at the time we thought we had it, they
1:15:14didn't even want to pay for that.
1:15:17I don't see them then paying for an
1:15:19expansion. Do you know what I'm saying?
1:15:22If you didn't want to pay the 1 million
1:15:24when we offered it to you, they're not
1:15:25going to be paying tens of millions for
1:15:26an expans. Another thing that was thrown
1:15:28out there is maybe going ahead and
1:15:31looking more into that North Mcome
1:15:33facility, you know, and us becoming that
1:15:36North Mcome facility, right? And I think
1:15:38that would be
1:15:41great, grand, and wonderful, but again,
1:15:42where is it going to go? And that at
1:15:44that point in time, I feel like that was
1:15:46just under 70 million. That's probably
1:15:49that was the conversation at that time.
1:15:51Um,
1:15:53so we need a means and a property. Those
1:15:56those numbers were off though when we
1:15:58saw that 70 million because our MA
1:16:01township
1:16:02when it was a meeting with Candace
1:16:05her office and our township had included
1:16:10way more in their numbers than they
1:16:13thought they had done. So that that was
1:16:16quite high and I I don't know if they
1:16:19ever came back with
1:16:21another proposal after that after they
1:16:24adjusted or made a township. I never saw
1:16:27a second.
1:16:29We saw the first one. That was it. Well,
1:16:31I just feel that for Bruce Township,
1:16:34they they want an answer. We need to
1:16:36give them an answer. And at this moment,
1:16:39looking at the numbers, the answer is we
1:16:41don't have the capacity. They need to
1:16:43know how to pivot. They need to move
1:16:44their community one way or another. We
1:16:47can still continue to move our our
1:16:49subcommittee forward looking into
1:16:51things, but they need to know how to
1:16:54step forward. They've been waiting on
1:16:56our answer for a while.
1:17:00If it were me, I would say because we
1:17:01had talked about where we're at. We're
1:17:03around that 15% retainage that Eagle
1:17:07likes you to be at. If we offer anything
1:17:10more, it's going to be drastically lower
1:17:12and it will likely trigger us walking
1:17:15into some sort of uh audit with Eagle
1:17:20where they're going to be looking at us.
1:17:22I don't disagree. I would love to see to
1:17:26to to talk to Candace and look at I
1:17:29mean, I'd said that back in January. I'd
1:17:31love to do that with all of our assets
1:17:33that we have. figure out a way to have
1:17:36them become um contracted services
1:17:39throughout the area and be a North Mcome
1:17:42hub for DPW uh police water that or
1:17:46sewer that'd be great but we need to
1:17:48figure out how that goes forward. Um
1:17:53Right. But I I the simple short answer
1:17:56is we don't have it. And a lot of that's
1:17:57because we have to have the space set
1:18:00aside for the Ford property. Yeah. Um,
1:18:04so, so we're talking future
1:18:07potential future meetings, right? And,
1:18:09and I know you mentioned this in the
1:18:11last meeting also that you need to have
1:18:14that held, but I I've never I've never
1:18:18seen that. Everything we've always had
1:18:20and discussed with HRC and with Mark
1:18:23Clark was that you can't get to that
1:18:26flow rate. When you get to 80 85% actual
1:18:30flow,
1:18:31then they start on you. How you going to
1:18:34fix this? What's your plan? And if we've
1:18:36got property that potentially couldn't
1:18:38be developed for decades, I mean, some
1:18:41of this has sat there for decades. They
1:18:44look at that as already gone, though. So
1:18:47then before we did the last expansion,
1:18:49we were definitely
1:18:53in the hole because we the the
1:18:56property's been there, right? And we did
1:18:59a 500,000 expansion and We're still at
1:19:03that same threshold.
1:19:06I think it's a worthwhile conversation.
1:19:08I think the village has a lot of other
1:19:10things that it needs to focus on right
1:19:11now and Bruce needs to have an answer.
1:19:14Yeah. I mean, I guess the short answer
1:19:17is no, we don't have it.
1:19:21I mean, I can still go forward and check
1:19:23with HRC what they have, but I would say
1:19:26the interim, yeah,
1:19:28it it would be a a no because we just we
1:19:31don't. Could you provide the information
1:19:33that says we have to have
1:19:35Yeah, I'll look it up because it's also
1:19:38my understanding that the way that Eagle
1:19:39looks at it is
1:19:41pardon me. Whatever you whatever vacant
1:19:45property you have and whatever metric
1:19:46they're using because I know with
1:19:48residential it's per head and then with
1:19:51commercial it's land mass
1:19:54that's that goes in there. But it
1:19:57doesn't matter if it's developed. In
1:19:58their mind, it's taken because by right,
1:20:01it's it's that property owners. Well,
1:20:03it's like Bruce already having
1:20:06contracted their 510. They don't always
1:20:08use the 510, but we can't say that. Oh,
1:20:10well, now you can we'll give you more
1:20:12because it's actually used that is set
1:20:15aside just like ours is set aside for
1:20:18any potential development for all of
1:20:20these properties.
1:20:22Whether it's turned on or not
1:20:25doesn't mean you don't account for it.
1:20:27We couldn't resell Bruce the capacity
1:20:30that we've already set aside for them
1:20:31because it's not being used yet. So here
1:20:33have more that's not being doesn't well
1:20:36we don't want to carry on a board
1:20:38meeting or committee meeting here but um
1:20:41maybe we should set another date here
1:20:43and get back together because we should
1:20:45contact HRC. Well, in the short, I'll
1:20:48send out an email to Bruce, let them
1:20:50know at this time there's no capacity,
1:20:51but the subcommittee will still meet and
1:20:53look into see what Yep. potential can be
1:20:56done down the road. Okay. Uh ethics, we
1:21:00have not met. Um now that we're past
1:21:02budget, do you guys want to meet this
1:21:04month? Yeah, I can schedule right now if
1:21:07you'd like.
1:21:09Sure. What you mean? I just want to get
1:21:12the ball rolling and get that off the
1:21:15agenda.
1:21:18What a date. Uh, next Wednesday.
1:21:22Mondays and Wednesdays are best for me.
1:21:24I'm actually leaving this week to go
1:21:28to Isisle Royale. So, I would have to
1:21:31actually
1:21:33at least a week and a half away.
1:21:38So, July, that's Fourth of July week.
1:21:40So, no. So, now we're looking into the
1:21:43second week of July, Monday the 7th.
1:21:47I'm open. We can meet back there.
1:21:51Monday, July 7th. You want to meet in
1:21:53the back? Sure. Okay, let's do that.
1:22:00Okay. Ethics subcommittee.
1:22:03What time? Seven. Seven.
1:22:10Um, okay. Moving into our agenda
1:22:14later. Uh DDA appointment. I did receive
1:22:18Tom Stevens letter of interest. Um last
1:22:22month a motion was made. However, um
1:22:26appointments are made by president
1:22:28appointment board confirmation. I did
1:22:30not put Mr. Stevens onto the table to be
1:22:33voted on. So now tonight at this
1:22:36meeting, I am putting Mr. Stevens up
1:22:37onto the table to be voted on.
1:22:40I'll make a motion to appoint Tom
1:22:43Stevens to the DA board.
1:22:46Support. We have a motion by Parker,
1:22:48support by Edwards. All in favor? I I.
1:22:53Any opposed?
1:22:55So, is it just one seat that was open
1:22:59at the time? Yes. Okay.
1:23:03There was two
1:23:05last month. Well, yeah. and one she she
1:23:08had made well I put I put two people
1:23:11onto the floor. One of them was
1:23:13confirmed. This council put somebody on
1:23:16the floor. It's not really a valid vote.
1:23:18So now it's valid.
1:23:21So we have a full board now for DDA for
1:23:25the moment.
