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Microsoft SharePoint Administration Training: A Tutorial Guide for Admins of Sharepoint — Transcript

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0:00[Music]
0:02Simon Says subscribe and click on the
0:04Bell icon to receive
0:06[Music]
0:10notifications hello my name is Chris
0:12panidis and I will be your host for this
0:14SharePoint admin Center course now this
0:17course is divided into eight sections
0:20and by the end of it you'll be able to
0:21work with classic and modern SharePoint
0:24sites now this may seem slightly unusual
0:27due to the fact that this course is
0:28aimed at SharePoint administrators and
0:31Microsoft 365
0:33administrators not designers as such in
0:37my experience however these roles are
0:38very often called upon to assist uh
0:42support and sometimes to lead in the
0:44actual design of these SharePoint sites
0:47admins will need to know how to manage
0:51these sites and also how to delete
0:54restore and uh work with version history
0:57as an admin you are also much more
0:59likely to be asked to manage web Parts
1:02libraries and lists in SharePoint and
1:05with that comes a need to understand all
1:07of the sharing options that are
1:09available through the SharePoint admin
1:11Center that includes sharing settings at
1:14an organizational level as well as
1:17things like managing site administrators
1:20as well as the sites files folders
1:23libraries that they produce so this
1:26course assumes you have no prior
1:28knowledge on SharePoint admin Center but
1:30you do have a solid understanding of
1:32networking principles such as sharing
1:35restoring Version Control and
1:38permissions the key part of this course
1:40is all about navigating the admin Center
1:43in as much detail as possible to locate
1:46the SharePoint admin Center
1:48functionality so without further Ado
1:51let's go straight on in and begin the
1:53course SharePoint and one drive in
1:56Microsoft 365 are cloud-based Services
2:01they will help your organization share
2:03and manage content knowledge and
2:06applications so that you can work across
2:08teams quickly and locate information and
2:12collaborate across the entire
2:13organization the content available
2:15throughout this course is designed to
2:17get you started now depending on the
2:20needs of your organization you may want
2:22to read more about topics such as
2:24migration and governance options before
2:27you start rolling out SharePoint and one
2:29drive out to your users migration refers
2:32to the requirement many organizations
2:34have to move files to SharePoint and one
2:37drive there are several Microsoft
2:40resources available which we will
2:42provide links to at the end of this
2:44course s carefully if your organization
2:47has legal or other requirements that
2:49govern the handling of data or if you
2:52have sensitive or confidential
2:53information that you want to protect
2:56these references can be found at the end
2:58of the course and will help you to
3:01configure SharePoint for your governance
3:03standards and policies if you use one
3:06drive in your organization and you want
3:08to protect important files by saving
3:10them to the cloud and govern how much
3:12storage space users get or govern how
3:16users sync files we will include
3:19references in this course to help you
3:21configure your
3:23policies SharePoint is deeply integrated
3:26into teams files that are stored in
3:29teams sites are actually stored in
3:32SharePoint sites when you administer
3:34SharePoint sites in the SharePoint admin
3:36Center you may find that many of them
3:39are connected to teams so for that
3:42reason we will provide you with a number
3:44of valuable resources to help you
3:46understand how SharePoint and teams are
3:49integrated SharePoint and one drive
3:52provide a rich collaboration environment
3:54where people inside and outside your
3:57organization can work together
3:59co-authoring documents Microsoft 365
4:03provides a variety of options to help
4:05you to create a secure and productive
4:08file collaboration environment that
4:11meets the needs of your
4:13organization if you want to learn more
4:16you can use the provided resources to
4:18get
4:19started so with all that context in mind
4:22let's now continue and focus on the
4:24navigation of the SharePoint admin
4:28Center
4:33welcome to SharePoint admin section
4:36two creating sites once you have
4:39completed this module you'll be able to
4:42create edit and view modern and classic
4:45sites from SharePoint admin Center
4:48recall key differences between modern
4:50and classic sites filter edit and View
4:54using the active sites
