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OU Panhellenic Parent & Family Webinar — Transcript

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0:05Okay, thank you guys so much for joining
0:07us. Um, I just have been answering some
0:09of this stuff in the chat. I I gotta say
0:12we only do this webinar once a year, so
0:13I'm hoping I have the settings right.
0:16Um, where you guys are automatically
0:17muted, but if not, you might just mute
0:19yourself just in case. Um, so we are
0:22going to go ahead and get started. Uh,
0:24is there an echo for everybody? I see
0:25Debbie saying that in the chat. It might
0:28be your your speakers. I'm hopeful that
0:30it's not everybody. Um, okay, perfect.
0:33So, so yeah, you Debbie, you might just
0:35kind of mess with your speakers. Maybe
0:36turn the sound off and back on.
0:38Sometimes that works. Um, okay. Well,
0:40guys, thank you so much for joining us.
0:42We've got quite a few people on the call
0:43here. And if you want during the
0:46session, um, I'm I'm gonna have some
0:48students joining us here in just a
0:50little bit to help answer some questions
0:51in the chat. But as we go, if you have
0:54questions, feel free to drop them either
0:56in the chat or in the Q&A function and
0:59we can answer as we go. Um, but we'll
1:01also leave some time at the end. So, if
1:03you have any questions there, we can be
1:04sure to answer them. So, uh, just some
1:06intros before you before we dive in. I
1:09figured it's kind of good for you to
1:10know some faces and names. Um, these are
1:12kind of the main folks on our team that
1:14you might see around during recruitment.
1:16We'll be at move in day. We will be um,
1:18kind of all around, but my name is
1:20Kylie. I am the panelic adviser on
1:22campus. So, if you came to Greek
1:23preview, you probably remember seeing me
1:25there. Um, but I serve as the director
1:27of our fraternity sority programs and
1:28services office. So, I get to work in
1:30the office of student life with our
1:32awesome student groups. Um, and our
1:34great community. Um, we've also got some
1:36great folks here. Uh, Alex and John Ryan
1:39and Evan are also full-time staff
1:41members on the fraternity sority team.
1:42So, you'll see all four of us kind of
1:44running around during recruitment
1:45helping support. Same thing at um same
1:48thing at the movein day.
1:50And then Andy, Hannah, and Julia are our
1:53kind of main student leaders when it
1:54comes to the panelinic recruitment
1:55process. So those three folks are um our
1:58VPs of recruitment and our panelinic
2:00president. So again, just some names to
2:02faces. So if you see us around, have any
2:03questions, you can always let us know.
2:05We're happy to help. So this is kind of
2:06our agenda for this evening. Um I'm
2:08hoping we keep it right at an hour.
2:10Sometimes it goes a little over with
2:11Q&A, but we can always um you know, if
2:13you ever need to hop off, not a big
2:14deal. I'm recording this and I'll post
2:15it on our website so we can answer
2:17questions. Um, and if you have to leave,
2:19you can get that at the end. But we'll
2:21cover um just kind of some general
2:23information here. We'll do briefly what
2:24you can expect from Panalytic membership
2:26in general. We'll cover some recruitment
2:28basics and lingo. We'll go over the
2:30recruitment process, talk about how
2:32selections and bid matching works, and
2:34then generally just how to support your
2:36student and give them some good
2:37resources throughout the recruitment
2:39process because I know this can be
2:40really foreign to a lot of people. And
2:42so my hope tonight is that you leave
2:44being like, "Okay, I know the lingo. I
2:46know how the process is going to work.
2:48Um, we can answer questions that you
2:50have as we go. Um, but I hope that this
2:52gives you kind of a good groundwork and
2:54kind of ground level of the recruitment
2:57process. So, some just general
2:59information about panelic membership
3:00before we get into the recruitment
3:01things. Um, I always get questions about
3:04kind of like what does time commitment
3:05look like? What does academics financial
3:07commitment? All of that stuff look like.
3:09So, when it comes to panalytic
3:11membership, some good things to know. um
3:13you can expect to spend like anywhere
3:15from one to two hours a week on sorority
3:17things. So I think sometimes people
3:18think oh if I'm an honor student I can't
3:20do both. Definitely not the case. We
3:22have honor students in all of our
3:23chapters. Um so again you can be
3:26involved in as many things as you want.
3:28I think like most things in life the
3:30sority membership process is one of
3:32those things like what you get out of it
3:33is what you put into it. So um you know
3:36on the base level students can expect
3:38one to two hours a week. Same thing with
3:40GPA. I think sometimes people think that
3:42their GPA is either going to tank or
3:43that, you know, they're worried about
3:45their academic rigor in terms of um how
3:48that's going to play into the time
3:49commitment of sority life. A lot of our
3:52students, again, like I said, are honor
3:54students. Our all panelinic GPA in the
3:56spring was a 3.47, which is well above
3:58the all women's average on campus. Um
4:01and 98% of our first year students
4:03retain to that second year of
4:04membership. Um and OU, which is great.
4:08Um, and then kind of the last like
4:09commitment piece that's good to know and
4:11we get a lot of questions about is our
4:13financial commitment. So, Panalytic does
4:15do financial transparency. Um, there's a
4:17QR code to the left that kind of takes
4:19you to that page. Um, but we'll also
4:21email that out. It'll be in your
4:22students Canvas class for recruitment,
4:24the most updated copy. And, um, oh,
4:27great. The QR code doesn't seem to work.
4:29Andy is in this group chat. Do you mind
4:31dropping in the link in the chat, Andy,
4:34to um to the financial transparency?
4:37that would be super helpful. It's hard
4:39to do that when I'm sharing my screen.
4:40Um, but yeah, so we can we'll get that
4:42link to you guys. Um, and we'll I'll put
4:44it in the next parent email as well. But
4:47something else good to know, uh, when it
4:49comes to financial commitment there,
4:51like I said, the panelic groups are
4:53great about financial transparency. One
4:55other piece that is good to know, we
4:57have something called the Greek fee at
4:58OU. It's a $30 semesterly fee that that
5:02gets put on your students BERSAR in
5:03October is when the first billing
5:05happens. that happens semesterally. Um,
5:07and that helps fund risk management and
5:09safety programs from our office. It
5:11helps fund some staffing. Um, so ways
5:13that we help support the Greek
5:14community. So, that's something else
5:16good to know. All other panelinic dues
5:18and fees go through the national
5:20organizations. So, some groups use a
5:22platform called um like Bill Highway.
5:25There's one called Greek Bill. There's
5:27all these different kinds of billing
5:28softwares that run through the national
5:30organizations. But the only Greek uh
5:32specific fee that would be build through
5:34the university bersar account is that
5:36$30 semesterly fee. So we've got some
5:38exemption process too if your student is
5:40PEL grant eligible or Oklahoma's
5:42promise. Um there's a exemption form
5:45that they can fill out and or if there's
5:47other like extenduating financial
5:49circumstances. Totally get it. So we're
5:50happy to help guide you through that
5:52process. So if that's something you have
5:53questions about, you can let me know and
5:54I'm happy to help. Okay. So, getting
5:57into formal recruitment. The reason why
5:59I know you all are here. Um, some terms
6:01to know, there's I got to say there's a
6:04lot of lingo, a lot of jargon when it
6:06comes to formal recruitment. I think
6:08that why is why the process can feel
6:10like kind of daunting and scary to
6:12people is like everyone's talking in
6:13acronyms. There's just a lot of words
6:15that don't always mean what they sound
6:17like. So, some things to know. PNM is a
6:20big one. You're going to hear this word
6:21a lot or this acronym a lot. It stands
6:23for potential new member. That is your
6:25student. So your student is known as a
6:27P&M. She'll be assigned a P&M number.
6:29We've got a couple of students every
6:31year that have similar names and so we
6:33assign a number to make sure that the
6:35right student is getting asked back to
6:36the right chapters, etc. Um recruitment
6:39guides are known on our campus as
6:41rogamas. Every campus has a little bit
6:43of a different name that they use for
6:45those students, but they're think of
6:47them like a counselor, like a camp
6:48counselor kind of. They help guide the
6:50students through the recruitment
6:51process. And so we have rogue gamas that
6:54are in um each hall floor and so they'll
6:57be there each night. They'll help with
6:59selections. They'll help give your
7:00student advice, support, all the things.
7:03Um and so the rogamas are really awesome
7:05during recruitment. Parties are each of
7:07the events that happen during each round
7:09of formal recruitment. So like you've
7:11probably seen in the schedule, there's a
7:13round one, round two, round three, round
7:15four, and then within each round is
7:17what's called a party. It's not really a
7:19party. It's just talking to people. you
7:21just go into the chapter house. Uh
7:23someone would pick your student up at
7:24the door, but that specific slot of time
7:27is called a party time. So whenever she
7:29gets her schedule in the morning, it'll
7:30have her schedule that's broken up by
7:33each round, and it would say like party
7:35one is from 9 to 9:35 a.m. And so she
7:38and it would say which chapter she needs
7:39to be at or if she has a break. And so
7:42that's kind of what we mean by parties.
7:44Panelinic is a word that not a lot of
7:46people know. It's the governing body
7:48that oversees and facilitates the formal
7:50recruitment process. So, like I said,
7:51I'm the panelinic adviser. Andy on this
7:54call is a panelist. She is the panelinic
7:56vice president of recruitment. Um, so
7:59there's there's lots of different
8:00officers involved, but all of the
8:02different 11 organizations on our campus
8:05are member organizations of Panelinic.
8:08So, we kind of help oversee all the
8:09things. And then this is last one is one
8:12you're going to hear a lot tonight and
8:13in general. Maximize your options. It's
8:16always the advice we give to students.
8:18It's the best way to do formal
8:19agreement. So, utilizing all options
8:21available to you during the recruitment
8:23process. Um, so maximizing your options
8:26gives you the most chance to match at
8:28the end of the process. And I'm going to
8:30go through a bid matching example here
8:31in a little bit so you can see how that
8:33works in real time. Um, but that's kind
8:35of what we mean when we say maximize
8:37your options. There's two different
8:38groupings during recruitment. The hall
8:41groups and the tour groups. Hall groups
8:43are who your students meet with each
8:44evening.
8:45um they meet all the time. Again, it's
8:48it's a way for them to the students to
8:50get to know people that are living on
8:51their hall floors. And if your student
8:53is a commuter, then they still have a
8:55hall group. Um it's just a great way to
8:57meet other students. And so you'll your
8:58student will have a rogamma that's
9:00assigned to the hall group. Um and
9:02they're kind of like their leader during
9:03the week. So that's that's one way that
9:05we help group students. And then tour
9:07groups are only utilized on round one.
