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LSPR OMNI Pong Kok Shiok PR Issues and Crisis Handling — Transcript

by Davina Marsya Azaria · 5,293 words · 736 segments · language en · Watch on YouTube

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  1. 0:00[Music]
  2. 0:12today I'm going to to to discuss I'm
  3. 0:15going to discuss the topic number nine
  4. 0:18which is PR and also crisis management
  5. 0:20one management okay so we know that uh
  6. 0:23the crisis management process involve
  7. 0:26pre crisis during crisis and also post
  8. 0:29crisis
  9. 0:30right students
  10. 0:33so do you think okay or can someone let
  11. 0:37me know what is the role of PR in crisis
  12. 0:42management generally the role of public
  13. 0:44relations during a pre crisis the first
  14. 0:47thing will be they are offering they are
  15. 0:50offering uh advice they are offering uh
  16. 0:53guidance you know and of course as the
  17. 0:55students said just now they are uh uh
  18. 0:58preparing the reactive strategy right to
  19. 1:01prevent uh the crisis you know to
  20. 1:04prevent the
  21. 1:05crisis and during the crisis what they
  22. 1:08are doing they are doing uh uh handling
  23. 1:11press you know they are dealing with
  24. 1:14media they are preparing a press
  25. 1:16releases they are preparing uh uh key
  26. 1:20key messages you know right why because
  27. 1:23try and also to maintain the image the
  28. 1:27reputation of the organization
  29. 1:30right and post crisis what you have to
  30. 1:32do you have to update follow up right
  31. 1:36and also you have to provide the ongoing
  32. 1:39support for instant what you have to do
  33. 1:43regain uh uh a confidence from the
  34. 1:47stakeholders uh whether it's a customer
  35. 1:50whether it is a employee right or
  36. 1:53whether it is
  37. 1:54a uh stakehold shareholder especially
  38. 1:59right our investor so our role you know
  39. 2:03from pre crisis until post crisis is
  40. 2:06very important right is very important
  41. 2:09and the the main thing here right the
  42. 2:12overall the main thing here will be
  43. 2:13trying to remain the reputation try to
  44. 2:17take care of the organization reputation
  45. 2:20okay try to lessen the harms to the
  46. 2:23reputation yeah right how he categorized
  47. 2:27from pre crisis signal detection
  48. 2:29prevention and then crisis preparation
  49. 2:32for crisis event you categorize into two
  50. 2:35crisis recognition crisis containment
  51. 2:38and for post crisis we have to evaluate
  52. 2:41we uh learn and then continue monitoring
  53. 2:45right so uh for this week we will cover
  54. 2:48pre- crisis and the coming weeks for
  55. 2:50crisis management to we will be looking
  56. 2:52at crisis event and also post crisis
  57. 2:55right so under this uh pre crisis right
  58. 2:59we have to to uh look at the signal
  59. 3:02detection we have to monitor right and
  60. 3:05then come from prevention what can we do
  61. 3:09we have to when we monitor what do we
  62. 3:11monitor how do we detect we look at the
  63. 3:14issue management like what you guys are
  64. 3:17are doing now for assignment yeah right
  65. 3:19so we look at uh how an issue right can
  66. 3:23be prevent to become a crisis or turn
  67. 3:25into crisis okay and then uh for risk
  68. 3:28management
  69. 3:30let's say when a company want to invest
  70. 3:33you know or they want to uh uh buy uh a
  71. 3:37company so the financial department
  72. 3:40right they will try they will calculate
  73. 3:43the risk will it be risky if we invest
  74. 3:46in some uh uh uh stock you know right if
  75. 3:49you buy in some stock will will the risk
  76. 3:52uh a higher or we we will have high
  77. 3:55return for instance because risk
  78. 3:57management right is very important in
  79. 4:00order to prevent us from uh financial
  80. 4:04crisis right as for uh reputation
  81. 4:07management is our job is more to
  82. 4:09monitoring the public opinion uh public
  83. 4:12survey you know how people actually form
  84. 4:16the reputation or how people perceive us
  85. 4:19right uh uh whether do they have a
  86. 4:23positive uh uh word of mouth or whether
  87. 4:26they are negative word of mouth so we
  88. 4:28have to take care otherwise if everyone
  89. 4:32is talking bad about us then they might
  90. 4:35boycott our our product our company then
  91. 4:39we will uh face reputation crisis from
  92. 4:43there okay and then for uh crisis event