1:23:27Um moving into our joint council and DDA
1:23:30meeting. The DDA came back confirming
1:23:32that they would be open July 14th at 7
1:23:34o'clock. So, just put that in here for
1:23:36us. Um, I can send out a notice that
1:23:40day, just an agenda, so it puts it in
1:23:42your mind a few days before to come out.
1:23:45Send you your email notification.
1:23:50Uh, moving on to our new business, our
1:23:52council meeting dates.
1:23:56Do we have a motion to approve the
1:23:58meeting dates for 2526?
1:24:01Motion to approve the meeting dates for
1:24:032526 fiscal year.
1:24:05I have a motion by Rouso, support by
1:24:08Parker. Any discussion?
1:24:12No. Okay. All in favor? I. Any opposed?
1:24:17We have none opposed.
1:24:21Moving into our computer system update
1:24:23purchase. Um, this has been taken care
1:24:26of by clerk.
1:24:30I will give you short range on taking
1:24:32over.
1:24:34I will be quick. Um, so yeah, this is uh
1:24:39within I I got three different brands
1:24:42from uh our current uh IT provider. Um,
1:24:51if it were me when we're looking at
1:24:54these,
1:24:55uh, the Dells are
1:24:59the most robust system. They're a little
1:25:01bit uh nicer. They're actually the
1:25:04cheapest, which is good. Um
1:25:07Lenovo's good, but Lo but Lenovo is is
1:25:10is the second most expensive. And then
1:25:13HP, you kind of just pay for the brand
1:25:16name. But those these are the three in
1:25:18the uh in the commercial realm. So, uh
1:25:23this is what we're looking at. Now, I I
1:25:25did get
1:25:27um just purchasing
1:25:30uh uh the
1:25:33uh
1:25:35computers. we can save money just
1:25:38purchasing the computers, but then to
1:25:40have our IT guy go through and if we're
1:25:43not purchasing through him and him go
1:25:45through each computer himself and make
1:25:47sure they're good and upload everything,
1:25:49the cost of his work getting all these
1:25:51are built into the price as where the
1:25:55other one we're spending um between 20
1:25:58and 30% more if we win. So, this is by
1:26:02far the most economical way to go
1:26:04through it. I've gone round and round
1:26:06with Jason on this to try and figure
1:26:08this out and this still comes back the
1:26:11best uh the best way. So, um this is for
1:26:15uh
1:26:18laptops all in uh village hall with uh
1:26:23still having one desktop at the front to
1:26:26to handle uh the uh the cash register
1:26:30and then a number of uh desktops at
1:26:35uh wastewater because they need I think
1:26:37four or five and then a new one over at
1:26:41DPW as well. And I think one for
1:26:43cemetery and then yeah and one of the
1:26:46laptops are for Cemetery and they're
1:26:47they're buying it through us. So it's
1:26:49just collecting for the purchasing
1:26:52through the purchasing program. Make a
1:26:53motion to go with Dell for our computer
1:26:56systems update.
1:26:58Support in the amount of $34,618.
1:27:02Support. We have a motion by
1:27:04Bartholomew, support by Edwards to go
1:27:06with Dell. Could you please call the
1:27:08role?
1:27:11No, I apologize. Do we have any
1:27:12discussion? I've made the uh to thought
1:27:16process of trying to buy American.
1:27:20I've tried to look where all these
1:27:22computers are made. They're all made
1:27:25China.
1:27:27Thanks for trying. Yeah, I sharing it.
1:27:29Just wanted to share that. It was very
1:27:31fruitless.
1:27:33Well, at least you checked. I checked at
1:27:35least. Any other discussion? Nope.
1:27:39So just for procedural right at this
1:27:43dollar amount shouldn't this have went
1:27:46out as a closed bid to obtain it was
1:27:51after 10 right we're supposed to close
1:27:54all I saw in there was just three so but
1:27:57after 1000
1:28:00it's supposed to be closed
1:28:07look up the purchasing policy. I don't
1:28:09have purchase on
1:28:13this computer. So, not just three
1:28:15different brands, but three different
1:28:16companies that would sell us the
1:28:18equipment as well. I guess three
1:28:20different brands isn't even a
1:28:21requirement, right? No, it's just three
1:28:23separate bids. But at the point where
1:28:26you get to the 10 grand threshold, it's
1:28:29supposed to be a closed bid process. And
1:28:31I don't I don't know if it makes any
1:28:33difference because we currently have
1:28:34contract with SYO, but I know you said
1:28:37cost more to have them go through
1:28:39everything, but how do we know what the
1:28:42other prices may look like from another
1:28:44source? I mean, I had them from
1:28:46high-tech. I I did have them look at it
1:28:49and they were around
1:28:52I want to say between 22 and 26 with
1:28:56these brands. Um,
1:28:59but the problem is again you're you're
1:29:02then going into to have them delivered
1:29:04to our guy to have him go through them
1:29:06and changing multiple hands. Yeah, we
1:29:09have a process in place.
1:29:14I don't have it on this computer because
1:29:16I can't I can't uh do you want attached
1:29:19to our main We can table it till the end
1:29:22of the agenda and continue on while he
1:29:24looks it up. What you did there?
1:29:29The only problem is is that these need
1:29:32to be handled rather soon because in
1:29:36October
1:29:37every single computer in the village.
1:29:40Even when we order them, it's going to
1:29:42take a couple months for him to get them
1:29:43right for us. So, I don't disagree with
1:29:46you, but that's just something to to
1:29:48keep in mind. Yeah. No, I respect what
1:29:50you're saying.
1:29:52Try to follow the procedures, too.
1:29:58Is it on our website? The purchasing
1:30:00program on our website? I doubt it. I
1:30:03think so.
1:30:05It's in it's in P drive, but I can't
1:30:06connect via here.
1:30:10I can pretty much guarantee you that
1:30:12after 10,000 I'm supposed to be
1:30:16close to.
1:30:20Well, I know it for sure said three and
1:30:22we got three at least that part.
1:30:28I mean, if it satisfy you, we can break
1:30:30this up into three different invoices.
1:30:37I know how ethical that is. I'm just
1:30:40saying. What is the What is the delivery
1:30:42the lag time in in this? It's probably
1:30:45going to be a month or two. Well, it
1:30:47says the bids are only good for 10 days
1:30:48as well, which formality most of the
1:30:51time. Yeah, Jason, he's our IT that's
1:30:54our IT guy. That'll be we'll be all
1:30:56right there. Um
1:30:59but well,
1:31:01he's He's doing that because he can't
1:31:05control what the market does. Like like
1:31:07Trusty Edwards said, um everything is
1:31:10Chinese. It's if it's Americanmade, it's
1:31:13put together in the US, but it's Chinese
1:31:16components. And um with the way tech has
1:31:20gone, I mean, you're now looking at in
1:31:24the last three months, I think it was a
1:31:2548% bump. Um so that's probably where
1:31:30that 10 days, but I can see because
1:31:33there's also a lot of uh Do you have the
1:31:35purchasing policy? No. Do you have it at
1:31:38home?
1:31:42I'm just thinking like reference it and
1:31:45read it before you come and then we
1:31:46would know when you bring it up. Um we
1:31:49have a motion and a second on the table.
1:31:50Do we want to vote for it or do you want
1:31:52to change your motion?
1:31:55The other question I have before we vote
1:31:58is what is the need for
1:32:01all of the laptops just because you see
1:32:03a little bit of cost difference increase
1:32:05for laptops
1:32:07opposed to desktops in the office.
1:32:11It's more portability. If someone calls
1:32:14in sick because we are so stretched thin
1:32:18at the office, they still have the
1:32:20opportunity to work from home.
1:32:24I mean, if if any I respect that would
1:32:28be a new procedure, right, that we
1:32:29normally in the past. Do we have
1:32:31anything in place then policies or use
1:32:36of
1:32:38the village computer or laptop at home
1:32:40and how how do we how do we safeguard
1:32:44that also?
