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Open Science in Practice — Transcript

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0:06Good morning everyone. Uh please allow
0:09me to thanks the organizers for this
0:11event and uh of course welcome uh all of
0:16you uh to this uh session. uh I was
0:19invited to uh talk about open science in
0:24practice and what we as university
0:28library is doing uh to support our
0:31researchers and of course the local um
0:36academic community.
0:38So uh I will uh I will try to give an
0:43overview of what is open science, give
0:45some definitions. Uh the policies that
0:49uh um we are trying to follow in a
0:54European level but also in a local
0:56level. Uh what are the requirements for
0:59open access in for publications?
1:03um what are the requirements for open
1:06access to data? Uh I will say a few
1:09things about open research Europe, the
1:11platform of the European Commission and
1:15provide some useful tools for you as
1:18researchers that you can use to practice
1:20open science and how this will um assist
1:25you in terms of reporting and monitoring
1:27of your uh projects and uh work.
1:31>> [clears throat]
1:33>> So I will start as I said by um
1:38let's say say a few things about what
1:43created the need for open science what
1:46the European Commission saw identified
1:49and suggested that we need to change um
1:54the way we are doing our research.
1:57I suppose as researchers um you were
2:01able
2:02to um let's say
2:06uh see how much the research to be done
2:10is needed cost. Uh if you are not under
2:15the umbrella of an institution you would
2:18have
2:24you would have to pay for each um let's
2:29say article an amount of money for you
2:32to h do your research. You can
2:36understand that this is not possible for
2:39one researcher and of course you must be
2:43affiliated to a university where the
2:45library is for a for great amount uh of
2:49money for you to have access in research
2:52outreach.
2:53So
2:58I will go back to the definition
3:01of the European Commission
3:06where the the the commission defines the
3:10open silence as the approach based on
3:14open popular work and systematic sharing
3:17of knowledge and tools as early and
3:20widely as possible in the process. This
3:23of course includes the terms of open
3:25access to publications, the fair
3:27principles,
3:29the open access to data of course
3:32considering the the fact of open the
3:36term of open as open as possible as
3:39closed as necessary.
3:41and give all the instruments to validate
3:45your research and of course provide
3:47digital or physical access
3:51of the results to validate your
3:53conclusions.
3:55Many definitions came by with the years
4:00for also um
4:03included in the uh in the
4:06recommendations.
4:07Uh you can see
4:10uh other terms um uh agreed
4:15uh defined as an inclusive construct
4:21that combines various movements and
4:23practices aimed to make multilingual
4:25scientific knowledge openly available,
4:28accessible and reusable for everyone.
4:31increase scientific collaborations and
4:33sharing of information for the benefits
4:35of science and society and to open the
4:39process of scientific knowledge
4:41creation, evaluation and communication
4:43to societal actors
4:46beyond uh the traditional scientific
4:48community.
4:50All scientific disciplines and aspects
4:52of scholarly practices including basic
4:55and applied sciences, natural and social
4:58sciences and the humanities are
5:00included.
5:02It is considered that open science
5:04builds on the key pillars of open
5:06scientific knowledge, open science
5:08infrastructure, science communication,
5:11open engagement of sociable actors and
5:13open dialogue dialogue uh with other
5:17knowledge systems.
5:23The taxonomy of open science includes a
5:26lot of terms and through the years it's
5:29it's getting more um terms included
5:33under the umbrella of open science.
5:36You can see here uh open access, open
5:39data, open reproducible uh research uh
5:44open educational resources, open data,
5:47open innovation and all all of them with
5:51their extensions.
5:59As I already mentioned, open science is
6:02not something new. It started back in
6:062008.
6:08Uh the European Commission through the
6:10FP7
6:14the frame the seventh framework program
6:17decided that open access to publications
6:20we wrote as a pilot.
6:23It started mentioning institutional
6:26repositories and preins. We saw terms
6:29like open access to journals and data
6:31repositories in horizon 2020
6:35uh starting in 2013.
6:38uh by the year 2017, open access to data
6:43um was included as a default practice
6:47and in 2018
6:50we had the introduction of the European
6:53open science cloud and during Horizon
6:56Europe open science is now a modi
7:01and it's included under the excellence
7:04criteria and a lot of new terms came uh
7:08too like open access uh the diamond
7:12route I will talk it later we saw
7:15introduction open of open research
7:17Europe which includes open theory new
7:20practices and uh and it's it's provided
7:25to the researchers of uh of the Europe
7:29Mr. already uh told you about the koala
7:33which was the which is the coalition uh
7:36for advancing research assessment. Uh it
7:40now has I think more than 700 which
7:43means that
7:46um
7:48research institutions all over the world
7:50are working to uh to find better ways to
7:55assess the researchers.
8:02Now uh what has happened in our
8:05university through the years Mario Mr.
8:09already mentioned
8:11few milestones. Uh since 2008 we have
8:15signed the Bing declaration on open
8:17access to knowledge independent
8:19humanities. Since 2009 we have been
8:23acting as national open access desk. our
8:26library was involved in a European
8:28project with which um
8:33provided let's say this uh this role to
8:36our university library.