  93. 4:46crisis recognition
  94. 4:48right uh uh that will
  95. 4:51be uh we access yeah we will we will
  96. 4:56access um we including understanding in
  97. 5:00we access and then we understand the
  98. 5:02event how people labor or whether we
  99. 5:05recognize how do we identify whether it
  100. 5:08is a crisis as for uh crisis containment
  101. 5:11is uh focused on the uh organization
  102. 5:15respond right organization respond as
  103. 5:18for post crisis we have we try to make
  104. 5:20the organization better prepared for the
  105. 5:23next Crisis because we will know whether
  106. 5:25this crisis you know the current crisis
  107. 5:27will lead to another crisis you see
  108. 5:31right and then uh during the post crisis
  109. 5:34we have to learn from the current
  110. 5:35mistake or is there any new warning sign
  111. 5:38then we have to include in our crisis
  112. 5:40management plan and we have to continue
  113. 5:43uh monitor right we have to continue
  114. 5:45monitor so uh now let's look at Crisis
  115. 5:49Prevention uh uh pre crisis yeah pre-
  116. 5:52crisis uh so Crisis Prevention is a
  117. 5:55proactive crisis management just now the
  118. 5:58students mentioned about reactive yeah
  119. 6:00reactive uh strategies so The Crisis
  120. 6:04Prevention here is try to avoid any
  121. 6:07crisis when we are able to detect right
  122. 6:11when we are able to detect just now you
  123. 6:12see here right signal detection uh we if
  124. 6:15we are able to detect there are some
  125. 6:17minor mistake there we are able to
  126. 6:19detect um the possible POS the the
  127. 6:23possibility of having a crisis then we
  128. 6:25have to quickly you know uh uh correct
  129. 6:29it
  130. 6:29see whether can we correct we have to
  131. 6:31correct as much as possible so that we
  132. 6:34can prevent the the crisis to be happen
  133. 6:38okay right so the signal detection here
  134. 6:41we try to look for a warning sign right
  135. 6:44see can we detect any warning
  136. 6:47sign and under this warning sign how do
  137. 6:50we do the first thing we identify the
  138. 6:53sources to scan right uh we we know our
  139. 6:57normal role for populations every
  140. 6:59morning we come to the office right uh
  141. 7:02we check our email after check our email
  142. 7:05what did we do we will go
  143. 7:08through we will monitor or we will go
  144. 7:10through Medias am I right so that media
  145. 7:14monitoring is for us to scan you know
  146. 7:17for us to scan for us to to check
  147. 7:20whether is there any negative news on
  148. 7:23about us any negative news about us so
  149. 7:26from there we can quickly let's say
  150. 7:28today letter to the editors they are
  151. 7:31complaining our service for instance
  152. 7:34right that is traditional media how
  153. 7:36about social media right you can use any
  154. 7:39any software you know PR agency they
  155. 7:42will use any software to uh monitor the
  156. 7:45brand right they'll monitor theand or
  157. 7:48you can check the uh sentiments you know
  158. 7:51public sentiments toward our
  159. 7:52organization perhaps they will post some
  160. 7:55negative word of mouth they will post
  161. 7:57something negative news about our
  162. 7:59company so for those who are having
  163. 8:03different media different social media
  164. 8:06you have to taking need to take care of
  165. 8:09how public perceivers that is on
  166. 8:11reputation management it can be fall
  167. 8:13under issue management you know right so
  168. 8:16we have to identify the sources to scan
  169. 8:19and then from there we try to collect
  170. 8:21information right we collect information
  171. 8:24and uh uh once we know that okay let's
  172. 8:27say this is the complaint right so we
  173. 8:29have to know from where and then from
  174. 8:31there we analyze you know and then if
  175. 8:34that is our mistake you know or there is
  176. 8:36Mis uh understanding right if there's
  177. 8:39misunderstanding try to contact for
  178. 8:42those who
  179. 8:43complain okay try to Conta for those who
  180. 8:46complain right so uh for instance
  181. 8:50previously when I look at uh social
  182. 8:53media page yeah I'm looking at social
  183. 8:55media page
  184. 8:57previously uh
  185. 8:59uh people is asking about a but the
  186. 9:02company they are never answer let's say
  187. 9:04they asking about the bill you know why
