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FF&E Spec Sheets Explained | A Smarter, More Efficient Way — Transcript

by Rayon Academy · 3,654 words · 556 segments · language en · Watch on YouTube

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0:04[music]
0:05>> FF&E schedules should be
0:06straightforward. You select the
0:08furniture, you place it into the layout,
0:09now you just [music] need to document
0:11it. But in reality, it rarely works in
0:13that way. The drawings live in one place
0:15and the spreadsheet [music] lives
0:16elsewhere. Product links are in a
0:17browser tab, images are in a PDF, and
0:20nothing feels really connected. And the
0:22problem with that is that counts go out
0:24of sync, tags [music] don't match, specs
0:26get outdated, and someone is always
0:28manually updating something, [music]
0:30consequently, of course, leading to
0:32mistakes. In this video, I want to show
0:34a cleaner way to manage FF&E [music]
0:36in Rayon, where layouts, specifications,
0:39quantities, presentations all live
0:41together in a single connected
0:43environment. But before we get into it,
0:45if you want to follow along or try this
0:46workflow for yourself, there's a link in
0:49the description where you can create a
0:50free Rayon account.
0:54So, I'll start with this FF&E template,
0:56which was [music] built entirely in
0:58Rayon, from layouts all the way through
0:59to documentation. And just to clarify,
1:02this is a professional drawing
1:03environment. You can import DWGs, PDFs,
1:05[music] or DWF files, edit at scale, and
1:08work precisely and accurately. So,
1:11everything begins with the [music]
1:12layouts. So, Rayon includes over 10,000
1:16blocks, furniture, fixtures, [music]
1:17people, symbols, anything you could
1:19possibly imagine. They're all in plan,
1:21[music] section, elevation views. And
1:23you can see here that in this plan, we
1:25have all of these blocks imported, which
1:27you can see you can [music] select
1:28they're on the right hand side here,
1:29where you can see uh the definition and
1:31the block instance. Uh now, these are
1:33all imported [music]
1:35from the block library. So, if you head
1:36to the left hand side, head to the block
1:38library, you can see here you can scroll
1:39down, you can select [music] thousands
1:41of different options of blocks, and you
1:42can search through the libraries here by
1:45looking at various different [music]
1:46items, um or you can search for the
1:49blocks manually. So, if you select at
1:50the top here, you've got these kind of
1:52[music] library block options. If you go
1:54to blocks, you can look for individual
1:55blocks. Now, this is helpful if you want
1:57to search for a particular [music] type
1:59of block. Now, in this case, you can see
2:01here that I've got this um alcove sofa,
2:04which you can [music] see here you can
2:05rotate and adjust. You can also move
2:07between different views. So, every block
2:09instance will have a side, a top, and a
2:11front view. Obviously, the top being in
2:13the floor plan, and then you're when
2:14you're working [music] across elevations
2:16and sections, you've got then the side
2:17and front views. Now, you can jump
2:19between those views like [music] so. Um
2:21and we can then
2:23drop in
2:25the the plan back in place. You can then
2:27rotate that and position that back into
2:29place. Then, another [music] really
2:30useful type of block that I would I
2:32would recommend you have a look at is
2:33the parametric blocks. So, you can do
2:35that by searching at the top left corner
2:37here, where you can search [music] in
2:38the block library. If you type in
2:40parametric, you can see that each
2:42parametric block has this kind [music]
2:43of parametric icon in the top left
2:45corner.
2:47Now, to just demonstrate quickly how
2:48these work,
2:50if I drag and drop this one into place,
2:52we're just going to remove that sofa.
2:53We're going to [music] drop this one in.
