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Board of Directors Meeting -September 23, 1:30pm — Transcript

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0:47Okay. Testing. Okay. No more echoing.
0:50That's good.
0:52We'll kick off right at 1:30. Good
0:54afternoon, everyone.
0:57So, we'll start off by recognizing that
0:59we're conducting our business primarily
1:01on the territories of the uh Picheset
1:03and Tashant First Nations as our in our
1:06boardrooms located in that area. We do
1:08have people who are coming to you live
1:10from other traditional territories as
1:12well because we're uh conducting the
1:14meeting in a hybrid format. because it's
1:16a hybrid format, we're uh present via
1:18Zoom and we are live broadcasting the
1:21meeting both in the uh boardroom as well
1:24as online and uh that's being broadcast
1:27via our YouTube channel which is
1:29embedded on our website as well. Uh
1:31attendees can attend via um if they
1:34registered beforehand via Zoom, which is
1:36sometimes more upto-date and sometimes
1:39more reliable, but folks can also watch
1:42online on YouTube directly, although we
1:44only monitor our email address as well
1:47as Zoom uh chats as well. No, just
1:51email.
1:51>> No email.
1:53>> You can raise your hand in the room to
1:54ask questions or you can raise your hand
1:56in Zoom to ask questions.
1:58And uh the gallery being able to uh
2:00raise your hand is only during certain
2:02times. Uh that's usually during
2:04engagement and question period. And from
2:07there I think that's it. So with that in
2:10mind uh we will conduct some
2:12introductions around the room uh first
2:14and then we'll go online and then we'll
2:16go right to the agenda. So uh if you
2:19could start.
2:20>> Good afternoon. Heather Zenner, manager
2:21of administrative services.
2:24>> Hi everyone. Debbie Haggar, councelor
2:25for the city of Port Al Bernie and vice
2:27chair of the board of directors.
2:31>> Good afternoon. Aama Penny Cotay. I'm
2:33the electoral area director for Sprout
2:35Lake.
2:38>> Good afternoon. I'm Mike, area director
2:40for Cherry Creek.
2:44>> Good afternoon. Cynthia Dick, general
2:46manager of administrative services.
2:53>> Good afternoon. I'm Karen Taylor,
2:54general manager of emergency and fire
2:56services.
2:58>> And good afternoon, Jenny Brown, general
3:00manager of community services.
3:02>> And hi there, Alex Dyer, general manager
3:04of planning and development.
3:06>> Okay, now we'll go online. Uh, director
3:08Sega, please go ahead.
3:12>> Thank you. Uh, VA Sega, the director for
3:15area C, Long Beach, coming to you from
3:17the traditional territories of the
3:19Kulithat and Topat First Nations.
3:22Thank you, Director. Becket, please go
3:23ahead.
3:25>> Good afternoon, everyone. My name is Bob
3:27Beckett and I represent Bamfield Area A.
3:31>> Thank you. Uh, Dr. Mchuan.
3:36>> Good afternoon everyone. Marilyn Mchuan,
3:38mayor of Uklit in the traditional
3:41territory of the Uklot.
3:44>> Thank you. Uh, Dr. Steer, please go
3:46ahead.
3:47>> Yes. Good afternoon. I'm Councelor Tom
3:49Steer, appointed director, District of
3:51Defino, coming to you from the Tulquay
3:52First Nation Territories.
3:55>> Thank you. Uh, Dr. Minions.
3:58>> Good afternoon. Sh Minions, mayor for
3:59the city of Port Alberti.
4:02>> Great. Dr. Johnson,
4:04>> afternoon. Kirsten Johnson representing
4:07Tokqu Nation coming to you from the
4:09Cluifat Territory
4:12>> and Dr. Coots.
4:16>> Good afternoon everyone.
4:20and our representative tribe government.
4:23Happy to be here.
4:26>> Great. Dr. Pinko,
4:29>> good afternoon. Fred Boco, electoral
4:30area, director for poker.
4:34>> Dr. Mr. Angelo,
4:37>> good afternoon. Mana
4:39representing you First Nation of the
4:41Youth Government.
4:44>> Great. Thank you very much. and
4:48my name is John Jack. I'm the chief
4:50counselor for and [clears throat] the uh
4:52chair of the board. And I must say I
4:55really dislike the visual update for
4:57Zoom. It's terrible. Um okay, [laughter]
5:00it's like it's like the 60s into 70s
5:03kind of style here. All right. So, we
5:05have uh the approval of the agenda
5:07before us. What I'd like to do is um
5:09include an update to the agenda to add a
5:14new reason to go in camera. Uh we have
5:17uh Wayne and Britt Coulson who would
5:20like to speak to two items. One of which
5:22is suitable for an open meeting, but the
5:24other topic is likely to be more
5:26suitable for a part of the confidential
5:28in camera part of the meeting. So I'll
5:30read out the reason why and then we can
5:32go from there. It's under 912A1.
5:35If all or part of a meeting is closed to
5:38the public, council may allow a person
5:40other than municipal officers and
5:42employees to attend in case of a meeting
5:44that must be closed under section 92 if
5:46the council considers this necessary and
5:49the person one already has knowledge of
5:51the confidential information which they
5:53would and they would be upfront. So um
5:56what I don't like about the local
5:57government act is that it refers to
5:58council but that does in fact refer to
6:00the board as well. Um that's the only
6:02additional item to the agenda. I don't
6:04think there are any new materials
6:06either. So, if we could have a motion to
6:08move the agenda as amended.
6:11Thank you, Director Sparrow. Do we have
6:12a seconder? Thank you, Director Cotay.
6:15Any further comments? Does anyone have
6:17any time constraints? Oh, that reminds
6:19me. Uh, Dr. Roth will be here. She's a
6:22bit going to be a bit late, though, so
6:23she's arriving around 3:00 or 3:30 from
6:25what I understand. Um, so she'll be
6:27here. Uh, director Mr. Jo
6:31>> be uh done by four, but I might be able
6:33to join by phone afterwards. Thank you.
6:36>> Okay. I would just uh maybe take a
6:38survey of whether or not we need to have
6:40quorum. I think we'll be okay.
6:44Okay. Uh that's it. All those in favor
6:46of the motion.
6:49All those opposed.
6:52Okay. Looks like none opposed. Thank you
6:53very much. That brings us to the third
6:57agenda item, which is declarations. Does
6:59anyone have any declarations of
7:01conflicts of interest or gifts exceeding
7:02$250 in value?
7:06Dr.
7:06>> Mr. Chair, I'd like to conflict of
7:09interest with item 11A.
7:13>> Okay. Thank you. Let me make note of
7:15that.
7:18Oh, yes. Okay.
7:23We will pause to allow you to uh leave
7:25the room.
7:29Anyone else?
7:32Okay. So, I did uh participate as part
7:34of a panel at the Union of BC
7:36Municipalities talking about treaty. Um
7:40I'm not certain if it was something I
7:41should declare under Houed or under the
7:43ACRD because I'm uh it was kind of both
7:45while I was there. But I did receive a
7:49art um mug that is very likely uh in
7:54excess of $50. I don't know whether or
7:56not I need to mention that, but um it's
7:59not above the 250 button. With that, I
8:03don't think I need to do anything else.
8:05Under our laws, we have to tell people
8:06when other or at HOA, we need to tell
8:09people when we get a a gift above $50,
8:12but we don't have to make any decisions
8:14as a group unless it's $250.
8:17I don't think that's the same here.
8:20Okay. So, that brings us to invited
8:22presentations and delegations.
8:25And first up and first first of all uh
8:29for delegations we normally have a
8:3110-minute maximum for the dis for the
8:34presentation content itself. So I'll
8:37note the time when the person starts
8:39talking um but if we get close to the
8:4310-minute mark and it doesn't seem like
8:45the content of the presentation or
8:48delegation is completed then I'll hit
8:50pause interrupt and then ask the board
8:51if we can continue. Uh that's usually
8:53just a simple majority and it almost
8:56invariably happens. Um but if you're
8:59watching the screen and you see me come
9:01up and I'm holding up two fingers or one
9:03finger, that's how [clears throat] much
9:04time you have left. Um if I interrupt
9:06you, I'll just interrupt you with my
9:07voice. So I'd like to welcome and thank
9:10uh Mr. Wayne Coulson and Britt Coulson
9:13uh from Coulson Aviation uh regarding
9:16the proposed airport blah. So Wayne, I'm
9:19assuming you started, but please go
9:20ahead.
9:21>> All right. Well, hey, thank you uh
9:23everybody for allowing Brit and I to
9:26share today um a little bit for those of
9:28you who uh haven't met us. Our family's
9:31been part of the Alberti Valley for the
9:33the past 66 years. Uh we built our
9:36business here. We've employed
9:38generations of local families and have
9:40continued to invest in in the community.
9:43Uh, a major part of our transition from
9:45forestry to aviation was made possible
9:48by ACRD's decision beginning back in
9:502015 to invest in the Alurnie Valley
9:53Regional Airport leading to the runway
9:55extension and lighting that was
9:57completed in 2017. At that in time, we
10:00employed approximately 30 people at the
10:03airport and based on the expansion, we
10:05were expected to add an additional 15 uh
10:08jobs. Well, less than 10 years later, we
10:10currently have 285 people working daily
10:14uh plus our uh corporate office staff
10:17and it exceeds the Alberti paper mill
10:19and jobs. So, we've taken over as the
10:21number one job creator in the community.