  188. 9:07is it so high right why the bill is the
  189. 9:10bill let's say TCO companies why the
  190. 9:12bill is high so but the company never
  191. 9:15answer why the bill is high but they are
  192. 9:18asking they are answering uh uh B you
  193. 9:21know when I ask a you answer B so the
  194. 9:25the public is not happy right the public
  195. 9:28is not happy and then they are they are
  196. 9:30saying you know or and the person that
  197. 9:33post also reply and then other people
  198. 9:36who are actually watching or look at the
  199. 9:40the post they also say the the the the
  200. 9:43customer is not asking you about B they
  201. 9:46are asking you about a why you didn't
  202. 9:48answer directly you see so you have to
  203. 9:52get back to them if there is
  204. 9:54miscommunication we have to take pre uh
  205. 9:57correction corrective action right we
  206. 9:59have to take correct action so that we
  207. 10:02can prevent it to become crisis right
  208. 10:05and then we try to evalate right uh is
  209. 10:08our corrective action properly done if
  210. 10:12uh they are still not happy why so you
  211. 10:14have to quickly call them up you have to
  212. 10:17quickly meet them face to face if it is
  213. 10:20actually a a a small number if it's a
  214. 10:24huge number right so it depends on what
  215. 10:27are the channel what will be the POS
  216. 10:29channel for you to uh communicate with
  217. 10:33them right to communicate with
  218. 10:35them so uh when uh come to uh this
  219. 10:38inative we have to maybe we have to take
  220. 10:41like uh new safety uh procedures or any
  221. 10:45new uh standard operating procedure for
  222. 10:48instance if they disatisfied about our
  223. 10:50service you know post service is very
  224. 10:52important or they are not satisfied with
  225. 10:55uh the answer that is given to them
  226. 10:58right yes you you do answer but they are
  227. 11:00still not satisfied with your answer so
  228. 11:02that is the most uh uh uh difficult
  229. 11:06thing for us you know quite challenging
  230. 11:08yes you say Okay I I as a PR uh PR
  231. 11:12practitioner right or corporate com
  232. 11:14executive yeah I have already replied
  233. 11:16you why are you still not satisfied
  234. 11:17right so we have to taking care of the
  235. 11:20emotion we have to take care of uh uh um
  236. 11:24their emotions and why they are still
  237. 11:26not satisfied with our our respond right
  238. 11:30and is it because how we reply them is
  239. 11:33not what they want for instant right
  240. 11:36okay so that will be on precrisis so now
  241. 11:40let's look at uh this right this is the
  242. 11:43terrorist uh terrorist attack right and
  243. 11:47on the right hand side this is a a fire
  244. 11:50yeah Factory Fire for instance right so
  245. 11:54what will be the warning signs or what
  246. 11:56are the warning signs for the following
  247. 11:58scenario
  248. 12:00so are you able to when you monitor
  249. 12:03right let's say when you monitor uh when
  250. 12:05you start with the monitoring right just
  251. 12:07now scanning the environment am I right
  252. 12:10when you see here identify the sources
  253. 12:12to scan right when you try to collect or
  254. 12:14when you try to detect the signal right
  255. 12:17for correction so under under this uh
  256. 12:22let's say now it's terrorist right that
  257. 12:24happened already but before it's
  258. 12:27happened for instance will there be any
  259. 12:29warning sign for terrorist
  260. 12:31attack is that a terrorist action mhm uh
  261. 12:37if if that is a terrorist action maybe
  262. 12:39the warning sign is uh there was a
  263. 12:43threatening letter sent to the company
  264. 12:47of the train okay that can be and what
  265. 12:51the student mentioned just now about uh
  266. 12:53threatening letter to the company that
  267. 12:55is possible that is possible warning
  268. 12:57sign right and uh uh uh the other
  269. 13:01warning signs it will be it it will be
  270. 13:05what uh look at how this is what usually
  271. 13:08police did look at how people dress up
  272. 13:10you know their facial expression
  273. 13:12sometimes uh let's say when you go to in
  274. 13:16uh when you go to uh take lrts you know
  275. 13:18or mrts right or uh Mt or LT or trains
  276. 13:22right here so it depends on how do we
  277. 13:25detect some person let's say the
  278. 13:27terrorist facial expression you know