8:38Uh in 2015
8:41we were coordinating uh the national
8:44working group uh for open access in
8:47Cyprus
8:48and this had as a result the creation of
8:53the first national policy for open
8:55access which was approved by the council
8:57of ministers of the republic of Cypus.
9:01Um in 2019 we have been working through
9:07again a European project and uh we were
9:10promoting the European open science
9:13cloud initiative and um in 2021 the time
9:20uh changed for the revision of our
9:23national policy. you saw to the previous
9:27uh timeline that a lot of um
9:30developments are happening. I would dare
9:34to say
9:36every year if not earlier. So we will we
9:41always have to um follow um this
9:45development. So the time has came to
9:48revise our national policy. Um
9:52so we created a national open science
9:55initiative group. This was under the
9:57umbrella of the deputy ministry of
9:59research uh innovation and digital
10:02policy under the coordination of the of
10:06the deputy ministry. We
10:09we we were around the table discussing
10:12how we must revise our national policy.
10:15And finally in um in 2022
10:20uh again the the council of ministers
10:24approved the revised version of our our
10:28national policy
10:30which is now called national policy for
10:33open science practices and not open
10:36access which was the previous version.
10:40uh since 2023.
10:43We are uh working again uh in close
10:46collaboration with the ministry and we
10:49are um uh doing a landscape mark of what
10:54is happening in at the national level
10:57for open science in uh in Cypus. This is
11:01also reported to the US um
11:06survey that is done annually.
11:10Through the years, we have been
11:12providing support to not only the
11:15University of Cyprus
11:18researchers and uh and director but uh
11:23also to other universities and other
11:26researchers uh at at the national level.
11:36In 2016, there was a senior decision
11:40that all our researchers must have an
11:44old ID and they should be in
11:49in public view of openly available.
11:55OD is is the identification where the
12:01researchers are able to let's say avoid
12:07any
12:09you know similarity with other you know
12:12we are in Cyprus we have a lot of
12:16so having
12:19identifications
12:21um help
12:23to identify which one Andreas Andre is
12:27is the one affiliated with the
12:29University of Cypus is the one with the
12:31open of Cypus or at any other university
12:35around the world. So it is important to
12:39have this and of course having having
12:42this
12:54we create we were um able to uh
13:00create an institutional policy and to be
13:04adopted from the senate of the
13:06university. This happened in May 2022
13:11and as said our university is a national
13:16chapter of
13:21and in very recently in 2025
13:25uh we uh upgraded the initial diagnosis
13:31including a researchers profile and some
13:34other aspects and practices.
13:36such as um
13:39having the giving the ability to
13:41researchers to um add their narrative
13:45series.
13:47The narrative series is the way that
13:49researchers can use to um
13:54explain the impact the quality of their
13:58research uh how their research
14:02uh impacted the society for example. Um
14:07and of course we provide a lot of
14:09supportive material and uh like guidance
14:12of how to create uh your ideas, how to
14:16use hypnosis, how to sell archive and uh
14:20of course our university is involved in
14:22the consulting of academic libraries of
14:24Cypus where we where we are able to it
14:29took to have some um agreements
14:31transformative agreements with
14:33publishers and have some discounts or or
14:38maybe free uh obligations
14:41without the research pay the article
14:44processing charges have
14:51a lot of awareness and training and
14:53support activities with uh we have said
14:58um a collaboration with the Greek no the
15:02nationalist
15:04of open air where we provide webinars in
15:08Greek language. All the material then is
15:11openly available through and you can
15:14find them and
15:17uh in a later stage if you were not able
15:20to attend the webinar in in different uh
15:24aspects of open science. This include
15:28uh open data, legal issues such as
15:32codite, GDPR, how to anonymize your data
15:36if needed and citizen science and other
15:40aspects that we saw earlier in the
15:43taxonomy of science. What we try to do
15:47is to keep this web in Greek language.
15:50Uh because we identify that when um when
15:55when the participants are are attending
15:58the
16:00the trainings in their local in their
16:03mother home, they are more let's say
16:06they are feeling more confident to
16:08discuss or make questions and uh solve
16:13maybe any
16:16any questions that uh that they have. Of
16:19course, a lot of local activities
16:23are also happening.
16:26We try to host and invite all almost all
16:30stakeholders to give information about
16:32what is happening
16:35and how you can practice open science.
16:39And um
16:41I think the last one was about citizen
16:43science and it was really useful for all
16:48of us to see that things are happening
16:51and this is really encouraging things
16:53are happening also in Cypus in terms for
16:56example citizen science. So it's not
16:58only the philosophy it it's it's it's
17:02becoming a practice also.
17:07uh the the practices of the webinar
17:11practices. Uh we are also mentioned in
17:14the proure of use cases on news and do
17:18science as best practice and this was
17:22really something motivating us to
17:24continue
17:26in this area.