10:24And what a what a tremendous success
10:26story for both uh ACRD and our company
10:29and and demonstrates what can happen
10:31when local government and businesses
10:32work together. Well, unfortunately, that
10:35partnership is not healthy today. This
10:38current bylaw being discussed is an
10:40example of the breakdown in the
10:42relationship. It is our view that the
10:44current behavior of the ACRD staff is
10:47exactly how to chase investment away. We
10:50currently have a multi-million dollar
10:52investment that we cannot make given the
10:53current situation. We can expand on this
10:56matter a little bit later uh in our uh
10:59briefing this afternoon in camera. And
11:01I'm just gonna ask Brit here if he can
11:03share a little bit further with you and
11:05has comments on behalf of our company.
11:07Thank you.
11:10>> Sounds good. Um,
11:13so we appreciate
11:16uh the opportunity to address the
11:18proposed bylaw R1035-2.
11:22We're going to keep our public comments
11:24focused on the bylaw uh and talk about
11:26the OS site work and other issues u
11:30separately in camera in the later
11:32meeting. However, we are asking the
11:34board not to pass a public bylaw that
11:37effectively predecides those unresolved
11:39issues between Coulson Aviation and
11:42ACRD.
11:44Under the existing bylaw, the current
11:46AVA fixed base operators that pay an
11:49airport maintenance fee are exempt from
11:51airport from aircraft parking fees. The
11:54proposed bylaw removes that exemption.
11:57It also creates a new category for
11:59aircraft above 20,000 kg. Limits free
12:03parking to 7 days per calendar month.
12:06restricts aircraft parking to the areas
12:09shown in in schedule B unless ACRD
12:12further provides written approval, makes
12:15monthly and annual parking subject to a
12:18license issued at ACRD's sole
12:20discretion, and gives the ACRD the
12:23authority to deem an aircraft disabled
12:25or non-operational and require written
12:28permission for it to remain at the
12:30airport.
12:32For us, those are not minor fee
12:34adjustments, and they replace a
12:37long-standing FBO operating agreement
12:39with new geographically restricted and a
12:42permissionbased system controlled
12:44entirely by the ACRD. Our concerns are
12:48less about the fee and are more about
12:50why these aircraft are outside in the
12:52first place and whether our ACRD should
12:55change the rules governing our aircraft
12:57and their location before dealing with
13:00the underlying technical and
13:01communication issues or and commercial
13:04issues that have yet to be resolved.
13:07We previously asked ACRD to provide the
13:09factual and operational basis for this
13:12amendment, including the dates and
13:14details of the alleged congestion
13:16events, the aircraft and operators
13:19involved, any safety assessments,
13:21complaints, or incident reports, any
13:24apron capacity or utilization analysis,
13:28the rationale for the additional 20,000
13:31kg aircraft threshold, the reason for
13:34removing the existing FBO exemption,
13:36from the existing bylaw and the
13:38anticipated effect on existing airport
13:41operators.
13:43All of our questions have gone
13:44unanswered.
13:46We support reasonable, objective, and
13:48evidence-based
13:50rules for safe apron use, and we are not
13:53asking for unlimited or unsafe parking,
13:56but we are asking the board not to use
13:58general bylaws to determine the outcome
14:00of an unresolved commercial dispute
14:02against a particular tenant. Our request
14:05to the board is to defer the
14:07consideration of bylaw R1035-2
14:11to direct the ACRD staff to provide the
14:14factual safety operational and financial
14:17basis for their new proposed bylaw
14:19change to clearly disclose the impact of
14:23existing FBOs with the new bylaw and
14:26preserve existing FBO parking treatment
14:30or establish an interimm exemption until
14:33the underlying OS hangar and lease
14:36matters have been resolved.
14:41Thank you.
14:43>> Okay, thank you. Um Wayne, do you have a
14:46followup or is that it?
14:50>> Oh, you're you're muted though, Wayne.
14:54>> Thank you. I think the underlying issue
14:56we have is we've got these aircraft that
14:59uh as you've seen are 737 C130 largest
15:02you know aircraft in in the firefighting
15:04world and um we're having a you know
15:07trouble with uh parking them where we're
15:09going to park them. All those aircraft
15:11represent 60,000 man hours of work and a
15:15lot of the work that we do at the
15:17Alurnie airport is around research and
15:19development and engineering. So we have
15:22significant staff of part of those 285
15:24jobs is developing uh the the new
15:28technology in these aircraft and um
15:31obviously it it's created some issues
15:33around some congestion which we're we're
15:35mindful of and we're mindful of our
15:37neighbors. We respect our neighbors and
15:40what we're we're having difficulty with
15:42is staff. And it seems to me we're
15:44spending a lot more time uh trying to uh
15:47arguing with staff than we are trying to
15:49get the work done on the aircraft and
15:51get them back out to work in the world
15:53and fighting fire. So that's the reason
15:55that we uh you know we're here and
15:57wanted to uh we wanted to build that
15:59bridge with the ACRD board of directors
16:02to make sure we're all on the same page
16:04going forward. Thank you.
16:08Okay. Well, thank you for the
16:10presentation. Thank you for the
16:11feedback. Um, now let's keep our
16:14conversations to the bylaw at the
16:16moment. Uh, just making sure that we
16:18keep things separated out. With that in
16:21mind, uh, we'll open up discussion. Does
16:24anyone want to start? Uh, Dr. Sparrow,
16:26please go ahead.
16:28>> Thank you. So, this bylaw pertains to
16:30aircraft is to all aircraft or only
16:32aircraft is not on lease land. So if you
16:34have lease land that aircraft does not
16:36apply this bylaw only on we'll call land
16:40per say. Okay I'm gonna ask Jenny go
16:44ahead.
16:45>> Uh yeah so the uh the bylaw itself
16:47applies to all of the aircraft that will
16:50be parking. Um when uh we're referring
16:52to an FBO exemption that means anyone
16:54who has leased properties at the airport
16:57previously was exempt from the bylaw. So
17:00that that was the point being made. um
17:04it really does come down to a congestion
17:06issue and looking to resolve that. So in
17:08the past when we had the FBO exemption
17:10so that lease holders wouldn't have to
17:12um pay parking fees. We weren't in the
17:15situation we're in today. So we do have
17:17a bit of a it's an operational issue
17:19that we are looking to resolve and so um
17:21I think we're of the same mind that it
17:23would be nice to come to a resolution on
17:25this.
17:28>> Thank you. Our comments Dr. Sega, please
17:30go ahead.
17:32>> Uh, thank you. My understanding is that
17:35we're going ahead with um these changes
17:38in order to actually um relieve the
17:42burden on the taxpayer for the airport
17:45costs because currently
17:47um the airports uh like we are leasing
17:52lands at the airports to try and make it
17:54so that the local taxpayer is not paying
17:56for you know how many of the locals
18:00actually take flights out of Port
18:01Alurnie airport and yet were
18:03contributing to the the fees for that
18:05airport. How many people in toori are
18:09actually using the airport in order to
18:11have a flight out? Um and yet as a
18:15taxpayer I'm paying for that airport. So
18:18I think um the staff have been we've
18:22been supporting them in treating the
18:24airport like a business and having some
18:26form of income so that the taxpayers are
18:29not on the hook for all of the expenses.
18:32So um and that's the reason for both in
18:36Tofino and in Port Alurnie uh that we're
18:40looking to um increase our revenues and
18:43we've already had a comment from the
18:45changes uh from the Tofino airport
18:48because people are not used to paying
18:51fees um and yet they're the very people
18:54that are using the airport. So just to
18:57put it into perspective as a taxpayer, I
19:00support the uh
19:04staff in making it so that this is
19:08treated as a business as it should be
19:10and um trying to make the burden on us
19:14less. Thank you.
19:17>> I can I can respond if you like.
19:19>> Yeah, please go ahead.
19:20>> Yeah. So, so [clears throat] we don't
19:22disagree and and I think the the issue
19:26we have is that there was two lots that
19:28we had spent $50,000 on and we have
19:32prepared to park our aircraft on that we
19:36uh can't access right now because we
19:38we're in a a dispute with staff over who
19:41said what. So, we had a solution. We
19:47spent the $50,000 to prepare the lots at
19:49our cost and it was going to be um the
19:53discussion was that we were going to
19:56work together on uh getting our the
19:58investment back in the the raw land to
20:00prepare to put big aircraft on and uh
20:04the ACRD staff has reneged on that
20:06agreement. So we have to we've had to
20:08pull our aircraft off of the proposed
20:12area back onto the ramp while we
20:14discussed this. And this is why we think
20:16that's why the bylaw and part of our
20:18frustration with staff has been why the
20:21u bylaw has been brought forward and
20:25it's to um it's to have us go back onto
20:28this $50,000 piece of land that we've we
20:30spent money on that we prepared to park
20:32our aircraft on now that we we feel that
20:35we've been uh dealt with unfairly.
20:41>> Okay. Thank you for the clarification. I
20:42have Dr. Boy and then Dr.
20:48Thank you very much. So,
20:51we have a dispute and I'm sure we're
20:53going to get into that more later on
20:54details of what happened and what
20:56happened, but if you're at a taxpayer
21:00owned airport
21:02and you want to use land, you should
21:05have a lease in place and use it before
21:08anything happens. I think that's kind of
21:11meat and potatoes what we're going to
21:12talk about later. But at the same time,
21:15I agree with Director Sega. Currently,
21:17taxpayers put in $640,000
21:20per year till 2047 for this airport
21:25and it's a huge burden. It's like the
21:27fifth largest cost for Bowfort and we
21:29can't use the airport, right? So, it's a
21:33valid concern and I'm sure we can figure
21:35out a way to work together, but at the
21:37same time
21:39saying that staff said something,
21:42company said something, these are
21:44commercial disputes and we can resolve
21:46it and move forward in a timely manner.