  279. 13:29sometime if we can detect right but
  280. 13:32there is possible that we are not able
  281. 13:34to detect that is the worst thing when
  282. 13:37we are not able to identify warning sign
  283. 13:39okay as for fire right as for fire what
  284. 13:43will be the possible warning sign okay
  285. 13:46as I mentioned to the students perhaps
  286. 13:48now you are not following the the the
  287. 13:52SOP you know the standard operating
  288. 13:54procedure for instance the real case
  289. 13:58study here it is not about fire yeah but
  290. 14:00the real C study here my cousin my
  291. 14:03cousin sister right is who is working in
  292. 14:07ties company you know right and then the
  293. 14:10staff is not following the the rules as
  294. 14:14in you are not allowed to smoke at the
  295. 14:17factory compound but unfortunately this
  296. 14:21employee uh didn't didn't follow the SOP
  297. 14:24or didn't follow the rules and
  298. 14:26eventually being fired so this is how
  299. 14:28detect you know so we have to take the
  300. 14:31prevention so if we didn't fire this
  301. 14:34person or this employee right so in the
  302. 14:37future or maybe there is possibility of
  303. 14:41facing fire right in the factory okay so
  304. 14:45the the the the warning signs here if
  305. 14:48someone is not following the SOP right
  306. 14:52okay and how about this this is the
  307. 14:55natural disaster sometime it's very
  308. 14:57difficult for us to to to prevent you
  309. 15:00know to prevent but it's still possible
  310. 15:03for us to take preventive action as in
  311. 15:06when it's flood okay before flood happen
  312. 15:09right so rain heavily okay downpour
  313. 15:13right it rain heavily so if rain for
  314. 15:15like say one one weeks you know two
  315. 15:17weeks that will be the warning sign for
  316. 15:20us already right to take any preventive
  317. 15:23action because it keep raining for 5
  318. 15:25hours you know continuously 5 hours 6
  319. 15:28hours so we have to uh uh activate you
  320. 15:31know our crisis management teams you
  321. 15:34know right okay so that will be the
  322. 15:37possible warning sign for the following
  323. 15:39scenarios yeah right so when come to a
  324. 15:42crisis preparation the first thing is
  325. 15:44diagnosing the vulnerability
  326. 15:47vulnerability so which is the uh the
  327. 15:50possibility of uh being attack you know
  328. 15:54so when it come to terrorist how how
  329. 15:57possible right that uh the terrorist or
  330. 15:59someone will attack our the country or
  331. 16:03attack us the company right and then
  332. 16:06when uh crisis preparation right when we
  333. 16:10gather we have gathered the ident we
  334. 16:12have identified the warning signs
  335. 16:14already so what will be the possible
  336. 16:16crisis type so we have learned about
  337. 16:19different crisis types and I right it
  338. 16:21can be intentional non-intentional
  339. 16:23disaster for instance right or human
  340. 16:26errors so under this uh crisis type it
  341. 16:29can be a human error or technical error
  342. 16:32okay so we from a crisis preparation we
  343. 16:35need to access right the type of Crisis
  344. 16:39and uh during preparation as well we
  345. 16:42have to select and train our crisis
  346. 16:44management you remember just now we did
  347. 16:47mention about Pro I did mention about
  348. 16:49providing guidance you know and advice
  349. 16:52so from here you as a PR practitioner
  350. 16:56right you as a crisis communication man
  351. 16:58manager under the crisis communication
  352. 17:00teams you have to select who will be the
  353. 17:03spok person for instant right under here
  354. 17:06yeah right the third one sorry the
  355. 17:08fourth one uh spoke person and then of
  356. 17:11course you have to to involve you know
  357. 17:14you have to suggest right uh who should
  358. 17:17be in the crisis management teams right
  359. 17:20who will be uh crisis in the crisis
  360. 17:21management team that's important uh
  361. 17:24crisis management team it should be
  362. 17:26comprised of who for instance lawyer
  363. 17:29must be there for instance CEO the
  364. 17:31highest decision maker must be there in
  365. 17:34case it involve money who will approv in
  366. 17:37case it involve a major uh uh decision
  367. 17:42making at least the CEO must be there
  368. 17:45you know right and then spoke persons
  369. 17:47you have to train spoke person because