1:32:46I mean it's it's safeguarded in that we
1:32:48have VPNs throughout the village. This
1:32:51this is the same thing. It is in theou I
1:32:54believe um for utilizing uh our tech
1:33:00uh offsite. Um
1:33:04I I don't necessarily think
1:33:07um it's a big issue uh because
1:33:12the village is ran
1:33:15by
1:33:17five, six people and if one person is
1:33:19not in the office,
1:33:21it collapses.
1:33:24It turns into a into a matter of things
1:33:26aren't getting done sometimes critical
1:33:28things. So, if we can set up where we
1:33:32have
1:33:34even if that person is working at 50%
1:33:36capacity, but they're still doing their
1:33:38job and helping out, it it helps
1:33:42immensely. We have a payroll department
1:33:44that is one person and if they get sick,
1:33:48nobody's getting paid. Um, so stuff like
1:33:52that. Um for me the means uh I'm I'm not
1:33:59denying the need. I'm just saying that
1:34:02we don't have anything in place to
1:34:03safeguard obviously information or a
1:34:06policy in place for doing business only.
1:34:10you do have you do have things to
1:34:11safeguard because um one of the things I
1:34:14had found there is an MOU and there's
1:34:17also state law that governs over uh the
1:34:20village as well for uh dissemination and
1:34:24even just uh uh data breaches and and uh
1:34:30uh infrastructure and technology. Um
1:34:33because a number of years ago uh I think
1:34:36it was about six the village had someone
1:34:38who ransomed the village. So there are
1:34:41things in place now that everything this
1:34:45computer is on a VPN. Everybody's
1:34:48computer be on a VPN. That's part of
1:34:51what I'm trying to do here in the
1:34:52village is have a central datab bank to
1:34:54where if you're offsite you are
1:34:56connected to us securely. It doesn't
1:34:59matter if you're on McDonald's Wi-Fi. No
1:35:01one's breaking into our computers and
1:35:04that's what Jason has worked quite uh
1:35:07laboriously
1:35:08on on fixing for the village as far as
1:35:12tech. So to that end,
1:35:16um, and it's it's in theou like you're
1:35:19not supposed you can't use um your
1:35:22computer for personal not you're not
1:35:26supposed to use it for personal email.
1:35:27You're not supposed to use it for
1:35:28personal in the office that yeah it's on
1:35:31theou that you're not supposed to use we
1:35:33created that policy a handful years ago.
1:35:35Yeah. So it is there there is that as
1:35:38far as you know because a lot of people
1:35:41get their Facebook hacked all the time
1:35:43because they click on the wrong thing
1:35:44can't use it and I mean if if someone
1:35:46does take computer home and that is
1:35:49found I mean that's a that's that's a
1:35:51serious offense you can get reprimanded
1:35:53for that so um there are stuff like that
1:35:57and and per the state IPA
1:36:01um which is the internet protect
1:36:02protection and privacy act we have to
1:36:06adhere to that and the practices they
1:36:08are in which we are a little behind the
1:36:12eightball on and they've given wide
1:36:14breath and I'm so sorry I said I'd be
1:36:16quick and this is not being quick
1:36:19but um but yeah so we have to follow the
1:36:22governing laws as far as being a
1:36:25governmental uh agency and being secure
1:36:29because we have people's uh uh tax data
1:36:33and we have all of our employees uh uh
1:36:37personal identification and stuff like
1:36:40that. So, I mean, if you'd like to
1:36:41review the policies, look over them, and
1:36:43see if there's anything that needs to be
1:36:44added, by all means.
1:36:47Yeah, because if I could add to that, I
1:36:48think I have a human resource type
1:36:50question that maybe we would need Mark
1:36:52to answer, but how does that work? If
1:36:55someone calls in sick and they're going
1:36:58to get paid a sick day, then they're at
1:37:01home and they can do some work. Can we
1:37:03ask them to work while they're at
1:37:05homesick? Do they just volunteer to
1:37:07work? How do you count their sick time?
1:37:09Like I I have a lot of questions in
1:37:12regard to if they're homesick, they have
1:37:14the right to be homesick. We shouldn't
1:37:16be asking them and they shouldn't be
1:37:17volunteering. So the the Oakland County
1:37:22u they have a hybrid schedule where well
1:37:26certain departments do. My wife works uh
1:37:29for the veterans uh benefits side of
1:37:33things and they can flex at home days if
1:37:36they're not feeling well they can say
1:37:39I'm going to stay at home and work from
1:37:40home they have same the same thing they
1:37:43have VPN they have secure access
1:37:45everything else um and they work from
1:37:48home and they log in and you can see
1:37:51when they log into their computer it
1:37:53says when they're on so if if if someone
1:37:56is sick and they are working and they
1:37:57have things deliverables they have to
1:37:59do. We can see what they're working on
1:38:01just by virtue of the fact that they're
1:38:03logged into BSNA. Well, and I think
1:38:05there's a difference and to your point,
1:38:06we would have to figure it out. There's
1:38:08a difference between I feel like I'm
1:38:09getting sick and I don't want to come
1:38:11infect the whole office and a difference
1:38:13between I am sick and I cannot work or
1:38:15open my eyes or sit at you know so
1:38:17there's a little bit of both.
1:38:19I mean, yeah, because since we are such
1:38:21a close-knit, we have had a few days
1:38:23where someone's like, "Hey, I'm feeling
1:38:25scratchy." And it's like, "Stay home."
1:38:27Because we are we are so like there was
1:38:31twice this last winter where it just
1:38:33went through and everybody was gone at
1:38:36least one day because everybody got sick
1:38:38quick. So, there have been a couple
1:38:40times of you feel a little under the
1:38:42weather, stay home. Now, if we had that
1:38:44option of stay home, you have your
1:38:46computer, you can you can work at home.
1:38:47I'm fine with that. Um it's just more
1:38:50efficient for us to do that rather than
1:38:52it's nothing new. It's just new to us.
1:38:54So it's easy to figure out other people
1:38:56have done it.
1:38:58Can we vote on the school until we Yes.
1:39:01follow the procedure? You do. We have a
1:39:03motion by Bartholomew, second by
1:39:04Edwards. Um so
1:39:09you continue with your motions in
1:39:11support. Yes. Okay. Any further
1:39:14discussion? I mean, I' I've been
1:39:16strolling through our website trying to
1:39:17look up the ordinances. Um, and in this
1:39:20situation, all I see, it's funny enough,
1:39:21the website leaves the dollar amount
1:39:23blank. Um, but I remember it being
1:39:25$10,000. But I checked two different
1:39:27sites that are generic and Romeo's site,
1:39:29all of them have it blank. Yes. Um but
1:39:33any product or service the cost of which
1:39:36exceeds the above dollar amount shall be
1:39:39purchased only if prior approval by the
1:39:41village has been obtained by the village
1:39:43council has been obtained. So it's it
1:39:45doesn't say that we need to get three
1:39:47comparable options just that we have the
1:39:48ability to approve it because it talks
1:39:50about the seal.
1:39:53Yeah. Well, it doesn't section it be
1:39:55under. That's not the right one. Well,
1:39:57it wouldn't be in the ordinances because
1:39:58it's a policy of this board at this
1:40:00table. Yeah, this is perching
1:40:02responsibilities. Yeah, that's
1:40:03different. Okay. Do we want to vote or
1:40:06do you not want to vote? I'd rather
1:40:09follow the procedure. We got some things
1:40:11to consider.
1:40:15We have a motion. Yeah. Bartholomew
1:40:18wants to go forward with this motion.
1:40:20Edwards, do you still support
1:40:23table? Why? Okay, we'll postpone. I'll
1:40:26I'll withdraw my motion and we'll go
1:40:28with postponement. We need we don't need
1:40:31a vote for that for next month. So for
1:40:33next month. Yes.
1:40:39Okay.