9:10We are one of the few schools that still
9:12does an in-person round one. We think
9:13it's really important that students get
9:15a chance to like put themselves out
9:16there, meet every chapter. We don't do a
9:19video round like a lot of schools. And
9:21so, uh, the way that we do round one is
9:23with these tour groups. So, your student
9:25will be assigned based on a tour group
9:27based on their last name. So, it's
9:29groups one through 24. If your student
9:32has a last name like A through, I don't
9:34know, the middle of A, um, then that
9:37will they'll probably be in in two or
9:38group one. Um, and they travel around
9:41together during round one. They do meals
9:43together. They'll have a group me. Um,
9:45so right before recruitment begins, we
9:47send an email out with uh your students
9:49hall floor group me, your tour group me.
9:52They'll get added so they kind of know
9:54what's going on. Um, but there's
9:56different roamas that they'll have for
9:57all of these groups. So they're going to
9:58get to know a lot of upper classmen that
10:00can help support them through the
10:01process. And then the last kind of uh
10:03term to know is a chapter. So like I
10:05talked about, we have 11 different
10:06chapters on campus in our panelinic.
10:09They're like a local branch of a
10:10national sorority organization. So, all
10:1211 of our groups have national
10:14organizations that help oversee these
10:16organizations. Um, but they're they're
10:18really great. Our chapters are all
10:20really strong at the local and the
10:21national level. And so, know that your
10:23student is joining like a welloiled
10:25machine. Um, and you know, these a lot
10:28of our chapters have been on campus for
10:30over a hundred years. A lot of them have
10:31celebrated centennials. So, very fun
10:34little bit of Ulor.
10:36Okay. Um, let me look in the chat and
10:39see if anything. Oh, Andy's answering
10:41these. Perfect. Andy, you're the best.
10:44Okay, formal recruitment. So, we're
10:45going to do kind of like a basic
10:47overview and then I'm going to go into
10:48into depth with each round. So, some
10:51things to know about the recruitment
10:52structure. We've got a four round
10:54process and it's split over seven days.
10:57Um, so that basically means that over
10:59seven days, your student is going to get
11:01to meet a lot of different chapters. um
11:04the first round being the one where they
11:05will meet all 11. At the end of the day,
11:08the process is designed to match
11:10students to chapters. So, we use a
11:12mutual selection process, meaning your
11:14student will make selections, the
11:16chapter makes selections, we have a
11:18computer system that matches everybody
11:20up. It's the same computer system that
11:22all campuses use. Um, and yeah, as the
11:26process goes, the time spent at each
11:28chapter increases. So, we'll kind of go
11:31through each round so you can see what
11:32that looks like. Um, and I'll answer
11:35some questions as we go. I see Barbara
11:38has her hand raised. Is there was there
11:39a question about a previous slide that
11:41you want to I think you can unmute.
11:43Maybe I'm hoping I have the settings
11:46right.
11:50Maybe not. Sandra, do you have a
11:52question? I can see your hand is raised,
11:53too.
11:57Oh, perfect. Okay. How about for now if
11:59you guys just want to drop your
12:00questions in the chat, that might be the
12:01easiest and then we'll keep moving.
12:04Perfect. Okay, so we'll start with round
12:07one at the base level. Round one happens
12:09again, it's over two days, August 9th
12:11and 10th. Um, and students visit 11
12:13chapters over those two days. So one day
12:15they might visit five, the next six or
12:17vice versa. The events, the parties are
12:1925 minutes long, and there's 15 minutes
12:22between each round. The students are led
12:24around by the recruitment guides in
12:26groups of 70 to 75. I think right now if
12:28the numbers are going to be exactly as
12:30they are, they'll probably be about
12:3173ish people in each group. And they uh
12:35the students will wear their panelic
12:36t-shirts that we provide on movein day.
12:39So they'll wear wear the red one on
12:40August 9th and the white one on August
12:4210th. And there's kind of long days. So
12:46the parties start the first one starts
12:47at 9:00 a.m. The last one ends at 5:55
12:50p.m. Um so it's kind of a full day of
12:52events. They like I said, they'll go to
12:54five or six chapters that first day. Um,
12:57but the parties are 25 minutes long, so
12:59there's going to be times in the day
13:00where they have a break and they'll stay
13:02with their group. So, the group will
13:04have like a cool waiting area um because
13:06it can get pretty hot in August and and
13:08in August um here in Oklahoma. So, we'll
13:11have a waiting area for them. Um but
13:14they'll eat lunch together with their
13:15group. We'll have a set lunch break with
13:17an assigned dining hall. um we've grown
13:20quite a bit over the last few years and
13:21so we assign dining halls to make sure
13:23there's enough chairs for for the
13:25students um that are coming at set
13:27times. So we'll assign that lunch break.
13:29But again, this whole round your
13:31students are led around by a recruitment
13:33guide. So as long as they stay with that
13:34group, they're going to be just fine. Um
13:37the chapters and the recruitment guides
13:39will do attendance outside of each
13:40chapter. They kind of go through the
13:42line, make sure people are in the right
13:43order. It's a lot of like alphabetical
13:45order, so your student will get to know
13:47some of the people around her.
13:48um in line kind of during round one. So
13:51round one is it can feel like a lot. I
13:53think the days can feel a little bit
13:55long. Um but there is a lot of downtime.
13:58There's a lot of just like kind of
13:59people are sitting on the ground in the
14:01waiting room, you know, waiting for the
14:02next party. Um so I think my best advice
14:05during round one of recruitment is like
14:08use that downtime to collect yourself.
14:10Um so that you know, especially if
14:12you're someone who's kind of
14:13overstimulated, I think round one can be
14:15really loud. There's a lot of students.
14:16Like I said, there's about 70 to 75 in
14:19these events. Um, and so it can be
14:21really loud in the chapter houses. So,
14:23just some things to expect there for
14:25round two for philanthropy round. Um,
14:30oh no, sorry, I'm Andy is texting me
14:33saying that people can't see your chats.
14:36Uh,
14:37let me see. Andy, is there a way where
14:40you can select everyone instead of just
14:42hosts and panelists in that dropdown?
14:45You might try that.
14:48Okay. So, I don't think there's a way
14:49for me to select everyone, but I can
14:53respond to the Q&A questions. So, I
14:57don't know if you guys can like see
14:58that, but there is a Q&A and I I'm a I'm
15:00able to like respond to those things.
15:03[snorts]
15:04>> I don't know if everyone can see those,
15:05but for some reason, it's not letting me
15:07like respond to everyone.
15:09>> Okay, great. No worries. I just made you
15:10a co-host. You might try now and see if
15:12that worked. I'm gonna do the same thing
15:13to Hannah.
15:16Um, okay, perfect.
15:18You can tell we only use this webinar
15:20once a year. I feel like they change the
15:21settings every year, too, on me. We're
15:24learning, you know. Um, oh yeah, a
15:26couple of questions I can answer in
15:28here. Uh, are they outside during the
15:30downtime or in the cool areas? They're
15:31definitely inside. We've got some
15:33waiting rooms for them so that they're
15:34not out in the heat that long. A lot of
15:36the chapters also, they do this for all
15:38rounds of recruitment, but they'll have
15:40like tents outside their front door so
15:42that they can make sure uh folks are not
15:44just like in the direct sun. So, know
15:46that that is a thing. How many people
15:48are going through recruitment? Right
15:49now, we have 1,762
15:52people signed up. Um that number might
15:54decrease a little bit. Sometimes folks
15:56decide kind of last minute not to go
15:58through or, you know, maybe they decide
16:00on a different university. Not a huge
16:01deal. So, it's the biggest number that
16:03we've ever had. But again, don't stress
16:05about the number. We'll talk about why
16:07that's not a huge deal here in just a
16:09little bit. Um, but yeah, so yeah, kind
16:12of a reminder here. Make sure to put any
16:14questions in the Q&A function instead of
16:16the chat. I think that will help with uh
16:19some of the questions there. Okay, so
16:21we'll keep moving. So we talked about
16:22round one. Round two is focused on
16:25philanthropy. So this is where the
16:28rounds start getting really personalized
16:29for students. So round one, every P&M,
16:32every student is visiting all 11
16:34chapters. On round two, that is after
16:37chapters make selections and after
16:38students make selections. And so this is
16:41when students start to get personalized
16:42schedules that are delivered by the
16:44recruitment guide in the morning
16:46basically to their hall floor to their
16:48dorm room. So on round two, it's split
16:51into two days. August 11th and 12th
16:53students can visit a maximum of eight
16:55chapters again split over two days. So
16:58there will be lots of downtime um
17:00because that round I think there's 16
17:02party slots and if your student can only
17:04visit a max of eight, right? They're
17:06going to have breaks built in throughout
17:08the day. The parties get a little bit
17:10longer. So they're 35 minutes and this
17:12is a change for this year. Um parties uh
17:16rounds two through four, there are now
17:1820 minutes between parties instead of
17:2015. So, if you've heard horror stories
17:22about people running from north to south
17:24Greek, um they didn't really need to run
17:27in the first place. But hopefully this
17:28gives everyone a little bit more time to
17:30like breathe, get to their next event. I
17:32think five minute five minutes make a
17:34lot of difference. So, uh because we
17:36were able to split rounds in half this
17:38year, we were able to add a little bit
17:40more time between parties. So, excited
17:41about that. Um again, your student will
17:43have a personalized schedule. So, we are
17:45a little bit old school. We print those
17:46out every morning and your recruitment
17:48guide will bring it to your student's
17:50dorm room. If your student is not living
17:52in the residence halls, um the
17:54recruitment guide often will work out
17:56something additional. Uh whether it's
17:58meeting them on campus, um sending them
18:00a picture over text, doing a FaceTime
18:02call, something like that, but the
18:04recruitment guide will work it out with
18:05your student to figure out what's best
18:07for them. um especially if they don't
18:09have parties for the first few time
18:11slots, they might work it out where they
18:13don't need to come to campus quite so
18:14early because we know some people are
18:16driving from a little further. So, we'll
18:18work that out with your student
18:19individually. On this round, students
18:22wear the pink panelinic shirt on August
18:2411th and the navy one on August 12th.
18:26[snorts] Um again, there's a set lunch
18:28break, so there'll be time to go grab
18:30lunch. Um but say your student has a
18:32break in the party right before lunch
18:34and wants to go get lunch early, she
18:36totally can do that. the the party times
18:39are set, but your student's schedule is
18:41really uh personalized to her. So, what
18:44her what her schedule looks like might
18:46not be what her roommates looks like.
18:48So, this is kind of a good time to to
18:50practice like that independence that
18:51they're going to have in college. I
18:52think this is like a great first time to
18:54do that. Um, but there's lots of people
18:56to eat lunch with, lots of people to
18:57hang out with, all those good things.
18:59And then again, I'm going to talk about
19:01some stats here in a little bit, but
19:02something good to know once we get to
19:04round two, not every student is going to
19:06have a full schedule and that is okay.