2:55And you can see here that you can scale
2:56it up and down fundamentally without
2:58[music]
2:58adjusting or impacting any of the any of
3:01the geometry of that block. So, you can
3:03make things wider, you can [music] make
3:05things longer. And in that case, you're
3:07basically scaling something up and down
3:09with [music] the actual geometry not
3:10being impacted. Now, I'm just going to
3:12position this block into place. Um so,
3:15[music] now we have this nice little
3:16kind of armchair, this little corner
3:17armchair. And you can see here we've got
3:19various different options of where you
3:20can import [music] different styles. So,
3:22I'm just flick between this other layout
3:23that we have available to us. You can
3:25see [music] here that we've added
3:26ceiling lights, we've got plants. And
3:28you can see here across the section
3:30these different alternative views
3:31[music] and how they will end up working
3:33um when you're looking at section
3:34elevations. So, it's really useful.
3:36These blocks are really powerful uh to
3:39populate your drawings. [music] And I
3:40think the key difference here is that
3:42the furniture isn't static, it's
3:43iterative. If the client changes
3:45direction or the budget shifts, as it
3:48always does, [music] you can test
3:49alternatives instantly without
3:51rebuilding schedules. If there are any
3:52specific blocks that you can't actually
3:54find in the library [music] and you want
3:55to import from a manufacturer's website,
3:58for example, if you head to a website
4:00like Feature, you can download [music]
4:02a CAD, a DWG, and then you can create a
4:05block out of that CAD, which is really
4:06useful if you have a particular [music]
4:08product that you want to bring into your
4:10drawing. Now, if we scroll down to our
4:12downloads, I'm just going to [music] go
4:12to 2D and 3D data, wire chair, for
4:15example.
4:17And then we're just going to download
4:18this as a DWG. [music] We're just going
4:20to download the zip.
4:22We're then going to open that and import
4:24it as a DWG, which you can see here.
4:26Select elements. We don't need to then
4:27toggle any of those [music] items. Click
4:29import.
4:31Okay, click import. It will drop it in
4:32at a 1:1 [music] scale, which we see
4:34here. It's dropped in at a 1:1 scale.
4:36You can then rotate and shift it. And
4:38then you can change the name of your
4:39block instance. [music] So, we're going
4:40to call it this uh uh the wire chair.
4:43Now, here I'm just going to quickly show
4:44you how you can build [music] a bit of a
4:47library of all of these elements that
4:48you want to work in into your floor
4:50plans. So, in this case here, you can
4:52see that I've pulled a load of elements
4:54out that I want [music] to use to
4:55populate my floor plans. Um I've pulled
4:58out a load of blocks from the block
4:59library and made a little bit of [music]
5:00kind of mini library myself for my own
5:02little kind of layouts. Sometimes, if
5:04you've got a particular client that
5:06you're working with who has a particular
5:08type of furniture that they use
5:09>> [music]
5:10>> in their projects, this is where it's
5:12really important you can build your own
5:13independent little library of those
5:15elements that you need to use [music]
5:17for those particular types of projects.
5:19Now, if you actually want to save this
5:20as a library for team members to [music]
5:21use and and to import across your your
5:24drawers and your your models or projects
5:26that you're working on,
5:28if you head to the top right-hand
5:29[music] corner, you can click share.
5:31And then what you want to do is if you
5:33already have team members uh in [music]
5:35your kind of your workspace, in your
5:38Realm workspace, all you have to do is
5:40go up to libraries and just click this
5:42publish [music] blocks
5:44toggle. Now, when this is turned on,
5:46anyone that's already [music] in your
5:47team, in your own team, what all of a
5:50sudden have access to this block
5:52library. [music] I'm going to quickly
5:53show you how this works.
5:55So, if we head into our model and we go
5:56to libraries, you can see here that
5:58we've got our apartment block libraries.
6:00So, we've got 98 [music] instances here.