17:31So
17:34as Mr. Mr. said we are not alone and we
17:38shouldn't be alone working on these
17:40issues. H we are trying to make
17:43synergies and collaborations to work
17:45towards the issue of open science. H you
17:49can see a lot of uh networks and
17:52European projects that we are working on
17:55regarding the open science topic. Here I
18:00try to uh let's say cast let's say make
18:04them h under which aspect of open
18:08science each uh project and each network
18:11is working. So you can see that we have
18:15been working a lot regarding
18:17infrastructures
18:19um regarding open access to
18:21publications, cities and science, the
18:27research assessment
18:29um and of course uh on policies.
18:40Now let's see what is the mandate uh for
18:44open access. The mandate of European
18:48Commission is to deposit the PR
18:51manuscript in a trusted repository
18:54for example by self archiving.
18:57Um the manuscript can be in the um
19:02author accepted manuscript version or
19:04the version of record. I will explain to
19:07my next slide the at which stage of the
19:11process of the publication this um will
19:14be
19:16uh we don't have the barcode period now
19:21uh in the horizon Europe framework this
19:23is something that we have in the horizon
19:262020 course uh the bene the
19:29beneficiaries that uh were under the
19:32horizon 2020 course um they we are able
19:37um to ensure open access to uh the
19:39publications within a maximum of six
19:41months or 12 months for publications in
19:44the social sciences and humanities. This
19:46is not something happening in Horizon
19:48Europe where uh it is expected to to
19:52provide your publication in immediate
19:54open access.
19:56Um the authors must make sure that they
20:00retain their rights, their copyrights uh
20:03by having the AAM version and or the B
20:07version under
20:10CC by license.
20:13I will again make a reference uh to the
20:16creative common licenses uh later.
20:20um the information about your research
20:23output or tools or instrument uh are
20:26needed to validate the conclusions of
20:29the of your publication. Make sure that
20:32you add the acronym or the code of your
20:35project in your publication.
20:39The publication fees, the APCs as we uh
20:43call them are reversible if the venue is
20:47full open access. also known as gold
20:51open access. There are no restrictions
20:54on where to publish. There doesn't have
20:56to be full open access, but APCs
21:00for hybrid journals are not covered.
21:03This means that if you decide that you
21:06want to publish in a hybrid um journal,
21:11you must find other ways to fund uh to
21:15pay your agencies.
21:18CC BY and C and B and B license are
21:22allowed for long text formats, for
21:24example, monographs. a chapter in an
21:27edited book is not eligible.
21:34So the process of
21:37having a publication as you probably
21:39know is creating your draft then submit
21:43a pre-print version then it's going to
21:46the through the process of peer
21:48reviewing you will have some uh
21:51revisions then this will come back to
21:54you uh for uh make um uh uh the
21:58necessary um revisions uh to your
22:03application and then you will end it
22:08having the um the version that is now
22:12accepted for um publication.
22:15This is the AAM version I was referring
22:18earlier.
22:20After this stage the public the
22:23publishers are making any editing and uh
22:28finally you will get the version of
22:31record. This means that it's the it's
22:35the version that the publisher will will
22:37use with any indications of their names
22:41pages etc. um that will be provided for
22:46uh to to the journal for publication.
22:55self archiving is when uh this is the
22:59green root. You may hear it as the green
23:02root and this is the process of
23:05depositing a version of your work on a
23:09trusted depositor. The versions are the
23:12one mentioned earlier, the AM or the
23:15version of record.
23:17H irrespectively of where you publish,
23:20you still need to deposit the AAM or
23:24version of record on a repository except
23:27if you publish in open research Europe,
23:31which is the platform of the European
23:33Commission. The AAM or version of record
23:36might be available under different
23:38licenses.
23:40For example, if you sign a com a
23:42copyright transfer agreement uh on the
23:44version of record, you must uh make sure
23:49that you retain your rights that you are
23:52able to have the rights of your work
23:56and then be able to provide it um as a
24:02one of in one of these two uh versions
24:05to a repository.
24:08Please be reminded that social
24:10networking sites or research gate or
24:14academia the publishers website your own
24:17website your profile page or whatever on
24:20your institutional website is not a
24:23repository. This is really important
24:26because this is one of the frequently
24:28asked questions uh I get. They are not
24:31repositories and they are not monitored.
24:34They are not compatible with the
24:35European Commission's um infrastructure
24:40for reporting or monitoring and they are
24:42not accepted as uh open
24:48trusted repositories can be found
24:51through uh registries. You can check in
24:54open door. Um or if you want to um
25:00submit your data, you can visit the
25:03registry for research data repositories
25:06uh through open air explore. It's uh you
25:09can search for traffic repository and of
25:12course zeno which is the repository
25:15provided by the European uh commission
25:18for orphan publications. This means that
25:23if you're you are not affiliated with a
25:26university or a research institution and
25:29you are institution or university does
25:32not provide a repository you can all you
25:35can always use zeno in order to be um
25:41aligned with the mandate of
25:44commission.