19:09Like we will talk about the stats from
19:11the past, but I think if everyone goes
19:13in thinking that they are going to have
19:14the maximum amount of chapters um that's
19:17just not how the process works because
19:20at the end of the day, you can only end
19:21up in one, right? So you don't
19:23necessarily need eight that second round
19:25to get there. But again, we'll we'll
19:26throw some stats up from last year just
19:28so I think it helps kind of orient
19:30people's mind into what we're talking
19:32about. So just know not every student
19:34will have a full schedule, but all will
19:36have breaks throughout that process.
19:38Round three looks a lot like round two.
19:41Personalized schedules. The parties are
19:42a little bit longer. They're 45 minutes.
19:44Still have 20 minutes in between. Um the
19:47students can visit a maximum of five
19:49chapters split over those two days. The
19:52but it's very similar, right? So, they
19:53have that personalized schedule that's
19:55delivered by the recruitment guide. Um,
19:57this round is free dress so students can
19:59wear whatever they want. There's some
20:01ideas in our guide book and I know some
20:02chapters have posted like some little
20:04ideas and stuff, but really my best
20:06advice is wear something that you feel
20:08comfortable and confident in. Um, this
20:11is around where there are house tours.
20:13So, you know, you'll be climbing some
20:15stairs if you're a student that is going
20:17through that process. So, I would think
20:19about like what kinds of shoes am I
20:21comfortable climbing stairs in? you
20:23know, if there's someone behind me, like
20:24is my dress, is someone going to see out
20:26my dress? You know, those kinds of
20:27things. So, be thinking about like what
20:29you fill your best self in is the best
20:31advice I always give to students. Um,
20:33and then this round, there's no set
20:35lunch break, but because the parties are
20:37a lot longer, there's plenty of time for
20:39students to grab lunch kind of on their
20:41way to events. Between events, they'll
20:43have breaks built in. So, round three
20:45looks very similar to round two, um, but
20:48the parties are just a little bit longer
20:49and they're focused on sisterhood. So
20:52whether that looks like how students get
20:53involved on campus or whatever, there's
20:56lots of ways uh that chapters kind of
20:58talked about their sisterhood and what
21:00that looks like to them. And then the
21:02last round is preference round or pref
21:05students can visit a maximum of two
21:07chapters and this is the last night of
21:09recruitment. So the parties are a little
21:10bit longer. There's 60 minutes, same as
21:12the other rounds, 20 minutes in between
21:14and that personalized schedule is
21:16delivered by the Rogamut. This one's a
21:17little bit different. Happens in the
21:18afternoon. So in the morning we do
21:22honestly some of the stuff I'm going to
21:23cover in this webinar we use the same
21:25slides we will talk about with your
21:27students in that session. Um but we do
21:29some trainings kind of on what to expect
21:31with bid matching. And this one again
21:34there's no set attire but we always tell
21:36people to think about like summer
21:37wedding like something you would wear to
21:38a summer wedding or cocktail event those
21:40kinds of things. Um it's a great chance
21:42to if you do feel like you need to
21:44purchase a new dress I would suggest
21:47something that like you can wear again.
21:49Um, I'm always about like a staple item.
21:51So, think about that, but don't feel
21:53like you have to buy something new. I
21:55mean, we see we see students in all
21:57kinds of stuff. I've seen students wear
21:59jumpsuits to this event. That's kind of
22:01fun. Um, so there's lots of different
22:02things that they can do. And then, like
22:04I talked about, um, they attend a
22:07required training session in the morning
22:08where they talk about their MRABA, which
22:11if you're like, whoa, that's an acronym.
22:13Um, I'll be talking about that here in
22:15just a second. So, we'll cover what that
22:16looks like. And again, similar
22:18information that your student will get
22:19in that training session. And then the
22:22last kind of piece of bid day is or of
22:24recruitment is bid day, which is we
22:26always talk about like Christmas and
22:27August. It's August 16th. Uh the
22:30students have the whole day free until 4
22:32p.m. That's when bids are distributed
22:34and we don't do it uh kind of in a
22:37common space. Our bids are distributed
22:39in dorm rooms. So students living uh
22:42off-campus again we'll have a space for
22:44them to come o to campus to open their
22:46bids together and same thing for
22:48traditions because the traditions dorms
22:50are a little further away from campus.
22:53We are going to be renting a room for
22:55students to open those bids together
22:57mainly so that they don't have to run
22:59like a mile and a half to the Greek
23:00housing area. We don't want to do that
23:02to anyone. I mean I know we probably got
23:04some extra stars but that feels like a
23:06lot. So, uh, I suggest parking in the
23:09Dale Hall parking lot or kind of near
23:11the residence halls. I think that's
23:13probably the best bet for families that
23:15are coming to bid day. Um, and then,
23:17yeah, students are given their t-shirt
23:19and their bid card before they run home.
23:21And when we say run home, they they are
23:23like literally running in the street. We
23:25work with uh Norman PD to shut down some
23:27of the streets in Norman. Um, it is a
23:29sight to see. It's very fun. And I get a
23:32lot of questions from parents and
23:33families like, "Do I need to be at bid
23:34day?" I wouldn't say that you need to be
23:36there. Um, a lot of families do come. We
23:39have a lot of students from Oklahoma and
23:41Texas and so it's not as crazy far of a
23:44drive, but uh, but I mean we have
23:46students from all over the country and
23:48some families just can't make it back,
23:50you know, that close to move in day. So
23:52don't feel bad if you can't make it. It
23:54is really not the end of the world. The
23:56students, how it works, they get their
23:57bid in their dorm room. They physically
23:59run to the chapter house and families
24:02will meet them there. And so we always
24:03tell students, you need to tell your
24:05family where you're going because we
24:07don't post the list anywhere. Mainly for
24:10safety reasons, right? Like we don't
24:11want to tell everyone in the world where
24:13your student is going to be at what
24:14time. That feels pretty unsafe. So you
24:17tell your student to text you, call you,
24:19whatever. Um and then we suggest meeting
24:21them at the chapter house. Some chapters
24:23will do like a parent and family meeting
24:25on bidday. Some chapters it's a Zoom
24:27later. Um it's really kind of up to the
24:29organization. So, if your if your uh
24:32student, you know, wants you to be
24:33there, totally great. Just know that you
24:35probably won't see them a ton that day.
24:37We see some pictures being had and then
24:39the girls like to go off and meet all
24:41their new pledge sisters. So, um so
24:43yeah, if you can make it, great. But
24:45again, if you can't, don't be like, I'm
24:47the worst parent in the world. No one's
24:48going to think that. Totally fine. There
24:50are so many other things that you can be
24:52doing.
24:53Okay. Um,
24:56yes, they for people asking, you will
24:59have access to this Zoom after this.
25:00We'll be uh we'll be recording this and
25:03sharing it online after this.
25:06Okay, here's the nitty-gritty part. Now
25:09that we've kind of talked about the the
25:10different rounds, we're going to go
25:12through two examples of what selections
25:15look like, and then I'm going to do a
25:16bid mashing example so you can see how
25:18that process works, too. So, here is how
25:22selections work. After each round of
25:24recruitment, the students meet either in
25:26their hall groups, with their hall
25:28floors, with their small groups,
25:29whatever. Um, or they come to the Jim
25:31Thorp Center where our office is during
25:33recruitment and they make their
25:35selections either on a computer or a
25:36cell phone. There's no wrong way, right?
25:39You can use either device. Um, or an
25:42iPad if you're an iPad girl. Some people
25:43are really into that. Um, and we'll have
25:45staff around to troubleshoot. So, I've
25:47sent a couple emails about activating
25:49this thing called an IC account. ICS
25:51Recruiter is our platform that we use
25:53for selections. So again, your student's
25:55not going to need it till August 10th,
25:57but if they have any issues getting into
25:58their account, they can just email us
26:00and we can help them with that.
26:02Sometimes people are inputting their
26:03email incorrectly and we can we can
26:05[clears throat] troubleshoot. Not a huge
26:06deal, but students will go to all of
26:09their parties. The chapters meet with
26:11all of these students and then, like I
26:13said, each party, the chapter and the
26:16student are making their selections of
26:18where they want to go for the next
26:19round. And so we call those daily
26:21priorities. That's kind of what the what
26:23it looks like. So I'm going to orient
26:25you to what you're seeing on the screen
26:27here. Um for those again that went to
26:28Greek preview, this might look familiar
26:30to you. Although we're not in a giant
26:32athletics facility, so this is probably
26:34easier to see. So the what you're
26:36looking at is what uh selections from
26:38round one to round two would look like.
26:41So some reminders. Remember when we go
26:44to round two P&Ms can visit a maximum of
26:46eight chapters and chapters are inviting
26:49people back. M recruitment is a mutual
26:51selection process and P&M's have to
26:55maximize their options rounds two
26:56through four. So that's something that I
26:58feel like people forget from time to
27:00time.
27:02You have to maximize your options. The
27:03system will not let you save unless you
27:05maximize because right it's a system
27:07that is built to match people at the end
27:09of the day. So how this is going to look
27:13this this is what the screen will look
27:15like when your student you know she goes
27:17to round one she visited all 11 chapters
27:19we got 11 chapters in a row here and
27:22then round two is a maximum of eight. So
27:25she's going to say these are the eight I
27:26most want to go back to. They're above
27:28the line. Great. The bottom three the
27:31ranking matters. So the system reads the
27:34top eight all as number one. It doesn't
27:36it there's no differentiation between
27:38them, but the bottom three do matter.
27:41So, she's saying, "If I didn't get
27:43invited back to one of my top eight, one
27:45is the one I would most want to go back
27:47to and down the row." So, this is what
27:50the screen looks like. In the middle of
27:53the screen, you'll have available
27:55regret. For U, it'll say 11, right?
27:58Because we have 11 chapters. This is
27:59just like the test screen that they show
28:01us. Um, but your student will like drag
28:04they'll she'll click it and drag it up
28:06to selected and click and drag it down
28:09to rank. And then like this slide, it'll
28:12have a one, two, and three down here
28:14when they're in the rank column. So
28:16she'll drag up her top eight that she
28:18most wants to go back to on round two.
28:20Drag down the bottom three. That's like
28:22if I wasn't invited back, not the end of
28:24the world. But that rank order is really
28:26important. So that's kind of what the
28:29screen will look like. But this is how
28:30it works. So say your student selected,
28:34you know, these top eight as the ones
28:36she most wanted to go back to and Alpha,
28:39Zeta, Kappa, oopsilon, Kai, and Omocrron
28:41all invited her back. So great, that's
28:44awesome. That's what six organizations
28:46that that's a match. So she'll be back
28:48at those six on round two. Now, this is
28:51where we look at the ones that didn't
28:52invite her back. So we can see that
28:54Gamma and Omega didn't invite your
28:56student back. So that's when the system
28:59starts to look at the bottom.
