The Time Audit: Save 10+ Hours/Week With This Time Management Framework — Transcript

Full transcript

1. 0:00the average person loses 21.8 hours per
2. 0:03week on low value activities that do
3. 0:05nothing for their life or career so in
4. 0:07this video I'm sharing my minimalist
5. 0:08time management tips to help you cut
6. 0:11more than 10 hours from your week of
7. 0:13that extra stuff that's just not doing
8. 0:15anything for you and if you think
9. 0:17effective time management means having
10. 0:18complicated systems in place you are
11. 0:20going to love the Simplicity of this
12. 0:22approach starting with the time audit
13. 0:25all goals feel very far away when we
14. 0:28just don't take inventory of what what
15. 0:30the situation actually is things can
16. 0:32seem better than they actually are
17. 0:34things can seem worse than they actually
18. 0:36are but have you figured out what it
19. 0:38actually is that's what the time audit
20. 0:41is all about in order to cut the fat
21. 0:43time that's not well spent we have to
22. 0:44know where to find it so auditing where
23. 0:47you spend your time is the first step we
24. 0:49don't have to make big sweeping changes
25. 0:51yet it's about what is the case right
26. 0:54now no need to judge just figure it out
27. 0:57track it see it understand it wrap your
28. 1:00mind around it and go hm I don't really
29. 1:02like that about my life and I can make a
30. 1:04change I want you to commit to doing
31. 1:06this for at least 7 days you got five
32. 1:09solid weekday in there two weekend days
33. 1:11whatever those days are for you get a
34. 1:14good idea of what an average week looks
35. 1:17like not just an average day cuz they
36. 1:19all can vary for lots of reasons and
37. 1:21when you start tracking literally track
38. 1:23everything maybe even just pull out a
39. 1:25note in your phone or a note card in
40. 1:27your pocket to write down the time time
41. 1:30how much time you're spending on what
42. 1:31you're doing and just leave it at that
43. 1:33put it away like it's a little diary you
44. 1:35don't have to get hyperfocused on it you
45. 1:36don't have to shift and move around and
46. 1:38try something else something better that
47. 1:40you would rather write down be honest
48. 1:42with yourself about where you're
49. 1:43spending your time whether you spent 30
50. 1:45minutes on your side hustle this week or
51. 1:473 hours whether you spent 30 minutes
52. 1:49watching Netflix on a Wednesday night or
53. 1:523 hours write them down no judgment no
54. 1:55in your feels just get a state of what
55. 1:57it is once you've reached the end of
56. 1:59your week and you've been really honest
57. 2:01with yourself you've just proceeded like
58. 2:03all is normal go back and look at
59. 2:06everything I like to put everything in
60. 2:08three categories essential growth and
61. 2:10waste I want you to hear this from me
62. 2:13right now there are going to be things
63. 2:15in waste that are not that bad it's just
64. 2:17about moderation how much time are we
65. 2:21wasting because you got to think that we
66. 2:23can't be down to the minute about
67. 2:25everything in life the more freedom you
68. 2:27have the better you are so that's why
69. 2:29we're doing this not so you can lock
70. 2:31down every hour and feel most productive
71. 2:35no matter what time it is or how much
72. 2:37you cared a little bit of time to enjoy
73. 2:40life might look wasteful in a category
74. 2:43but it all depends on where you are in
75. 2:45this season how you're feeling about
76. 2:46your success level and what changes you
77. 2:49want to see so let's unpack these
78. 2:50categories essential this includes work
79. 2:53family responsibilities maybe anything
80. 2:55that you need to maintain your health
81. 2:57the have toos like yes yes this is a
82. 3:00part of my life and it is not going
83. 3:02anywhere growth this is learning
84. 3:04self-care relationship development
85. 3:07personal development anything that's
86. 3:09helping to grow you and then there's
87. 3:12waste maybe a little bit of social media
88. 3:14scrolling some TV watching perhaps
89. 3:18you've clocked some unnecessary meetings
90. 3:20you didn't need to attend to and if they
91. 3:22weren't meetings maybe they were events
92. 3:24that were not essential to your
93. 3:26relationships but something you felt you
94. 3:28had to do because of social norms I will
95. 3:32let you define what goes into each of
96. 3:34your categories based on how you feel
97. 3:36about your life but just give them a
98. 3:39place so that you know where the easiest
99. 3:42opportunity to cut things out will
100. 3:44appear the reality is that people
101. 3:46underestimate their waste time by
102. 3:4940% you just don't think you're spending
103. 3:51that much wasteful time we don't like to
104. 3:53think that about ourselves we think we
105. 3:55are going about it you know with the
106. 3:56best possible foot forward it doesn't
107. 3:58mean that you're not you just might not
108. 4:00be asking better questions about where
109. 4:02that time is being spent by looking at
110. 4:04it here and highlighting at a certain
