The Best AI Meeting Notetakers of 2026 — Transcript

Full transcript

1. 0:00meetings is where the magic or chaos
2. 0:03happens ideas fly deals get sealed and
3. 0:06let's be honest a lot gets forgotten
4. 0:09Research indicates that the average
5. 0:11attention span during meetings is
6. 0:12usually 10 to 18 minutes long now I
7. 0:15don't know about you but I don't have
8. 0:17the luxury of 10minute meeting so does
9. 0:19that mean that a lot of the important
10. 0:21stuff gets forgotten well that's where
11. 0:23AI noakers come in these tools help you
12. 0:26transcribe and track conversations so
13. 0:29that you can focus on talking instead of
14. 0:31scribbling down notes hey there I'm Alex
15. 0:33NOS from Automation helpers.com and we
16. 0:36help companies like yours get set up and
17. 0:38automated using industry leading portals
18. 0:41apps and Integrations now plain and
19. 0:43simple every business should have an AI
20. 0:45notetaking tool but not every AI
21. 0:48notetaking tool is created equally in
22. 0:51this video we're going to break down
23. 0:52some of the best AI note taking tools
24. 0:55and compare their differences looking at
25. 0:57their accuracy features pricing and and
26. 1:00Integrations two of these tools I
27. 1:02actually use so let's dive in and take a
28. 1:05look let's kick things off with
29. 1:06fireflies AI a tool that we actually use
30. 1:09internally to automatically transcribe
31. 1:12summarize and analyze our meetings which
32. 1:14makes it easier to track key discussions
33. 1:16and takeaways we've actually built an
34. 1:19automated business operating system that
35. 1:21automatically pulls in notes and action
36. 1:24items from fireflies.ai links it
37. 1:27directly to the correlating project so
38. 1:29that our team doesn't have to spend
39. 1:31hours going through transcripts or
40. 1:33trying to remember that task that that
41. 1:35client wanted them to do if your team
42. 1:37has regular meetings and needs a
43. 1:38reliable way to capture notes action
44. 1:41items and key takeaways well
45. 1:43fireflies.ai is definitely worth
46. 1:46considering it's incredibly accurate and
47. 1:48the free plan is incredibly generous
48. 1:51you'll see that we have a number of ways
49. 1:53to search a meeting transcript as well
50. 1:55we can filter through the focus as well
51. 1:58interestingly the sentiment and we also
52. 2:01have specific speakers which has yet to
53. 2:04fail me we can also quickly search for
54. 2:07keywords to surface relevant meeting
55. 2:09highlights fireflies offers a free plan
56. 2:12that includes unlimited transcription
57. 2:14limited AI summaries and 800 minutes of
58. 2:17storage per seat this plan is generous
59. 2:19and perfect for individuals starting out
60. 2:22for those seeking more advanced features
61. 2:24and greater capacity fireflies AI
62. 2:26provides Pro business and Enterprise
63. 2:28plans each with with varying levels of
64. 2:30storage Integrations and support to
65. 2:33connect your fireflies AI to other apps
66. 2:36and we're not talking about Zoom Google
67. 2:38meets or video conferencing we're
68. 2:40talking about sharing the meeting notes
69. 2:41with another app like slack or air table
70. 2:44well you will need to upgrade to a paid
71. 2:46plan as well as if you want to receive
72. 2:48unlimited storage premium features and
73. 2:51AI search and filtering oh yeah you're
74. 2:54going to have to upgrade next up we have
75. 2:56otter AI one of the most well-known AI
76. 2:58powered node takers Within estimated 20
77. 3:01million users it's widely used by
78. 3:04professionals students and businesses
79. 3:06for realtime transcription and
80. 3:07collaboration Auto AI stands out for its
81. 3:10real-time transcription meaning you can
82. 3:11access your meeting notes while you're
83. 3:13still in the meeting also just like
84. 3:16fireflies it connects with all major
85. 3:19video conferencing platforms like Google
86. 3:21meets zoom and Microsoft teams one of
87. 3:24the best features of uto AI is its
88. 3:26collaborative workspace allowing teams