29:01So fi is the one again she most wanted
29:04to go back to out of her bottom three.
29:07That's great. It's going to fill up to
29:09fill gamma. Sigh didn't. So it skips
29:11down to ADA. Ada is going to fill omega.
29:16So that's kind of how the process works.
29:18Again, it the system is built to help
29:21match your student to a chapter at the
29:23end of the process, but it requires you
29:25to maximize your options. So I always
29:27use myself as an example. The group that
29:30I am a member of um when I went through
29:32recruitment quite some time ago I you
29:35know I from a small town in Oklahoma I
29:38had no idea what to base all of this
29:39stuff on. I was just like kind of
29:41looking at vibes. I don't know. And the
29:43girl I talked to in the chapter that I
29:45ended up in I just didn't super drive
29:47with. So I ranked that group number 11.
29:50It was number three in this my bottom
29:52three which means it was the group that
29:53I least wanted to go back to out of all
29:5511. Well, enough of my top eight didn't
29:58invite me back that it was like ADA on
30:01my list. It ended up back on my schedule
30:03for round two, which is great. I ended
30:05up becoming a member of that
30:06organization, right? But I would have
30:08never known that if I was able to like
30:09drop a house. The system doesn't allow
30:12you to drop a house. Okay? So sometimes
30:15I think that can be really confusing.
30:17But this process works just like this at
30:19every school. U is not unique in this.
30:21It's it's this thing called release
30:23figure methodology. It's like a whole
30:25mathematical algorithm. It is wild. Um
30:28but the the P&M matching and the
30:30priority system works the same at every
30:32school. So that's kind of how this
30:34looks. So after all of that, the left is
30:37the priorities that your student would
30:38have submitted, right? The eight she
30:40most wanted to go back to the rank
30:42bottom three. And then this is what her
30:44party schedule looks like after all of
30:45the matching happens. So hopefully that
30:48kind of explains how that works. That is
30:51exactly how it works from round one to
30:52round two, from round two to round
30:54three, and round three to round four.
30:57The numbers just look a little bit
30:58different. So if this was your student's
31:01party schedule on round two,
31:04that's great. She has eight chapters,
31:06which means she has a full schedule. So
31:08round three, right, was a maximum of
31:10five chapters. remember from that other
31:12slide. So, this is where she would say,
31:14"Okay, these are the five I most want to
31:17go back to." And again, she would rank
31:19her bottom three. But if your student
31:22only had five parties on round two, then
31:26she'll just put all five in. It makes
31:28you maximize your options. There's
31:29really no selection to be made. Um, and
31:32you move on. So, it starts to look a
31:34little bit different depending on how
31:35many chapters your student is invited
31:37back to in rounds two, three, and four.
31:41Okay. So, hopefully that makes sense.
31:44Um, I'm going to check the chat and see
31:46if there's anything
31:49else. There's a couple questions there.
31:51Okay, perfect. I'll look at the Q& A's
31:53right at the end and we can answer any
31:54out loud there. Um, okay. So, like I
31:57said, the same process happens after
31:59each round. Round two, again, your
32:00student can go to a maximum of eight.
32:02Round three, a max of five. And then
32:04round four, a max of two chapters. So
32:07that's kind of how the priorities work
32:08from rounds two, three, and four. Now
32:11when we get or rounds into two into
32:14three into four after round four, it
32:17looks very different. So this is why we
32:20do a whole separate training with your
32:22students the morning of preference
32:23because I just think it's really
32:25important that they understand going
32:26into those parties like what they're
32:28going to be doing that night, what
32:29they're going to be signing. And we do
32:32the same thing for you all. This is why
32:33we record this um because this can be
32:35confusing. It's like a lot of jargon,
32:37right? So, we want to make sure everyone
32:38kind of knows what they're getting
32:39themselves into. So, like I mentioned,
32:42round four looks very different.
32:45Following preference round that last
32:46night, I think it's August 15th, it's a
32:49Saturday, students will come to the Jim
32:51Thorp Multicultural Center, which is
32:52where our office is during recruitment
32:54to sign their MRABA. Remember that
32:56acronym from earlier. So, that stands
32:59for membership recruitment acceptance
33:01binding agreement. The key word here is
33:03binding. Okay. So, we're going to kind
33:06of go over what that looks like.
33:07Whenever you sign your Emir, you have
33:10three kind of options that you can do.
33:13Now, remember, all throughout
33:14recruitment, you have to maximize your
33:16options. Preference night is the one
33:18time that you do not have to maximize. I
33:20think we would suggest it, but you don't
33:22have to. So, you have kind of three
33:25options here. You can either maximize
33:26your options, which means you're
33:28guaranteed to match to a chapter. So, if
33:30you get a party scheduled on preference
33:33and you maximize your options, you are
33:35guaranteed a chapter on bid day. Very
33:37exciting. It's the only time during
33:38recruitment that you're guaranteed a
33:40chapter. You can either maximize, you
33:42can intentionally single preference one
33:44chapter and we will go through that, but
33:46you're not guaranteed a match there.
33:48That is we make sure students know when
33:51they're doing that there is a a
33:53possibility of them not matching or you
33:56can withdraw from recruitment. Now, you
33:58can withdraw from recruitment at any
33:59time. Sometimes students get there and
34:02they go through one or two rounds and
34:03they're like, "You know what? This was a
34:05lot. This is not for me." Um, seriously,
34:08no judgment. Our team, we totally get
34:10it, right? And we will help get your
34:12student connected in other ways on
34:13campus if this is not their jam. Um, but
34:16sometimes students play it through to
34:18the end and I always suggest that. Play
34:20it through, go to your prep round
34:21parties, and then see what you want to
34:23do. You don't need nothing is binding
34:25until after preference night and then
34:28you have to make some decisions when you
34:29fill out your MRABA.
34:31So, we're going to go through some
34:34examples so you can kind of see what
34:35this looks like in real time. But on
34:38preference night when they come to sign
34:40their MBA, these are some things. These
34:42are like some outcomes of recruitment.
34:44So, there's really four things that
34:46happen. You can either be matched, which
34:48means you match with a chapter at the
34:50end of the process. You're joining a
34:51chapter. You can be ISP unmatched. So
34:54remember when you I said you
34:56intentionally are only choosing one
34:57chapter and you cannot be matched. That
35:00is like an outcome of recruitment is
35:02being an ISP unmatched. You can
35:04withdraw, which means you self- select
35:06out of the process. Again, it can happen
35:08at any time. You could decide to self-
35:10select out in round two. I feel like the
35:13majority of students that self- select
35:14out, they do go to their preference
35:16parties and then they might decide that
35:17they don't want to follow through with
35:19it at this time. Not a huge deal.
35:21um or a student can be released. So
35:25being released means that the student
35:27would not be invited back to any
35:29chapters. This only happens rounds two
35:31through four. So like I mentioned, when
35:34the recruitment guides bring around the
35:36party schedules in the mornings to the
35:37dorm rooms, we do have a very small
35:40number of students who are what's known
35:42as a complete release. And I only talk
35:44about this not to scare people. Like
35:46that is never my intention. I just I'm
35:49someone who cares about transparency,
35:51about being open and honest. I think
35:52being clear is kind. And so we try to be
35:55really clear about making sure that
35:57everyone knows being released is a
36:00possibility for any student during
36:01recruitment, right? That means that they
36:03would not be invited back by any
36:05chapters. And so whenever that happens,
36:08we give your student a call or go to
36:09their dorm room to tell them before the
36:11party schedules come out. I mean, we
36:14would never like hand them a blank piece
36:15of paper. That's crazy. We would never
36:17do that. So we, you know, we follow
36:19through with a lot of care in that way
36:20and then I continue to follow up with
36:22those students throughout the year um
36:24just to make sure that they're good
36:25because I think that can be really a
36:27hard experience for them. And so I I
36:29care about students a lot. Um but again,
36:32not saying that this is going to happen.
36:33I don't know. I I'm not the one in the
36:35chapters making determinations of
36:37membership. Um but know that that is an
36:40a possibility for students. So, at the
36:42end of the recruitment process, these
36:44are kind of the four um outcomes that a
36:47student could have. They could be
36:48matched, ISP unmatched, they could
36:50withdraw, or they could be released.
36:53So, we're going to kind of go through
36:54some bid matching examples so you can
36:56see. Um some things to know because I
36:58think this process can be really
37:00confusing. Um but I I like to show it
37:03just so I think people can see what's
37:04going on, right? So, some things to
37:06know. Um, on previous rounds of
37:10recruitment, chapters are inviting back
37:12students or not inviting back students.
37:14That's kind of all it is. After
37:17preference round, after prefite, the
37:19chapters are ranking the full list of
37:21students who attended their parties that
37:23day. So, it's not really an invitation
37:25list. It's a ranked list. One through
37:28200, 300, however many people were at
37:30their house. Quota is the same for every
37:33chapter. So, if you've heard about quota
37:35before, I'm going to show you how that
37:36works. We take the number of MRABAs
37:39signed on prefide by 11 because remember
37:43again we have 11 chapters. So quota is I
37:47mean we won't know it till pre night
37:48right because we won't know how many
37:49students are left in the process. Um
37:52some students decide to withdraw some
37:54might be released like I mentioned. Um
37:56so we take the total number of MBAs
37:58signed we divide by 11. So again if
38:01you're like oh my god there's 1,700
38:03people signed up for recruitment. It
38:05doesn't mean that there's fewer spots.
38:07It just means the new member classes are
38:08going to be larger. So, it's all like
38:10percentage based. Don't don't stress too
38:12much about the number signed up for
38:14recruitment. So, I'm going to give you
38:16some highlevel examples of how the bid
38:18matching process works just so you can
38:20kind of see. I think the big things to
38:22note, um, there is a computer system
38:24that's doing this in real time and it's
38:27doing this for 11 organizations and like
38:30a thousand plus P&Ms all at once. So
38:32what what I show you here like is just
38:34an example. So don't don't take it too
38:36literally. Um but I think it's kind of
38:38cool to see how it works, you know,
38:40person by person. So um a couple of
38:43things to know. Not every chapter has
38:45the same number of P&Ms on prefound. So
38:47just like students are selecting
38:48chapters, chapters are selecting
38:50students. So this is kind of what you're
38:52looking at here. You're looking at two
38:53chapters, alpha and beta. And you can
38:55see alpha only has seven people, but
38:57beta has eight. So this is like an
39:00example that not every chapter has the
39:01same number of P&Ms coming back to each
39:04round of recruitment. And again,
39:05chapters are ranking their full list of
39:07P&M. So this is a ranked list one
39:09through however many. Panalytic sets
39:11quota. In this example, quota is set at
39:14three. That's what this red line across
39:16the screen is for. And again, this is
39:18just an example, so don't don't read too
39:20much into it, but hopefully this kind of
39:21helps visualize what this looks like. So
39:24we're going to look at the student on
39:25the top of the list, Vicha. Visha is
39:28obviously awesome. She went to alpha and
39:30beta chapter and they both loved her.