111. 4:06color and seeing how much of it that you
112. 4:09do you've probably got a new
113. 4:11conversation to have with yourself that
114. 4:13makes you realize okay we have not been
115. 4:16fully objective about this once you have
116. 4:19an understanding of how your time audit
117. 4:21is looking this is your homework look
118. 4:23for at least one to two hours of your
119. 4:26week that you can cut out from weight
120. 4:29waste this makes it possible for you to
121. 4:31continue enjoying your favorite TV shows
122. 4:33or still check out what's happening on
123. 4:35social media so you don't fall behind
124. 4:37but by finding one to two hours that you
125. 4:39can take out of that equation and maybe
126. 4:41put it into growth and say oh I'm
127. 4:44actually going to commit to going to
128. 4:46Fitness classes during those times or
129. 4:48I'm going to commit to reading that book
130. 4:49I've been meaning to get to for at least
131. 4:51one to two hours next week recover any
132. 4:54hours that you can start to shift small
133. 4:57steps make big moves and put them toward
134. 4:59something that would make you feel like
135. 5:01you're actually taking control of your
136. 5:03life it will become so addictive you're
137. 5:06going to keep trying to reduce waste as
138. 5:09much as you can Pro tip I watch reality
139. 5:11shows when I am at the gym on the
140. 5:12StairMaster love it just makes it so
141. 5:15much easier to not feel bad about that
142. 5:17time let's talk about the calendar block
143. 5:19system if you're new here then wow
144. 5:21you're going to love this we are big
145. 5:24fans of calendar blocking and time
146. 5:26batching here at Amy TV the core belief
147. 5:28system around calendar blocking is just
148. 5:30agreeing to focus and having the
149. 5:33intention of focus on whatever it is you
150. 5:35do so for instance calendar block the
151. 5:37time you spend with your family in the
152. 5:39evenings that block of time let's say
153. 5:41it's from 5: until 8:00 is all about
154. 5:45them it's focusing on the kids asking
155. 5:48them about their day maybe we're making
156. 5:50up some dinner maybe we're not making up
157. 5:52some dinner we're going to go out and
158. 5:53about and do something when you look at
159. 5:55it as a block and not an afterthought
160. 5:57not a okay let's hurry up and end the
161. 5:59day and also what else can I get done
162. 6:01while we're doing this you're more
163. 6:03intentional it's better time spent for
164. 6:05everyone involved the alternative is
165. 6:07looking at it like how can we multitask
166. 6:10during that time I still have some
167. 6:11emails I need to get done and the kids
168. 6:13are fine so maybe I'll just tidy up the
169. 6:15playroom upstairs you're doing all the
170. 6:18things but if the block is to spend time
171. 6:20with family tidying and emails and all
172. 6:23of that stuff does not make the cut
173. 6:25that's a simple example now look at that
174. 6:28and do that with everything else if you
175. 6:30need time to work on that project block
176. 6:32out the time and block is the active
177. 6:34word you might Reserve 2 to three hours
178. 6:37on your calendar to block and nothing
179. 6:40else is allowed to enter that time no
180. 6:42meetings can interrupt you can't also be
181. 6:44doing admin it's focus on the project
182. 6:47and get it through the finish line if
183. 6:49you can or further along so that you've
184. 6:51actually made real Focus progress on it
185. 6:54time batching while also calendar
186. 6:55blocking is the best time batching is
187. 6:59when you take a like task and you add
188. 7:02all of them to the same calendar block
189. 7:05so for instance I'm sitting here and I'm
190. 7:06shooting this video right now and I have
191. 7:08time batched A lot of content for a
192. 7:10couple reasons first of all I just went
193. 7:12and got my hair done today how's it look
194. 7:14I got my makeup done I've got the neon
195. 7:16lights on everything is up and running
196. 7:19so it makes sense to do one two three
197. 7:22maybe four videos if I've got it in me
198. 7:24which these days I don't I don't get
199. 7:25that high I used to be able to shoot
200. 7:27that many videos in one sitting I don't
201. 7:29I don't don't these days I'm tired but I
202. 7:31can do twoo and I'm going to if we've
203. 7:34flexed all of these resources in order
204. 7:36to be able to get here so what are the
205. 7:38things that you can do the like tasks
206. 7:41that you can do in a Time batch and
207. 7:43block out that moment on the calendar
208. 7:45another way to think of this is meetings
209. 7:47I usually do my team sync up and then I
210. 7:50will do a leadership training with them
211. 7:52and maybe even some one-on ones if any
212. 7:54of those are circulating on the calendar
213. 7:56it's time for that we try to batch them
214. 7:59maybe not back to back to back to back
215. 8:00to back but certainly during the same
216. 8:02half day or full day whenever I do
217. 8:04podcast interviews same thing I'm going
218. 8:06to set up my microphone I'm going to set
219. 8:07up my devices I'm going to do all the