  370. 17:49sometimes the spok person usually CEO be
  371. 17:52a spok person so they are shy you know
  372. 17:55they are anxiety you know towards the
  373. 17:57media they don't know how to hand the
  374. 17:58media because uh uh some coo they are
  375. 18:02not comfortable with media you know so
  376. 18:05you have to select and then you have to
  377. 18:08train them you know uh give them the
  378. 18:10possible question from the uh uh media
  379. 18:14you know right and then the answer the
  380. 18:16standard answer uh for the spok person
  381. 18:20right and then of course during
  382. 18:22preparation we of course we need to have
  383. 18:25the crisis management plan and we need
  384. 18:27to review the crisis uh uh Communication
  385. 18:31System right how do we communicate the
  386. 18:33channels of us to to communicate right
  387. 18:36so this number five and number six
  388. 18:38preparation yeah uh it will be covered
  389. 18:41in your topic number 12 uh uh crisis
  390. 18:45manage PR plan play
  391. 18:48plan so the role right uh we have
  392. 18:52discuss the role from pre and then
  393. 18:54during and then post yeah so another uh
  394. 18:58Source yeah right uh the role of
  395. 19:00population during crisis management so
  396. 19:03what is our role here we will try to uh
  397. 19:07advise on the Strategic approach to take
  398. 19:10right we have to identify the key
  399. 19:12audiences to be communicate with so who
  400. 19:15should we communicate right before let's
  401. 19:19say pre crisis we have to communicate
  402. 19:22with our CEO we have to communicate with
  403. 19:24our employee right with our employee and
  404. 19:28then if during crisis we have to
  405. 19:30communicate with our our victims you
  406. 19:34know our victims family right and then
  407. 19:37of course uh we have to handle we have
  408. 19:39to handle media who should handle
  409. 19:41internal media who should handle
  410. 19:43external external public and also
  411. 19:46internal public and then when come
  412. 19:48handle the communication to internal to
  413. 19:51employee and also to the media
  414. 19:53especially and of course not to forget
  415. 19:55our investor right and uh uh PR also you
  416. 19:59have to draft you know uh the supporting
  417. 20:02material for inser the media statement
  418. 20:05right Q&A as I mentioned just now when
  419. 20:08you train a spokesperson right so what
  420. 20:10will be the question possible question
  421. 20:12and what will be the standard answer uh
  422. 20:14to the media right and also I prepare
  423. 20:17our fact sheet you know uh of our
  424. 20:20company and you have to handle press and
  425. 20:22media that's why we have a media center
  426. 20:25so under at the media center you are the
  427. 20:27main person you manager or you are
  428. 20:30crisis communication manager uh you will
  429. 20:33be handling that right how because at
  430. 20:36this uh during crisis you know um media
  431. 20:41will be focusing on it the spotlight
  432. 20:43will be on us yeah right so ongoing
  433. 20:46communication with key group so our we
  434. 20:48have to keep updating so your friend
  435. 20:50mentioned this now um post crisis you
  436. 20:54have to keep updating right what have
  437. 20:56you done you know so on and so forth
  438. 20:58right so uh uh post crisis ongoing
  439. 21:02communication with the victims you know
  440. 21:04we have to follow up with them right so
  441. 21:06that is our role and of course uh just
  442. 21:09now did mention post crisis evaluating
  443. 21:12how do we regain uh confidence you know
  444. 21:15from our our stakeholders right from our
  445. 21:18stakeholders so our our role here the
  446. 21:21role of Publications here it is very
  447. 21:24important for us yeah it's very
  448. 21:26important for us to the important of
  449. 21:28planning right so planning is important
  450. 21:31for us yeah this is second part uh we
  451. 21:34have done the role of a populations and
  452. 21:36then now um the importance of planning
  453. 21:40right so planning is important for for
  454. 21:43us as well let's say you have to select
  455. 21:45you know uh who will be your spok person
  456. 21:48you have to plan what type of
  457. 21:51information that you want you have to
  458. 21:53deliver to your stakeholders right to
  459. 21:56different type of stakeholders are the
  460. 21:58are the messages are all the same or