39:31They both ranked her number one. So, as
39:34we go through these, kind of guess in
39:35your head like where you think Vicha is
39:37going to end up. We know that she's
39:39matched. This is she maximized her
39:41options. So, Vicha's preferences. She
39:44prepped alpha first, beta second. So,
39:48where do we think she's going to end up?
39:50Remember, recruitment is a mutual
39:52selection process. So it doesn't really
39:55matter what her number was on the list.
39:57It just matters that she was above the
39:59quota line. So the system doesn't really
40:02care that she was number one on both
40:03chapters lists. It just cares that she's
40:06above number three, above quota. So this
40:09is where begin like I said mutual
40:11selection. The system is going to look
40:13at Vicha's first choice and match her
40:16with that because she's above the quota
40:17line for that chapter. So Vicha is going
40:20to match with alpha. So then you can see
40:23she gets crossed off on beta beta's list
40:26and the quota line starts to move for
40:28beta because some she matched somewhere
40:30else. So now quota for beta is further
40:33down that list. So quota the quota
40:36number doesn't move but as students
40:38match elsewhere the line starts to move
40:41down their list. So we'll look at Naomi
40:44next. Naomi um she's again in the same
40:46spot on both chapters list. She's ranked
40:48number two.
40:50Again, like Vicha, doesn't really
40:52matter. She prefed beta first, alpha
40:55second. She's above the quota line
40:57because it's mutual selection process.
40:59She is going to match with Beta because
41:02she prepped Beta first
41:05and the line begins to move again. Kelly
41:08is our next example. So, Kelly again,
41:11she has both. She's going to match with
41:13the chapter because she maximized her
41:15options. She will 100% match. So, Kelly
41:18prepped beta first and alpha second. Um,
41:22where is Kelly on this list? So, Kelly
41:24wanted to be a beta. She's not on beta's
41:28list, right? She's somewhere past number
41:30eight. Maybe she's number 10, number 11,
41:33whatever. Um, she prepped beta first,
41:36alpha second. But this is where you can
41:38see she's above the quota line for
41:40alpha. So, because she's above the quota
41:42line, she didn't match with beta. So the
41:44system tries to give you the best option
41:47possible. It's going to match you with
41:49your second preference. So this is where
41:53it's really important that when your
41:54student is making her selections on
41:56preference.
41:58If she absolutely positively would not
42:01be in her preference to organization, I
42:05wouldn't put it on that paper because
42:06you're then bound to that chapter for a
42:08year.
42:09Most students, I would say the vast
42:11majority of students that go through
42:12recruitment, they're like, "All of these
42:14chapters are awesome. I would be happy
42:16in any of them. I'm putting them all
42:17down. That's great." And so that's what
42:19Kelly did. She wanted beta first, alpha
42:22second. She matched with alpha for her
42:25second choice, but like at the end of
42:27the day, she maximized her options and
42:29she's going to match, right? So because
42:31she was below the quota line for beta,
42:33but above for alpha, she matches with
42:35her second option.
42:38Okay, we'll keep moving with some
42:40examples here. Sam, um Sam is my
42:42experience during recruitment. I only
42:44had one chapter on preference night. So,
42:48it was a really easy decision for me. It
42:50was like, do I want to be in a sorority
42:51or not, right? Like, not which sorority
42:53do I want to be in? So, Sam preference
42:55beta. Um she's awesome. She's above the
42:58quota line, but it actually doesn't
43:00matter. She doesn't have a second
43:01preference because she was only invited
43:03to one event. And so no matter where she
43:05is on beta's list, she's going to match.
43:08So sometimes if chapters know that your
43:10student only has their organization,
43:12they might put her towards the bottom of
43:13their list because regardless, she's
43:14going to match with their organization.
43:16So when students come to sign their
43:18MRABA and they only have one preference
43:20on their card, we do a whole celebratory
43:23dance because we know where she's going
43:24to go on bidday. It's really exciting.
43:26So that's always a really fun time. So
43:28again, Sam is going to match with Beta
43:30uh because that was her one preference
43:33on that round. Okay. Daria is the
43:36opposite of Sam. So Daria went to two
43:39events, but she decided to ISP
43:42intentionally single preference.
43:44So she went to both chapters, she
43:47prepped beta, and she left that second
43:50option open. And whenever this happens,
43:53the students have to come physically
43:54talk to me. like if your student decides
43:56to ISB, I'll be talking to her on
43:58preference. Um, and I'll say, "Hey, you
44:00know, you know, you're not guaranteed a
44:02bid tomorrow." We just we have like
44:04three or four checkpoints just to make
44:05sure that they know because sometimes I
44:07think students can get confused, right?
44:08So, we make sure that they know, but
44:10Daria, she preferenced Beta. She left
44:13that second option open. She got pretty
44:15lucky. She's above the quota line, so
44:17she's going to match with Beta. Very
44:19exciting.
44:21Rachel, not so lucky, right? So Rachel
44:24prepped beta. She wants to be in beta.
44:26She's below the quota line. So the
44:29system can't match her to alpha because
44:31there is no second preference. And so
44:34Rachel would be known as what's called
44:35an ISP unmatched, right? She's below the
44:38quota line. There's no other chapter to
44:39match her to. She did not maximize her
44:41options. And so she would wake up on
44:43bidday with her rogue gamma calling her
44:46saying, "Rachel, I'm so sorry you didn't
44:48match with the the chapter that you ISPD
44:50last night. you are eligible to join
44:53through continuous open bidding or an
44:56informal recruitment process which I'll
44:57talk about here in a second. Um but
45:00that's kind of an outcome that they can
45:01have. So we again we make sure that they
45:03know what they're doing when they make
45:04that decision. But I think like anything
45:07it's got to be their decision, right? I
45:10ask students all the time who are
45:11between do I maximize, do IP? At the end
45:14of the day, if you would absolutely
45:17rather not be in a sorority than be in
45:19that second chapter, then maybe ISPing
45:22is the right answer for your student.
45:23And that's okay. Like, we're going to
45:25support them no matter what they choose.
45:27It just needs to be a choice that she is
45:29comfortable with and can live with
45:30knowing that like there is a a
45:32possibility of not matching on bid day.
45:36Okay. Anya
45:38outcome, right? She went to her prep
45:40events. She was like, "You know what?
45:41This was really fun. I met some awesome
45:43people. maybe this isn't for me decides
45:45to withdraw from recruitment. So her
45:48MRABA, she still comes to Jim Thorp to
45:50fill it out, but her MABA will be blank
45:52and she'll click the box that says
45:53withdraw from recruitment. And like uh
45:56Rachel before her, Anya is also eligible
45:59for COB. So she can go through an
46:02informal recruitment process even if she
46:04decides she doesn't want to do that um
46:06like on bid day. Not a huge deal.
46:09So she would be unmatched.
46:12Okay, I think this is the last example.
46:14So, if you're sitting here thinking,
46:15well, what if my student maximized but
46:18is below the quota line for both
46:20chapters, then what? Right? You said she
46:22was guaranteed a bid. What would happen?
46:24So, Hie is a good example. She prepped
46:26alpha first, beta second, but she's
46:29below the quota line on both chapters.
46:31So, we know that she's going to match.
46:33So, she is what's known as a quota
46:34addition. And so, I go in, it's a
46:36totally blind process. Um, I go in, I
46:39look at the students first prep, but I
46:41can't see their names. I can only see a
46:43number and I say, "Okay, she wanted to
46:45be in alpha." If there's a ton of quote
46:47editions for alpha, I might put her in
46:49beta. But I always try to put students
46:51in their first preference. Um, again,
46:53for that mutual selection process. So,
46:55it's just kind of how the numbers shake
46:57out. But something that's good to know
46:59is if your student was a quota addition,
47:01she would never know. Again, it's a
47:03number. It's not a name. Um, and so I
47:06could probably look it up, but I would
47:07never do that. Um, so it's one of those
47:09things where your student would never
47:11know that she was a quota addition. She
47:13could fall just below the quota line.
47:14The chapter would never know. They don't
47:16know either. So, um, you know, they
47:18don't know how far their line is moving
47:20when people match to other chapters. So,
47:21that's all happening kind of in the dead
47:23of night. Um, but it's a good time. So,
47:26that's kind of hopefully this explains
47:27and shows how the bid matching process
47:29works. Again, these are those four
47:31outcomes that we talked about earlier.
47:33So hopefully you can see how that
47:34happens in real time. A student either
47:36matches, they withdraw, they're an ISP
47:39unmatched, or they're released during
47:41the process. So those are the four
47:43outcomes.
47:44Um, we talked a little bit about
47:46informal recruitment. Um, I'll mention
47:48more of that here, but again, the formal
47:50recruitment process, it's designed to
47:52match students to chapters, and I hope
47:53you can see that through the examples
47:54that we just did. It's the only time of
47:57year that all 11 panelic organizations
47:59recruit. It's fully structured. The
48:01panelinic association uh facilitates the
48:04whole process. But there is another way
48:06that students can join the community.
48:08It's called informal recruitment or
48:10continuous open bidding. You might hear
48:11it called COB. Um that takes place in
48:14the fall and the spring semesters. Only
48:17about half the groups in our community
48:18get to join. So we we basically set this
48:21number called um chapter total and it's
48:24either the median or the average chapter
48:26size. And so if a chapter's below that
48:29number, they can recruit up to that
48:30number. So it kind of just kind of
48:32depends like if a chapter had a lot of
48:34girls, you know, go to nursing school
48:36and they decided to deactivate or maybe
48:39they had some students transfer or
48:41whatever. It could be a million reasons.
48:43Um if they fall below the median chapter
48:46size, they can recruit in the spring
48:48back up to that number. It happens in
48:50the fall, too. Um, I would say we have
48:53way fewer people joining through COB in
48:55the fall than in the spring, but again,
48:57it's an option and this process is
48:59totally unstructured. Chapters drive it
49:02100%. Um, we give them a list of
49:05students who withdrew or were released
49:07or went ISP unmatched from recruitment
49:09and they can reach out from there. They
49:11can also recruit people who weren't
49:13didn't go through recruitment at all. So
49:15any student who is not a member of
49:17panelinic is eligible to join through
49:20COB. Um and basically chapters fill out
49:23bid acceptance forms and they give them
49:25to us. So I I have nothing to do with
49:27this process other than adding students
49:29to the roster and bas basically like
49:31verifying that they're an enrolled
49:32student. Um so yeah, the the COB process
49:35is really loose. It's really
49:37unstructured. Um and chapters can decide
49:40if they want to recruit or not. So, I
49:42think sometimes students think, "Oh,
49:44I'll just like, you know, I'll I'll do
49:46COB." Always an option, but sometimes
49:49that option is more limited, I think,
49:51than they maybe think it is. So, I'll
49:53kind of show you what that looks like.