1:40:42Moving into the CBD parking pileop. Um I
1:40:46put this on here.
1:40:50You can read Karen's um opinion. we've
1:40:54ran into an issue in the village that
1:40:56we've never had before. Um because
1:40:58Pileup never had an amount, so there was
1:41:00never the ability to purchase the
1:41:02parking. Now there is the ability to
1:41:04purchase the parking and residential is
1:41:08purchasing parking. Um and so we've gone
1:41:10around in circles of was that the intent
1:41:13of pileup? Pileup was more so business
1:41:17or is it not? What do we want it to do?
1:41:20um because the way that the ordinance is
1:41:22written um it does say that any use
1:41:25within the CBD district to participate
1:41:28in the pilock program. Um which would
1:41:31mean even the residential could purchase
1:41:34parking. Um so for instance we have uh
1:41:38resident two residential. They needed
1:41:40four parking spaces. They only had three
1:41:43or they only had two however it was. So,
1:41:45they came in and purchased one or two
1:41:47spaces so that they could still have the
1:41:49ability to have the residential there.
1:41:51Um, that's how this all came about. Is
1:41:54is that what we intended? And if not, we
1:41:58can adjust the ordinance. I don't think
1:42:00that's what any of us had in mind. I
1:42:02think we're all thinking commercial.
1:42:04Well, yeah. Can we clarify the
1:42:05residential? We're talking
1:42:09single family homes that residences
1:42:11above. So, we're talking residences and
1:42:14CBD CBD rental property. You could own
1:42:16it. You could rent it. I don't know. You
1:42:18need parking when you have it, but not
1:42:20we're not talking the houses because
1:42:23there's no reason for them to have a
1:42:24payment. No, we're talking everybody
1:42:25that comes in needs a certain amount of
1:42:27off street parking. If you don't have
1:42:29enough on your property, the house
1:42:31should have enough. We're talking
1:42:32businesses then.
1:42:34Commercial property. I'm just separating
1:42:38the actual residential houses. We're
1:42:41talking CBD, DDA, downtown. It will
1:42:44incorporate both. If I have a single
1:42:47family residence on R Street, right,
1:42:51that falls in the DDA, I have no need or
1:42:54reason to come for the payment of the
1:42:57correct. So, you're not going to come by
1:42:58any? Yeah. So, when we're talking the
1:43:00residential, we're talking property that
1:43:03is 99% rented as a business. So, I think
1:43:09it does apply.
1:43:12Well, it does and that's what we're
1:43:13saying it does. And if that's not what
1:43:14we intended, then we need to change it.
1:43:16So, we have to think about what is our
1:43:18intention here with this.
1:43:21That's why I brought the question up.
1:43:25If you want more time to think about it,
1:43:26we don't have to make a decision
1:43:27tonight. But this needed to be looked
1:43:30at. Do we want it to include? Because
1:43:34what that does is put further burden of
1:43:36parking on the downtown. Do we want
1:43:39that?
1:43:42Not want to include it.
1:43:44Currently, it does.
1:43:47I don't see Yeah. where we have an
1:43:49argument. I mean, it's kind of like they
1:43:51they're in the the district.
1:43:54Yeah. Something to consider, too,
1:43:55because this this came up from a from a
1:43:57different discussion. If you guys do do
1:44:00that for the residences down there, then
1:44:04what does the village do? Is it some
1:44:06kind of permitting process like 150 250
1:44:10a year you get a permit you can park
1:44:12overnight barring no uh major uh
1:44:16inclement weather well no because they
1:44:18don't actually get a so you have to
1:44:21think yeah they don't get a but I'm
1:44:22saying it the a homeowner or resident
1:44:26would just be just like a restaurant and
1:44:28the restaurant patrons cannot park there
1:44:30overnight neither could a resident so
1:44:32the parking lots and the time timing of
1:44:34them that there's no parking overnight
1:44:36still goes. It just allows these people
1:44:39to now use this use as a residence.
1:44:43So, if they've obtained their uh SLU and
1:44:46they needed an extra parking space, they
1:44:48can purchase it. I It's just something
1:44:51that's never happened before because
1:44:53we've never had it and I wanted to make
1:44:55sure. I mean, I don't know why it
1:44:57couldn't. They can't live in the same
1:44:59world. Um, but if these property owners
1:45:03rent it and think that they're actually
1:45:04going to get an overnight parking space
1:45:07is not the case. Yeah, I guess I was
1:45:09marrying two separate separate things
1:45:11that we're dealing with, but yeah, it's
1:45:13the overnight part. I see. They're just
1:45:15just like uh pile up for the restaurant.
1:45:18If you needed 20, now you come by five,
1:45:20now you can be here. Right. You still
1:45:21only get your three at your home for
1:45:23sure. And just like anybody else during
1:45:26the daytime of the hours of the parking
1:45:27lot, anyone could park there anytime you
1:45:29wanted, resident or not or business, but
1:45:32nobody gets overnight parking. Like
1:45:34where do I mean they all have their own
1:45:36lots currently? C certain ones have
1:45:38their own lots, but they don't have
1:45:39enough spaces for the residences. This
1:45:42is kind of how this came about. So you
1:45:45might have two residences where they get
1:45:49two spots each, but they only have three
1:45:51spots back there. And for our
1:45:54ordinances,
1:45:56then they need to pile up would would
1:45:58fit or they'd have to go seek a
1:46:00variance, right? Um, so that's kind of
1:46:04in that it's helpful in the area that it
1:46:06allows the mixed use, diversifies the
1:46:09downtown, allows more uses, but if they
1:46:12can't park there overnight, then where
1:46:14they can park on their own spots. Yeah.
1:46:16But if they don't have it and they have
1:46:17to park that's Don't rent it to somebody
1:46:20that needs more than three parking
1:46:21spaces. that this just it has to be.
1:46:24Yeah, you're allowed here now because
1:46:27you bought into it and just understand
1:46:30that you still only really have three
1:46:31parking spaces. You're just now allowed
1:46:33it. I guess we allowing allowing housing
1:46:36when you don't have parking. Like never
1:46:38mind. It's a can of worms, but it's it's
1:46:41a bit of a Pandora's box. It is. It is
1:46:43because you you shouldn't allow housing
1:46:46that you don't have spots for. But
1:46:49that's kind of gone.
1:46:51that would be saying you shouldn't allow
1:46:52restaurants because you don't have
1:46:53parking for them. Like it's it is what
1:46:56it is. But we can
1:46:59postpone this until next meeting on a
1:47:01little bit more occupancy. Just wanted
1:47:04to meet all the standards that well past
1:47:07the pilot issue. It's
1:47:11I mean you're talking ordinances. Well,
1:47:14the problem is the current ordinance is
1:47:17it's vague. It it it argues both sides
1:47:19and we've gone back and forth. One of it
1:47:21says
1:47:22uh any use and then it says business
1:47:25use. So it's like well which is it
1:47:28because in the beginning it says any and
1:47:29then at the bottom it says business. So
1:47:32do you go with the very first one that
1:47:34you read or do you go with the second
1:47:35one? And so that's been something that
1:47:37we've been banging in our heads at the
1:47:38office because I don't think the
1:47:40intention there was that. But it it can
1:47:42all work together. Just want to make
1:47:44sure that's what we're all as long as
1:47:46they understand they can't park
1:47:47overnight.
1:47:49Yeah. So, we'll throw it back on next
1:47:51month's agenda and if we'll see what we
1:47:53all come back with and we can leave it
1:47:54alone or change some verbiage postponing
1:47:57another. Yep.
1:48:00Okay. Uh treeboard appointment. I did
1:48:02have somebody come in and submit
1:48:04application, Miss Terry Bullard. Um so
1:48:08her application is here and I would put
1:48:10her on the table for appointment. I'll
1:48:12make a motion to appoint Terry Bowler to
1:48:15the tree board. Support. We have a
1:48:18motion by car, support by Parker. Any
1:48:21discussion?