4:57list and add remove and manage members
5:01owners and admins for all types of
5:03SharePoint
5:05sites at the end of the last module we
5:07were looking at active sites this was to
5:10view the amount of storage available and
5:12the total storage for your
5:14subscription staying with the active
5:17sites page let's now look at it in a
5:19little more
5:21detail this page can be used to sort and
5:24filter sites and change site settings so
5:28the active site page is used by
5:30administrators to also create team sites
5:34communication sites export this list and
5:37for example add a card to the homepage
5:40to track activities on these
5:44sites to create a communication site
5:48click
5:50create click communication site as
5:53shown enter a name and a site
5:58owner
6:04and of course specify a default language
6:06note to remember you cannot change this
6:09after communication sites generally have
6:13only a few site owners and members that
6:16manage and update the content but they
6:18will have many visitors that view the
6:21content if you click the advanced
6:23settings as shown you will see
6:26underneath time zone that you have an
6:28option to add a site description this is
6:31particularly useful and should be
6:33completed wherever possible once you
6:35click finish the site will be created
6:38and will appear on the
6:40list creating a site from the SharePoint
6:43admin Center can now be viewed by
6:45clicking on the site name in addition to
6:48me being the site admin I'll also show
6:51you how to add a user to be an
6:53additional site admin click the site
6:56name then click membership
7:01click the plus symbol next to add site
7:06admins as shown on screen then simply
7:09search by name or by email
7:13address let's now take a closer look at
7:15a team site in
7:16SharePoint you can create a SharePoint
7:19team site to provide a location where
7:22you and your team could work on projects
7:25and share information from
7:27anywhere a team site includes a group of
7:31related web pages a default document
7:34library for
7:35files lists for data management and web
7:39parts that you can customize to meet
7:42your needs we'll be taking a look at
7:45lists and web Parts in more detail later
7:48on click the create option and this time
7:51select team site which is on the left
7:53hand
7:55side and type in a site name for our
7:59example we will type in sales
8:02training now as we saw previously the
8:05SharePoint admin Center does a quick
8:07background check to confirm that this
8:10name is available on the site SharePoint
8:13admin Center will also create a group
8:16email address shown on screen and a site
8:20address that are based on the site name
8:23once you have selected the group owner
8:25click the advanced settings button
8:28unlike with communic a sites there are
8:30two privacy settings available private
8:33and public enter a suitable site
8:35description and press next for my
8:38example I will paste some text that I
8:40created
8:41earlier the final step is to assign site
8:44owners and site
8:47members site owners have full control of
8:49the content and theme and permission
8:53settings whereas site members can only
8:56edit and view site content in including
8:59files Pages lists and navigations to
9:03reiterate in our example our sales
9:05training team site is private within the
9:08best training organization once the
9:11group has been set up you may want to
9:13add Microsoft teams to this group which
9:15would then allow group members to
9:17collaborate in Microsoft teams to do
9:20this simply click add teams as
9:25shown switching across to Microsoft
9:28teams
9:29the sales training team has now been
9:31automatically
9:33created both of the SharePoint sites
9:35that we've shown so far teams and
9:38communication sites are based on
9:40SharePoint modern sites which are
9:43developed mainly for form and
9:47Mobility they offer faster site creation
9:50inline editing and mobile
9:54responsiveness modern SharePoint pages
9:56are written in JavaScript and run faster
9:58on dev
10:01devices sometimes SharePoint classic
10:04sites are more suited when Simplicity is
10:06the priority so for example a document
10:09Center which is designed for centralized
10:12document management this type of
10:15SharePoint page or site is quick to
10:17create an ideal for sharing knowledge in
10:19a format where page authoring is simple
10:23and users can still comment and rate
10:26Pages here is an example of how to
10:28create edit and upload a document to a
10:31classic site designed for document
10:34management the first step is to click
10:36the create button on the active sites