21:48Thank you.
21:53>> Okay. Thank you. Uh, Dr. Minions, please
21:55go ahead.
21:56>> Thank you. I think I'll just say it's
21:58somewhat unclear to me if we are trying
22:00to address an issue of congestion here
22:03at the airport or if we're just trying
22:04to find a workaround to get more
22:06revenue. Um if we are trying to find a
22:08workaround to get more revenue but kind
22:10of putting it on under the guise of of a
22:14congestion issue at the airport um it
22:16doesn't feel like the right approach. I
22:18think first and foremost we need to
22:19circle back to the lease issue, sort
22:21that out and move forward from there. um
22:24completely hear the you know concerns
22:25around revenue for the airport and I
22:27know that that's been a long-standing
22:28issue that this board um and the ACRD
22:31and taxpayers have asked us to address.
22:33Um I think there are many ways to get
22:34there and the leases are a part of that.
22:37Um so I think we need to continue that
22:39work forward but from my perspective I I
22:43it feels unnatural to move forward with
22:46this bylaw when we don't have the leases
22:48in place. Um, and I think my last
22:51comment would just be that there are
22:54many ways in the Albert Valley that
22:57local governments contribute to assets
23:00and different types of infrastructure
23:02that support our local economy that
23:05don't necessarily provide direct access
23:08to taxpayers or residents. Um, we have a
23:11whole economic development function that
23:13I think most people in the community
23:15would say, I don't get to use that
23:16function, but I still have to pay for
23:17it. To me, the airport has always been
23:19that um it is not a traditional airport
23:22in the sense that you're going to go and
23:23take a flight from it necessarily,
23:24although there are new functions opening
23:26up there that I think people are
23:27enjoying and contribute to the tourism
23:30um basis of our community. But from my
23:32perspective, the the expansion of the
23:34airport was always very much about
23:36economic development for our valley. And
23:38there's few issues that I hear about
23:40from residents of the city more than the
23:42need to to invest in our economy
23:44locally. So, um, I'd like to see us move
23:46forward, pause the bylaw, and move
23:48forward with, um, sorting out these list
23:50lease issues as soon as possible. Thank
23:52you.
23:54>> Thanks. I have directors Cotay and then
23:55Haggard.
23:57>> Thank you. [clears throat] I agree with
23:58everything that Sher Director Minions
24:01just said, uh, was going to say
24:05sort of the same things. Um, there's a
24:08question in here that we are acting in
24:11bad faith during a negotiation. So I
24:15would be wanting to know if that's
24:18um viable and just uh mention that the
24:22the airport is available for everyone to
24:25use and we do use it for emergency
24:27management uh reasons. So um it's
24:31important for us all to be uh re realize
24:35that the airport is a value to us all.
24:37Thank you.
24:41>> All right. Thank you, Director Haggard.
24:43Thank you, Mr. Chair. Uh, sometimes what
24:45looks good on paper has unintended
24:48consequences and I wish we would have
24:50had this information when this bylaw
24:52first came before us and I agree with
24:55Mayor Minions that I would like to defer
24:57this as well till we get everything
24:58sorted out with Coulson's. They are a
25:00very very valued asset to our community
25:03providing good paying jobs. And when you
25:06say that business don't get direct uh
25:10results from the airport, they
25:11absolutely do because these residents
25:13they buy homes, they pay taxes, they pay
25:16taxes to our schools. So yeah, they do
25:19it is they contribute a lot to our
25:22community.
25:24>> Okay. Thank you very much. After Dr.
25:26Hagard, I have Dr. Blinko and then Dr.
25:28Steer.
25:29>> Thank you, Chair. Just quick question.
25:31This lease dispute has been going on for
25:34at least a year. When's an expected time
25:36that we can actually finalize it? Is it
25:39going to be another year? Can we do it
25:40in two months? What's the realistic
25:42timeline to do that? Thank you.
25:44>> Uh thank you, Dr. Boy. I think that's a
25:46question for both Coulson and us. Uh
25:49Wayne, do you want to start or
25:52>> I I think it we could we could solve it
25:54today. It's five minutes.
25:58>> All right. I look forward to it. Thank
26:00you.
26:00>> Okay. Uh Jenny thoughts.
26:04>> Um I I yeah I think that that's a
26:08complicated question for discussion
26:10further this afternoon, but our
26:12intention really would be that would be
26:14a goal to solve it in five minutes. I
26:16think that's a great aspirational idea.
26:18So I'll I'll second that.
26:21>> Okay. Thank you. Uh all right. Um
26:24Director Steer, I think you're next.
26:26Please go ahead.
26:27>> Yeah, thank you. And it's a little late
26:28in the game here, but I just wanted to
26:30point a point of order here. We have uh
26:32under 11B uh as an agenda item where in
26:36my opinion, this would be the most
26:37appropriate place to be having this
26:38discussion, not in the delegation
26:40section of this of this agenda.
26:44>> Okay, well said. Thank you. Any further
26:47comments?
26:50Any questions for Wayne or Brit?
26:55Okay. Oh, Director Sega, please go
26:57ahead.
26:59>> Thank you. Um, yeah, like we were doing
27:02the same thing with the um Long Beach
27:04airport as well and have I believe we've
27:08already passed these for the Long Beach
27:10airport. If I can get some clarification
27:12on that, that'd be great.
27:14>> Go ahead, Jenny.
27:16>> Uh, yes. And again, I we can speak more
27:18to this in the report section, but uh we
27:20do have a bylaw for parking for the Long
27:22Beach airport. Um, we also have uh we've
27:25had a lot easier time implementing
27:27parking fees because we have technology
27:29there that allows us to uh automatically
27:32monitor that. So, this is something that
27:34we've struggled with because um it's a
27:36smaller airport and we don't have
27:37automated tracking. Um, but due to the
27:40congestion, we've found uh a system to
27:42implement which is why we're looking at
27:44this solution that we're proposing.
27:48>> Okay, thank you for that. Um, Brit or
27:51Wayne in that order? Any final comments?
27:55>> No. Well, we're we're happy to we we
27:57think we can resolve this. Um, you know,
28:00we we just uh, you know, as we have that
28:04saying, you know, you say what you do,
28:05you do what you say and that's kind of
28:07what this is coming down to and we you
28:09know, we've always appreciated the
28:11relationship with the community and the
28:12ACRD. And, uh, we we just have to get
28:15back on track from where we're at and
28:18uh, you know, we have a significant
28:20infrastructure. I'm sure you've all
28:22heard and part of you maybe everyone's
28:24heard about. We're looking at at
28:25spending at the airport which we've now
28:28we spent a million dollars on site prep
28:30that we can't build the hanger that we
28:32designed to build and now we're
28:35struggling and we're just we're we're
28:37losing time and and that's something
28:39that we uh we're not afford a lot of.
28:41So, anything we can do to speed up this
28:43process and get this back on track, we'd
28:45appreciate it.
28:47>> Thank you. Yeah,
28:49>> my only comment just I think for clarity
28:51for everyone is ACRD already has a bylaw
28:54in place R1035-1
28:57that already is inclusive of parking
29:00fees. So the changes that this bylaw uh
29:04generates are mostly negative for
29:07fixed-based operators which would be uh
29:10us and provides ACRD
29:14uh prov requires us to go and get
29:16specific ACRD approval to do uh where
29:21what we want to do where we want to park
29:22the airplanes sometimes for shorter
29:24periods of time sometimes for longer
29:26periods of time. Uh but it it's not you
29:29know the addition of new parking fees.
29:31The parking fees already exist at ACRD
29:35in the existing bylaw.
29:39>> Okay.
29:40>> Thank you.
29:41>> Thank you.
29:42>> Okay. Thank you both for your uh
29:43presentation and uh yeah feel free to
29:46stick around to listen to the
29:48conversation. But I think that concludes
29:50the presentation part of this of uh this
29:53part of the agenda.
29:55Okay. Um, and if we get everyone to
29:57mute. Thank you. All right. Next up, we
30:01have uh Nin Crane Belt uh in regards to
30:05Imagination Effects for the West Coast
30:07Emergency Cultural Awareness and Safety
30:09Plan. And uh one thing I will say while
30:12everything is getting set up, we do have
30:14some I can't remember what it's called,
30:16but graphical note takingaking uh
30:18posters that have been posted up in the
30:21um in the boardroom today. So that they
30:23look quite impressive. So I'll start
30:27with that. But uh yeah, thank you Nene
30:30and please take it away.
30:35>> There we go. Uh good afternoon everyone.
30:38Uh my name is Nin Cranov. I'm the owner
30:40and founder of Imagination FX. I'm also
30:43a new channel from Hoopa Chesset. Uh,
30:45and today I'm super proud to be
30:47co-presenting with Karen here on the
30:50West Coast Emergency Cultural Awareness
30:52and Safety Plan. And I'm also proud to
30:54be doing this on Hubachess and Sashot
30:56territory.
30:59Uh, I also want to acknowledge our
31:01partners who made the plan possible. So,
31:05Cleo Cleo to all the partners that you
31:07see on the screen.
31:14Thank you. Um I'd like to just echo uh
31:17Nan's words. We're we're very proud to
31:20present the plan before you today. Um
31:22and wanted to start off a little bit to
31:25talk about why this work matters. So
31:27emergency responses can cause
31:30unintentional and harm when uh we do not
31:33take culture, historical context, and
31:36lived experiences into account. Um we've
31:40seen this in research internationally
31:43and we we know this to be true. Um it
31:45was very true um in Hurricane Katrina.