1:48:25Okay. All in favor of appointing Terry
1:48:28Bullet to the tree board. I have any
1:48:31opposed? None opposed.
1:48:36Okay, moving into our water sewer rate
1:48:38update. Um
1:48:41we saw first saw the information got a
1:48:44whole presentation at our special
1:48:45meeting now it is here at the table. Um
1:48:50we have any discussion?
1:48:59Do we have a motion?
1:49:02I'll make a motion to approve the
1:49:03proposed updated water and sewer rates
1:49:06as presented. Support. We have a motion
1:49:09by Edwards, support by Bartholomew. Do
1:49:12we have any discussion?
1:49:20Hearing none. Could you please call a
1:49:21role? Yes.
1:49:25Parker, no.
1:49:29Yes.
1:49:31Edwards. Yes.
1:49:35Yes.
1:49:37Russell. Yes.
1:49:40President Posinski. Yes.
1:49:48Okay.
1:49:50Moving into our approval of the DDA
1:49:53budget.
1:49:55We saw the budget. We went over it at
1:49:56the table. Um
1:49:59DDA has approved it and so here it is
1:50:01before us. Do we have a motion?
1:50:05I'll make a motion to approve the DDA
1:50:06budget as presented.
1:50:08Support. We have a motion by Care,
1:50:10support by Edwards. Do we have
1:50:12discussion?
1:50:25Hearing none. Could you please call a
1:50:27roll
1:50:32here? Yes.
1:50:36No.
1:50:39Bartholomew. Yes.
1:50:42Parker, no.
1:50:44Edwards, yes.
1:50:48President Bnanski, yes.
1:50:54Okay, moving into our budget amendments.
1:51:06I don't know if you guys took the time.
1:51:09I asked plant man to write up a
1:51:12information on how we got to the um LCSA
1:51:17which is local community stabilization
1:51:19authority. Um what that is is uh so
1:51:24across the state there's extra revenue
1:51:27dispersed um and it's given based on uh
1:51:31need
1:51:33and in the past the village has scored I
1:51:36don't know if you'd want to say high or
1:51:37low depending on what you're looking at
1:51:38there but we did not have we had a very
1:51:41big need so our um our cost share from
1:51:45the state would uh compensate for that
1:51:48well Um, now that we've gone enough tax
1:51:51years, Ford officially closed in 22 and
1:51:55when they decommissioned the plant and
1:51:57pulled out all of that personal
1:51:59property, they in decommissioning the
1:52:02plant um no longer uh
1:52:07could get their uh that would get any
1:52:09tax exemption. So then all of that
1:52:11personal property came back onto our tax
1:52:13roles. So, what used to be
1:52:18about a half a million dollars in
1:52:19personal property
1:52:23is now at 14 million. So, what we used
1:52:26to have a big need and get a big share
1:52:28of the pie from the state, well, now we
1:52:30all of a sudden have 14 million and the
1:52:32state looks at and goes, "Well, now you
1:52:34don't need big piece of the pie." Um, to
1:52:36the tune of $500,000.
1:52:40However, we get to tax that $14 million.
1:52:43So we recoup about 200 of it. So that's
1:52:46where we end up with the about $300,000
1:52:49loss. And that is in this current budget
1:52:52that ends at the end of June. We needed
1:52:55to find an extra $300,000. And that is
1:52:58perpetually going forward until
1:53:01something is figured out at that
1:53:02property and moves in and we
1:53:05get to start recouping taxes. Um so that
1:53:09is a major hit to our budget to um
1:53:14to everything going forward and then um
1:53:18I don't know if you wanted to speak to
1:53:21Yeah. Um
1:53:25so when I came on board uh one of the
1:53:28things I had found
1:53:30uh the previous administration
1:53:34uh
1:53:36excluded a new employee at the time from
1:53:39the pension. They are due a pension. You
1:53:42cannot do that coming from the financial
1:53:45realm. Orisa doesn't cover uh public but
1:53:50there are a lot of public laws that
1:53:52mimic private entity laws like NLR parah
1:53:57mimics the NLR for the way unions are
1:54:01governed and um the pension act within
1:54:06the state mimics Orisa and what Orisa
1:54:08states is if you are uh entitled to it
1:54:12you cannot be denied it.
1:54:15um they were wholly denied and then it
1:54:18wasn't
1:54:20until about two years later before this
1:54:22board
1:54:24uh uh modified
1:54:28what um the qualified uh hours were for
1:54:33pension which means they are beholden to
1:54:35the original
1:54:37and they were entitled it's an
1:54:40entitlement that they were um
1:54:44I mean they they do it and um
1:54:48unfortunately
1:54:50it's just is what it is. Um they've been
1:54:54great in this all I mean because this is
1:54:57a when I came into office it was brought
1:54:59to my attention to ask me to look into
1:55:01it um with getting into office and doing
1:55:05all the things looking into it and then
1:55:07when Jamie came into office I asked him
1:55:09to this needs to get figured out uh
1:55:11because it was not getting figured out.
1:55:13Um, so that's where you'll see your
1:55:15amendment there on the first page under
1:55:16village hall and grounds.
1:55:19Now, we can go after the bond the
1:55:23previous administration, but it's going
1:55:25to be maybe 40% of it something. Um, but
1:55:30yeah, it's
1:55:32we had an a employee
1:55:35came in current at that current time,
1:55:37they were they didn't meet the hours
1:55:40worked. No, they did. No, they did. They
1:55:42did meet the qualifications and they
1:55:43were they met them then or they met them
1:55:46after they met them amended. They met
1:55:48them then. Okay. The way you were I
1:55:51thought you said we then changed it a
1:55:53couple. No, you guys the the village did
1:55:54change it but they're still on the old
1:55:58because
1:55:59it it wasn't reflected correctly before
1:56:01even though it was changed. Yes. Okay,
1:56:03that makes more sense. Yeah, we've we
1:56:06have looked at this all the different
1:56:08ways. um asked all the questions seeing
1:56:10if we could come at it from a different
1:56:12angle and it's not legally allowed. Um
1:56:15so unfortunately that this is where
1:56:17we're at with that too. And
1:56:18unfortunately uh public pensions unlike
1:56:22in in the private realm you can buy out
1:56:24pensions public you can't because we
1:56:26even looked at that well what if we just
1:56:28give a lump sum buyout into their uh
1:56:31defined contribution just make amends
1:56:33that way and they were open to it.
1:56:35They're like yeah I mean it's because
1:56:37they didn't they don't want to hurt the
1:56:39village either. Um, you know, this is
1:56:42not a a a
1:56:44measure to hurt us by any means, but at
1:56:46the same time, I get where they're at.
1:56:48And it took MS this has been
1:56:51we've asked them for an actuarial, it's
1:56:53taken them I I feel like over six months
1:56:55to get this since October
1:56:59figuring this out. This is a significant
1:57:01amount of money. H how far?
1:57:052019.
1:57:08Okay.
1:57:11and the person's still with us, it
1:57:12sounds like. Yes.
1:57:16So, those are some and they're committed
1:57:18to us. Those are some of the bigger
1:57:19things that you've seen here. Um,
1:57:22do you have any other questions for the
1:57:25amendments? Any more clarifications on
1:57:27things that we talked about with the
1:57:29forward property?
1:57:32They they're saying it's inactive.
1:57:34They're not using anything out there.
1:57:39The plant is closed. It's
1:57:40decommissioned. However you want to say
1:57:41it. They don't have any tenants in
1:57:43there. It's closed. It's decommissioned.
1:57:46Yeah. The way the way that plant man
1:57:49explained it to me is that um it was
1:57:51reported there's no active it doesn't
1:57:53matter if anybody's in there or not.