25:46This is whereosis
25:53came and we as a university we are now
25:57able to provide to our researchers this
26:00infrastructure for um
26:03for be fully compliant with the European
26:07Commission's mandate. This is notice.
26:10This is the new version and if you're
26:13affiliated you will also find your
26:15property there. Please make sure that
26:17everything is corrected. If not, please
26:21contact me. Um or contact the the
26:25generic account of tell us please
26:28correct that my information. Uh we
26:32invite you to uh proceed to this uh
26:35process. Erh we have also adopted
26:39almetrics in hypnosis which is
26:41alternative uh ways of um showing the
26:46impact of your work and you can see here
26:50that a publication coming from the
26:52department of psychology
26:55um
26:56through this uh analysis of metrics you
27:00you don't know if you can see it clearly
27:03but of course the presentation will be
27:05also circul related later. H that the
27:09impact of this uh publication was not
27:13only uh for psychology. We saw impact in
27:18uh in law. uh we saw impact in
27:22literature and and other areas which is
27:26something really important to see that
27:29you are not only focused on on
27:32researchers coming from your area from
27:35your discipline.
27:39Of course, uh I told you earlier about
27:42the guy the guidelines that we provide
27:43for orchid. Make sure uh to uh have them
27:49updated because this is also a way that
27:52we use to make the connection um among
27:57our researchers.
28:03Um
28:06for the purpose of open access
28:09the author
28:11uh must provide this in a repository.
28:16H again you have to make sure sure that
28:20you keep your copyright. This is
28:22something I try to make uh um to make it
28:28you know to highlight it because it's
28:31really important because by the moment
28:34you publish somewhere and you sign the
28:37copyright transfer agreement then you
28:39will not be able to do anything with
28:42your work. This is really important to
28:44have it in mind and also make sure that
28:47the publishers that you select are are
28:53allowing you to use your work in the way
28:56the European Commission or your funded
28:59um is uh is uh aligned.
29:07So regarding creative commons
29:11uh these are different licenses that you
29:14can use
29:16and uh by selecting one you as the
29:22author are deciding how your work will
29:26be uh used. For example, um if if you
29:32select the CCI,
29:36uh it means that
29:39you allow everyone to use your work, but
29:45you need attribution. You need to me the
29:48the next researcher that will use or
29:51anyone that will use your work must site
29:55you must say that this work came by um
30:01Andre
30:04some other licenses are also provided uh
30:09which can be that uh the next one the
30:13next researcher can use my work but
30:16cannot not use it for commercial
30:19reasons. Uh they cannot make
30:22derivatives.
30:24Uh no commercial, no derivatives or they
30:27must just share it like no changes must
30:30be done. So
30:34make sure to have these signs in mind.
30:37uh as I told the European Commission is
30:39asking for specific uh creative common
30:42licenses
30:44um which is usually the CC value
30:48uh that uh that means that you can use
30:52it but this attribution or CC0 which
30:55means that this work can be in public
30:58domain and can be used uh even for
31:01commercial use or in any other way.
31:08Now let's say that you decided that you
31:11want to publish in a journal but you
31:15don't know if this is aligned with the
31:18policies of the European Commission or
31:20your funer. Uh this is a tool that you
31:24can use uh the journal checker tool
31:27where you are able to write the name of
31:32the journal or the ISSN uh number your
31:37funer and your institution. This
31:40decision is needed because in the case
31:43of transformative agreements even if you
31:46decide to publish in a hybrid journal
31:50the the tool will will uh let you know
31:53that you can contact your library and
31:56then you can have your APC paid uh by
31:59the library for example.
32:03I suggest you to use it. It's a good way
32:07to make sure that you're fully aligned
32:09with your funders policies.
32:14Now, what is the diamond route? The
32:16diamond route of open access is where
32:19the authors or the institutions or
32:22funders do not pay for any open access
32:25fees. There are no APCs. Um
32:30maybe I should go a step back and uh
32:34letting you know that
32:37for you in order to have access to
32:41publications and the databases the genre
32:45etc. uh the university library usually
32:48pays for you and you as the author that
32:52wants to uh let's say publish somewhere
32:54you usually don't pay.
32:58This is the traditional way of doing
33:00research.
33:01In in the case of open access journals,
33:06the publishers
33:07uh are asking for authors to pay in
33:13order to provide the publication in open
33:16access. So the readers or the libraries
33:19will not pay additionally for providing
33:22access.
33:25I don't know if this is clear but we can
33:27have a discussion later to make
33:28everything clear. uh in the diamond
33:31world
33:33authors do not pay APCs and uh
33:37institutions do not pay also need the
33:40funders.
33:43So we provide uh all publication in open
33:47access and that's it. No no one pays but
33:53everything you know at some point they
33:56need to be funded.
33:58uh even for uh the infrastructure for
34:02example in this case usually
34:06the universities are creating
34:08infrastructures
34:10for uh let's say
34:14opening journals we saw we have some
34:17examples here at the university and we
34:20as the library are providing the
34:22infrastructure for journals
34:26mainly humanities ities to be um
34:31provided through the infrastructure in
34:33open access and nobody takes the the
34:37university library is holding this
34:42through the rest of the infrastructure
34:45of of our library.