49:55These are our statistics from last year.
49:58So, um, these are all of our 2025 stats
50:01from recruitment. This is something I
50:03feel like parents and families always
50:04have questions about and students, too.
50:07And we'll go over this with them at
50:08orientation so they know. But at the end
50:11of the process uh we well we started the
50:14process last year with 1572 recruitment
50:17participants. By the end of the process,
50:201340 were matched and 232 were
50:23unmatched. So again, we talked about
50:25those unmatched stats. These are the
50:27three ways you can be unmatched. You can
50:29be completely released, you can
50:30withdraw, or be an ISP unmatched. So as
50:34you can see in this little pie chart uh
50:36you know about 85% of students joined at
50:39the end of the process which is great.
50:42When we look at unmatched data um this
50:44pie chart is the 232 students that were
50:49unmatched. So if you're looking at that
50:51release number and you're like 6% it's
50:54less than 1% of all P&Ms were released.
50:57It was 15 students last year but 6.5% of
51:01all the unmatched students at the end of
51:03the process. So again of the 232
51:07students who were unmatched at the end
51:08of recruitment last year all but about
51:101% had the option of continuing again.
51:13So like I mentioned 15 were completely
51:16released. Those were the about 1% that
51:18didn't have the option to continue.
51:20Maybe they wanted to maybe they didn't.
51:22I don't I don't know every student's
51:24experience. Um, but there are again
51:27there are students that are released
51:28from our process every year. Um, and it
51:31happens at every school. So, I just I
51:33again I don't want to make it seem like
51:35it is going to happen to your student. I
51:37don't know. But I I just want people to
51:39know that that is a possibility.
51:42Um, last year we had 166 students
51:44withdraw from the process for a variety
51:47of reasons. Sometimes the process itself
51:49is not for them. Sometimes they weren't
51:51happy with the invitations they had
51:53back. We had students withdraw because
51:55they were worried about the financial
51:57commitment, the time commitment. They
51:59decided like in the middle of August to
52:02go to school somewhere else. I mean,
52:03there's a million reasons, right, why
52:05somebody would withdraw from
52:06recruitment. Um, but those students
52:08self- selected out. So, they were not
52:10released, but they self- selected out of
52:12the process. And then 51 students were
52:15ISP unmatched. So, they intentionally
52:18only picked one chapter on their MABA
52:21and they were not matched to that
52:23chapter.
52:24So, these are kind of the breakdown of
52:26the released again of the with uh
52:28unmatched. Gosh, I'm like reading words.
52:30Um, so again, I hope you can see like
52:32the vast majority of students are self-
52:34selecting out of the process. Um, and
52:37again, not a huge deal if that's what
52:39you want to do. Totally get it. If your
52:41student calls you during recruitment and
52:43she's like, "Well, I think I'm just
52:45going to withdraw and I'll just COB." I
52:48I feel like these stats are helpful. And
52:50we the rec recruitment guides, the
52:51rogamas, they will have this same
52:53information in their booklet because
52:55students tell us this every year.
52:56They're like, I'm just going to withdraw
52:58and then I'll just do COB. Last year,
53:01like I mentioned, we had 166 students
53:03withdraw from recruitment. About 32% of
53:06those 66
53:08ended up joining through COB throughout
53:11the entire school year. So, some
53:13students maybe they decided they want to
53:15withdraw and they didn't want to be in a
53:16sorority anyway. Totally fine. and
53:18there's like a million other clubs that
53:19they could join on campus. Um, but I
53:22think it's important to know that like
53:24we will always support your student.
53:25We're always going to support her
53:26decision, but when you withdraw from
53:28recruitment, there is a risk. I mean,
53:30that's [clears throat] the only time
53:31that all 11 groups are recruiting
53:33throughout the year. And so, by
53:36withdrawing and saying, "Well, I'll just
53:37COB." Um, sometimes it works out, but
53:40sometimes it doesn't, you know, and so I
53:42just think it's good to know what the
53:44stats are. um that 32% of those 166
53:49ended up joining through COB throughout
53:50the school year. And how we do COB
53:54because we're a big campus, right? We
53:55want to help connect students and
53:56chapters together. Uh we have this like
53:59interest form that students can fill
54:00out. But of all of the students that
54:03filled out that form, only about 20%
54:05were extended a bid. So again, I I just
54:08think sometimes students think that this
54:10is like a good second option for them,
54:11and for some people it is. Um, but the
54:14numbers are not always what they think
54:15it's going to be. So, just got to make
54:18some decisions. Um, but that's where
54:20keeping an open mind is really
54:22important. We talk about this a lot. I
54:24think going in with just saying, "I want
54:26to be in this one organization." It's
54:28pretty unrealistic. So, always help
54:30remind your students that keeping an
54:31open mind from start to finish um is so
54:34important. That's one of the best ways
54:35that you can support them. And I think
54:37too at the end of the day, like
54:38recruitment is supposed to be fun.
54:40>> [laughter]
54:40>> Like I think sometimes people can really
54:42get lost in this. Um they are your
54:45students are already enough without
54:47this, right? The letters in these
54:49chapters are great. They're going to
54:50supplement your students college
54:52experience, but your student is already
54:54enough without this. Like this is not
54:56going to make them something that
54:58they're not. And so I think sometimes,
55:00yeah, like I mentioned, students, I
55:02think, can just get lost in all of this.
55:03Um, but I think the more that they can
55:06keep an open mind, remember that it's
55:08supposed to be fun. Um, you know, you
55:10can help provide them with some
55:11perspective that this doesn't define
55:13their self-worth. I just think that's
55:15really important as a family member and
55:16as a parent. Um, okay, we're kind of
55:19nearing the end here. I think I only
55:20have a few more slides. So, like I
55:22mentioned, I think some stats are
55:24important. So, these are full versus
55:26party uh full versus partial party
55:29schedules from last year. So, I pulled
55:31our numbers from last year for each
55:32round. student kind of see. So when your
55:35student wakes up on round two and she
55:37maybe doesn't have all eight parties
55:39because remember you can go to a maximum
55:40of eight. Not a huge deal, right? Only
55:4435% of P&M's had all eight parties.
55:47Totally fine. I had five that round,
55:50right? Like it is not the end of the
55:51world to not have all eight. And if your
55:54student is one of those who has all
55:56eight, something I would remind her, do
55:59not be that girl that's like I had to
56:01run from North to South Creek. I'm
56:03exhausted, right? Because her roommate
56:05might be someone who only had four or
56:06five parties. So, I think the humble
56:08brag situation's not like a super good
56:10look. Um, so like any experience, right?
56:13We got to keep keep our mind in a good
56:16place. Um, I just think those are some
56:17good things to remember. So, these were
56:19the stats for last year. For round two,
56:22only 35% of students had eight parties
56:24or full party schedule. For round three,
56:26it's like a little more half and half.
56:28So half the group had about five, the
56:31full party schedule. The other half um
56:33had a partial party schedule. Again, not
56:36a huge deal, right? So if she wakes up
56:37on round three, doesn't have all five,
56:40okay, it is totally okay. She's going to
56:42be just fine. And then prep is a little
56:44different. So most people on preference,
56:47about 96% last year, had a full party
56:50schedule, which is two parties. Um, like
56:52I mentioned, when I went through
56:54recruitment, I only had one. So, I was
56:56in that special 3.5%. Um, but every
56:59every student's a little bit different.
57:00So, again, not a huge deal. If your
57:03student has one party on preference and
57:05she wants to be in that sorority, she's
57:07guaranteed, right? She's going to
57:08maximize that option. It's going to be
57:10great. So, that's kind of what the party
57:11breakdown looks like. And then lastly,
57:14because I know we're nearing the hour
57:15here, um, these are just some things I
57:18feel like is good for families to
57:19remember. I think during recruitment,
57:21you are a support system. You're a
57:22sounding board. You're someone who's
57:24going to celebrate your student. Um, and
57:26then from our end, you're a partner and
57:28a friend. I think at the end of the day,
57:30if you if your student calls you and
57:32you're like, I do not know what to say
57:34right now. You can call me like I am at
57:37the office during recruitment. I talk to
57:38parents all day every day and I'm so
57:41happy to help explain what's going on,
57:44to give you some peace of mind. Um, I'm
57:47happy to [clears throat] do any of that.
57:48So, whatever you need, like know that I
57:51am a partner in this for you. Um,
57:53because like I said at the beginning, I
57:54think this process can be really foreign
57:56to a lot of people. Um, and so if you
57:59need help like deciphering what is going
58:01on or she's saying words that you're
58:03like, "Girl, what are you talking
58:04about?" Like, I can help with some of
58:05that stuff. Um, so you're always welcome
58:07to call our office. Um, but know that
58:10during recruitment, I think my biggest
58:11advice for you all is like ask your
58:14student what she needs. Sometimes she's
58:16just going to need you to listen. And
58:19sometimes she might want advice, but I
58:21mean, you know, you were you had a
58:22parent once. Um, there's nothing worse
58:24when you just want to vent and then
58:26someone's giving you advice, but you
58:27don't want it. So, ask her what she
58:29needs. This is like the first time that
58:31some of these students are making a big
58:33decision. Um, so yeah, I think you know,
58:36you play a really important role during
58:37recruitment is what I want to say. Um,
58:39and I know that you're fully equipped
58:42for the process. Um, one way that you
58:45can support your student during
58:46recruitment, you've probably seen this
58:47if you're in our Facebook group, is by
58:49ordering some fun gifts from our
58:51vendors. We've got some really awesome
58:52panelinic vendors. And so for some
58:54parents who are maybe not in the area or
58:56like I want to support my student, I
58:58want to give her a little pickme up
58:59during the week. Um, these vendors also
59:02have like gifting processes that we
59:04have. So, we'll deliver the gift to your
59:06student. So, if that's the way you want
59:07to support your student, that's great.