31:48That was something we we studied
31:50greatly. And um the point of this plan
31:53is to not repeat past harms and to learn
31:56from them and do better. And so this
31:59plan before you is us trying to learn
32:03cultural safety, share it across our
32:06region so that we can do better in
32:08emergencies.
32:09We know that safety is not just
32:12physical. It's also emotional, cultural,
32:15and spiritual. And that safety is also a
32:17personal and social experience which is
32:19often influenced by lived realities,
32:22dignity, respect, and trust. And lastly,
32:25we know that emergencies don't end when
32:28when the hazard ends and that they are
32:31temporary, but the impacts they have can
32:33have lasting impressions and impacts for
32:35years to come.
32:40So, where this plan came from, this is
32:42an absolute collective labor of love and
32:44it was um you've seen all the partners'
32:47logos reflected earlier. So right from
32:49its inception it involved all the
32:51partners uh paddling in the same canoe
32:54and it was developed through
32:55comprehensive engagement process that
32:57included leadership discussions. Uh we
32:59also did some podcasts, we had community
33:01sessions, we had tea with elders um and
33:06yeah the plan was developed through this
33:08comprehensive process and it was
33:10informed by the experiences of those
33:12that participated in the engagement. um
33:14it was accurately reflects um the voices
33:18from all the different communities
33:19across the region.
33:24So it's important to know what the plan
33:26is and what it isn't. So the plan is a
33:28shared framework of cultural safety in
33:31emergency management across all phases
33:33of emergency management. So it does take
33:35into consideration preparedness,
33:37response, and recovery. Um it's grounded
33:40in partnership and relationships and it
33:45um is a living document that's this is
33:47the document uh we like to say this is
33:49not an end point. Um this will be
33:52changed over time as we learn together
33:54through emergencies. It uh represents
33:57culturally safe trauma-informed
33:59relationship-based emergency approaches.
34:02But it's not replacing any emergency
34:04plans or current policies or
34:06legislation. It is um it is flexible. It
34:11was built intentionally to not be a
34:13checklist and have instructions. And
34:15it's as I as I mentioned, it's not an
34:17endpoint. And what I did want to mention
34:20is it was said to us several times from
34:22community members that folks are not
34:24asking for there to be a change in
34:27existing emergency systems. They're
34:29asking for their culture and u cultural
34:32practices to be included within those
34:34systems.
34:38So what this plan stands on, I'm uh
34:41hopeful and trusting that these values
34:43are already familiar to you. Um we set
34:45the table properly and intentionally. Um
34:48and the people came and the people
34:49spoke. So the values that guided this
34:51work are hishakishawaklak
34:54and
34:56those speak to the interconnectedness of
34:59all of our relationships. When something
35:01happens over here, it still impacts over
35:03there. Um, Esoch is the deepest respect
35:06and uh is to take care of. And when we
35:08speak of taking care of, what came
35:10forward through these engagement circles
35:12where it was a practice of taking care
35:14of yourself, taking care of each other
35:16and taking care of this place. Um,
35:21all of these values speak to no one left
35:23behind and I think that's absolutely
35:25critical when we're talking about
35:27cultural safety and awareness. Um and I
35:29also want to name that this work sits
35:30inside of international frameworks and
35:33law that this governing body is already
35:35accountable to. So grateful to have set
35:38the table with these values and I think
35:39it was um the setting of the table that
35:42brought people to the table.
35:47There were several key themes um that
35:49were mentioned throughout our engagement
35:51and communication being one of them. Um
35:53so many um what we learned was who
35:57delivers the message and who delivers
35:59the information is as important as what
36:01information is being said and that
36:04during an emergency familiar faces
36:06really reduce fear and increases
36:08confidence in the information that's
36:10being shared as well. So um there was a
36:13lot of information around um reception
36:15centers in evacuation processes and what
36:18provides calm and comfort rather than
36:20inducing fear and much of that um is
36:23related back to communication and how
36:25things are communicated without jargon
36:28um calmly by people who are trusted
36:31sources uh within community
36:36and trust and relationships are the
36:39foundation of emergency management. Um
36:42we cannot build trust in the middle of
36:44an emergency. It has to happen long
36:46before. So um what undermines trust are
36:49decisions that are made without
36:51explanation or meaningful engagement
36:54when there's communication gaps or when
36:56messages are delivered by distant
36:58institutions. So messages that are um
37:00delivered by unfamiliar sources um and
37:03when cultural roles and responsibilities
37:05are unrecognized. And on the flip side,
37:08what supports trust is early engagement,
37:11decisions that are informed by local and
37:13traditional knowledge, um honesty when
37:16when there's uncertainty in an
37:17emergency, and clarity about who's uh
37:20making decisions and under what
37:22authority.
37:26So, we must consider all this within uh
37:28the context of culture, place, and land.
37:30Um, speaking to culture first, I just
37:32want to name that our Nutrono people
37:34have practices and protocols that help
37:36regulate our nervous systems. Um, and
37:40also our people are super experienced in
37:42intergenerational trauma. We're all
37:44wearing orange today for a reason.
37:46That's a reminder of one of those
37:47colonial institutions that have done
37:49harm and have impacted many generations
37:52and will continue to impact generations.
37:54So when we speak to culture, place and
37:56land, we need to acknowledge that our
37:58people do have methods for uh regulating
38:01ourselves in situations
38:03um or emergencies. You'll see in the
38:07left hand column it says drumming,
38:09singing, prayer, brushing, cedar over
38:12the doorways,
38:14traditional medicines, blanketed
38:16security. And I'm really grateful some
38:18of you were in the room. Um gosh, was it
38:22last month or earlier this month? It's
38:24all a blur, but we actually had a um a
38:28reception center practice run with all
38:31of these um modalities, our traditional
38:35practices available to us and it was a
38:37really special day. Um, and if you
38:41weren't at that event, I would encourage
38:43you to speak to somebody who was or to
38:45have a look at um, the graphic recording
38:47on the wall. So, what I want to say
38:49about culture, place, and land is that
38:51we we do have these practices to help
38:53uh, regulate our nervous system and when
38:55we have those available to us, uh, that
38:58helps us show up as our best selves and
38:59we can be a part of the solution as
39:01opposed to being part of, uh, a problem
39:03or a challenge. Uh the other thing I
39:05want to say just to um speak to the
39:07intergenerational trauma is that it may
39:10appear that some of our people are being
39:12non-compliant in the in the case of an
39:14emergency or an evacuation. And what's
39:17important to understand is that we have
39:18very significant protocols and we are in
39:21relationship with the land that we
39:22belong to. So it is um it's more than
39:26leaving possessions behind it and it's
39:28it's actually leaving a part of your
39:30identity because of the connections that
39:32we have to land in place.
39:38So some of the big shifts that we've
39:39taken during this plan is focusing on
39:42relationships rather than just emergency
39:44systems and uh working together in
39:48partnership um rather than informing or
39:51doing for. So really focusing on
39:53reciprocity and working together and
39:56focusing on having a shared
39:58responsibility across our region rather
40:00than our jurisdictional specific um
40:03approaches. And so these shifts,
40:06emergency management, you know, we
40:08always say that um emergencies don't
40:10respect jurisdictional guidelines. And
40:12so wildfires will cross jurisdictions.
40:16Uh earthquakes will happen to us all.
40:18And it's important that we all come
40:20through this um collectively together
40:22and in good health.
40:26>> So what does this ask of local
40:28government? We just want you in the
40:30canoe. We just want you paddling with
40:31us. Uh let's work together. There's no
40:34extra work here required. It's um really
40:37giving giving life to the values that we
40:39set the table with. Ulak is sawak.
40:43It's giving life to the plan. It's
40:46ensuring that um the the staffing and
40:48resources are in place to give life to
40:50the plan. Um but really it's just
40:52tending to the soil, continue to build
40:54relationships, have more of those events
40:57that we had with um at the Barkley Hotel
41:00with with the reception center. continue
41:02to build those relationships because the
41:04the dividends are there.
41:08>> Also, my turn.
41:10>> Sorry about that. Um, what do I want to
41:13say about this slide? I just really want
41:15to do a shout out to Kelly Foxcraftoft
41:17Porier and to her son Kayn. Um, they
41:20were doing the graphic recording for the
41:22day. And I just want you to know that we
41:24use these um modalities because it
41:26ensures that information is accessible
41:29to everyone. It's inclusive. um if if
41:32reading is a barrier or language is a
41:34barrier, you can still pull key concepts
41:36from this. So, um I just want to extend
41:38my gratitude to to Kelly and her son
41:41Kayn. And uh I also want to acknowledge
41:44uh Vicki and Dave who were there doing
41:46brushings um and Trevor and Ed who were
41:49there as our blanketed security and uh
41:51carried out a pretty significant role
41:54that day as well.
41:56And our final uh slide,
41:59I just want to say let's keep your
42:01paddle in the water. Let's keep working
42:03together and let's continue to see
42:04what's positive and when what's possible
42:07when we collaborate and when we're
42:08guided by the values of Sawak Isach and
42:12Ult.
42:18>> Okay, I think that's that. If you could
42:20turn. Yeah, thank you.
42:22>> Okay, thank you for that. Um, let's open
42:24it up for comment. Does anyone have a
42:26comment? Dr. Haggard, please go ahead.
42:28>> First of all, I want to thank both Nate
42:30and Karen for doing this work. It's very
42:32important work and I appreciate it and
42:34also appreciate the day that you put on
42:36for staff. Um,
42:39sometimes you have good days, sometimes
42:41you have bad days, but that was really
42:42one of my best days. So, thank you so
42:44much.