34:48This is more common in some parts of the
34:52world. We can see here um a graph where
34:57this is let's say implemented uh more
35:01this is let's say it's it's it's a
35:04matter of maturity and disciplines of
35:06course
35:10again you can find uh this kind of
35:14journals through the journal checking
35:16tool so if you're coming from humanities
35:19most probably you will be able to find
35:21what is happening in Cyprus also. Uh and
35:25of course other uh journals in other
35:28disciplines can also be found there.
35:35I said a few times the term open
35:38research Europe and this the time has
35:41come to uh explain what is this what
35:44this is all about. Open the research
35:46Europe it's a publishing platform that
35:49the European Commission is providing.
35:52It's it's a publishing platform that
35:54supports the diamond model of open
35:57access.
35:58Um
36:01but this is uh at least uh by now uh
36:07only focused only provided for the
36:11horizon Europe beneficiaries.
36:14uh
36:16we can see some numbers of how it has
36:20been uh working uh until uh this is this
36:24is by the end of 2024
36:26and of course there are a lot of a lot
36:29more by now
36:31and how does this work there are no
36:34costs to authors or readers as we said
36:37earlier so no APCs
36:40the costs are uh met directly by the
36:44European Commission. Of course, it's an
36:47open service. Um, it supports open peer
36:50review. This means that your reviewers
36:53are known and you are able to see who is
36:57reviewing your work. Um,
37:03the publications are immediately uh
37:07uploaded and then the review takes
37:10place.
37:13Um,
37:15of course it's automatically compliant
37:18with uh any open access requirements of
37:20the European Commission and you don't
37:23need to make any self archive to any
37:25repository because it's directly uh
37:27reposi
37:29archive in zenodo uh once passed from
37:33the peering process
37:36high scientific standards and policies
37:38are applied scientific advisor there is
37:40scientific advisor board and of course
37:44there are some policies and guidelines.
37:46For example, uh you have to uh
37:51you know make analysis of your methods,
37:53how your data will uh where all will be
37:56available etc. Um the process is
38:01actually really easy. You submit your
38:04article. Um the preprint version is
38:08published within 10 days enabling
38:11immediate viewing and citation.
38:14Um names of reviewers and their
38:17reviewers are published alongside the
38:20publication and authors responses and
38:23and comments from registered users can
38:26be seen can be viewed and then um
38:32the the publication the article is then
38:35sent to indexers and repositories when
38:39it is uh it when the peer review uh
38:43process is fast
38:48and it's a multi-disiplinary uh platform
38:52which means that uh you can publish uh
38:56no matter which discipline you're coming
38:58from. Um the in-house editorial team
39:03does not review the academic and
39:05scientific content of the publication.
39:08um only the reviewers that are selected.
39:12You can you can suggest which reviewers
39:17uh can uh review your uh um article.
39:25And
39:28then there is a process from the
39:30editorial team ensuring that they meet
39:34some necessary criteria. for example
39:36that there are no conflicts of interest
39:38or suggesting additionally add
39:40additional expenses. So you cannot
39:42suggest your friend to review your
39:44article uh your colleague
39:48because there will be a conflict of
39:50interest. So the editorial team make
39:53sure that uh everything is um is in
39:57place. Um
40:02there is an extensive list of questions
40:04uh which must be answered and uh once
40:10all necessary reviews perform the
40:12editorial team checks process content
40:14language and correct status and
40:16completes the publishing process. Don't
40:18know how much time. Oh okay good. Uh
40:24this is an example of uh of uh a peer
40:28review. Uh you will see that if you have
40:32three pigs then your article is approved
40:35and can be uh then um go uh in in in
40:42other databases as shown earlier. Uh the
40:45question mark that there is approval but
40:48preservations and um X is the article is
40:53not approved.
40:56Everything is open. Everything can be
40:58seen. Okay.
41:05And this is uh how a reviewer's report
41:10is seen. All the comments are openly
41:13available and of course you know who is
41:17reviewing your article
41:21and you are able as a as as as author to
41:25respond and let's say uh defense
41:30yourself and your decision and your
41:32article
41:34and there are research communities
41:37you can find and the process is very
41:43Something important to mention is that
41:45there are no matrix because this is uh
41:49the
41:51what we want to um move from. We want to
41:57um let's say
42:00um review the research through uh a
42:04qualitative
42:06uh way and not quantitative. Yeah.
42:13So
42:14let's see what is happening with
42:17research data. The mandate is that you
42:21have to provide the data that you use to
42:25make your research in open access.
42:29Um
42:31and also they must be uh aligned with
42:35their principles.
42:37uh a data management plan is required by
42:40month six and uh this can be of course
42:44updated uh during the project or by the
42:47end of the project.
42:49You must anyway deposit your meta data
42:52as soon as possible after the production
42:55or generation uh of uh of your project
42:59of the data and deposit your data in a
43:04trusted repository. You saw the registry
43:06earlier where you can find the trusted
43:08repository and make them open as soon as
43:12possible
43:14following the as open as possible as
43:17closed as necessary principle
43:21principles.