10:39page then click the browse more sites
10:42option as shown on screen click the
10:46drop-down list for choose a
10:49template and then select document Center
10:52a site name is mandatory and once again
10:55SharePoint admin Center will check to
10:57see if the site site name is available
11:01similar to Modern pages with a site
11:03owner you'll also need to nominate a
11:06primary administrator then enter a site
11:10description and press finish the classic
11:13site page will now be created in the
11:15background and may take a few
11:20minutes on completion of this module
11:23you'll be able to delete and restore
11:25sites from the SharePoint admin Center
11:28know how to permanently delete a site
11:30from the SharePoint admin Center and
11:33recall the criteria of permanent site
11:38deletion hello everyone and welcome back
11:41to this course on SharePoint admin let's
11:44now take a look at how to delete any
11:46type of site from SharePoint using the
11:49SharePoint admin Center once you have
11:51logged into the SharePoint admin Center
11:54click active sites using the left
11:56navigation menu you then have two
11:59options to find the currently active
12:02site that you would like to delete the
12:05first option is to type in the first few
12:07letters into the search field as shown
12:10on screen in our example we're going to
12:13delete a site called Team Alpha
12:15alternatively click on the all Sites
12:18dropdown list and select a standard view
12:21now in our case we're going to click on
12:23the Microsoft 365 group sites so we can
12:27find the site quickly as it belongs to
12:29this group once the cor site has been
12:31identified click the site name rather
12:35than the URL however you may wish to
12:38verify or visually confirm that this is
12:40the correct site by first clicking on
12:43the URL so in our example the Team Alpha
12:46site can be deleted by clicking the
12:48delete button as shown on screen as this
12:51site belongs to a Microsoft 365 group
12:55all its resources as well as the Outlook
12:57mailbox calendar and teams channels will
13:00also be deleted for our example we'll
13:03click delete to
13:05confirm the site and all its Associated
13:08resources have now been removed from the
13:10active sites list and now only appear in
13:14the deleted sites list switching over to
13:17the deleted sites list we can now either
13:20restore or permanently delete for
13:23example we will restore this one Team
13:26Alpha it's important to note that once
13:29is deleted from active sites it will
13:31still be retained for 93 days and then
13:35permanently
13:41deleted in order to permanently delete a
13:45site you must be the only primary site
13:48admin
13:49owner here is a site that I created
13:51earlier and as you can see I am the sole
13:54primary admin so I will permanently
13:57delete it you can now see how a message
14:01pops up to confirm you won't be able to
14:03restore it or any of its contents
14:06including lists libraries pages and
14:17subsites hello everyone welcome back to
14:20this course on SharePoint admin Center
14:22on completion of this module you'll be
14:24able to work with web parts for both
14:27classic and mod SharePoint
14:30sites import and manage lists into your
14:33SharePoint sites create and save list
14:38views and create and import document
14:42libraries into your SharePoint sites as
14:45a SharePoint administrator you need a
14:47thorough understanding of these powerful
14:48building blocks called Web Parts which
14:51are used throughout SharePoint sites and
14:54Pages SharePoint web parts are available
14:58both on the classic and modern
15:01templates the key difference is that for
15:03the classic sites they tend to be for
15:06things like blog pages and Wiki Pages
15:09whereas for modern they tend to revolve
15:11more around images video and
15:13media either way think of them as
15:16building blocks on a page for SharePoint
15:19sites and in both cases they do extend
15:23the functionality of SharePoint
15:27pages in our example now we will modify
15:30the right web part which is currently
15:32displaying Modified by me and for our
15:35example this is not necessary so we
15:37simply click on
15:40page then edit
15:43page and then select the web part that
15:46we want to
15:47modify click the drop- down
15:49list and choose
15:53delete press okay to
15:56confirm and then stop editing
15:59to complete the
16:04action let's now take a look at web
16:07parts for modern
16:09Pages for our example we are going to
16:11change the layout of the diversity and
16:13inclusion website from four tiles to
16:16five
16:17tiles also throughout this part we will
16:20also Define web parts and sections and