59:09If you're a family member who's more
59:11about writing a little note for each day
59:12of recruitment, you can do that. Um, I
59:15think there's a lot of ways to support
59:16your student, but this is one way if
59:18you're into,
59:20you know, a little pickme up throughout
59:21the week. That's always a fun thing. And
59:24then, yeah, we're nearing the end, but
59:26listen to your students triumphs and
59:28frustrations. I think this process can
59:29be confusing, but it's also just like
59:32really fun. It's really exciting. Um,
59:34understand that it's your student's
59:36experience. If you were in a sorority or
59:38fraternity, that's awesome. Even from
59:41when I joined, you know, I think it's
59:43really different. So, know that it's
59:45your students experience and it's a
59:46really great time for them to grow, to
59:48learn, to try new things in a really
59:50caring environment. Um, and then, yeah,
59:53like the slide says, I think just being
59:54intentional in your conversations is
59:57important. I think sometimes you're
59:58going to want to fix it for them. And
1:00:00some of this stuff we just can't fix,
1:00:02right? this might be the first time your
1:00:04student has ever faced rejection in her
1:00:06life. And if so, like, wow, what a
1:00:08charmed life to have lived. Um, but
1:00:11there's going to be other times in life
1:00:12that she's told no. And I think if this
1:00:15is the first time it's happening, it's a
1:00:17great experience to learn, to try new
1:00:20things, but to have people to support
1:00:23her. So whether it's her roommate, her
1:00:25roama, myself, you, like there are
1:00:28people who are going to support her
1:00:29through that. Um, and know that you've
1:00:31prepared your students and taught them
1:00:33to make these tough choices. Like you
1:00:35have done all the things you need to do
1:00:37and now you get to kind of sit back and
1:00:38watch the fruits of your labor. Um, and
1:00:41watch these students thrive. I think
1:00:42it's just a really fun time. So, at the
1:00:45end of the day, our students, our
1:00:46office, the office of student life, this
1:00:48is our motto. You belong here.
1:00:49Everything we do is about helping
1:00:51students find belonging on campus.
1:00:53Fraternities and sororities really offer
1:00:54that for a lot of students. Um, but
1:00:57yeah, hopefully this was helpful for you
1:00:59all. This is our contact information
1:01:01during recruitment. You can always reach
1:01:03us at panelinico.edu.
1:01:06This is our office line during
1:01:07recruitment. So, we move a phone down to
1:01:09the office. Um, you can reach us there.
1:01:11And like I said, our office, we move it
1:01:13from the union to this building called
1:01:15the Jim Thor Multicultural Center. It's
1:01:17just south of the residence hall. So,
1:01:19we're down on the south side of campus.
1:01:21So, if you want to swing by on a move in
1:01:22day or during recruitment, um even if
1:01:25you want to drop off a little gift or a
1:01:27little note or something for your
1:01:28student, we're happy to get it get it to
1:01:29her if you want to surprise her. Um
1:01:32we're happy to do that. But hopefully
1:01:34this was helpful. And again, we'll be
1:01:35posting this online. So, if you want to
1:01:37go back and watch anything, look at the
1:01:38slides. I'll post the slides separately,
1:01:41too, like as a PDF so you have it. Um
1:01:44but hopefully this was helpful. So, I'm
1:01:46going to look at the chat now. And if
1:01:48you got to go live your lives, folks,
1:01:50please
1:01:51feel free to do that. Um,
1:01:54oh wow, answered 53.
1:01:57Hannah and Andy are truly killing it.
1:02:00Um, okay. So, a couple of things. I'm
1:02:02going to kind of read through these and
1:02:04see if there's any we want to answer out
1:02:05loud.
1:02:07Uh,
1:02:08let's see. If we wanted to send notes,
1:02:10where would we send them? Um, you can
1:02:13bring them to our office on move in day.
1:02:15We're happy to get them to your student
1:02:16there. or you can send them to uh you
1:02:20can send them to the Jim Thor
1:02:21Multicultural Center, too. Either way,
1:02:23it's totally fine.
1:02:25Will these Q&As's be sent out after the
1:02:27call? That's a great question. Uh we can
1:02:30dump them into a Word doc. I think we'd
1:02:32be happy to do that. I got to figure out
1:02:33how to do that without
1:02:35losing them when the call is over. But
1:02:37yes, Kathy, we will we will work on
1:02:40that.
1:02:41Where will this be reposted? We'll be
1:02:44posting this on the Panalinic website.
1:02:46It's pan like a frying pan, pan.edu.
1:02:49And then you'll click a little thing
1:02:50that says how to join. There's a whole
1:02:52section about formal recruitment. Um,
1:02:55and then I'll also be sharing it on uh
1:02:57the parent Facebook page as well. So,
1:02:59we'll share it in both places. But
1:03:01there's a little drop down on the formal
1:03:03recruitment section. Actually, I can
1:03:05just show you. [laughter] Let me just
1:03:08let me just do that. Um, on our website,
1:03:11I'm really hoping everyone can still see
1:03:13my screen. pan.edu edu is right there.
1:03:17Um, if you go to down here, join
1:03:20panelinic,
1:03:22it'll take you to this page. I always
1:03:24click this little guy, jump to formal,
1:03:27and then where it says parent and family
1:03:28resources, I'll post the video just
1:03:31right here below it. So, that's where
1:03:33I'll post that. Great question.
1:03:37Okay, let me keep looking at these and
1:03:38see if there's any more we want to
1:03:40answer out loud.
1:03:42um
1:03:45answered that. Can you give a breakdown
1:03:48of timing for Saturday the ETH? Of
1:03:50course. Um it's actually on this
1:03:51website, too.
1:03:53So, it's a great question. Um on the 8th
1:03:57under schedule, uh so our students will
1:04:01all move into the residence halls the
1:04:036th and the 7th. And then on the 8th,
1:04:05this is like the orientation day. Some
1:04:07schools call it convocation.
1:04:09We don't really call it that, but you
1:04:10can call it that if you want. We're
1:04:12easy. So, in the morning at 10:00 a.m.
1:04:14is our mandatory orientation at Lloyd
1:04:16Noble Center. And this is just for
1:04:18students, like parents. We won't see any
1:04:20parents at this event. This is why we do
1:04:22this webinar ahead of time. Um, I think
1:04:25it'll end a little earlier than 11:30,
1:04:27but, you know, just to be safe. And then
1:04:29they'll have a pretty big lunch break.
1:04:31So, if they want to go eat uh really
1:04:34anywhere on campus, they'd be able to do
1:04:36that. But a lot of students might want
1:04:38to go explore Norman with their
1:04:39roommates, you know, all that kind of
1:04:40fun stuff. In the afternoon, there's we
1:04:43have these mandatory training rotations.
1:04:45Um, the last email that your student got
1:04:48from me, I think it was maybe like not
1:04:50this Friday, but the Friday before or
1:04:52something like that. I can't remember
1:04:52the exact date I sent that email. It had
1:04:54the the time um Oh, wait, no, that
1:04:58that's for prep day. We haven't set
1:04:59we've been waiting on the housing office
1:05:01to send us um housing assignments. So,
1:05:04uh we'll be assigning one of the time
1:05:05blocks. So, the blocks are either from 2
1:05:07to 3 or 3:30 to 4:30. Um, if you're a
1:05:10student, I've had a couple of questions
1:05:12for students needing to fulfill their
1:05:14Sunday obligation. Um, like for like
1:05:16religious reasons. So, if that's the
1:05:18case, email us and we can assign you to
1:05:20the one that makes most sense with your
1:05:22religious obligation. Um, those
1:05:25trainings are different than the ones at
1:05:26Camp Crimson. Our board of regents
1:05:29requires that Greek students do a Greek
1:05:31specific training and so this would
1:05:33fulfill her any mandatory training that
1:05:35she would need to do for Greek life. Um
1:05:37she can knock that out there. So again
1:05:39the sessions are from 2 to 3 or 3:30 to
1:05:434:30 and they're just in Dale Hall and
1:05:45we're going to have a fun little pop-up
1:05:46shop like that slide mentioned earlier
1:05:49um with all of our vendors and so she
1:05:50can do some shopping. We'll have snow
1:05:52cones. Um, and then that evening they'll
1:05:55have their final meeting before round
1:05:56one starts with their hall floor groups.
1:05:59So, very exciting. Hopefully that helps
1:06:02for the eighth.
1:06:04Perfect.
1:06:05Haven't received any emails about gifts.
1:06:07How do I make sure I'm on the mailing
1:06:09list? If that's something if you could
1:06:11email either myself or the panelinic
1:06:13email, we can make sure that your email
1:06:15is correct in the system. Sometimes when
1:06:17students are registering, they type they
1:06:19like mistyped parent emails. Um, I've
1:06:22also had a lot bounce back. Maybe it's
1:06:24like a U email thing. I'm not sure. Um,
1:06:26but I can double check for you if you
1:06:28want to go ahead and that's a question
1:06:29from Heather. If you want to email us,
1:06:31we can double check that for you.
1:06:35Um, okay. What's the Facebook page? Uh,
1:06:39it's on this website, too. If you go to
1:06:42parent and family resources, you can
1:06:44click this link and it'll take you right
1:06:46to our Facebook page. So, that's a good
1:06:48place if you know if you have a
1:06:49question, there's probably a lot of
1:06:51other people that have that question,
1:06:52too. Um, so you can definitely uh you
1:06:55can ask that there and we're happy to
1:06:57answer them.
1:06:59Perfect. Let me see what else.
1:07:03We answered the Facebook question.
1:07:06Do they drive to the Lloyd Noble Center
1:07:08on the morning of the ETH? They totally
1:07:10can. If your students living in
1:07:11traditions, honestly, it's a pretty
1:07:13close walk. But the rest of the the rest
1:07:15of the dorms, like no one will be moved
1:07:17in yet, so there should be plenty of
1:07:19parking. So, if they want to, you know,
1:07:20carpool down there with their roommates
1:07:22and maybe go, I don't know, go on a
1:07:24Sonic run or grab lunch together or
1:07:26something after, that's totally fine.
1:07:28Um, they are able to do that. Same thing
1:07:31with parking. I've I've got a lot of
1:07:33questions about parking. Um, whatever
1:07:36parking pass you have purchased for the
1:07:38school year, it will work during
1:07:39recruitment. I know the dates don't say
1:07:41that they will, but we've worked out
1:07:43something uh with the parking office.
1:07:45So, totally fine there. Nothing to
1:07:47stress about. Oh my gosh, someone making
1:07:49a 67 joke.
1:07:51Wow, that's hilarious. So, good. Okay,
1:07:54I'm gonna keep moving. Is the office
1:07:56address on your website or is there a
1:07:58specific office address for gifts? Um, I
1:08:02do not have I'll
1:08:04Hannah, since you're going to be in the
1:08:06office tomorrow, will you make a note
1:08:07for me to add the Jim Thorp address to
1:08:09our website? I will forget. Thank you
1:08:12for doing that. Um, so we will we'll
1:08:14post that. The Jim Thorp building is in
1:08:16a strange place. It it's kind of in the
1:08:18middle of a parking lot, so we will uh
1:08:21we'll work that out for you. But great
1:08:22question.
1:08:25Um, oh, this is Sandra says, "My
1:08:28daughter's roommate decided not to
1:08:29attend OU. She just found out last week
1:08:31she will be roommateless, so during
1:08:33rush. Is it possible to find someone
1:08:34else in this situation?" Probably.