43:26Fair principles stands a fair acronym
43:30stands for findable, accessible,
43:33interoperable and reusable. This mean
43:36this means that your data must be h must
43:41have a persistent identifier
43:44or doy or any other persistent ident
43:50you know and you can apply they must
43:53have uh rich metadata
43:56which means that you must explain what
43:59this data is all about with the title
44:02with the dates with uh
44:04a description of what of how these data
44:08were collected. H and of course they
44:11must be searchable and discoverable
44:13online.
44:15They must be accessible. Do you not
44:17deposited deposit them on a trust
44:20repository for example or not data can
44:24be restricted and still there again by
44:27keeping um the the principle of as open
44:31as possible as closed as necessary. They
44:34must be interoperable.
44:36So there is you can understand that by
44:38providing an image of an Excel file does
44:42not make them interoperable.
44:44it's better for you to provide an Excel
44:46file or provide the CSV file so that the
44:50next researcher will be able to reuse
44:53them
44:54and of course they must be well
44:56documented
44:58um including provenence and tools
45:01instruments that probably will be needed
45:04in order to repro reproduce uh results
45:08and provide clear licenses. I decided
45:12with my data uh under a CC buy license
45:17for example.
45:23What is a data management plan?
45:26As as I already mentioned, this is
45:28something that you must submit by uh the
45:30sixth month of uh of your project. And
45:33this is actually a formal living
45:35document describing how you will
45:38collect, how you will manage, how you
45:40will create and how you will store your
45:43data.
45:44They must be clear, specific and detail.
45:47And of course, justify decisions. If you
45:50decide to keep them closed for a period
45:52of time, you must justify why.
45:56Um
46:03data can be closed if necessary if
46:06necessary but the metadata the
46:09description of your of your data must be
46:13under fair principles and of course uh
46:16open uh openly accessible and available.
46:20Um
46:25again this is uh this is uh also
46:28referring to uh other research outputs
46:31also such as tool tools or instruments
46:33that are needed to reduce or validate
46:36the data.
46:40In the case uh of commercially valuable
46:44data or if if um
46:49if by giving open access to your data
46:52means that uh
46:55it creates issues of privacy or trade
47:00secrets uh are in danger or that of you
47:04are let's say you're in the process of
47:06patenting uh something uh of Of course,
47:11uh this is a valid justification for not
47:13opening your data.
47:17Of course, exceptions
47:19uh um are there. For example, in the
47:23case of a public emergency, beneicians
47:27must if requested uh by the granting
47:31authority uh to immediately deposit any
47:34research output in a repository uh
47:36provide open access to it uh or under
47:39CCI or CC0 or equivalent. Of course, as
47:43an exception, if the access would be
47:45against the beneficiaries legitimate
47:47interest, beneficiaries as grant
47:50non-exclusive
47:51licenses under fair or reasonable
47:54conditions, critical entities that meet
47:57the research output to address the
47:59public emergencies and commit to rapidly
48:03and broadly explode the resulting uh
48:06products and services at fair and
48:08reasonable uh conditions.
48:11Um this provision applies up to four
48:14years after the end of the action.
48:20For theam, for example, we had this case
48:23during covid
48:25pandmic.
48:26There were some data and uh um you can
48:31understand that it's health data. So in
48:35some cases they need to be closed but
48:37this was a case of a public emergency.
48:43So some useful tools that uh you can
48:46always uh go and find uh some answers.
48:50For example, you can visit open explore.
48:54Uh this is um
48:57a very big data set, a comprehensive and
49:00open data set of research information
49:02with millions of publications, research
49:06data, uh research software items where
49:09you can uh go and get advice
49:13or for example where can I put my
49:15publication, which is the trusted
49:17repository, etc. You can search for
49:19publications for your research, find
49:22statistics, metrics and graphs for
49:24projects, data sources, research
49:27products, etc.
49:33This is Amnesia. Amnesia is a tool that
49:36can be used to anonymize your data
49:39because you probably have data that you
49:42can provide but they have personal data.
49:46So what you can do is you can anonymize
49:48them and provide them
49:52a query repository.
49:55This is a tool that can uh take you with
49:58this is our this is a tool that can
50:01assist you to write your data management
50:04plan and it's free for researchers. It's
50:08uh based on open source. is um it's it's
50:12a great tool for planning uh how you
50:16will you will handle your research data.
50:19So I ask you uh to test it and and uh
50:23finally use it and um
50:27of course by using it you can create
50:30your templates uh profiles you can share
50:33your work so your team
50:36will be able to work together and a lot
50:39of other platforms that uh can be used.
50:42So
50:46coming to the reporting process, you
50:48know that everything must be reported to
50:52the uh to your funded to your funer
50:55usually for example your commission
51:00usually demands extensive reporting
51:02regarding your open science practices.
51:06Um
51:08and this is monitored by project
51:10officers and reviewers in uh during
51:13periodic reviews.