1:57:56This is based on manufacturing and there
1:57:58is no active manufacturing going on
1:58:00there. So this is all taxation from
1:58:03manufacturing. In December 22, Ford
1:58:05Motor Company closed their Romeo engine
1:58:07plant.
1:58:09Ford Motor Company filed the recision of
1:58:10their eligible manufacturing personal
1:58:12property exemption in tax year 2024.
1:58:16Um,
1:58:18so if someone else is leasing,
1:58:21then they should be filing. Yeah. Yeah.
1:58:25We would get that money back depending
1:58:27and that was based on the scale they
1:58:29were at at that time. So if if you get
1:58:31that place at 100% capacity, it's based
1:58:35on the scale of manufacturing. I believe
1:58:37that that tax, which is all the more
1:58:39reason why, you know, as a board,
1:58:44it would it would behoove this board to
1:58:48reach out to uh the county executive and
1:58:52his team to see what their plans are for
1:58:54us because I know uh president and I
1:58:56have I've moved this on to them. Um JP,
1:59:00they're looking to see if there's
1:59:02anything at the state level, anything
1:59:03that they can see and find to help us
1:59:06recoup some of these losses in the this
1:59:08year in the continuing years. Plant
1:59:11Moran have anything to say?
1:59:14This doesn't affect them at all
1:59:17and they have no suggestions.
1:59:20It's a tax loss. I mean, I don't know
1:59:22what you would want.
1:59:26I mean, they're helping us identify some
1:59:29uh grants and stuff, but as far as this,
1:59:33it's as far as their purview, their
1:59:36purview is the numbers in front of them,
1:59:38and this is what hit.
1:59:41What about Gretchen Whitmer?
1:59:43What does she have to say about plant?
1:59:46Has anyone ever reached out to her? I
1:59:47don't know. No, I don't have her number.
1:59:51try. But so I'll make a motion to
1:59:54approve our budget amendments as
1:59:55presented.
1:59:58We have a motion by Bartholomew.
2:00:02Support. Support by Edwards. Do we have
2:00:04any further discussion?
2:00:10Okay. Hearing none, could you please
2:00:11call the role?
2:00:23Oh, I'm sorry. Yes.
2:00:26I was trying to swallow water.
2:00:30Um, Parker, yes. Care, yes.
2:00:37Yes. Edwards, yes.
2:00:41President Bnansky, yes.
2:00:46Uh, moves us into You need a motion to
2:00:49look at going back on the bond. We've
2:00:52already been making phone calls seeing
2:00:55what we can even do. Thank you. Um
2:00:59our next item is
2:01:03put this on here for discussion. Uh we
2:01:05often get phone calls from residents.
2:01:07When are my roads getting done? Um so I
2:01:10know that we've talked about it uh
2:01:12whether or not people are plugged into
2:01:15that or not. Um, but we've yet to make a
2:01:17decision um, and where we want to go
2:01:21with this. Uh, so I threw in here just
2:01:24some of the background, how we got here,
2:01:26where we were with the roads, the stuff
2:01:29um,
2:01:31for all of us to kind of refresh our
2:01:33memories here.
2:01:36Um,
2:01:38was on the ballot. We did go out for the
2:01:404.59.
2:01:42It did pass. The improvements have been
2:01:45done and the money has been used. We
2:01:48have even used extra.
2:01:51We cannot fund the rest of the roads on
2:01:53our own with what we do have and hearing
2:01:56where we're at
2:02:00with all this information. Um,
2:02:05want the council to think about what we
2:02:07want to do. I did ask
2:02:11I did ask the count or not the county um
2:02:13Washington Township um what that would
2:02:16look like if we put something on the
2:02:17ballot. Are we putting a bond out for
2:02:19the roads? Are we doing um mills for
2:02:22public safety? Like where are we getting
2:02:24this from? We would need the language by
2:02:27August, approved by August. Um she did
2:02:31say that at this point, Miss uh Clark
2:02:34Brown, that there is no nothing on the
2:02:36ballot. So, we would have to fully fund
2:02:38that election ourselves. Um, and we
2:02:42would get that bill after. So, I can't I
2:02:44couldn't even give you a guesstimate as
2:02:46what the cost is. So, unless somebody
2:02:48else or something else jumps on a
2:02:50ballot, we would be on the hook for that
2:02:52election or that vote. Can we wait then
2:02:56until there is something? You could you
2:02:58could wait till the next year and then
2:02:59you can still I mean
2:03:02I mean that's that's a cost and we'd
2:03:05have to have basically everything ready.
2:03:07by next month's meeting, right? Yep. And
2:03:10um which is doable, but think about it.
2:03:13We're losing over
2:03:15by your contract over 300. Now Ford,
2:03:19another 300. So there's 600 more that
2:03:22will be coming out of this next budget.
2:03:24And when we looked at the budget, we
2:03:25could only even make a couple more years
2:03:27like that.
2:03:29What what was the estimated cost of on
2:03:34the election herself?
2:03:36She says she would send a bill when it
2:03:38was done.
2:03:40We looked at it in the past.
2:03:43If we did, I don't recall. It was years
2:03:45ago. I thought it was
2:03:48I have no idea. Six, eight, something
2:03:51like that. I don't remember.
2:03:56nice to know what we're we're talking
2:03:58about. Well, then also recall we still
2:04:00needed to now, especially now without um
2:04:03the congressional funding with the
2:04:05rates,
2:04:07the $2 million that we needed to do
2:04:09there.
2:04:11So,
2:04:17I think we got to go for a a vote. Do
2:04:20something.
2:04:21Yeah, I'm not gonna, like I said, I'm
2:04:22not going to be the only one on the
2:04:24August ballot.
2:04:31I mean, we should have a town hall, see
2:04:32what the people want to do. They want
2:04:33the roads fixed or they want to wait and
2:04:36we can wait until the next election that
2:04:39does have stuff on the ballot next next
2:04:41August or what about November, right?
2:04:46Or I don't know. But at least they get a
2:04:49little bit of a say.
2:04:52Is we're going to try to prepare
2:04:53something like you said for next month
2:04:54and you want to have a tell all, right?
2:04:56I mean, that's gonna have to happen in
2:04:57the next couple weeks, right? Because
2:05:00we're going to have to unless we have a
2:05:01special meeting before August 16th to
2:05:04approve something.
2:05:06It's got to get posted, right? We got a
2:05:09public hearing.
2:05:12And I mean, I appreciate it a town hall
2:05:14and the idea of it, but at the end of
2:05:16the day, this is what we are here for as
2:05:17the council. We need to make decisions.
2:05:20Um, we either put something on the
2:05:22ballot, it can be done, and that that is
2:05:24where their voice is heard is at the
2:05:26ballot. Um, at the ballot box, and
2:05:29granted, yes, we do have the potential
2:05:31that we're going to have to foot the
2:05:32bill for that, but then we will know
2:05:34their answer. Um, but we wait.
2:05:38You're not just looking at one year
2:05:39behind. You're looking at two because by
2:05:40the time you're on next November's
2:05:41ballot, that doesn't come. You don't
2:05:44recoup those taxes till the next
2:05:48um budget year. Is this is this accurate
2:05:51dating? I mean, I know.
2:05:54What page are you on?
2:05:59Oh, that that's old stuff. That was just
2:06:01the reminder stuff. Oh, that's like I
2:06:03thought you was the deadline.
2:06:06I just realiz that was back at that
2:06:08ballot language that you see that was
2:06:10sent out. Yeah.
2:06:13No, but still August will need to be
2:06:15when the wording is turning. I'm
2:06:17assuming
2:06:19to be on the November ballot.
2:06:24I mean either which way it goes you guys
2:06:26are going to need to
2:06:29be a singular force with the the
2:06:33understanding everything so that it
2:06:36doesn't matter if it's Trusty Parker
2:06:38Edwards Bartholomew care everybody knows
2:06:41why this is this is needed because at
2:06:44this point
2:06:46we're at a point where where these
2:06:48things are needed and um
2:06:53it's going to take a massive concerted
2:06:55effort to speak about it to everybody.