42:47>> Great. Any other comments?
42:50Dr. Cot, please go ahead.
42:52I also want to thank you. Um, the more
42:56that we know uh about each other, the
42:59better we are. We are neighbors and want
43:03to continue on that relationship, making
43:05it better every day. Thank you.
43:11Any further comments?
43:14>> Okay, go ahead, Dr. Spar.
43:15>> Thank you. I found the day very
43:16interesting. I like the idea behind the
43:18visual aspect of taking notes. It's
43:21better than a 400page report, that's for
43:23sure. But um it was interesting. We
43:25didn't know what what was going on. She
43:27was spending all day doing this and we
43:29had to ask like what is this? That is
43:30the record keeping right there. So they
43:32kind of neat the way the cultures are
43:34different but still at the end of the
43:35day. So
43:41okay, thank you.
43:43Okay, I have a few comments. So, I think
43:44they're questions that are meant to
43:47underline some of your already made
43:49points. So, first off, I'm going to say
43:51um to what degree did our experiences
43:54with the Wesley Ridge fire and the Mount
43:56Underwood fire inform um how we're doing
43:59this today and how you did the all of
44:02that.
44:04>> Thank you for that question. Um the
44:07engagement really took place after Mount
44:09Underwood, which um was actually
44:11incredible timing. We actually had
44:13engagement set up just prior to the day
44:15before actually and um we had to um move
44:20it obviously. But the lessons we learned
44:22during Mount Underwood were really
44:24interwoven in this plan. We um one of
44:27the things that I think um as a region
44:30we can celebrate is how well we worked
44:31together and how collaborative we were
44:34and communicative. Um, and it
44:37underscored
44:39what I believe we already know
44:41internationally, but we saw it locally
44:44and um, it's very much in within the
44:46plan the lessons we learned through
44:48Underwood and Wesley Ridge about working
44:50together, helping our neighbors and
44:52collaborating and showing respect um, on
44:55how we make decisions. So, very much.
45:00>> Thank you. And so with that in mind, I
45:02think what I'd also like to state is the
45:05lessons that were learned out of Mount
45:07Underwood were lessons that at least my
45:09first nation learned fairly readily in
45:11working with the ACRD. Um could you
45:14speak to the experiences that you had
45:16not only with uh Huet First Nations but
45:18Sashant and Hoopet as well?
45:22There were a number of instances within
45:24our emergency operations center where we
45:28took 10 more minutes. Oftentimes it
45:31wasn't a lot of time. It was just a 10
45:33more minute pause to stop and talk to
45:36our neighbors and uh our nations to ask
45:40the question, you know, is this the
45:43right path to move forward with? And and
45:45sometimes we were on the right path and
45:46sometimes we weren't. Um and so it was
45:49important to learn and ask questions
45:51along the way. there was a lot of grace
45:53um given to everyone along the way and
45:56sometimes we changed the way that we did
45:58took some of our responses um and how we
46:01did our actions and we did it in a
46:03better way by asking questions earlier
46:05on and um that was very much represented
46:09at our leadership um across our region
46:12and um that would be something that um I
46:16would hope that we would continue is
46:17learning about each other as that's been
46:19said and um respecting each other's
46:22values and the way we move forward.
46:26>> And I think my last softball question is
46:29that the work that's being undertaken
46:31now did have a cost to it but does not
46:34adversely impact the kind of underlying
46:37structure of how we approach emergency
46:40response, emergency planning, emergency
46:42management. What in fact it does is
46:44increases the efficiency and the
46:45effectiveness especially of interfacing
46:48with more vulnerable populations, making
46:51sure that different communication
46:52structures are adopted. Um, and I think
46:55what it really does is help us do things
46:57better so that we don't have to say
47:00things twice, don't have to take extreme
47:02actions if somebody doesn't get the
47:03message or is not receptive to the
47:05message. Um, I think there's a lot of
47:08good there. So I Any other thoughts on
47:10regards to that?
47:13One thing that resonates that you talked
47:15about communication and we just also
47:16recently last year developed a
47:18communications plan as well. Um and it
47:20really spoke to having harmonized
47:22communication across the region to
47:23reduce um confusion but also uh
47:27recognizing that each organization and
47:30each community leader needs to echo
47:32those um those same key themes and then
47:35that provides a lot of comfort and care
47:37and it shows unity government to
47:39government as well. Um certainly we've
47:42had our an increase with Cameron Bluffs
47:45and Wesley Ridge and Underwood. We're
47:47we're we're seeing more and more
47:48emergencies and unfortunately um we're
47:51being put in a position where we're
47:52having to respond more frequently. Um
47:55but we're learning along the way and I'm
47:57really proud of our region and how we
48:00handled ourselves and worked together
48:02during Underwood. And this plan looks at
48:05all the phases of emergency management.
48:07And one of the things it says is we need
48:09to learn together. We need to train
48:10together and there's efficiencies in
48:11that and that will play out during an
48:14emergency for the good of us all
48:16>> and cross trainining and redundancy and
48:19pre-existing relationships will help us
48:21ultimately I think save time and saving
48:24half a day in the first 24 hours of an
48:27event uh can do a lot in order to help
48:31either save lives, save property, get
48:33the right information out there sooner
48:34than later. Um, my experience with
48:37emergencies were that they were
48:39three-hour meetings with 70 to 100
48:41participants twice a day. And so making
48:44sure that we can do the things in
48:45advance to save time in the event of
48:48anything happening really has value.
48:50We're doing the work before the work is
48:53absolutely necessary and that'll pay
48:56off. Um, I think that's very good.
48:58That's not a question. Um, but thank you
49:01for your presentation. I'm going to
49:02leave us with something that I came
49:03across. It's a quote from some random
49:06person on Twitter, and it's the idea
49:08that climate change will manifest as a
49:10series of disasters viewed through
49:12phones with footage that gets closer and
49:15closer to where you live until you're
49:17the one filming it. Well, we were the
49:19ones filming it just last year. And with
49:22this amazingly powerful El Nino
49:25happening this winter, we probably won't
49:27see snow, which means we won't have
49:29snowpack, or at least as much as we did.
49:32And that means that we're going to have
49:34to be very careful and very prepared for
49:36next summer. Um th those are facts. And
49:40so if you look at the weather forecasts
49:43that El Nino is as crazy it's as it's
49:47ever been and it's three degrees warmer
49:49now than it's ever been before. Usually
49:51it's two months from now before it gets
49:53to the temperatures it gets to and
49:55that'll have an impact on our climate.
49:57Um but we'll see. And so let's prepare
50:00and let's do the work not just in the
50:03nuts and bolts of it but the
50:04relationship of it and this will be a
50:06part of that. So thank you for your
50:07presentation.
50:10Okay. Uh so with that thank you everyone
50:13for your presentations.
50:17That brings us to item six in our agenda
50:22which is the consent agenda which is a
50:24collection of uh minutes from various
50:26meetings. Uh what we'd like to do first
50:28is does anyone want to pull anything out
50:31of the consent agenda?
50:34If not, we can have a motion to uh
50:37receive and adopt these consent agenda
50:39items.
50:42Dr. Cot
50:46here.
50:48>> I'll move your seat.
50:50>> Thank you. Uh Director Sega, would you
50:52like to second? Yep. Any further
50:54comments?
50:56Seeing none. All those in favor?
50:59All opposed? Motion carried.
51:02All right. So, that brings us to item
51:04seven. There are no items removed from
51:06the consent agenda for conversation,
51:08which brings us to the public input
51:10period. So, this is a period in which we
51:13have 15 minutes from 2:20 to have the
51:16public be granted an opportunity to uh
51:20address the board uh or committee on
51:22agenda items other than the items that
51:25are restricted which are including one a
51:27bylaw in respect of which a public
51:29hearing has been held, is not required
51:32to be held or must not be held. Two, a
51:35development variance permit or temporary
51:36use permit unless the delegate is
51:38addressing the board at the meeting
51:40during which the permit will be
51:41considered. Three, an ongoing legal
51:44proceeding. Four, any personnel matters
51:46that is not for a board meeting. And
51:49five, publicly tendered contracts before
51:51they are awarded because there's a whole
51:53tendering process that is very important
51:57that we follow. Outside of that, if
51:59anybody would like to speak, please
52:00raise your hand either in the gallery or
52:03online. And uh if you do so, please make
52:07sure to approach the lectern and press
52:10the red button or at least press the
52:11button that turns on the microphone.
52:16Going once,
52:18going twice.
52:20Okay, so thank you for staying. Um, with
52:23that in mind, that brings us to the next
52:25agenda item, which is uh, correspondence
52:28for information. So, are there any items
52:31that people would like to pull out of
52:33correspondence for information? I would
52:35note that uh, three of them are about
52:37the local government climate change
52:39action program and then there's a few
52:41other items.
52:43If not, we can have an we can have a
52:45motion to receive the items or the
52:47information respondents.
52:51Would
52:54anyone like to move receipt?
52:57Thank you, Dr. Steer. Seconded by
52:59Director Haggard. Any further comments?
53:03Seeing none. All those in favor? All
53:06opposed? The motion carried.
53:08Uh that brings us to correspondence for
53:10action, of which there is none. That
53:12brings us to request for decisions and
53:14reports. And we will pause for one
53:17minute to allow for Director Haggard to
53:19remove herself.
53:21Chair Jack, uh,
53:23>> please go ahead.