  461. 22:01that can be different you know what will
  462. 22:03be the main uh messages you know what
  463. 22:06would be the main uh key message that
  464. 22:09you can convey across the stakeholder
  465. 22:12right so you have to plan all that from
  466. 22:15precrisis right
  467. 22:18selecting um selecting a crisis
  468. 22:21management thems you need to plan okay
  469. 22:23and when when come to a uh training SP
  470. 22:28person you have to plan right so why
  471. 22:32import why uh uh you need to plan why
  472. 22:35you need to plan here look at it the
  473. 22:38first thing is we try to enhance the
  474. 22:40management right we have to enhance the
  475. 22:43the management what does it mean by
  476. 22:45enhan management
  477. 22:49here what does it mean by enhanced
  478. 22:51management
  479. 22:55here okay enhancing the management
  480. 22:58here enhancing the the management here
  481. 23:01it depends on how do we distribute the
  482. 23:04task right how do we distribute the task
  483. 23:08so that it will help us it will let us
  484. 23:11know okay who should do what okay what
  485. 23:14is their role let's say just now we talk
  486. 23:16about the role of public relations am I
  487. 23:18right how about the role of HR and human
  488. 23:21research uh Department how about
  489. 23:24financial department you know how about
  490. 23:27uh the manager role right okay so we
  491. 23:31have to to have a proper plan okay HR
  492. 23:34manage HR department this is what you
  493. 23:36should do and then financial department
  494. 23:39this is what you should do so that when
  495. 23:40we plan right different people play
  496. 23:43different role when we have a good
  497. 23:45planning right okay what a should do
  498. 23:48what B should do c should do so it will
  499. 23:51enhance uh the management you know the
  500. 23:54crisis management yeah the crisis
  501. 23:56management process so the second second
  502. 23:58one why we need to plan it will be it
  503. 24:01will help us uh make a quick decision
  504. 24:05making right because when it come to a a
  505. 24:08crisis you know if we didn't plan so it
  506. 24:12will delay our uh process you know in
  507. 24:15dealing with the stakeholder so decision
  508. 24:18making the planning here right it will
  509. 24:21help us to make a quick decision making
  510. 24:24it will help us to make uh a good decis
  511. 24:27Deion right a good decision making so uh
  512. 24:31that will be the important of planning
  513. 24:34right and then the thirdly uh we try why
  514. 24:37you need to plan because we try to
  515. 24:39involve a Stak uh holder right we try to
  516. 24:42involve stakeholder for instance today
  517. 24:44if you are not planning to have you know
  518. 24:47you're not planning to to cope a crisis
  519. 24:50therefore you won't have a crisis uh
  520. 24:53management them am right you won't have
  521. 24:55crisis management them so your CEO or
  522. 24:59other departments or legal departments
  523. 25:01they will know what they have to do if
  524. 25:04Crisis happen right so when you involve
  525. 25:08the the you you plan earlier right where
  526. 25:11you have crisis management plan right
  527. 25:14you have crisis management plan you
  528. 25:15involve different stakeholders right you
  529. 25:18involve a CEO you involve your employee
  530. 25:21so at least they will know what they are
  531. 25:23supposed to do right so uh this is
  532. 25:27important yeah right uh we we have to in
  533. 25:30uh involve our state so that they know
  534. 25:33what is our next step okay after a b and
  535. 25:37Then followed by C right how the flow
  536. 25:40the flow of us handling the crisis yeah
  537. 25:43or manage the crisis and I come to to
  538. 25:46last it will help us to uh uh evaluate
  539. 25:49the performance because uh during crisis
  540. 25:52management we need to have different
  541. 25:54resources am I right uh uh for instance
  542. 25:58you need to have human resource and of
  543. 26:00course financial support as well so we
  544. 26:02have to evaluate uh when we
  545. 26:06plan uh
  546. 26:08uh if we have a good plans if we have a
  547. 26:12good PL to face the crisis or to to
  548. 26:16tackle the crisis to tackle the crisis
  549. 26:19it will help us to evalate our
  550. 26:21performance whether do we have
  551. 26:26uh uh proper planning or not whether do
  552. 26:29we use a good uh spoke person or not