51:19I don't know if you're familiar with
51:21this portal. This is a participant
51:23portal of the European Commission.
51:26at at the moment that you provide your
51:29publication and data h in a trusted
51:33repos repository and a compatible open
51:36air repository
51:38then everything will be uh transferred
51:43to this platform. So no additional work
51:46will be needed uh on your side. Uh so
51:50this is why we suggest
51:54uh that you make sure that you either
51:58find the small logo under the repository
52:01is writing open compatible or be or that
52:06it is a trusted repository because then
52:09you will save time of course and then
52:12you you're also compatible with um with
52:16the mandate. All the publications can be
52:18found there. You only have to approve or
52:21reject or maybe make some um editing uh
52:26regarding any uh possible mistake that
52:28decided uh during the first edition of
52:32the publication.
52:36Um
52:40okay.
52:42Okay. I think this is
52:45you can skip this and same happens with
52:48data sets again if you have them in a
52:51cross repository you will find them at
52:53the end to the uh reporting portal. Uh
52:57again the same process you can accept or
53:00reject or make um edits needed um uh so
53:04that the project officer or the reviewer
53:07will be able to find them uh there
53:12during the evaluation
53:14the there are mandatory open science
53:17practices. Um
53:20usually score will be lowered or non uh
53:24not sufficiently addressing them unless
53:27really justified. Um
53:31the recommended open science practices
53:34have no impact on score if not addressed
53:37but score will be increased if
53:39sufficiently addressed
53:42and open science practices listed in the
53:45template for proposals under section
53:48excellence as we said earlier
53:50methodology
53:52there you can find them there but of
53:56course this is a non-extensive list. So
53:59what are the practices?
54:02You can find here which are the
54:04mandatory ones and which are the
54:06recommended ones. Uh for example um
54:11research the data management plan is a
54:14mandatory practice. Um the information
54:18on outputs tools instrumented access to
54:21data results for for validation of
54:24publications is mandatory. open access
54:26publications, open access to data and um
54:32you can see there the other recommended
54:36practices.
54:38I think it's a good table that can help
54:41you
54:42be fully compliant if that is needed. Uh
54:46pre-registration is a practice that you
54:49uh can also use. For example, if you are
54:52doing a systematic literature review and
54:56this is um
54:58this is openly available, this is
55:00considered pre-registration process. So
55:04if you provide this in open access
55:07through open access, you can report it
55:10and of course it will be evaluated
55:12accordingly.
55:14preprints.
55:16I I I hope you remember this
55:21this line of the process of the
55:23publications. This is let's say the
55:26first version of your publication the
55:30you are uh suggested to provide this
55:33also in open access. A lot of
55:35infrastructures are composted
55:38um and uh accordingly evaluated.
55:44If you participate or you're doing or
55:47being involved in public engagement
55:49activities is again important to be uh
55:54noted and reported for example if you're
55:57taking part to the European research at
55:59night this is happening in Cyprus I
56:03think you know there if you were there
56:07and your uh uh project was presented
56:12it's important again to have in mind
56:15uh usually report it as a public
56:17engagement practice report.
56:22Uh citizen science
56:26um it's
56:28a really uh nice if in my perspective
56:33it's a great uh way of doing open uh
56:37science on practicing open science. It's
56:40uh it's the inclusion of citizens in the
56:44process of uh research either by doing
56:48activities that the public that can
56:51participate in or uh whether the
56:55citizens contribute by providing data in
56:59some cases to the the scientists
57:03um or by disseminating the the the
57:08researchers. um
57:12or by let's say hearing your opinions.
57:16We have a lot of a lot of examples
57:18happening in our university that are
57:21practicing citizen science and it's
57:23really important and it's really nice to
57:25see that citizens are really engaging
57:27and actually enjoying being part and
57:31this is also providing trust
57:34to from the public to research and the
57:38researchers and the science in total.
57:43Uh so which aspects are eligible in the
57:47budget of your projects? Publication
57:49fees, article processing charges can be
57:51covered by the grant if the venue is
57:54full open access. So this is also known
57:57as open access. Highly journals are not
58:01eligible. You will have to find another
58:04way to cover those costs. any printing
58:08fees can be covered by the uh grant here
58:13and um as I told you if if you are
58:19involved in a engagement of citizens
58:22society and then citizen science and
58:24participation in health is again
58:27eligible cost data curation cost again
58:31are eligible.
58:34So an overall tip, an overall tip is to
58:38make sure that you design an open
58:41sighting strategy for your project. This
58:43is really important because you will be
58:46able of course to h know beforehand
58:51where I will publish and avoid any
58:53surprises that for example the journal I
58:57decided to to publish it's not eligible
59:01and I cannot pay for it. Uh, of course
59:04you can also you can always um advise
59:07the university library for this uh
59:10whether there is a transformative
59:12agreement for example that can cover you
59:15any um additional costs. Uh make
59:19specific provisions about where
59:20publications and data will be deposited
59:23deposited and who is responsible if not
59:26you for doing this. uh who will make
59:30sure during the uh your project that all
59:33outputs have been deposited in the
59:35appropriate and compatible repositories.