6:03And if we click that library, you can
6:05see here now all of those elements that
6:07[music] I had as part of that library
6:10and now located on this left-hand side
6:12here, which is really, really [music]
6:13useful. So, now if you have any drawings
6:15or projects that you want to work on
6:17with that particular type of furniture
6:18you want to import, you can just drag
6:20and pull [music] those into place. And
6:22fundamentally, this is building your own
6:24vendor libraries and making them
6:25accessible across all of your projects
6:27and your team's projects. And the
6:29benefit of this is that it means that
6:30it's consistent. There's no more
6:32redownloading the same blocks again and
6:34again [music] or creating a kind of
6:35document tell people which blocks to
6:37download. It's now all here in a library
6:40yourself. Now, to build this into your
6:42layout and attach live properties to
6:44your blocks, [music] you can create and
6:45apply your own properties such as
6:47manufacturer, model numbers, [music]
6:50finishes, costs, lead time,
6:53all of these different elements that you
6:55you might feel that are important to
6:56building a a schedule of information
6:58that is important [music] for your FF&E
7:00schedules. So, some of these fields will
7:02already exist in the template in this
7:04case, but you can also add your own.
7:05[music] You can see here for example,
7:06we've selected this coffee table and we
7:08already have a load of instance
7:10properties applied in this template.
7:12We've got the brand, we've got the
7:13class, we've got the color, quantity,
7:15brand, category, lead time, uh unit
7:18cost, etc. [music]
7:19You can add all of this data that will
7:20live with that block. And you can see
7:22here the same with this small coffee
7:24table in the corner. We've already
7:25applied [music] all of those elements.
7:27Let's quickly show you how you can apply
7:28these properties and how these
7:29properties work. We're just going to
7:31select the chair that we imported.
7:32[music]
7:33Um and this is actually a product that I
7:36found online. This is a £329 Chicago
7:39love seat in the [music] color of beige.
7:42It's actually a really quite nice little
7:43armchair sofa. So, we're going to start
7:44pulling some of this data and this
7:46information and adding those properties
7:48to our sofa. So, [music] you can see
7:50here that we can then start clicking the
7:52plus button so we can add some more
7:54instances. We can add a color, for
7:55example, which we can type in beige. We
7:57can add unit cost. And then
7:59alternatively, [music]
8:00you can also start adding some images
8:02and some links to your products. Now,
8:04this is particularly useful because
8:06[music]
8:06of course, when you're building a
8:07drawing like this and you want the
8:09client to have easy access or easy
8:12reference [music] to these products that
8:13you're importing, you can select a block
8:15and you can then basically find the link
8:18or the image associated with that block.
8:20So, this works simply by through save an
8:22image.
8:23We then hit plus property. We're going
8:25to create a new property. We're going to
8:27call that product image. We're going to
8:29change the type [music] to an image
8:32here and then we can just click save.
8:36And then if you click the product
8:37[music] image, you can then select that
8:39image and you'll see here that it when
8:40it's loaded, there you go. It's now
8:42dropping and associated [music] with it.
8:44You can do the same with the link as
8:45well. So, if you select then
8:47add property, [music] we'll then add a
8:49link.
8:51So, we're just going to call that
8:52product link. [music] The type then will
8:54of course become a link then and then
8:56you can then click save and then you can
8:58add a link. And the beauty of this is
9:00when you select that product, [music]
9:02you can click this little link button
9:03corner and it'll take you straight to
9:05that product. And of course, then we can
9:07then pull [music] this information out
9:08into a schedule into a live table. And
9:11this data lives directly with the
9:13object, [music] not in a disconnected
9:15spreadsheet.
9:18So, in tables, this is where all your
9:20input information [music] can be
9:21displayed clearly and effectively. Now,
9:23the way this works is to use tables.
9:25[music] So, if you head to the left-hand
9:27side here, we're going to click a new
9:28table. And you'll see that when you
9:30create a new table, it [music] will
9:32almost bring everything into the table
9:33and we'll obviously have to start
9:34working into this. So, you can see here
9:36that we've got pretty much everything.
9:37We've got different wall types, window
9:39types, everything pretty [music] much
9:40that you could have in the model. So,
9:42what you want to do is go to categories.
9:44We're going to toggle off wall [music]
9:45and zone. I'm just going to keep it with
9:47the block instance. So, it's only now
9:49going to pick up elements that are
9:51blocks. We then want to add a column.
9:53So, we're just going to click add
9:54column. Now, this is where you can add
9:56your your data regarding the brands,
9:58regarding [music] to the quantities,
10:00regarding to the link images, etc.