1:08:37Something else that we haven't mentioned
1:08:38today, um, we do these things called PNM
1:08:41programs kind of during before
1:08:44recruitment. And so, it's a chance for
1:08:46the students going through the process
1:08:47to get to know each other. So, we'll do
1:08:49like an outdoor movie night. Um, we're
1:08:52doing like a pajama party kind of thing
1:08:54at the Jim Thorp Center. So, some fun
1:08:55stuff throughout the process. So, she's
1:08:57going to meet some other folks. Um, but
1:09:00that's really why we do hall floor
1:09:02groups so that even if your roommate's
1:09:04not going through recruitment, someone
1:09:06on your hall floor will be and you can
1:09:08meet some other folks that way, too. Um,
1:09:10so I know that's like kind of stressful,
1:09:11Sandra, but know that she's going to
1:09:13have some other people around her and at
1:09:16the least she's going to have some
1:09:17recruitment guides who are there to
1:09:18support her while she meets some other
1:09:20students. So, um, nothing too crazy
1:09:22there, so don't stress too much about
1:09:23that, but that's a great question.
1:09:28Um, okay. Can you please list the dates
1:09:31and hours we could drop off labeled rush
1:09:33gifts at the office? Definitely. We we
1:09:36our vendors, we tell them that they need
1:09:38to have their gifts to us by 2 p.m. each
1:09:40day. Um, so if that's possible, that
1:09:44would be great. But, you know, we get
1:09:45life happens. Um, so yeah. So, if that's
1:09:48something we can do, we're happy to do
1:09:49that. But we'll post whenever we post
1:09:51the uh the address we can put some
1:09:54information about that there too.
1:09:58Perfect.
1:09:59Okay, I think that is all the questions
1:10:01that we have in there. Let me check the
1:10:03chat and then we should be pretty good.
1:10:08Um
1:10:11okay, actually I'm say I say that
1:10:14there's like five more questions that
1:10:15just popped in here. Uh, can you provide
1:10:18some reasons why a P&M would get
1:10:19released? This is the hardest question I
1:10:21get asked during recruitment because I
1:10:23don't always know the answer. Um,
1:10:26sometimes it's grades, right? Like
1:10:28sometimes chapters, um,
1:10:31you know, they have grade requirements
1:10:33to become a member, to be initiated, and
1:10:35so sometimes that's a reason why
1:10:37somebody can get released. Um, sometimes
1:10:40people maybe don't say some of the
1:10:42nicest things during recruitment and it
1:10:44gets around. Uh, I think that's
1:10:46something that's good to know is like
1:10:49this community as big as it is, right?
1:10:51There's almost 4,000 women in these 11
1:10:53chapters at the end of the day like um
1:10:56yeah, there's there's students that are
1:10:58going to be um that know each other and
1:11:01are talking to each other. So, I would
1:11:03just really recommend to your student if
1:11:04she has thoughts about chapters, maybe
1:11:06she didn't drive with a chapter, totally
1:11:08fine, but keep those thoughts to
1:11:11herself, right? because someone's big
1:11:13sister might be in another chapter,
1:11:15someone's cousin,
1:11:17whatever. Um, I think the biggest
1:11:19mistake that students can sometimes
1:11:21make, is they'll they'll leave a chapter
1:11:24and they'll talk into their phone,
1:11:25whether they're talking to you, to their
1:11:28voice notes, whatever. Sometimes they
1:11:30record video so that they can like go
1:11:31back and watch it later. Um, but I think
1:11:34when you talk out loud to your phone
1:11:36like that, if you're like, "Wow, I
1:11:37really hated that chapter." I mean, what
1:11:39if the girl next to you loved it and her
1:11:41older sister is in that chapter and
1:11:43she's like, "Man, this girl next to me
1:11:44just talked to so talked really badly
1:11:46about your chapter." Right? That that's
1:11:48where I think it can start to spread.
1:11:50So, I always tell P&M's, it's great to
1:11:52keep your thoughts to yourself. This
1:11:54process is very personal. Um, and what
1:11:57you like, someone else might not like,
1:12:00vice versa. So, that's another reason
1:12:02why somebody can get released. Um, and I
1:12:05think sometimes too I have seen in
1:12:08recent years sometimes students will be
1:12:10released. Um,
1:12:13like I think if you have a hard time
1:12:15holding a conversation, I think that can
1:12:17be a reason because sometimes it can
1:12:19come off as that you don't care when we
1:12:22know that that's not true, right?
1:12:23Sometimes this process like people just
1:12:26do not shine in and that's okay. But I
1:12:29think yeah, sometimes if a student has a
1:12:31hard time holding a conversation or
1:12:32maybe struggles with eye contact, I
1:12:35think that can be a struggle piece
1:12:37sometimes because chapters again read
1:12:38that as well, she's not interested in
1:12:41us, so like why would we invite her
1:12:42back? So again, I think if that's
1:12:44something that your student struggles
1:12:45with, you know, I think practice like
1:12:47really practice on those conversations,
1:12:49practice talking about themselves, those
1:12:51things can really help. Um, so hopefully
1:12:53that helps answer. I think I just the
1:12:55the easy answer is I don't know because
1:12:58[laughter] students are released every
1:12:59year and sometimes I'm like I wonder why
1:13:01that happened. I mean I wasn't in the
1:13:02parties with them. Um but yeah, I I just
1:13:05it's it's hard. It's never an easy
1:13:07experience. Um and again I just I cannot
1:13:10say it enough. I don't want to scare
1:13:11people but I also want to be open and
1:13:13transparent that it does happen, right?
1:13:16And so I think you know I think about
1:13:18the parents of those 15 students from
1:13:20last year. like there's nothing wrong
1:13:22with your daughter if she is released.
1:13:25Sometimes, again, like I said, people
1:13:26just don't shine in this process. Um,
1:13:29and there, like I said, there's so many
1:13:31other ways to get involved on campus.
1:13:33So, I know it's hard to think like that,
1:13:35but those are the parents I'm I feel for
1:13:37and I'm always happy to talk it out.
1:13:39Even if it's just me listening, I'm
1:13:41happy to to do that.
1:13:43Great question. Um,
1:13:47let me go back through here. I feel like
1:13:49we got almost everything. Some of the
1:13:52earlier questions in the chat were um
1:13:56Oh,
1:13:59talking about rush bags, y'all. I got to
1:14:02say about the rush bags, they will be on
1:14:04the ground outside of the chapter houses
1:14:06and inevitably it rains every year. I
1:14:09will never forget one year I was driving
1:14:11down Shiakwa Avenue. It floods like
1:14:14crazy and I saw um like a designer
1:14:16handbag floating down the street. It was
1:14:18the craziest thing I ever saw. So the
1:14:21bags do not need to be fancy. They're
1:14:23not going inside the house. They stay
1:14:24outside. There's a recruitment guide who
1:14:26stays there to watch. Um so they'll
1:14:29they'll leave it outside, but if you
1:14:31know she wants to bring a brush or
1:14:32makeup or whatever to touch up cuz she
1:14:34going to get sweaty. Um she can do that.
1:14:36She can leave it in the rush bag outside
1:14:38the house. It's not a huge deal.
1:14:41Okay,
1:14:42great questions. Um,
1:14:45would the student know if they are above
1:14:47the quota line to select preference one?
1:14:51No, they would not. That happens all at
1:14:53the same time. So like chapters are
1:14:55making their ranked list, P&M's are
1:14:57making selections. The P&M is never
1:15:00going to know where she is on a chapter
1:15:01list. And if a chapter member tells her
1:15:04you're above the quota line, she does
1:15:06not know. Okay, I cannot stress that
1:15:08enough. We will tell your student that
1:15:09over and over again. The general member
1:15:12in a chapter does not know where your
1:15:15student is on the quota list on that bid
1:15:17list. They do not know. So sometimes
1:15:20people try to mind game it. You cannot
1:15:22you you cannot mind game this process.
1:15:24Okay. So just know that that's that's
1:15:26helpful.
1:15:28Um [sighs and gasps]
1:15:29okay, great. Sounds like we have some
1:15:32good questions.
1:15:34through all the rounds, did they still
1:15:35rank the three bottom houses for each
1:15:37round? It kind of depends on how many
1:15:39chapters they were invited back to. So,
1:15:42if they, you know, from going into round
1:15:45three to round four, if they only had
1:15:47three chapters, then they would just
1:15:48move all up to the selected option. So,
1:15:51it just kind of depends on how many they
1:15:53were invited back to. But, typically, if
1:15:55you have a full party schedule, you will
1:15:57be putting some at your like bottom
1:15:59list.
1:16:01Great questions. What's the dress code
1:16:03for August 8th? Comfy. Comfy. You do not
1:16:06need to dress up. Most people are going
1:16:08to be in like a t-shirt because we're
1:16:10going to be sweaty. Um, so totally
1:16:12comfy. I feel like the matching sets are
1:16:15really big right now. Whatever they want
1:16:16to wear, they can wear. Our team will be
1:16:18in our panelic t-shirts. We'll be sweaty
1:16:20together. It will be great.
1:16:23And then, yeah, last question in here um
1:16:26about updated GPA. We don't necessarily
1:16:29get those from the admissions office. U
1:16:32mainly because it's like a furpa thing.
1:16:34So if you want to update your student's
1:16:36GPA or if she wants to update it, she
1:16:37can just email us her updated eighth
1:16:39semester GPA that like her final GPA
1:16:41with the eighth semester and we're happy
1:16:44to to update that for her. If you can, I
1:16:46would try to do that before like August
1:16:494thish.
1:16:50Um after that date, the chapters kind of
1:16:53are deep in it. So we try to help them
1:16:55with their paperwork.
1:16:57Okay, great questions, guys. This was
1:16:59hopefully this was helpful. Um, I feel
1:17:01like the questions were really, really
1:17:03great this year, love. Um, but again, I
1:17:05think at the end of the day, if you have
1:17:07additional questions, if you're like,
1:17:09man, what is going on? Call me anytime.
1:17:13You can call. Uh, well, I say anytime
1:17:15once recruitment starts. I will be at
1:17:17the office most of the time. Um, before
1:17:19then, you're probably going to catch me
1:17:21a little bit easier with an email, but
1:17:22I'm trying to stay on top of the emails.
1:17:24I'm I'm getting there. Uh, but yeah, if
1:17:26you have questions, like, we are so
1:17:28happy to help. There's no dumb question.
1:17:30we're never going to judge you. So, let
1:17:31us know what we can do for you and um
1:17:34yeah, we're just really excited for your
1:17:36students. It's a really fun season of
1:17:38life and we can't wait to watch them
1:17:41thrive and make new friends and all the
1:17:43good things. So, let us know what we can
1:17:44do for you. But we really appreciate you
1:17:46guys and um yeah, and if you need
1:17:49anything, let us know.
1:17:54I'm gonna stop recording
1:17:58if I can figure out how to do that.
1:18:03There we go.

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