  553. 26:33whether do we uh is our messages is our
  554. 26:36messages uh appropriate is our
  555. 26:40messages um sufficient you know to the
  556. 26:44different type of publics right to the
  557. 26:46public okay or different type public
  558. 26:48here investor employees right and also
  559. 26:50victims so that is why planning is
  560. 26:53important because it will enhance
  561. 26:55management and uh uh make a qu quite and
  562. 26:59good decision making and then try to
  563. 27:01involve stakeholder so that they are
  564. 27:03also um involved in the in the
  565. 27:08prevention stage or dealing with the
  566. 27:10crisis management or management or faing
  567. 27:12the crisis and of course uh we have to
  568. 27:15evaluate our performance yeah right if
  569. 27:17you you you plan right okay so now
  570. 27:21thirdly uh it's about crisis sorry it's
  571. 27:24about uh communication strategies it's
  572. 27:26about communication strategies so we
  573. 27:30know that during crisis you know pre
  574. 27:32crisis we what is the communication
  575. 27:35strategies we have to use during crisis
  576. 27:38and also post crisis what we should use
  577. 27:40because we are communicate with the
  578. 27:42different stakeholder you see we are
  579. 27:44communicate with different stakeholder
  580. 27:46right so according to health we have to
  581. 27:49we have to know what is the objective of
  582. 27:53our communication right so pre crisis
  583. 27:57before Crisis happen what is our
  584. 27:59objective what is our communication
  585. 28:01objective we have
  586. 28:03to persuade yeah we have to persuade
  587. 28:08our our CEO our top management you know
  588. 28:13right to tell them developing a crisis
  589. 28:17plan crisis communication plan or to
  590. 28:19have a crisis management plan or thems
  591. 28:22right is very important so how do we
  592. 28:25communicate right the goal of communic
  593. 28:27objective yeah right and of course we
  594. 28:30have to know how to select yeah uh the
  595. 28:34targeted
  596. 28:35audience okay right and uh we have to
  597. 28:39select and also refine messages content
  598. 28:41and also is issue position right how do
  599. 28:44we frame the issue how do we uh
  600. 28:49uh uh how do we frame the issue how do
  601. 28:52we uh position you know the the issue
  602. 28:55right and then we have to
  603. 28:58select design we have to select or
  604. 29:00design the
  605. 29:02messages uh when we about about messages
  606. 29:06about issue position or about messages
  607. 29:08so how can we actually tell what should
  608. 29:11we tell what is the first thing that we
  609. 29:14have to tell what is the main thing that
  610. 29:16people want to know right pre crisis
  611. 29:19what is the main thing oh the crisis
  612. 29:21already happened you know right during
  613. 29:23the crisis so what what what uh what
  614. 29:25should we do what is the main thing that
  615. 29:28people want to know at the beginning
  616. 29:30right what is the main thing your action
  617. 29:33right what is your correct action yes
  618. 29:35now the crisis has already happened
  619. 29:37right so you cannot do prevention but
  620. 29:40you have to prepare for it or you have
  621. 29:41to face it right you have to deal with
  622. 29:43it so what will be the main message that
  623. 29:46the stakeholder want right the
  624. 29:48stakeholder want and also we have to
  625. 29:51select the we know that we have
  626. 29:54different type of channels am I right it
  627. 29:56can be Med Med it can be interpersonal
  628. 29:59it can be collaborative and now we do
  629. 30:02have the So-Cal social media right so
  630. 30:05how what will be the channels and what
  631. 30:07will be the platform that we are we are
  632. 30:11are planning you know to have right to
  633. 30:14to use so um if the crisis today happen
  634. 30:19uh from uh is from social media so of
  635. 30:22course we have to use the social media
  636. 30:25to tackle you know to convey the the
  637. 30:28message as well right so that is how do
  638. 30:31we communicate yeah how do we
  639. 30:33communicate and of course as what uh
  640. 30:36World Health Organization because we are
  641. 30:39now facing any outbreak we are facing
  642. 30:41commun uh coid 19 am I right so
  643. 30:44according to
  644. 30:45wh what should we communicate during
  645. 30:48outbreak the first thing we have to