10:02So, we're just going to add product
10:04category
10:05>> [music]
10:05>> to begin with. And you can see here that
10:06it's got all of the different categories
10:08alongside it. We've got toilet chairs,
10:10arch openings, and then we can add
10:11[music] the brand.
10:13For example, we can then add the product
10:15images. And then if we add the product
10:17link, [music] we can go full screen if
10:19you want to if you want to have a look
10:20in a little bit more detail.
10:22Now, one thing we can do is we could
10:23start then [music] also organizing and
10:25filtering and grouping by brands, by
10:27categories, for example. In this case,
10:30we're going to [music] group by brand
10:31and then filter out the Cave
10:34Home brand. You can see all [music] the
10:36quantities on the right-hand side. If
10:37any categories missing, you can then add
10:39in. For example, in this case, we're
10:41going to add in lamp lighting category.
10:43[music] We can then do includes maybe
10:45the Dusk. So, we can now try and find
10:46that particular element. So, we're going
10:48to find now the brand that has got
10:51the Dusk. So, this is now [music] the
10:52armchair that we've imported, the love
10:54chair armchair.
10:55And we can now say that we want two of
10:57those. And now if [music] you work into
10:59your floor plans, if you work into your
11:00model canvas,
11:02and start updating this information. For
11:03example, all [music] of a sudden you
11:04need five of these chairs rather than
11:07two. If you change that to then five,
11:09you'll see that it updates [music] then
11:11in your table, which is really useful.
11:13Now, an alternative or a different type
11:14of table that you could produce is a
11:16kind of a status table. So, you can
11:18identify what has been ordered, what
11:21types of chairs [music] have already
11:22been ordered, or what the lead times
11:24might be. So, this table is identifying
11:26the the brand, the name, [music] the
11:28quantity, the status, and And also the
11:30lead time with the price of the unit as
11:33[music] well. Now this is really useful
11:34then if you want to start tracking,
11:36okay, if you've ordered a certain type
11:38of sofa or certain type of chair or
11:39certain type of
11:41coffee table [music] or whatever it
11:42might be, you can then start documenting
11:44what's been ordered and what hasn't been
11:45ordered. And then we can then
11:47import that once you're happy with the
11:48information, you can then import that
11:50into your
11:52model canvas
11:53and we can then have that located
11:55alongside [music] your floor plan. So
11:56you can refer to the two drawings. And
11:59you can then customize this table after
12:00you've imported it, you can extend and
12:03um and shorten certain elements. You can
12:04then change [music] some of the the font
12:06colors, for example, you can change font
12:08type. And you can then start working
12:10into the table to customize it. For
12:13example, we might want to give all of
12:14these top elements maybe a bit of a
12:16a bit of a color, so it has a bit of a
12:18title, maybe make that [music] a little
12:20bit bolder.
12:22And then we can change all of those
12:23order items to green, for example. And
12:26of course, if you want to export any of
12:28these tables individually, you can still
12:30export them to Excel or using [music] an
12:32S CSV, but you're no longer dependent on
12:35it. And because they live side by side,
12:37if you move a chair, replace a sofa,
12:39change a price, the schedule updates
12:42automatically. [music]
12:43So you won't know recounting and no
12:45broken formulas, and I think that's
12:46really important with schedules. And
12:48then if you want to start building a
12:49presentation from that floor plan and
12:52those schedules, you can then create
12:54>> [music]
12:54>> a page, for example, you can then scale
12:56that up and down, we can then adjust
12:58that to customize it as you wish. We're
13:00just going to keep it as an A3 page
13:01[music] at this point.