220. 8:09stuff put the lights on again so I want
221. 8:11to do multiple podcast interviews in one
222. 8:14setting the more you block the more
223. 8:17efficient that you are but also the more
224. 8:20you see where some stuff's just not
225. 8:22going to fit in it doesn't make the cut
226. 8:24and you're able to prioritize more and
227. 8:26notice where you have said yes to things
228. 8:28that should not exist your don't workk
229. 8:29for calendar blocking is go back to that
230. 8:31time audit and look to all the things
231. 8:34that were similar that stretched out
232. 8:36over the week maybe you went to go get
233. 8:39the dry cleaning on Monday and you also
234. 8:41did grocery shopping but you didn't do
235. 8:43that until Wednesday could you have run
236. 8:45those errands in the same trip so you're
237. 8:48not having to do all of these things
238. 8:50across the week taking that commute time
239. 8:52to a multiplicative that is unnecessary
240. 8:55we don't have to drive here and there
241. 8:56and everywhere if we're already out and
242. 8:58about that might might be something
243. 8:59that's already occurred to you before
244. 9:01but if you can find other things on your
245. 9:03calendar that you've audited and you say
246. 9:05wow like I could have done both of those
247. 9:08in the same time block and instead it
248. 9:10took more time because it was spread out
249. 9:12over the week that's where the
250. 9:14opportunity lies the really great 30 40
251. 9:1850 minutes that is wasted across the
252. 9:21week because of how it got done
253. 9:24flippantly rather than trying to package
254. 9:26it together in a Time block find those
255. 9:28like tasks look at them as a batch and
256. 9:31then block them together all of this
257. 9:33gets even easier with the decision
258. 9:35framework the biggest challenge people
259. 9:37have in their time management every day
260. 9:38is they just allow themselves to be
261. 9:41professional decision makers but here's
262. 9:43the crazy thing you're not getting
263. 9:46better at it here's what I mean instead
264. 9:49of making a decision and sticking to it
265. 9:51you just trust that when the next day
266. 9:53rolls around you're going to be able to
267. 9:56make the decision in the moment and you
268. 9:57just trust it you're like oh I'll just
269. 9:59make that decision later then the moment
270. 10:02comes you wake up in the morning hm am I
271. 10:04going to do my morning routine first
272. 10:05decision of the day probably not going
273. 10:08to go well if you haven't been set up
274. 10:09for Success then comes time for the gym
275. 10:11hm am I going to go to the gym you see
276. 10:13how it's going when you plan to just let
277. 10:15yourself make rolling decisions about
278. 10:18the same things day after day after day
279. 10:22you get decision fatigue you've probably
280. 10:24heard the famous example of Steve Jobs
281. 10:26and Mark Zuckerberg always wearing the
282. 10:29same outfit every day the same shirt the
283. 10:32same pants the uniform that they came to
284. 10:35be known for this is an example of
285. 10:38removing an obstacle toward decision
286. 10:41fatigue they didn't want to have to
287. 10:43think about what they were going to wear
288. 10:44they wanted to focus on the bigger
289. 10:46decisions of the things that they were
290. 10:48building in their work so they just
291. 10:50bought the same clothes and wore the
292. 10:51same thing every day and as silly as
293. 10:52everyone thought it was it then went on
294. 10:55to become this documented brilliant
295. 10:57thing because we're all making too many
296. 10:59decisions about what doesn't matter and
297. 11:02taking away from that brain power being
298. 11:04applied to something insanely beneficial
299. 11:07to our lives and careers so I want you
300. 11:09to try this simple three question
301. 11:11framework next time you've got a tough
302. 11:13decision ask yourself number one does
303. 11:15this align with my priorities number two
304. 11:18would I do this tomorrow and number
305. 11:20three can this be automated delegated
306. 11:23delayed or deleted so here's one example
307. 11:26maybe you're asking yourself the
308. 11:27question am I going to work out question
309. 11:28number one is this aligned with your
310. 11:30priorities well if you have a health
311. 11:32goal the answer is probably yes here
312. 11:34question number two would I do this
313. 11:35tomorrow well if you know it's a
314. 11:37priority then you probably would do it
315. 11:38tomorrow if let's say somebody said
316. 11:40let's go take a walk or you saw that
317. 11:42there was a fitness class scheduled or
318. 11:43something like that you know it's a
319. 11:45priority for you and if given the
320. 11:46opportunity to fulfill on that goal you
321. 11:49would do that tomorrow so that's a yes
322. 11:50and number three can this be automated
323. 11:52delegated delayed or deleted while the
324. 11:55act of working out can't be automated or
325. 11:57delegated but if it certainly can be
326. 12:00automated in how it's scheduled so that
327. 12:02you don't have to ask yourself whether
328. 12:04you'll do it and it can be delegated in