  646. 30:50build
  647. 30:51trust okay we have to build trust we
  648. 30:54have to let people trust uh our decision
  649. 30:58right and we have to also disclose the
  650. 31:01the the the reasons you know behind uh
  651. 31:05the crisis why this Crisis happen we
  652. 31:07have to build trust uh internally right
  653. 31:10and also externally especially right and
  654. 31:13then uh we have to announce early once
  655. 31:17we have we don't hide you know we don't
  656. 31:20wait okay so once we have the
  657. 31:23information we have to announce it early
  658. 31:26right we have to tell the stakeholder
  659. 31:29right of course employee using me master
  660. 31:33right to disseminate your information
  661. 31:35and a press conference you know or press
  662. 31:37releases if it's very important it's
  663. 31:40involve uh a a human life then you have
  664. 31:43no choice press conference right
  665. 31:45announce it early right and then being
  666. 31:49transparent okay being
  667. 31:51transparent and then uh of course we
  668. 31:54have to respect public concern you know
  669. 31:56what do they concern if let's say they
  670. 31:58are concerned about compensation or they
  671. 32:00are concerned about the next step what
  672. 32:03they should do you have to tell them
  673. 32:05let's say last week we do discuss about
  674. 32:08um uh the airbags am I right airbags so
  675. 32:13now yes a is your your issues already am
  676. 32:16I right so that that is the problem that
  677. 32:19happen now right before turning into
  678. 32:21crisis before someone that you identify
  679. 32:24so what you want the public to do
  680. 32:27right one you want the public to do so
  681. 32:29in Malaysia here uh in order to reduce
  682. 32:33the the the public concerns right they
  683. 32:35tell them what you should do first right
  684. 32:38next so you make sure first uh you have
  685. 32:41to check when did you buy the the car
  686. 32:44because it's affected badge yeah badges
  687. 32:46yeah different badges so if your car is
  688. 32:49produced in this year like say 2017 to
  689. 32:5220 2019 this period so you are affected
  690. 32:56so this is the message you have to tell
  691. 32:57them because they are concern whether my
  692. 33:00car whether my car affected or not you
  693. 33:02see whether is my car affected if my car
  694. 33:05is not affect okay I'm fine right if yes
  695. 33:07I'm affected so what is the next thing
  696. 33:10right so what can they do next so you
  697. 33:12have to know what is their concern right
  698. 33:15what is their concern and and some
  699. 33:17people they were okay so uh is there any
  700. 33:20conversation some people is like hoping
  701. 33:22for uh uh you announce okay there's a a
  702. 33:26compensation for you
  703. 33:27right okay and also we have to plan in
  704. 33:32advance that's why just now we did
  705. 33:33mention planning is very important and
  706. 33:36right planning is very important so we
  707. 33:38have to plan what we want to to say
  708. 33:41right we have to plan who should be this
  709. 33:44uh spoke person okay we have to plan um
  710. 33:49uh uh in term of Finance Financial so
  711. 33:53what can how much can we allocate you
  712. 33:56know to soft the crisis so everything is
  713. 33:58about planning in advance right so of
  714. 34:01course when come to communication
  715. 34:03strategy is is more on uh uh the
  716. 34:08messages you know about messages you
  717. 34:11have to plan what type of message at the
  718. 34:13beginning you know and then uh further
  719. 34:16at the same time right uh retain you
  720. 34:19know our reputation right try to to
  721. 34:22lessen the har to the to the reputation
  722. 34:25you know so that people can
  723. 34:27have a good image on us okay they can
  724. 34:30have good image on us what be the
  725. 34:33possible warning sign in this uh case or
  726. 34:36in this crisis that is the first
  727. 34:38question and I we go to I mean the
  728. 34:41second question is what will you why is
  729. 34:43the organization you as a PR uh uh
  730. 34:47practitioner you as a crisis
  731. 34:48communication manager here so what will
  732. 34:51be advice so uh What uh or what is your
  733. 34:55communication strategy we learn about
  734. 34:57communication strategies just now right
  735. 35:00okay and how to prevent it from crisis
  736. 35:06students

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