16:23show two examples of web parts starting
16:27from the active sites page page on the
16:29SharePoint admin Center we will click on
16:32the URL for diversity and inclusion this
16:35will allow us to view the
16:38site assuming that as a SharePoint
16:41administrator you have full site editing
16:43rights the edit button displays in the
16:46top right hand corner as shown here and
16:48when you click it the entire page will
16:51be checked out to you and is not
16:54available for others to
16:56edit if someone checks out a page
16:59inadvertently or forgets to save and
17:02close discard changes or publish the
17:06page will automatically save and close
17:10after 5 minutes of inactivity as shown
17:14on this first page by clicking on the
17:16first
17:17image we can see a floating toolbar
17:20appears we can use these buttons to move
17:23the web part
17:26edit duplicate and delete these two
17:29remaining dropdowns relate to tiles or
17:32layer
17:35layout but moving on let's look at the
17:38tile layout which is preset layout
17:41options so for example we're currently
17:43viewing a section that has as you can
17:45see four tile layout if I change it to
17:49five tile
17:51layout I think it works better in my
17:53opinion for this page so that's what I'm
17:55going to stay with running vertic
17:58basally down the left hand side you can
18:00see the section toolbar which also
18:03includes edit section move duplicate and
18:08delete the simplest way to understand
18:10the difference between a web part and a
18:12section is that a section runs
18:15horizontally from left to right and is
18:18made up of text images in other words
18:21it's made up of web
18:24Parts as you can see here this is an
18:26example of two different types of web
18:28Parts the first one is news and the
18:31second one is
18:38event as a global administrator or
18:41SharePoint administrator in Microsoft
18:43365 you can control settings for
18:46Microsoft lists this means that you can
18:49disable the creation of personal lists
18:52I.E saving new lists to my lists and
18:55disable built-in list templates that are
18:57not relevant for your
18:59organization both of these settings are
19:01controlled using Microsoft
19:04Powershell however we will not be
19:06covering that in this course and we will
19:08also assume that this is not required
19:10and so you will from time to time need
19:12to manage support and create lists to be
19:16connected to a SharePoint
19:18site so for our example we will
19:21demonstrate how to create a quick list
19:23by importing it from an existing
19:26spreadsheet we'll start at shown here
19:28from the SharePoint
19:31homepage first thing to do is to
19:33navigate to the site or the page where
19:34you want to add the list to so for our
19:37example we will navigate to Best
19:40training and import an Excel sheet into
19:43a
19:44list to import an Excel sheet into a
19:47list simply click the plus next to
19:52New and select
19:56list for our example we will choose from
20:00Excel I have a file ready to upload for
20:03our example we will use a spreadsheet
20:06called
20:11worksheets once the Excel document has
20:13been uploaded successfully you then need
20:16to press
20:17open this is only if you don't already
20:20have tables inside the existing
20:22spreadsheet and convert the existing
20:25data to a
20:27table
20:28and then insert
20:34table and confirm that the table has
20:42headers and then simply close the
20:48file as I've completed steps two and
20:51three I can now press
20:56refresh and it's confirmed that the
20:58table is called table one which is the
21:00default for the Excel
21:02spreadsheet and at this point I can now
21:04choose how the column types are
21:08displayed so for example the First
21:10Column is a single line of text that is
21:13correct second column is title third one
21:16is single line of
21:18text and column one column two do not
21:22need to be imported as they are not
21:26populated so I can just click on the
21:28drop- down list and choose do not
21:32import if we scroll to the right hand
21:35side we can see that there are some
21:37other options here level I'm going to
21:40choose level but instead of a single
21:43line of text for this example I'm going
21:44to choose
21:45Choice which will result in a choice
21:49between the variance on this
21:53column single line of text for
21:56Authority number is fine for industry
21:59although actually that's not going to be
22:01imported because that's
22:03empty and single line of text for format
22:07and simply press next for our example I
22:10will change the name to learning
22:12authorities and the