329. 12:06terms of asking somebody to hold you
330. 12:08accountable and if it's a priority it
331. 12:10can't be delayed it could be delayed if
332. 12:12you want it to be delayed but then would
333. 12:13it be a priority and it definitely can't
334. 12:15be deleted so all three of these
335. 12:16questions really take you on a journey
336. 12:18with something that make you go yeah
337. 12:20okay this is a requirement I've made the
338. 12:22decision I will be working out and now
339. 12:24it's just a definitive that you can move
340. 12:26forward with another example might be
341. 12:28that you get invited to an event maybe
342. 12:31let's say it's a friend or a family
343. 12:33member has invited you to something and
344. 12:35you don't really want to go but let's
345. 12:37say it's an event in like 3 months first
346. 12:39question is this on your list of
347. 12:41priorities sounds like it's probably a
348. 12:42no so you decide yes or no number two is
349. 12:46really interesting in this case would I
350. 12:48do it tomorrow we usually look at events
351. 12:50that are far away and we go GH I don't
352. 12:52want to do that but it's in August who
353. 12:54cares just RSVP yes would you do it
354. 12:57tomorrow if the answer is no then you
355. 13:00actually should not be affecting August
356. 13:03like that August is mad at you for
357. 13:05wasting its time that's why number two
358. 13:06is so important the things that we
359. 13:08schedule for the future that we don't
360. 13:10want to do we're probably still not
361. 13:11going to want to do so just be honest
362. 13:13about it and number three can it be
363. 13:14automated delegated delayed or deleted
364. 13:17well it could definitely be deleted so
365. 13:19that's the first thing that's top of my
366. 13:21mind it can't be automated my presence
367. 13:23is required and it can't be delegated
368. 13:26cuz my presence is required and it can't
369. 13:28be delayed cuz it's not my event I'm
370. 13:30already delaying it by seeing it's way
371. 13:31in the future and definitely not trying
372. 13:33to speed it up use this framework to
373. 13:35help guide you so that you don't have to
374. 13:37make the decision fatigue get it done in
375. 13:40one setting and know that if it's no
376. 13:43longer a factor in your life you don't
377. 13:45have to keep going through this
378. 13:46framework anymore it's just an instant
379. 13:48no in the future and when you know what
380. 13:50your NOS are it's a great place to be it
381. 13:52makes life so much easier next time you
382. 13:55get the invitation you go that's so nice
383. 13:56of them I'm not going but I can't wait
384. 13:59to send them a gift you just know where
385. 14:01the nose are now just like we time
386. 14:03audited for a week I want you to
387. 14:05continue to assess your weeks anytime we
388. 14:08want to measure success we should do it
389. 14:09as often as possible so that we stay
390. 14:11really close to how we feel about
391. 14:13something and the results of what's
392. 14:14going on if you haven't seen it I have a
393. 14:16great video to help you plan your week
394. 14:18but it really helps you to assess what
395. 14:20you did in the last week and what you
396. 14:22need to do going forward to make it the
397. 14:24best possible time spent it's an awesome
398. 14:2645-minute video where I literally walk
399. 14:28you through through the whole process
400. 14:30from reviewing your previous
401. 14:31appointments to clearing clutter both
402. 14:33digital and in real life calendar
403. 14:36blocking the week ahead and anything
404. 14:37else that might apply for you the more
405. 14:40consistent you are at checking in with
406. 14:42yourself the better you get to know
407. 14:44yourself and I really encourage you to
408. 14:46remember something don't be a stranger
409. 14:48to you the person that you need to know
410. 14:50the deepest and the best because you are
411. 14:52the one that's going to walk all the
412. 14:54walks and do all the things so when you
413. 14:57realize whether you like something or
414. 14:59don't like something you realize how to
415. 15:01do that next thing that could be a half
416. 15:03a percent closer to living the life you
417. 15:06want and it may sound like this Grand
418. 15:08idea but it ends up showing up in these
419. 15:11small moments where you go what did I do
420. 15:14this week we become better friends with
421. 15:16people on TV and social media than we do
422. 15:18ourselves The Stranger in our life is us
423. 15:22because we haven't checked in so doing
424. 15:24it as simple of a way as analyzing where
425. 15:27you're spending your time who are the
426. 15:28people who are impacting you the most
427. 15:30where are you being influenced spend
428. 15:32time on that reset every week every day
429. 15:35if you can and you will get to know
430. 15:36somebody very very important who is
431. 15:39going to take you to the next level you
432. 15:41this is my do less method the minimalist
433. 15:44approach to time management if you want
434. 15:46to learn more about calendar blocking
435. 15:47click the link below and I'll see you
436. 15:49there