The Contract Documents Phase of Building Design — Transcript

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1. 0:00you've been working closely with your
2. 0:01architect for months exploring Concepts
3. 0:03and making design decisions suddenly
4. 0:05design development ends and you may be
5. 0:07hearing from your architect less
6. 0:08frequently don't worry they haven't
7. 0:10abandoned your project you've simply
8. 0:12reached the contract documents phase of
9. 0:14the architectural design
10. 0:16process in this video we'll cover the
11. 0:18contract document phase of the process
12. 0:20and what you can
13. 0:23[Music]
14. 0:25expect hi my name is Josh ruer and I'm
15. 0:27an architect here at Newman Munson the
16. 0:29contract documents phase occurs after
17. 0:31design development and before bidding or
18. 0:33construction this phase is also referred
19. 0:35to as construction documents or in short
20. 0:38CDs although client communication is
21. 0:40usually less frequent during this phase
22. 0:42your architect is hard at work
23. 0:44developing drawings and specifications
24. 0:46these documents explain the scope of the
25. 0:48work to the contractor and convey the
26. 0:49design intent to help you better
27. 0:52understand the CD phase we'll break down
28. 0:54the process and outline expectations for
29. 0:56meetings and deliverables you'll also
30. 0:58learn how you can make the most out of
31. 1:00this phase and prepare for
32. 1:04construction throughout design
33. 1:06development you'll plan almost every
34. 1:08detail of your project your architect
35. 1:10will analyze materials generate opinions
36. 1:12of cost and the design team will present
37. 1:14options for everything from mechanical
38. 1:15systems to paint colors to conclude
39. 1:17design development your architect should
40. 1:19review the design and provide an updated
41. 1:21probable opinion of cost feeling
42. 1:23confident that you will not need to make
43. 1:25changes this is the time to sign off on
44. 1:27the design giving your approval to
45. 1:28proceed your architect can now document
46. 1:31coordinate and detail the scope of work
47. 1:33so the contractor can bid and construct
48. 1:35the
49. 1:39project throughout the CD phase your
50. 1:41architect will create two primary forms
51. 1:43of documentation drawings and
52. 1:45specifications drawings outline the
53. 1:47design intent helping the contractor
54. 1:49understand how to put the building
55. 1:50together and illustrating the
56. 1:51relationships between various elements
57. 1:53specifications or specs document the
58. 1:55detail guiding materials products and
59. 1:57systems among other things specs
60. 2:00describe performance requirements
61. 2:01standards to follow and specific
62. 2:03products to be used ideally you'll
63. 2:05finalize the overall design before the
64. 2:07CD phase begins making changes will
65. 2:10require architect to revise drawings and
66. 2:12specifications at a crucial time since
67. 2:14Building Systems are connected a change
68. 2:16can create a ripple effect throughout
69. 2:17the documents your architect will also
70. 2:20need to coordinate all changes with any
71. 2:21Consultants involved in short changing
72. 2:24the design during the CD phase can delay
73. 2:26the Project's timeline so anticipate
74. 2:28plan accordingly
75. 2:33throughout schematic design and design
76. 2:35development you'll meet with your
77. 2:36architect on a weekly or bi-weekly basis
78. 2:38to discuss the Design's progress and
79. 2:40make decisions in the CD phase meetings
80. 2:42tend to be less frequent although this
81. 2:44phase is less client phasing your
82. 2:46architect should maintain regular
83. 2:48communication the number of meetings
84. 2:49will depend on your project but your
85. 2:51architect should regularly update you on
86. 2:53their progress and address any questions
87. 2:55that arise as documents are finalized at
88. 2:57your request your architect can guide
89. 2:59you through through predesignated
90. 3:00deliverable points often at a percentage
91. 3:02of completion of the documents a final
92. 3:05page turn is the point at which you'll
93. 3:06review the completed documentation you
94. 3:08may also receive a final probable
95. 3:10opinion of cost if your project is going
96. 3:13out to bid your architect will discuss
97. 3:15Logistics regarding the process ensure
98. 3:17you understand the steps and help you
99. 3:18prepare documents to announce the time
100. 3:20and place of the
101. 3:24bid during the CD phase you'll have
102. 3:27fewer time commitments with your
103. 3:28architect making it the ideal time to
104. 3:30prepare for construction now is the best
105. 3:32time to coordinate the day-to-day
106. 3:34Logistics of the process ahead if you're
107. 3:36planning an addition or expansion it's
108. 3:38ideal to create a communication plan for
109. 3:39continuing operations and documenting
110. 3:41decision-making as well as to set
111. 3:43expectations within your team we also
112. 3:45recommend considering And discussing
113. 3:47contract related issues such as
114. 3:49mobilization timing when the
115. 3:50construction team will be on site and
116. 3:52where the staging area or the space to
117. 3:54lay down materials will be located
118. 3:57lastly the CD phase is a great time to
119. 3:59plan any aspects of your building you
120. 4:00will provide yourself and to confirm
121. 4:02construction phase services that you
122. 4:03will be responsible for while your
123. 4:06architect can help you determine
124. 4:07Furniture equipment and AV and IT
125. 4:09solutions some clients prefer to secure
126. 4:11these items on their own there are also
127. 4:13thirdparty testing services which
128. 4:15typically make the most sense for the
129. 4:16owner to coordinate use the CD phase to
130. 4:19plan these aspects of your project
131. 4:21communicate necessary information to
132. 4:22your architect and confirm
133. 4:24responsibilities in the contract
134. 4:26documents or CD phase your architect
135. 4:28will create drawings and specifications
136. 4:29to communicate the design intent to the
137. 4:31contractor you may have fewer meetings
138. 4:33with your architect in this phase making
139. 4:35it a great time to plan other aspects of
140. 4:37your project communicate expectations
141. 4:39with your team and confirm anything you
142. 4:40may not be clear on to reduce errors
143. 4:43your architect should Implement a
144. 4:44quality assurance process a thorough
145. 4:46check of all documents also setting
146. 4:48aside a construction contingency is a
147. 4:50necessity to protect your budget learn
148. 4:53more by reading about errors and
149. 4:54emissions and contingencies thanks for
150. 4:58watching
151. 5:10okay