22:14description to new courses by learning
22:17authorities I will also allow the show
22:21in sight
22:23navigation to remain ticked and simply
22:26create and after a brief
22:30delay as you can see the list has now
22:34appeared and if I go to all
22:36items I can choose list compact
22:41list or Gallery which is the format that
22:45we're going to be
22:47using you can see here that each record
22:50is displayed in a card
22:52format this entire file has now been
22:54converted to an aspx file which sits
22:58inside that particular SharePoint site
23:01and is now available for editing it's
23:04also available for further
23:06collaboration note that the name of the
23:09list appears at the top learning
23:12authorities so this is part of the page
23:16navigation there are now a number of
23:19options available and arguably one of
23:20the most important is to invite team
23:23members so with that in mind I will
23:26invite one of our fictional users to
23:32collaborate and
23:35send now that the list is contained
23:38within the site I can now add a web part
23:41to a page to show this list in a
23:44customized view based on our list view
23:48called Gallery so to do this with the
23:50list Open click all
23:54items click create new view
24:00I will type in a name of our new soft
24:03skills
24:05Gallery I will show as
24:08gallery and then I will make this a
24:10public View and click
24:18create as you can see it now appears
24:20here in the top right hand
24:22corner and if I want to set that as the
24:25view to be the default I choose Set
24:29current view as
24:31default so as a result of doing that now
24:34that I'm on the best training SharePoint
24:36homepage I can click on learning
24:39authorities and it will load up the list
24:42in the default
24:44view which as we know is
24:47called our new soft skills
24:50Gallery as shown
24:54here now that we have successfully
24:56created the list list we can add this
25:00list into the current page
25:02showing in the form of web
25:05part so to do this we simply need to
25:09edit the
25:14page once the page has been checked out
25:17for
25:23editing we will then have the
25:25opportunity to add a web part in our
25:28example we will use column
25:34one and although we have frequently used
25:37the list web part it can normally be
25:42found in document lists and
25:45libraries so I'll demonstrate that
25:47display a list from this
25:49site as you can see there are two lists
25:52available on this current site the one
25:54that we need is learning
25:56authorities
26:01and as you can also see it has defaulted
26:04to the view our new soft skills
26:10gallery
26:16republish and that's now
26:26saved
26:28how to create and add a document Library
26:32the final part of this section is to
26:34demonstrate how to create and add a
26:36document Library using web Parts into an
26:39existing SharePoint site every
26:42SharePoint site whether it's teams or a
26:45Communications site has a folder
26:47embedded within the site called
26:49documents which is of course meant for
26:52documents that need to be shared it
26:54doesn't need to be called documents as
26:56you can see it can be named anything to
26:59create a new document Library as before
27:02simply click on the plus symbol next to
27:04the new Button as shown on screen then
27:07click document
27:08Library once the side panel opens up
27:11type in the
27:13name and a
27:16description if you'd like the document
27:18library to be shown in site navigation
27:20ensure that the checkbox is ticked and
27:23then simply press
27:26create
27:30now that the document library has been
27:32created before we place this into our
27:34page as a web part let's quickly create
27:37a series of colored
27:39subfolders the first one will be
27:54November then another one for December
28:05and a final one for
28:21archive so now to make this document
28:23Library available in the Team Alpha
28:25SharePoint we will need to to click
28:30home once the page is loaded click the
28:33edit pencil in the top right hand
28:39corner once the page is
28:41loaded navigate to where we want the web
28:45part to be added I'm going to add it
28:47into here which is where I've got a
28:49space
28:51available and simply click on the plus
28:55symbol the type of web part that we want
28:57for this demonstration is called a
29:00document
29:01Library so I'll click on document
29:03library and it will present us with all
29:06of the document libraries that are
29:07available on this site the one that
29:09we've just created is Alpha sales team
29:13weekly reports for Q4 so I'll just
29:15select
29:16that and then finally the only other
29:19thing that I want to do here is I want