89. 3:28to highlight comment and edit
90. 3:30transcriptions in real time it's AI
91. 3:32powered summaries break down long
92. 3:34conversations into key takeaways but
93. 3:37this is only available on the paid plan
94. 3:39unlike fireflies so what about the price
95. 3:42tag of those paid plans the free plan
96. 3:44provides you with 300 minutes per month
97. 3:46but that's capped at a limit of only 30
98. 3:49minutes per conversation so really you
99. 3:51only get 10 conversations a month and
100. 3:54you'll need to cut those conversations
101. 3:56short or pull out your pen and paper to
102. 3:58start taking notes M the summarization
103. 4:01of transcripts is also really lacking in
104. 4:03comparison to fireflies that is unless
105. 4:05you are on that paid plan which bumps
106. 4:07you up to 1,200 monthly transcription
107. 4:10minutes with a cap again at 90 minutes
108. 4:13per conversation regardless of those
109. 4:15limits on meeting times OT AI is still a
110. 4:19solid choice and when we consider the
111. 4:21well priced entry level plan well it
112. 4:23could be the right tool for your
113. 4:24business now let's talk about fathom a
114. 4:26rising star in the AI note taking space
115. 4:29it offers fre unlimited recordings for
116. 4:31individuals which is something rare
117. 4:33among AI powered meeting assistants it
118. 4:35also connects with zoom Microsoft teams
119. 4:37and Google meets unlike the other tools
120. 4:40we'll cover fathom offers that free
121. 4:42unlimited recording plan however you
122. 4:45only get five AI summaries per month so
123. 4:48you will be going through the
124. 4:49transcripts of majority of your meetings
125. 4:52it standout feature is the realtime note
126. 4:53taking and timestamped highlights
127. 4:56meaning you can revisit important
128. 4:57moments in a conversation while you're
129. 5:00still in the conversation for teams
130. 5:01fathom offers A Team edition at $19 a
131. 5:05month and a team Edition Pro a bit
132. 5:07higher at $29 a month with more advanced
133. 5:11collaboration tools one fullback of
134. 5:13fathom is in its native Integrations and
135. 5:15ability to connect with other platforms
136. 5:17I want to be able to connect my AI not
137. 5:19taking tool to my other platforms
138. 5:21particularly my project management so I
139. 5:23can directly link a meeting I had with a
140. 5:25client with that client's record next we
141. 5:28have AA and AI powered noeker designed
142. 5:31specifically for sales and customer
143. 5:33facing teams unlike other tools we've
144. 5:36looked at aoma doesn't just transcribe
145. 5:38meetings and summarize those meetings it
146. 5:40also provides deep insights into how to
147. 5:42improve sales conversations aoma offers
148. 5:46AI not taking conversation intelligence
149. 5:49and speaker tracking the conversation
150. 5:51intelligence well this is aimed at
151. 5:53improving your future sales
152. 5:55conversations by looking at what you
153. 5:57might have stuffed up in the past aom
154. 5:59integrates well with CRM tools sales
155. 6:01platforms and of course connects with
156. 6:03the usual video conferencing apps like
157. 6:05zoom and Google meet a key advantage of
158. 6:08aoma is in its conversation intelligence
159. 6:11which helps sales team track patterns
160. 6:13measure engagement and improve client
161. 6:16interactions it also provides real-time
162. 6:18coaching insights making it an excellent
163. 6:20tool for sales and customer focused
164. 6:22teams however no free plan here a 14-day
165. 6:25free trial is offered though if you want
166. 6:27to take a look after that you'll
167. 6:29expecting a $19 a month subscription for
168. 6:32that entry level plan this option is
169. 6:35definitely pricier than the other
170. 6:36competitors but if your team is sales
171. 6:38and customer facing Focus well it could
172. 6:40be the right tool to improve your
173. 6:42overall customer engagement and finally
174. 6:45we have TLD DV too long didn't view a
175. 6:49great AI powered notaker designed