2:06:59Otherwise, if there's a in the
2:07:00armor, it's going to go down. I mean,
2:07:02you look at Headley, I I think the with
2:07:05Headley, the the biggest problem Mr.
2:07:08Clark and I were just speaking about
2:07:09that is people still had questions. They
2:07:11didn't know what was going on with it.
2:07:14Um,
2:07:16so this I mean, people want their roads
2:07:20done. They do. Um, they have to what
2:07:23that comes with, good, bad, everything.
2:07:30So, everything that we have done to date
2:07:34has been paid out. It looks like we've
2:07:36paid a very large sum recently. So,
2:07:38we're completely paid out. We do still
2:07:41have retainage because that will be held
2:07:42on for at least a little bit longer.
2:07:45Okay. There. But you're talking 20 to
2:07:4830. Not a huge. Yeah. I mean, still
2:07:52huge, but not
2:07:55this kind of huge. What What is What are
2:07:57the markings on the pavement
2:08:00with the RNR and the That's what needs
2:08:02to be fixed. And that's costing us
2:08:05nothing.
2:08:07We haven't we haven't gotten that far
2:08:09yet, but it shouldn't. That's part of
2:08:10what retainage does is that we don't pay
2:08:13out until the work is done and that can
2:08:16be withheld to pay for those fixes.
2:08:19That's what that the pink RNR is remove
2:08:21and replace. That's what I Yeah, that's
2:08:23what I figured, but I don't want to
2:08:24assume. Okay. And then you'll see the
2:08:27other colors around just they're
2:08:28identifying and that's where at the end
2:08:30there might be no retainage left to even
2:08:32get back because that is the cost of
2:08:33what that fix is.
2:08:36But we haven't gotten that far yet.
2:08:37They're just right now still
2:08:40pointing out the issues. Yeah, that's
2:08:44seems to be a lot.
2:08:52I think we need to have a handle on that
2:08:54too before
2:08:57just having some more data on that some
2:08:59more numbers
2:09:02beyond what we have.
2:09:09Well, so I guess we're at then.
2:09:13Do you want a special meeting? This
2:09:15something needs to be done and I can't
2:09:18do it on my own.
2:09:20How about a bond? want to look at that.
2:09:23Well, that's what I'm saying. Do we want
2:09:25to put language out for a bond? Is that
2:09:27going to be for roads? What are we going
2:09:28to do uh with our fire contract? I mean,
2:09:31we're losing money there. That's still
2:09:33just being pulled out of general fund.
2:09:35That's still even if we bond for the
2:09:37roads, you still have the other
2:09:40issue. You could still create a Then we
2:09:43talked about a special public safety
2:09:46public safety specialist public safety
2:09:49mill. So safety village putting that out
2:09:51there. Do you want to do both at the
2:09:53same time? Would you do one this time,
2:09:55one next time?
2:09:58Think what just do them together. Do it
2:10:00at the same time.
2:10:04I mean, it's all needed. None none of
2:10:06this is anecdotal. We have full
2:10:10transparency. All the information is out
2:10:11there. It's all on the website. It's the
2:10:14presentations have been done. They have
2:10:16been recorded. The information is here.
2:10:20I wish it was different. The big
2:10:23question is, do we want to put the
2:10:26language together, do a public hearing,
2:10:28see this at next month's meeting
2:10:31for an election that we'll have to pay
2:10:33for, or do we want to wait until an
2:10:37upcoming election where we share the
2:10:39cost?
2:10:42I mean, the roads aren't not great, but
2:10:45they're not Yeah. collapsing. I see the
2:10:48road question being able to that is a
2:10:53at the end of the day it's almost that's
2:10:54a want at this point unfortunately
2:10:56considering what we're looking at but
2:10:58needs are there. Yeah.
2:11:01Yeah. The fire department's a need. Your
2:11:04wast your wastewater plant is a need.
2:11:08But if we could wait and get this on an
2:11:11election where we don't have to pay
2:11:14I think that would I think that would be
2:11:16a good way to go.
2:11:19I would just caution you that's two
2:11:20years down the road for your budget
2:11:21where it's currently sitting at and it's
2:11:23I understand um and if we're already
2:11:26saying we don't have money but we're
2:11:27going to spend money to go ask for more
2:11:29money like I I get it but the amount
2:11:31that we're going to spend that we're
2:11:33going to lose waiting could be
2:11:35detrimental. You're talking about the
2:11:37roads or the No, the the the actual
2:11:39needs the needs. Oh yeah, I was talking
2:11:41about the roads. So if we get on that
2:11:44can go on in next November for sure.
2:11:45That's what I Okay.
2:11:48Then there's a question about like um
2:11:51timing is is next month.
2:11:55Is there enough time to get it because
2:11:56it has to be Well, this is old language.
2:12:00I assume it I'm I'm assuming the dates
2:12:02and the times change, but I assume that
2:12:04the information is let's assume middle
2:12:06of August. Yes. I guess that's one thing
2:12:08that I should have paid attention at the
2:12:10at the conference because they're like
2:12:12elections. were like all all the
2:12:14villages were like we don't do it let's
2:12:16go they should have I think that's
2:12:18something but August it is so we could
2:12:20come back in July and it could we could
2:12:22approve something to be put on
2:12:26it gets approved vote passes they still
2:12:30yes the people have when will we then
2:12:34collect that next year next year but if
2:12:37we wait till the next election not the
2:12:392526 you're going to wait and then
2:12:41you'll get next July 1st when we levy
2:12:44those mills that's when that would get
2:12:46realized. That's why I'm saying if we
2:12:48don't even ask if it doesn't get put on
2:12:50until the following November you don't
2:12:52see that till 2728
2:12:55your budget may be blown by
2:13:00I mean we're still looking for grants. I
2:13:01am scrambling trying to see what else we
2:13:04can find. Obviously we'll still try for
2:13:05congressional funds. Um,
2:13:09can there be a temporary special
2:13:10assessment to cover that fee until we
2:13:16How? So,
2:13:22well,
2:13:24we talked about how we can do a special
2:13:26assessment for police and fire and it
2:13:30doesn't have to go to a vote. So, can we
2:13:33do a temporary one to cover our more of
2:13:35our fire department until Can
2:13:38we can get to a ballot to about so a
2:13:41single year. The way I heard it is you
2:13:43can do it for any amount of years in any
2:13:46percentages you want to do it. Yeah. And
2:13:49then take so we can take something to
2:13:52the vote of the people because Danielle
2:13:54did say when she was here they pass it
2:13:56people pass it yearly with their budget.
2:13:58So you're saying just a short term? Just
2:14:00one year. Yeah. until if there's
2:14:05something we want the residents to vote
2:14:06on because it'll take us a couple years
2:14:08to catch up with all of that. Um
2:14:12something to cover it until we give them
2:14:14something to vote on which is a special
2:14:17a millage or something to cover fire.
2:14:25I mean we have no even ballpark of what
2:14:29putting an election on through
2:14:30Washington Township costs. I could reach
2:14:32back and say if she could give me
2:14:33because it's just the village. It's not
2:14:35the same as what Washington puts on or
2:14:38Bruce puts on. Right. It's just one
2:14:39precinct. It's just Bru. No, Washington
2:14:43does our elections. Oh, okay.
2:14:49I like your idea, Shel.
2:14:52Well, we can bring that back for next
2:14:53month. Um, see what we have to do to
2:14:55approve that.
2:14:58I don't know. Never done it before.
2:15:02I would really like. Is that what you
2:15:03did for the cemetery?
2:15:05Cemetery is different. That was
2:15:07instituting starting a millillage that
2:15:09had never existed before.