29:21to change the view from all documents to
29:23compact list which will just reduce the
29:26space in between the row
29:29to save and check this page back in
29:33simply press
29:38republish and that process is now
29:45completed welcome to SharePoint admin
29:48Center section five sharing options once
29:52you've completed this module you will be
29:54able to manage sharing options or
29:57organization
29:59wide set default link types when users
30:03share files in
30:04SharePoint set default permissions for
30:07sharing
30:10links and manage sharing options for
30:13individual sites in Microsoft 365 when a
30:18user wants to share a file they choose
30:20it and then select
30:22share the user can open the dropdown to
30:25select the type of sharing link they
30:27want to use as well as additional
30:29options such as whether or not they want
30:32to allow editing applying the settings
30:35entering the recipient's name and
30:37sending the link are all that's
30:41required however as a SharePoint admin
30:44you can change the sharing options that
30:46users
30:49see let's now take a closer look and see
30:52how that works in the SharePoint admin
30:54Center open the policies drop down menu
30:57men and select sharing the external
31:00sharing section determines who users can
31:03send links
31:06to if anyone is selected users can send
31:10anyone links which do not require
31:14authentication if new and existing
31:16guests is selected anyone links will be
31:20disabled and all sharing links will
31:22require
31:24authentication if only people in your
31:27organization is selected users will not
31:29be able to share with people outside of
31:32the
31:34organization the file and folder link
31:37section allows you to choose which type
31:39of link is selected by default when
31:43users select the share button you can
31:45choose specific people only people in
31:48your organization or anyone with the
31:51link you can also choose the default
31:53selection for allow
31:56editing both of these defaults can still
31:58be changed by users to any other enabled
32:06option the options on this page apply to
32:09your entire organization to change
32:11settings for an individual site open the
32:14sites dropdown and select active sites
32:17and select the site you wish to make
32:19changes to select sharing make changes
32:23as needed then save your
32:25settings not that the settings for a
32:28site cannot be less restrictive than the
32:31settings for the
32:38organization hello everyone and welcome
32:40back to this course on SharePoint admin
32:43on completion of this module you'll be
32:45able to change permissions for
32:48sides amend privacy
32:51settings apply new organizational
32:56templates restore site Pages using
32:59versioning and add a new site admin and
33:02make them primary site
33:07admin for our example we are looking at
33:10the sales team site using the URL link
33:13so that we can better understand where
33:15and how to manage the site
33:17permissions Microsoft 365 admins and
33:20SharePoint admins more likely to be
33:22involved with the management of the
33:24sites rather than the designs so with
33:27that in mind let's focus on the
33:29SharePoint settings Cog the quick menu
33:33and the page details as shown on
33:36screen if the quick launch menu is not
33:39showing click this button to show the
33:41header and
33:44navigation to add a member or owner to
33:47this private teams site do the following
33:50click site group membership icon shown
33:54here then add members and start typing
33:58the name and then select the member or
34:00the owner remember site members can edit
34:03and view site content including files
34:06Pages lists and navigation they won't be
34:09able to control all site content such as
34:12themes permissions settings site
34:14settings and hub associations that's the
34:17difference between a site member and a
34:19site
34:21owner once the site member or site owner
34:24has been added don't forget to click
34:26save and and then
34:28close to remove a member from a site
34:31click the group membership icon again
34:33click the drop- down list next to the
34:35person you wish to remove and click
34:38remove from
34:43group as mentioned before this is a
34:46private group which may be ideal when
34:48creating the site
34:50initially once the site is ready to go
34:52live you will likely want anyone in your
34:56organization to have access to it
34:59changing the privacy settings of a
35:00SharePoint site is very simple in the
35:03top right hand corner click the Cog icon
35:05for
35:07settings then click site
35:10information and then the drop-down list
35:12under privacy