53:23>> Uh, apologies for not flagging this
53:25earlier, but I'd like to recuse myself
53:26on this one as well. Um, for the
53:28permissive tax exemption. I have a
53:30family member who's a director on the
53:31board, and though it is volunteer, I
53:33think it's still cleaner if I'm not
53:34involved in this decision.
53:37>> Okay.
53:39>> If someone could put me in the waiting
53:40room.
53:41>> Yeah, Janice, if you could put her in
53:42the waiting room. I think you're the
53:43host
53:49or whoever the host is.
53:51Oh, there we go. Okay.
53:55Okay. Uh Jennifer, are you online?
54:00Yep. Yes, you are. Do you want to uh
54:03introduce this one?
54:06Sorry to put you on the spot.
54:16Jennifer, are you there?
54:19If you're speaking, you're muted.
54:26Okay. So, there might be some issues
54:27there. I'm wondering, Cynthia, is there
54:30someone who can handle this?
54:33[laughter]
54:35Yeah. Sorry, you're in the left seat.
54:36Oh, there we go. There we go. Hi,
54:39Jennifer. Please go ahead.
54:40>> Hi, apologies for the technical
54:42difficulties. So, the report that you
54:45have in front of you today details the
54:47permissive tax exemption for the bylaw
54:51for 2027
54:53um which is being recommended for
54:55adoption. So, we've had some discussion
54:57about tax implications and I have
54:59detailed out the tax implications for
55:02area F, Cherry Creek, as well as area C,
55:06Long Beach, and those are respectively
55:09just shy of 7,000 and 2,000 each. Um, I
55:15wanted to put more detail in there as
55:17Director Roth had previously asked for
55:20as much detail as possible. uh I wasn't
55:23able to get as much detail as I would
55:25like and so um if the board would like I
55:31am willing to do a little more research
55:33into this so that we can um have more
55:36information for future tax years.
55:38However, for today I do recommend um the
55:42adoption of bylaw F1176.
55:48>> Great. Thank you. We'll open it up for
55:50comments.
55:52Does anyone have any comments? Director
55:54Sparrow, please go ahead. And then
55:55director, thank you for that. Um, I was
55:58kind of surprised the amount that
56:00actually they would pay in tax here.
56:01$655,
56:03$6,55,
56:05sorry. Um, I thought it' be a little
56:06lower, but um, one of my things is is we
56:09should look at it in the future. I'm
56:11paying for it today, but I know, like I
56:13said, we at the regional district do not
56:15pay enough into the city for our
56:17recreational activities, and that's what
56:18they already said. But th this is one
56:21thing that we are paying directly and
56:23Jerry Creek as a recreational activity
56:25towards the community of the Bernie
56:26Valley. So if you look at it as a bigger
56:28picture than just Jerry Creek, we are
56:31actually paying a large number or we're
56:34reducing a large number of our tax
56:35dollars in order to participate in
56:37recreational activities. So I think that
56:39should be noted in the future. But u I
56:42think there's a report coming up to us
56:43in the future about permissive tax that
56:45we asked for, but that's for the next
56:47tax year.
56:49going for somebody's not muted.
56:53>> That's Jennifer. It's okay. Okay. Um,
56:56was that just a statement or did you
56:58have a question at all? Just a
56:59statement. Okay. Dr. Boy, please go
57:02ahead.
57:05>> Thank you.
57:07Saying that this is for recreation, I
57:08agree with. Perfect. But it's not
57:11something you can go spend, you know,
57:12five bucks and go uh do a round of golf,
57:15right? like you can go for swimming or
57:16play in a pool or do something like
57:19that. So, it's a little bit of a
57:20different scale.
57:22[clears throat] One thing that they say
57:23here is we're in a competitive industry
57:25and operating on extremely fiscal
57:27extremely conservative fiscally
57:28responsible budget. I understand that
57:31they just leased a quarter million
57:32dollar robot to mow the lawn. So, we got
57:36to take things into consideration here
57:38and having taxpayers do some subities on
57:40that needs to be questioned. blind
57:43acceptance every year.
57:45Just because it's been happening for 24
57:47years doesn't mean it should happen on
57:49forever. So there's a lot of discussion
57:53after this came to light and uh we
57:57should spend some more time talking
57:59about this before we just rubber stamp
58:01it every year. Thank you.
58:04>> Okay. Thank you, director. I have Dr.
58:07Coch next.
58:09>> Thank you through the chair. Um, I just
58:12want to recognize the benefits that we
58:15receive in the community for our youth
58:18and programs that um are donated by the
58:23Cherry Creek Golf Course as well as the
58:26West Coast. Um, youth programs that
58:29there's no cost to. Um, and I can't
58:31think of a better way to uh help out our
58:34youth that are always struggling.
58:37Um, I'd like to know more, I guess,
58:40about uh the money goes that was going
58:44to be donated uh or collected for taxes.
58:49Um, there is a donation that's made to
58:52the Cherry Creek Fire Department or
58:55Waterworks
58:56um that helps to cover uh the taxes that
59:00were supposed to be paid to the regional
59:03district. Can you uh expand on that,
59:06please?
59:10Yes. So, uh it's reported on page two of
59:13three on page 60. So, the Cherry Creek
59:16Fire Department um they have donated uh
59:20approximately just over like about 3,200
59:24um to the ACRD. Um and that has covered
59:29off the the Cherry Creek water system.
59:41Yes, I'd like clarification there,
59:43please.
59:44>> Director Sparrow, can you help out?
59:46>> Yeah, I can. Um, when I was a fire chief
59:48out there, they asked for forgiveness of
59:50services for the fire department, and I
59:52said, "Sure, then we'll take you out of
59:53the service area because, um, you cannot
59:56get free service for fire service." So
59:58they reneged and said they'll pay the
1:00:00fire service to be in the service area
1:00:02for their big building they have. You
1:00:04can't go outside your boundaries and if
1:00:06you don't pay you can't be inside the
1:00:07boundary. So that's where that line came
1:00:09from.
1:00:14>> So that would not reflect then on the
1:00:18uh exemption for the
1:00:22Alurnie Gulf. Am I correct?
1:00:26So, the $6,555
1:00:30includes an amount that the Cherry Creek
1:00:33Fire Department, in my understanding,
1:00:35would donate.
1:00:37They do this in place of the tax
1:00:40requisition.
1:00:42And this is, you know, my understanding
1:00:45as a new staff member. So, if there is
1:00:48further clarification that's required, I
1:00:50will have to go look for it.
1:00:53Could
1:01:02you could you repeat that out loud? Um,
1:01:04yeah, that was helpful.
1:01:05>> So, so what happened there? Um, they
1:01:07give a donation. Oh, donation. They they
1:01:09give the amount to the fire department.
1:01:10Otherwise, it goes through their taxes
1:01:12and then they'd be paying both taxes.
1:01:13So, it's a way of getting around their
1:01:16portion of paying taxes and still have
1:01:18fire service.
1:01:20Make sense?
1:01:21>> Yeah. Okay. Okay. Thank you. I have
1:01:23Director Steer, Director Beckett, and
1:01:25then Dr. Borco.
1:01:28>> Yes. Uh uh thank you through the chair.
1:01:30I'd like to make a motion that the Alurn
1:01:32Clawwood Regional District Board of
1:01:33Directors give first, second, and third
1:01:35reading to bylaw cited as two uh 2027
1:01:38tax exemption bylaw number F1176.
1:01:43>> Okay, that's moved. Do we have a
1:01:44seconder?
1:01:46Thank you, Dr. Cotay. Uh thank you, Dr.
1:01:48Stewart. Did you have a comment at all?
1:01:53Oh no, he might be he might be frozen.
1:01:57Okay, we'll
1:01:58>> I'm frozen. Yeah, my internet's been
1:02:00unstable. It's telling me. So I I
1:02:02apologize, but no comment.
1:02:03>> We we did get you for the motion though,
1:02:06so that's okay. Director Beckett, please
1:02:07go ahead.
1:02:09>> Thank you. Through the chair to um
1:02:11Jennifer on page
1:02:1560. I'm just looking for clarification.
1:02:18When
1:02:20uh under Alberti Golf Club, um the
1:02:25Cherry Creek
1:02:28is uh loses 65
1:02:326 $6,55
1:02:37in taxation. Is that correct?
1:02:42>> Yes, that is correct. And it's it's only
1:02:46Cherry Creek that is kind of offsetting
1:02:51the the the the cost of the operation
1:02:55then.
1:02:56>> Yes, that is correct. So, for the pool
1:03:00that or all the services that Cherry
1:03:02Creek participates in, um, if you think
1:03:05about just subtracting that $6,555
1:03:10and it's effectively spread over the
1:03:14base again, so it only affects one, it
1:03:18it only affects Cherry Creek and two,
1:03:21basically
1:03:23when we give that tax exemption, it adds
1:03:26to the burden of area F, Cherry Creek.
1:03:30It doesn't add to any other electoral
1:03:32area or member municipality.
1:03:35>> Thank you for that clarification. And
1:03:36I'll just make the comment then. Um I
1:03:39think it is uh quite an asset uh for um
1:03:44um the entire valley uh including other
1:03:47remote electoral areas that may have
1:03:50golfers uh and youth that want to
1:03:53participate and and learn the game. Um
1:03:57so it's interesting that it's not not
1:03:59shared amongst the the rest of the the
1:04:02electoral and other communities. Um the
1:04:05other thing just to to comment um to
1:04:09follow up on director VOCO um you know I
1:04:13would be curious about the fees that are
1:04:16charged and how they compare um to other
1:04:20municipal recreational facilities, golf
1:04:24facilities that are out there because I
1:04:26I I guess my question is uh how
1:04:29affordable is it in comparison to a
1:04:32private uh golf course? because I think
1:04:34that would uh um uh apply to my
1:04:38rationale that uh this this is a a
1:04:41considerable asset for the community.