59:38um
59:40implement your open science strategy,
59:43report at reviewers and and during your
59:47reviews and of course provide update
59:49updates. For example, do uh during the
59:53data management plan u updates, keep
59:58track of issues and discuss any uh
1:00:01solutions.
1:00:02So um I want to close my presentation by
1:00:08um um mentioning some of the frequently
1:00:12asked question uh questions I having. So
1:00:17what about copyrighting copyrightites
1:00:19and user licenses?
1:00:21Open access is not an infringement on
1:00:25copyrights.
1:00:27In fact, making your work open access
1:00:31makes it more visible and
1:00:35this is only something that considers
1:00:38you. You are the author. You are doing
1:00:41all the work. You are the copyright
1:00:43owner and you should be the one deciding
1:00:47how I will treat my research.
1:00:50So
1:00:52there there's no case that the the
1:00:54copyrights um are let's say
1:00:59uh
1:01:00it's a problem or it's against the open
1:01:03access is not against copyrights.
1:01:05Um
1:01:07you can um negotiate
1:01:11your copyrights. There are some um uh
1:01:15addendums. there are some model
1:01:18amendments that you can use. Uh so in
1:01:22the case of a researcher that does not
1:01:24allow you to use your version of the
1:01:26court or your AAM you are uh you have to
1:01:31make sure that you can negotiate uh with
1:01:34them.
1:01:39And what I already said is that
1:01:44make sure that you know where you
1:01:46transfer your copyrights because if you
1:01:48signed a copyright transfer agreement,
1:01:51you will not be able to use your work
1:01:54afterwards.
1:01:56Uh there are some tools like Sher Romeo
1:01:59that offers a journal byjournal overview
1:02:01of publishers self archiving policies.
1:02:04You can also advise this if your
1:02:07publisher does not allow the archiving
1:02:09that is compliant with the policies of
1:02:11the European Commission or any funders.
1:02:13Uh you can find the amendment I told you
1:02:17earlier. Um
1:02:20and of course you can choose the
1:02:22licenses uh under which you want to u
1:02:27provide your research to be used by
1:02:30other researchers or
1:02:35Now a big issue what about the pedary
1:02:38journals? Of course some journals
1:02:41presents themselves as
1:02:45uh great open access journals but uh
1:02:48they turn out to be terrible journals
1:02:52that we only looking for APCs.
1:02:56So you must be very cautious on this and
1:03:00uh
1:03:02you can let's say
1:03:07find ways to identify uh whether this
1:03:11one is a territory or not.
1:03:14Of course most of us we usually know in
1:03:18our disciplines you know some people
1:03:21that are working either in editorial
1:03:24teams. So you know the mo in most of the
1:03:27cases you know the quality of journeys
1:03:30but again that's that this doesn't mean
1:03:34that uh we must stop being
1:03:38you know um cautious on where we will
1:03:42publish our work. Here are some um some
1:03:47uh questions that you can u um let's say
1:03:52um use to identify or um you know make
1:03:59you understand whether this one is a
1:04:02trusted journal or not. [clears throat]
1:04:04There is also a list of potential
1:04:06therapy journals, the bare list,
1:04:10but if I'm not mistaken, this has
1:04:13stopped being updated since uh one or
1:04:16two years ago. So, of course, you can uh
1:04:20advise it, but this is uh not an
1:04:23extensive list.
1:04:28What are article processing charges?
1:04:30Again, these are publication fees uh
1:04:35that are charged to authors to make
1:04:38publications immediately open access can
1:04:41vary widely. However, the majority of
1:04:44open access journals uh are APC free. Um
1:04:50so you can avoid it but in any case uh
1:04:54you must
1:04:56uh make sure that you also provide your
1:04:59paper your article in a trusted
1:05:01repository. Of course you're allowed to
1:05:04publish it anywhere you want. Uh but if
1:05:07you are under the umbrella of any uh
1:05:10other that their policies um are
1:05:14mandatory you can access make sure that
1:05:16you're able to have it in traffic for
1:05:19you
1:05:22and here is a checklist why not academia
1:05:26or date or any other you know personal
1:05:31um platform I will not go through it you
1:05:35can see it there for many reasons. Uh
1:05:38for example, this is uh this is um they
1:05:43don't provide any harvesting. You cannot
1:05:46export you are not provided with a
1:05:49person a particular identifier
1:05:54which means that uh then it will not be
1:05:57under the there are principles and uh
1:05:59many other reasons. So this is all I
1:06:03wanted to say today. I'm here for
1:06:07questions and uh yes thank you for your
1:06:12attention
1:06:20>> for guidance and the presentation. Do we
1:06:24have uh first of all do we have
1:06:26questions from the people? Okay. Are
1:06:29there any questions from you here? From
1:06:32the audience physically attending?
1:06:35Everything was resolved here. I think
1:06:39around so
1:06:41great. You know where to find library.
1:06:44Thank you.

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