35:15settings change to public and click
35:23save as an administrator you may also be
35:26called on from time to time to apply
35:28organizational site
35:30templates let's now take a closer look
35:33at some SharePoint site templates there
35:35are 10 templates included with a typical
35:38Microsoft business account site
35:40templates are pre-built definitions of a
35:42site that contain Pages web Parts lists
35:46libraries and other elements that can be
35:48customized to fit the needs of your
35:50organization you can either use these
35:52default site templates provided by
35:54SharePoint or you can get your own own
35:57system site templates from existing
35:59sites so you can save download and
36:02upload SharePoint sites as a template or
36:06you can also create and use page
36:08templates for specific
36:11content for our example we will apply a
36:14site template called the crisis
36:16communication to a site created for demo
36:19purposes called crisis commoms site at
36:22best trining it's currently using an
36:24existing template called team
36:26collaboration
36:27so we will change that to the crisis
36:30communication team
36:32template so to apply a site template to
36:35an existing site from the SharePoint
36:37admin Center we will click the URL of
36:40the SharePoint
36:42site which is called crisis com site at
36:45best
36:51trining once the site opens we will
36:54click in the top right on the Cog
37:00icon to apply the new template we will
37:03then need to click on the apply a site
37:05template
37:13option the template we will use in this
37:16example is called crisis communication
37:19team and then use
37:21template the template has now been
37:24successfully
37:25applied
37:28although you may need to manage Version
37:29Control through the SharePoint more
37:31actions like
37:35this SharePoint sites have a quick
37:38shortcut available for working with
37:39version history without having to leave
37:42the page whenever a site is published a
37:45version is automatically created which
37:48you can restore to a previous version or
37:52analyze to see what the changes are this
37:55is called compare with selected
37:58version to see this click the page
38:01details then version history at the
38:04bottom as shown
38:05here for my example I will click version
38:088 to view it and then version five to
38:12view
38:12it I have decided that I will restore it
38:16to version
38:225 as you can see now the site has been
38:26restored to the correct
38:34version all Sites created in SharePoint
38:37have a high level dedicated primary site
38:40owner this will always have an email
38:42address and in our example shown on
38:45screen it's
38:48here if you need to add a different
38:50individual or group to become the new
38:52primary site
38:54owner then you could transfer
38:57the primary
38:58permission you could delete all the
39:00company owners site shown here although
39:03this is not usually recommended unless
39:05you have another site admin as a
39:09backup to add a new site
39:12admin click the site
39:16name click the membership heading on the
39:19window pane as
39:21shown click site
39:25admin click add site
39:28admin type the name or email
39:32address click
39:35add click the back
39:40arrow select the new member to be the
39:43primary site admin and then click the
39:45button make primary site
39:52admin a message appears to confirm that
39:55the primary site it admin has now been
40:02changed hello everyone welcome back to
40:04this course on SharePoint admin Center
40:07on completion of this module you'll be
40:09able to view the total and available
40:12storage space for your
40:14organization know how to set auto or
40:17manual site storage limits and know how
40:20to set individual site storage
40:25limits
40:28the amount of SharePoint space your
40:30organization has is based on your number
40:33of
40:34licenses if you're a global
40:36administrator in Microsoft 365 you can
40:40add storage space to your subscription
40:42if you run
40:43out to view the total and available
40:46storage space for your organization you
40:49need to go to the SharePoint admin
40:50Center and you need to go to active
40:53sites as shown on
40:55screen
40:56ensuring that you've signed in with an
40:58account that has admin permissions for
41:00this
41:02organization in the upper right hand
41:04corner you can see here the amount of
41:06storage available and the total storage
41:08for your
41:10subscription if your organization has
41:12configured multi Geo which is multiple
41:15geographies in Microsoft 365 you can
41:18point to the bar to see the amount of
41:20storage used in the current GE location
41:22and all other GE