1:04:43And I don't know if I've explained
1:04:45myself or articulated that well enough,
1:04:47but uh um you know, I I'm in favor of
1:04:50this. I I just uh I'm curious as to see
1:04:55uh the type of value it has in
1:04:56comparison to a private club. Thank you
1:04:58very much.
1:05:01Yeah, I I can answer that because I it
1:05:04occurred to me as well, so I looked it
1:05:05up. Um, the Ay Valley Golf Course uh
1:05:08charges about 75 bucks for green peas
1:05:13and that is a middling amount. That puts
1:05:16them just kind of slightly above the
1:05:17mean. Um, maybe slightly above the
1:05:21median, but only slightly so. And then I
1:05:24golf club, which I think is RDN based,
1:05:27is 125.
1:05:29and all the others are pretty high
1:05:32flight in the Mid Island area. Um, but
1:05:35it's within a dollar for Qualcomm Beach
1:05:38Memorial, which I think is 76.
1:05:40Uh, yeah, it's not it's not worth it's
1:05:43not too bad. Uh, Long Beach Golf Course
1:05:46is uh 70 bucks, though. And, uh, so it's
1:05:50about it's about what you'd expect in
1:05:52regards to green fees. I I don't know
1:05:54what they're like for the driving range
1:05:56costs, which is
1:05:58for a lot of developmental golfers, a
1:06:00lot of the value is in the driving
1:06:02range, but that's more of a membership
1:06:04thing, I think.
1:06:06Okay. Uh Dr. Boyco, please go ahead.
1:06:10>> Perfect. Thank you, Chair. Um first
1:06:11thing, can we make this a recorded vote,
1:06:13please? Um second thing, this is not a
1:06:18publicly owned golf course. Let's just
1:06:20be very clear. It's a limited nonprofit,
1:06:24but it the ACD does not own it. It's not
1:06:26publicly owned, anything like that. So
1:06:29my question is about this contribution
1:06:32of the fire department. So in previous
1:06:34years they made a contribution of $3,178
1:06:39to the fire department, but this year
1:06:40they're not because of this exemption.
1:06:43Is that how this is worded? Because it
1:06:44is very confusing what you said versus
1:06:47how this is worded.
1:06:49>> No, I I completely understand. So, um,
1:06:52what has happened in the past is that
1:06:54they may they've made a donation and I
1:06:57expect that to happen for this year as
1:06:59well. Um, however, at the moment,
1:07:01because I am new and I'm also covering
1:07:04for the manager of financial services, I
1:07:07haven't had a chance to speak directly
1:07:09with the Cherry Creek Fire Department
1:07:11about their donation. Um, and therefore,
1:07:14I did not
1:07:16word it in a way that they are going to
1:07:18100%. I would expect that they would and
1:07:22I don't see any reason why they would
1:07:24not.
1:07:26>> Perfect. Thank you very much for the
1:07:27clarification.
1:07:30>> Thanks. Uh Dr. Sparrow, please go ahead.
1:07:32>> Thank you. To clarify a bit more, so
1:07:34$6,500
1:07:36minus 3178 is the portion that we lose
1:07:40at the ACRD, which is $3,377.
1:07:44So, um, it sounds a little more palable
1:07:46if I say it that way, but yes, that's
1:07:49the reason we say it's not 6,000 6,000
1:07:51in total, but there is a contribution as
1:07:53a direct to the fire department for
1:07:55their services. Help. Yes. Okay. It
1:08:00helps me. Okay.
1:08:03Uh, thank you. Are there any other
1:08:05comments? It has been moved and seconded
1:08:07of the first, second, and third reading.
1:08:10Okay. Seeing no more comments, all those
1:08:13in favor, please raise your hand. Keep
1:08:16your hands raised. Okay. So, I'll read
1:08:19off uh
1:08:21Dr. Cotay is in the room. Uh Dr.
1:08:23Sparrow, Dr. Jack. Oh, there's only
1:08:25three of us in here. Uh Dr. Sega, Dr.
1:08:28Mchuan, Dr. Beckett, Dr. Coots, Dr.
1:08:32Johnson, Dr. Mester, Dr. Steer, and all
1:08:36opposed,
1:08:38uh Dr. Boy. Thank you.
1:08:43Okay, we got that. Okay. Um, do you
1:08:45wanna I think all of our votes are
1:08:47recorded now. Is that correct?
1:08:49>> Um, no. Um, at the at this at this time,
1:08:52uh, if a director requests a recorded
1:08:54vote, it will be recorded. Once we
1:08:57implement electronic voting, every vote
1:08:59will be recorded.
1:09:00>> Okay. Okay. Thank you very much for
1:09:02that. Okay. So, we are working on
1:09:04electronic voting capacity here. So,
1:09:06that would be great.
1:09:09Okay. Um, I think that's that. We do
1:09:11have one more motion attached, which is
1:09:14the adoption of the bylaw. Would anyone
1:09:16like to move that? Thank you, Director
1:09:18Steer. Do we have a seconder? Thank you,
1:09:20Director Cot. Any further comments?
1:09:25Seeing none, all those in favor?
1:09:28All opposed?
1:09:30Okay, motion carried.
1:09:33Yes, we can get and sh Janice, please
1:09:36let uh Shan Thank you. Uh, Dr. Co, I
1:09:40would have totally forgotten.
1:09:48So, they're renting a robot to mow the
1:09:50lawn. That's pretty cool.
1:09:53All right.
1:09:55Uh, that brings us to the next agenda
1:09:57item, which is 11B, which is the Albert
1:10:00Valley Regional Airport fees and charges
1:10:02amendment bylaw that was discussed, I
1:10:05think. But Jenny, please go ahead.
1:10:08Thank you. Uh yes, so we took a report
1:10:11to the APA committee earlier in July
1:10:14this year. Um what we have is we're
1:10:16we've had a bylaw in place for a number
1:10:18of years, but um we're looking to update
1:10:21that. As I mentioned earlier, we
1:10:23typically haven't been able to um apply
1:10:26any of the fees due to a lack of
1:10:29tracking system. We did trial an
1:10:31automated system um alongside manual
1:10:33tracking and deemed that the automated
1:10:36system missed a significant portion of
1:10:37movements and was very expensive. So
1:10:40we've concluded that manual tracking is
1:10:42our movement moving forward. Um the
1:10:45other issue that we're really trying to
1:10:47address here, so it's been a
1:10:48long-standing item that we we know we
1:10:50need to look at it which is charging
1:10:52fees so that we're consistent across our
1:10:54airports. Um but the main issue and why
1:10:56this has come to a head is mostly due to
1:10:58congestion. So we've had um one large
1:11:02aircraft um on site, it's a disabled
1:11:04aircraft um in our public parking area
1:11:08space um for some time and now we have a
1:11:11second one there and it started to
1:11:14become challenging. Um we had a mutually
1:11:17uh or we had a solution that we were
1:11:19looking uh to implement which was just
1:11:21parking those having those planes parked
1:11:23in leased areas and uh that was moving
1:11:26forward. Unfortunately um that
1:11:29resolution has not come to fruition yet.
1:11:32Um however we're running into problems
1:11:34uh of congestion. We've had a couple
1:11:36instances. One of them specifically was
1:11:39in May and we had to have staff called
1:11:41out to try to coordinate how to bring in
1:11:43a large jet and where to place them. Um
1:11:46and then again we've had another in
1:11:47August where we've had uh helicopters
1:11:49come in and trying to access the
1:11:51fueling. And so we see this as a
1:11:53congestion issue um that we do need to
1:11:56resolve in the long run. Um this isn't
1:11:59an urgent issue and that was not the
1:12:01intent for it to be presented as such.
1:12:03Uh we took this to the committee to
1:12:06review. Um, Coulson's is also sitting on
1:12:08the committee and this does directly
1:12:10affect them. Um, unfortunately they
1:12:12weren't at the meeting. We also did
1:12:14circulate the proposed changes to all
1:12:16the lease holders. Um, and we're glad
1:12:19that we're getting the feedback. That
1:12:21was the intention of circulating it. Um,
1:12:24we proposed the changes to go into
1:12:26effect as of January. Again, trying to
1:12:29provide a lot of lead time for
1:12:31consultation and review and
1:12:33implementation. Um, however, you know,
1:12:36really we don't foresee congestion
1:12:38becoming an issue until spring again,
1:12:41spring and summer 2027. So, there's time
1:12:44to review and look at this. Um, but part
1:12:47of the reason as we've pulled into this
1:12:50bylaw is that really it is good practice
1:12:53to define what areas are available for
1:12:56parking. Um, what is and isn't intended
1:12:59for those spaces. um we don't
1:13:02necessarily want to see um
1:13:04non-operational aircraft uh long-term
1:13:07located in an area that's intended for
1:13:10planes to come and go. And we put
1:13:12exemptions in there for seven days to
1:13:14encourage uh you know traffic and
1:13:17economic benefit in the community. Um
1:13:20the FBO exemption which I mentioned
1:13:23earlier we that has existed in there but
1:13:26it really ha um originated when we were
1:13:29in a different operating context. Um at
1:13:31that point we had uh fixed base
1:13:34operators or lease holders generally
1:13:36located their aircraft on their leases
1:13:39or adjacent to their lease holdings. And
1:13:41so the reason we looking to remove that
1:13:43exemption is that it is causing a
1:13:46congestion issue. So, we see that as an
1:13:47oversight to the bylaw that needs to be
1:13:49adjusted. Um, we don't feel that this
1:13:52bylaw needs to be adopted today, but it
1:13:54is something that we need to um if we're
1:13:57going to continue to move forward with
1:13:58good management of the public asset that
1:14:01we have, we should probably put it in
1:14:03place. Um, I'm happy to answer any
1:14:07questions.