13:03We're then going to head to the block
13:04library. We're going to bring in [music]
13:06a title block. So if we scroll all the
13:07way down to title blocks annotations,
13:10we'll then find the an A3 [music] title
13:13block that we can just click and drag
13:15into place,
13:17which you can see here. You can then
13:18start adjusting [music]
13:19and amending certain elements, for
13:21example, we'll change this page number
13:22to page one. And then what we're going
13:24to do is We're create a view now into
13:26our model canvas. So, if you click this
13:28plus button, go to view,
13:30and you'll see [music] that we'll have
13:31then fundamentally a view port into our
13:33model canvas. And you can then change
13:35the scale. You can then crop these
13:37elements down. You can crop the view
13:39down, and then we can place it onto the
13:40page. And then you can also
13:42>> [music]
13:42>> then insert your table. So, we're just
13:45going to click insert. We can head to
13:46our table. [music] And then as you drag
13:48this down,
13:50you'll see then we can then position
13:51that in place.
13:54And once again, customize [music] it.
13:55Now, with a bit of work, you can see
13:56here that we've added a little bit of a
13:57title. So, we've got equipment and
13:59furniture table. We've added some kind
14:01of image references on the left-hand
14:02side here. And as we zoom out, you can
14:05see here now [music] we've got a full
14:07presentation with our floor plans, with
14:09our different
14:10uh different elements [music] with the
14:11budget, and we've got a mood board, and
14:13we've got paint palette, and we've
14:14worked all of these elements in. And
14:16[music] now these are all just view
14:17ports into model canvases. You can also
14:19add text onto it. You can add images
14:21onto it. You can [music] customize this
14:22as a full presentation. FF&E schedule
14:26feel like an afterthought. They should
14:27be built into [music] your presentation,
14:29as we've shown. And as you can see, this
14:31becomes a clean presentation-ready FF&E
14:34package, [music]
14:35because everything stays connected.
14:37Changes to layout automatically update
14:39with the documentation. [music]
14:40And now this is where it becomes
14:42collaborative, and where you can work as
14:44a team. Now, to work on a team on a
14:46project like this, and to allow your
14:48team members [music] to comment, to
14:50view, to also make changes to your
14:52model,
14:53you can head to the top right-hand
14:55corner here and click share.
14:57Uh and you've got these different
14:58options. You've got access libraries,
14:59template presentations. Now, you [music]
15:01can invite a team member as a viewer,
15:04editor, or admin, for example.
15:06Um you can [music] then invite them by
15:07clicking the invite button. Or you can
15:09have a public link, where you can then
15:11share
15:12a public link, so anyone can access
15:14[music] it. You can then publish your
15:16libraries. You can publish your your
15:17templates, and you can publish your
15:19presentation, which I think is really
15:21quite handy. Publishing a presentation
15:23means that [music] you can basically
15:24create a link for that presentation,
15:26which you can then flick through,
15:28[music] as you can see here. And then if
15:29you want to add any comments as a team,
15:31you can head to the left-hand side here.
15:32You can add comments such as [music]
15:35"Make timber floor finish darker." Post
15:37that, and then someone can respond or or
15:40or react to that comment. We can then
15:43say we love this rug, for example,
15:44[music] which is it's a pretty nice rug.
15:46And you can see here that now the
15:47comments are quite visible and can can
15:50live in the drawing. Now, if you export
15:52any of these drawings, of course, the
15:53comments won't exist on them, and but
15:55they just exist [music] in the
15:56workspace. And the beauty of having a
15:58link is that you don't have to email
16:00PDFs back and forth. You can share the
16:02link, which is live. Stakeholders will
16:04always see the most up-to-date version
16:06because the model [music] is live. And
16:08because the schedule is tied to the
16:09drawing, there's then no coordination
16:11gap. It all links together. FF&E
16:13planning is never [music] static. It
16:15evolves with design, budget, and
16:17feedback. When your drawings and
16:18schedules are disconnected, mistakes
16:19[music] are almost inevitable. But when
16:21they live together, layout, data, and
16:23presentation, the process becomes
16:25simpler, faster, and far more reliable.
16:29If you want to try this workflow for
16:30yourself, there's a link in the
16:31description [music] to create a free
16:32Round account and explore this template
16:35used in this tutorial.
16:37Thank you for watching the video, and
16:38I'll see you in [music] the next one.
16:43>> [music]
16:48[music]

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