176. 6:51specifically for remote teams and a sync
177. 6:54collaboration unlike some of the other
178. 6:56tools TLD DV or to Long didn't view spe
179. 6:59specifically aims at creating an AI
180. 7:01notaker for us remote teams TV works
181. 7:04with the usual video conferencing
182. 7:06platforms Google meets Zoom Microsoft
183. 7:09teams but what it does slightly
184. 7:10different is it allows users to create
185. 7:12timestamps while in meeting so they can
186. 7:15look back and remember important moments
187. 7:17that they wanted to remind themselves
188. 7:19about it also allows quick note sharing
189. 7:21and summarization but really it doesn't
190. 7:24offer anything more than what fireflies
191. 7:26or any one of the other competitors do
192. 7:28the free plan though packs a punch
193. 7:30allowing users to access essential AI
194. 7:33driven meeting features at no cost you
195. 7:35can enjoy unlimited meetings and viewers
196. 7:38with 10 AI meeting summaries each month
197. 7:41oh one thing that I almost forgot to
198. 7:43mention and I need to is that TLD DV or
199. 7:45too long didn't view actually offers
200. 7:47transcription in over 30 languages so if
201. 7:50your team is diverse well they've got
202. 7:53you covered and the AI summaries and
203. 7:55speaker recognition also works for those
204. 7:57different languages the platform also
205. 7:59offers Integrations with platforms like
206. 8:01slack Gmail and calendar tools and other
207. 8:04features like automatic meeting
208. 8:05recording clipping and embedding and a
209. 8:09meeting view tracker allowing you to
210. 8:11understand what meetings you've got
211. 8:12coming up will help your team work
212. 8:14efficiently and manage their meetings
213. 8:16while the free plan is generous heavier
214. 8:18AI usage and more uploads require an
215. 8:21upgrade to a paid plan each of these AI
216. 8:24not takers Has Its Own Strength well we
217. 8:27took a look at some of the options out
218. 8:29there so which one is going to be best
219. 8:31for you and your team fireflies AI is
220. 8:34definitely one of the best options for
221. 8:35businesses and sales teams who need
222. 8:38Integrations great AI summarization and
223. 8:40a pricing that doesn't hurt the bank
224. 8:43otter AI is also great for General
225. 8:45business use with realtime transcription
226. 8:47and team collaboration but I would point
227. 8:49you in the direction of fireflies over
228. 8:51otter just because you get more bang for
229. 8:54your buck fathom which offers the best
230. 8:56free plan with unlimited recordings and
231. 8:58some AI meeting summaries is great for
232. 9:01individuals or small teams wanting to
233. 9:03dip their toes into AI note taking aoma
234. 9:06is great for sales teams needing AI
235. 9:08powered insights and more functional CRM
236. 9:11Integrations and to Long didn't view is
237. 9:14a great option for remote teams but
238. 9:15again I would still point you in the
239. 9:16direction of fireflies as we can see
240. 9:19when we stack each tool side by side
241. 9:21fireflies and fathoms free plans are
242. 9:23great to Long didn't view is another
243. 9:25awesome option however if you want the
244. 9:27premium features well Auto AI entry
245. 9:29level plan is enticing but we've got to
246. 9:32remember the per meeting limits which
247. 9:34can quickly become a nuisance if you're
248. 9:36looking for a truly hands-off experience
249. 9:38with fewer limits then upgrading to the
250. 9:41business plan might be necessary and in
251. 9:43that case fireflies or faom are a
252. 9:46cheaper option well I hope this video
253. 9:48has been helpful and I'm curious to
254. 9:50learn which tool are you going to go
255. 9:51with or which tools have you already
256. 9:53tested if you need help setting up your
257. 9:55business for success or automating parts
258. 9:57of that business then don't hesitate to
259. 9:59reach out to us at automation
260. 10:01helpers.com our team of experts are
261. 10:03offering a free 30-minute consultation
262. 10:05so book yours today
263. 10:10[Music]