2:15:12No, it's she said a special assessment
2:15:17and explain that because of the timing
2:15:19and how long things will take to catch
2:15:21up, we're going to end up in a shortfall
2:15:24if we don't do something short term
2:15:26until
2:15:29we on the balance.
2:15:33So in essence, we could we then just
2:15:36institute a public safety mill. It's
2:15:39never been done. We could institute it
2:15:41and change rates. I don't know the
2:15:43difference between cemetery and this is
2:15:45that cemetery was an allowable mill. Do
2:15:47you know um whereas this is something we
2:15:50will be creating and I don't know and
2:15:53you do cap out at a certain amount of
2:15:55mills whereas special assessment is
2:15:57different such as the road and the bonds
2:15:59you can I feel like it was like 20 mills
2:16:01you could go up to for special
2:16:02assessment. So there's there's
2:16:05difference there.
2:16:07How about this? I'll do both. We'll come
2:16:09back next month and see what looks the
2:16:11greatest. Sounds good. So what prepare?
2:16:13I I will pre I will ask Mark to prepare
2:16:15language for ballot and I will see if
2:16:17special assessment will get us. You guys
2:16:19just for sake of time. Yeah. And yeah,
2:16:21what we can do?
2:16:23I think we might have to go that way or
2:16:25both or or one or whatever whatever is
2:16:27necessary. It might not pass the bill.
2:16:29We need to make a decision in July.
2:16:31Okay.
2:16:33You never know.
2:16:36And then our wastewater treatment plant
2:16:39energy assessment discussion.
2:16:46Yeah. So that was I mean we heard his
2:16:48presentation and I think it's just a
2:16:50matter of
2:16:53do we want to vote to go ahead with it
2:16:56and um now that you've seen the numbers
2:17:00and see kind of what it's about do we
2:17:02want them to look at the other
2:17:04properties? So was this company
2:17:09recommended to you by DT or is this who
2:17:11DT sent? It's who DT sent. So, um, you
2:17:17call DTE, you tell them you want the
2:17:19energy assessment. Um, they say, "Okay,
2:17:23we'll give you three companies you can
2:17:25look at or we'll just send one out."
2:17:28Okay. And so, that's that's what I
2:17:30thought. I thought there was multiple
2:17:32did this. Yes. And I I think just for
2:17:34due diligence, we may I mean, again,
2:17:37seeing the dollar
2:17:39probably look at having multiple come
2:17:41out and provide
2:17:46I like that.
2:17:48Absolutely. We can, but know that
2:17:51this is built on actual data. So each
2:17:55company that comes out Yeah.
2:17:59Unless they're given different
2:18:01information should be
2:18:05pretty much almost the same. Yeah. And
2:18:07if they have all the information for us
2:18:09to compare side by side of hours of
2:18:11operation and
2:18:14So I was asking also I mean it we're
2:18:17limited on what we're seeing on this. I
2:18:19mean yeah it says 32 watt lamp is one
2:18:21lamp and a fixture is two three four per
2:18:25fixture. How many fixtures? Just a
2:18:27little more information. So if we do go
2:18:28out and get comparable, you know that'd
2:18:32be nice to have and
2:18:35just to do the due diligence. I think
2:18:37that would be a good idea. But we did on
2:18:38the other so we might as well do it on
2:18:40this. Yep. And that's our policy, right?
2:18:46So I can call DT and tell them to send
2:18:48two more companies. Yeah. I mean, I'm
2:18:52looking at their list right now. I see
2:18:53Deluxe on here. Um, but there's a dozen
2:18:56other within the, you know, the Tri
2:18:57County close, you know, area to us.
2:19:01I'd also run it by Plant Maran, see what
2:19:03it looks like in the budget.
2:19:07Yep. Did you do that?
2:19:16Motion to adjourn. Good information.
2:19:18Hold on. We have a couple good
2:19:19information. Thank you for
2:19:22discussion. You're welcome. Did he come
2:19:24up to the church, Shelly? We do have
2:19:28look at the church, too. Yeah. Cool.
2:19:31Sorry, Sharon. If anybody would like
2:19:33public comments, one more thing. Fish.
2:19:38I just want to go on record. I wasn't
2:19:40clapping because Jaime's uh report was
2:19:42finished. I was clapping because what he
2:19:44said in his report, which is the due
2:19:47diligence you did with the Grey House,
2:19:49and it's clearly stated in our ordinance
2:19:51that to be a bed and breakfast, you have
2:19:54to be living in that home with bedrooms
2:19:57and everything and you're turning it
2:19:58into. So, to me, it should be a
2:20:00non-starter that should have been voted
2:20:02no long ago. But the other thing too,
2:20:05and I know that a lot of people know how
2:20:07I feel about the pileop and I felt about
2:20:09the parking, the pileop is the most
2:20:10feckless idea I've ever heard in my
2:20:12life. Unless you're paying and getting a
2:20:15deed space for what you're paying for
2:20:19payment and little parking, we should
2:20:21just get rid of it. It's just to me it's
2:20:24Anyway,
2:20:26now I'm on record instead of just
2:20:28telling different people individually
2:20:30how I feel about pyop. Thank you.
2:20:32Thanks, Sharon. Thanks, Sharon.
2:20:39Zack Throne, 166 Benjamin Street. Um, so
2:20:42I had the pleasure of attending the
2:20:44meetings through the the budgeting
2:20:45process for you guys for the first time.
2:20:47Um,
2:20:49and the question I'm just left want
2:20:50constantly wondering about is what
2:20:52direction does this board see for the
2:20:54village? What do we want to see our
2:20:57village to look like?
2:20:59and you have the pleasure of trying to
2:21:02stop the ever growing snowball from
2:21:04rolling down the hill from our finances
2:21:07and you're put in a position where
2:21:08you're going to have to make some
2:21:09aggressive decisions. But it's time that
2:21:11we start making some decisions. There's
2:21:14been creative solutions that been
2:21:16proposed to you to generate the revenue
2:21:18that plant Moran says that you need to
2:21:21generate to overcome these obstacles.
2:21:24That's just my feedback. Thank you.
2:21:26Thanks, sir.
2:21:33Danielle Lee. I'm um at 171 Tilson. Um
2:21:37similar to what Zach said, um we've sat
2:21:41here for two hours.
2:21:43There's about 11 things on your agenda
2:21:46and you've essentially approved some
2:21:48dates and some of you have voted no on
2:21:51things that you continue to vote no on
2:21:53and there's no solution or discussion on
2:21:56why or what you want to do. So for us
2:22:00residents and some of us sitting on
2:22:01other boards, it would be really helpful
2:22:03if you could give some feedback as to
2:22:06why you're voting no and not just
2:22:08continuing to vote no so we can really
2:22:10start moving this village forward
2:22:12because it's exhausting. It's exhausting
2:22:15talking to other communities that watch
2:22:17your guys' meetings and they're like,
2:22:20"What are we doing? What are you guys
2:22:23trying to do?" There is no end game. It
2:22:26always feels like a game up here of
2:22:29boycotting and not moving anything
2:22:31forward and it's really frustrating as a
2:22:35resident. So, I'm asking let's work
2:22:38together, make some suggestions. If you
2:22:41don't like something, make some
2:22:43suggestions so we can move forward,
2:22:45please. Thank you. Thanks, Daniel.
2:22:54Okay, hearing no more public comment, I
2:22:57will just point out to you in the your
2:22:59last page um the MML training that we
2:23:03had discussed at the last meeting. I do
2:23:04have a meeting with them tomorrow
2:23:06morning go over what that would look
2:23:09like mission vision sort of meeting. So
2:23:12hopefully next month they have actual
2:23:13information but that's at least in here
2:23:15for you guys to see. Go ahead Nolan.
2:23:17Motion to adjurnn.
2:23:19Motion by Care, support by Parker. All
2:23:22in favor? I. Any opposed? None opposed.

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