41:25locations SharePoint admin Center allows
41:28you to set automatic or manual site
41:30storage limits and by default your
41:32SharePoint storage is available in a
41:35central pool from which all Sites can
41:37draw you as a global administrator or
41:40SharePoint administrator don't need to
41:42divvy up the storage space or reallocate
41:45space based on usage that's all handled
41:49automatically sites use what they need
41:52when they need it if you previously set
41:54storage limits manually and switch to
41:57using pulled storage SharePoint resets
42:00all the limits to 25 terabytes that's
42:0425,600 GB it's important to note that
42:07the total storage for your organization
42:10might actually be less than 25
42:13terabytes if you prefer to fine tune the
42:15storage space allocated to each site you
42:18can set your storage management option
42:21to manual and specify individual site
42:24storage limits so to do this go to
42:27settings in the SharePoint admin Center
42:30as shown on
42:31screen ensuring that you've signed in
42:33with an account that has admin
42:35permissions for your
42:38organization then site storage
42:44limits and switch between automatic and
42:48manual so I'm going to choose manual for
42:51my example and save once you have set
42:54your storage management option to manual
42:56you can then specify the individual site
42:58storage limits so to do this go to the
43:02active sites in the SharePoint admin
43:05Center select the site for my example
43:09I'm going to choose sales
43:12team once the site is selected click
43:15storage at the top to edit the storage
43:19limit for this example I'm going to type
43:22in 1
43:25250 Z needs to be less than
43:2925,600 in this
43:32example and Microsoft also recommend
43:34that you set an email alert so that you
43:37and other site admins can be
43:40notified when the sites are nearing the
43:43storage limit and this represents the
43:46percentage of the storage limit when
43:49owners should be notified and then save
43:52confirmation appears at the top of the
43:54screen and close
43:57to close the window
44:09down hello everyone and welcome back to
44:11this final part of the course on
44:13SharePoint admin Center for most
44:16organizations the management of the
44:18SharePoint admin Center is just one of
44:21the many skills required by Network
44:24administrators this call has been
44:26designed as an introduction for those
44:28who are new to SharePoint admin and as a
44:31result it represents a first dip in the
44:34ocean of configuring and managing
44:37SharePoint Network Services for your
44:40organization as you might remember the
44:43homepage displayed on screen initially
44:46was not showing much detail but as we've
44:49been active with the various sites and
44:54files and us users we can now see that
44:58this information is presented to us on
45:00the
45:01homepage to recap from the navigation
45:04bar on the left hand side the admin
45:07Center was the main area of our Focus
45:10for sites such as active sites and also
45:15deleted
45:21sites we explored how to create a site
45:24from the active sites option including
45:27team sites communication sites and
45:31classic
45:32sites we also while in site view
45:35explored how to create a new list a new
45:38document
45:40library and once these were created how
45:44to embed them into a page using web
45:52Parts subsequent to that we then went
45:55into the policies menu on the SharePoint
45:57admin
45:58Center to help us understand more about
46:01sharing which is where we configured
46:04things like external sharing settings
46:06file and folder
46:09links as well as default
46:11permissions we then spent some time
46:14focusing on SharePoint
46:17settings which can be accessed from
46:21here we looked at things like site
46:23storage limits as you can see
46:26in the navigation bar on the left hand
46:28side there are many many more options
46:31available all of the features and
46:33functionality demonstrated for you will
46:36set you off in the right direction so
46:39that you can further develop your skills
46:41and work towards the next level of
46:43Competency in conclusion I sincerely
46:46hope that you've enjoyed this course and
46:48you found it clear and informative as
46:51well as
46:52engaging my name is Chris panidis and I
46:55want to thank you for your
46:57time if you're not a subscriber click
47:00down below to subscribe so you get
47:01notified about similar videos we upload
47:05to see the full course that this video
47:07came from click over there and click
47:11over there to see more videos from Simon
47:14says it

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