1:14:09>> Okay. Thank you very much, Dr. Minions
1:14:11and then Dr. Boyco.
1:14:13>> Thank you. Just wanted to say I think
1:14:14that's an excellent um overview of the
1:14:16issue and I'm happy to hear it is not
1:14:20urgent. Um I would like to see this
1:14:23delayed until we sort out the lease
1:14:25issue. However, I don't want to see the
1:14:27lease issue um delayed forever either.
1:14:31Um, if there is a real potential that we
1:14:35can get this dealt with, um, in the next
1:14:39month or so, um, then I would love to
1:14:41see us
1:14:43put this off until that issue is clearly
1:14:45solved. Um, however, if the lease issue,
1:14:48you know, continues to linger on beyond
1:14:50that, then I can understand the
1:14:51reasoning to bring this back sooner and
1:14:53and move it forward. But I would love to
1:14:56see us take one last kind of stab at
1:14:58trying to sort out the lease issue. um
1:15:01work together through those discussions.
1:15:02I know that myself um Chair Jack and and
1:15:06Director Haggard um along with Daniel
1:15:09did have a a really good productive
1:15:11conversation um when we were at the
1:15:13airport last time and trying to work
1:15:15through some of the issues. Um so I'm
1:15:17optimistic that we can get there and
1:15:19then circle back to um this and the need
1:15:22for it. Thank you.
1:15:25>> Thank you, Director Minions. Director
1:15:26Blinko, you're up next. Please go ahead.
1:15:29>> Thank you very much. Sure.
1:15:32>> So basically it is a change of an FOB
1:15:36operator getting free parking to now
1:15:38they have to pay for it if they store a
1:15:40lot of aircraft out there just to keep
1:15:42it simply right
1:15:45>> that is one of the very key changes.
1:15:47Yes. [clears throat]
1:15:48>> All right. So there's not a lot of space
1:15:50out there. There's not a lot of apron.
1:15:52There's only one taxi way. There's a
1:15:54limited amount of air aircraft there.
1:15:56And if a lot of unserviceable,
1:15:59repairing,
1:16:01disabled aircraft are going to fill up
1:16:03this airport, we need to have a way to
1:16:04deal with that. Now, the way to deal
1:16:07with it is to have parking off of the
1:16:10apron so that people can get to the fuel
1:16:12station and everywhere else and things
1:16:14like that. And I think we're going to
1:16:15have a good discussion about that later
1:16:16on today. But at the same time, we need
1:16:19to have an updated parking thing. When
1:16:21you out there and you see an aircraft
1:16:22parked in the same spot for months and
1:16:25months and months and everyone else has
1:16:26to work around it, you can see that it's
1:16:28a problem and we need to have a solution
1:16:29to this. I'm okay delaying this, but I'm
1:16:32going to say this is going to go on for
1:16:34one month maximum and then it'll be
1:16:35implemented. But of our whole changes to
1:16:38this uh permit, this is one part of it.
1:16:41The other parts are very important as
1:16:42well. Parking is a small part of this. I
1:16:45see the main part of this whole changes
1:16:48to the AVR rep policies is you don't use
1:16:52land until you have a lease for it.
1:16:54Things like that. Those are more
1:16:55important in here than just parking. So,
1:16:59we need to have a good discussion and
1:17:01figure out how to implement this sooner
1:17:03rather than later and have it fair for
1:17:04everybody that is at the airport and get
1:17:08reduce the burden on taxpayers. That's
1:17:10who we represent here. Thank you.
1:17:14Thank you, Dr. Blico. Uh Dr. Shea, I
1:17:17think is next and then Dr. Sparrow.
1:17:20>> Uh thank you. Yeah, I think like
1:17:24sometimes um people aren't aware of the
1:17:29regulatory aspects of our bylaws and our
1:17:33policies that are beyond the scope of
1:17:41we have to implement bylaws in order to
1:17:44stay current with federal regulations
1:17:46for aviation. And I think sometimes
1:17:49people are missing the bigger picture um
1:17:52when we get in down into our minutia. Uh
1:17:56so I'm just wondering if that might be
1:17:58an issue here as well.
1:18:03uh through the chair. Yes, there are
1:18:05safety considerations for um
1:18:07unoperational aircraft that if parked in
1:18:10a public area pose a risk to the ACRD
1:18:13versus if uh you're storing aircraft on
1:18:15your own lease site, that responsibility
1:18:17for that then falls on the lease holder.
1:18:19Um so there is additional risk if we
1:18:22have um disabled aircraft in public
1:18:24areas for long periods, wildlife,
1:18:26potential fire, fuel, all of those small
1:18:28items. Um and we need to make sure that
1:18:31the uh area is open um for just uh
1:18:36safety, liability and effective use of
1:18:38public infrastructure. So it's true. Um
1:18:41and that is part of the intention of
1:18:43implementing the changes.
1:18:45>> There is
1:18:46>> Thank you. I I appreciate that and I
1:18:48think that's why I am pro uh getting the
1:18:51bylaws in place and so that we're not
1:18:53held liable.
1:18:56>> The Thank you for that. Um so the the
1:18:58risk is primarily safety and liability
1:19:03>> and congestion right so yes there are
1:19:06many factors
1:19:08>> okay thank you for that are there any
1:19:09other comments
1:19:11Dr. Sparrow, please go ahead.
1:19:13>> Thank you for that. Um, I know this
1:19:15opportunity considered um that we have
1:19:18Bernie Lake Regional District Board of
1:19:20Directors defer consideration of bylaw
1:19:23Regional District Airport is in charge
1:19:25of amendment bylaw 2026 until the
1:19:27details of the concerns raised by
1:19:30Coulson aircraft can be clearly
1:19:31understood. Um, we can put that one in
1:19:35but put a date on the date would be like
1:19:39by two months from now. So we can
1:19:42resolve all the issues. We've been
1:19:43listening to Coulson's point of view and
1:19:44at the same time if they don't
1:19:47understand what we're doing then we'll
1:19:48just keep going. Does that sound like a
1:19:50good idea to anybody?
1:19:53Two two months might work. It depends on
1:19:56whether or not the future board decides
1:19:59to do away with that or not, but we can
1:20:01set a date where that's considered. Um
1:20:03yeah. Yeah. The next meeting would be
1:20:06next month technically, but that's like
1:20:08two and a half weeks from now. Uh but
1:20:11that's possible. Um do you want to
1:20:14reference what is that meeting date?
1:20:17>> October 15th. So that's the next meeting
1:20:19date.
1:20:23There's a Thursday. Yes. That's if
1:20:26that's applicable everybody. Sure. Then
1:20:28then we have uh Coulson their point of
1:20:30view. We can proceed if we have to
1:20:32receive what we proceed with and we can
1:20:34move on with getting a new board and and
1:20:36getting them up to speed. That make
1:20:38sense everybody?
1:20:39>> Okay. Yeah, I was just confirming a date
1:20:40because you wanted to include one as a
1:20:42part of the motion. So that would be uh
1:20:45both so we would have a consideration of
1:20:47the discussion on the on that Thursday.
1:20:52The 15th is a Thursday because advanced
1:20:54voting is on the Wednesday. Yeah. Yeah.
1:20:59Um so that's moved. Do we have a
1:21:01seconder for that deferment? Thank you,
1:21:02Dr. Cotay. Uh Dr. Minions, you had a
1:21:04comment.
1:21:06I was just going to suggest tying the
1:21:08motion specifically to um to the work on
1:21:12the lease, but I think that um what's
1:21:13been put forward works fine as well. It
1:21:16gives us the time to um have the same
1:21:19discussions and considerations and um
1:21:22makes a firm timeline for it to come
1:21:24back so we don't lose sight of it.
1:21:27>> Okay, that makes sense to me.
1:21:30Any further comments?
1:21:33Seeing none. All those in favor of
1:21:35deferring.
1:21:37All opposed.
1:21:40Motion carried. Thank you.
1:21:44All right. So that means we won't need
1:21:46to do the other motion that's attached
1:21:49to item B, which brings us to item C,
1:21:52which is Bfield Local Water Service Area
1:21:54Rates and Regulations Amendment bylaw.
1:21:56Eddie, please go ahead.
1:21:59>> Yes, thank you. and through the chair.
1:22:01Uh, this report comes from the Bamfield
1:22:02Area Services Committee following its
1:22:04consideration and discussion on
1:22:06September 15th, 2026. The committee
1:22:09supported a $3 per month water rate
1:22:11increase effective January 1st, 2027.
1:22:14This represents an approximate 3.9%
1:22:16increase and helps keep pace with
1:22:18inflationary pressures while still
1:22:20maintaining service affordability. The
1:22:22committee also recommended that staff
1:22:24prioritize the development of a
1:22:25long-term financial plan for the
1:22:27Bamfield water system so that future
1:22:29operating capital and reserve funding
1:22:30requirements can be assessed and future
1:22:32rate decisions can be based on a
1:22:34comprehensive financial strategy. Uh
1:22:36staff are available to answer any
1:22:38questions and there are three
1:22:39recommendations uh in front of you with
1:22:41this report. Thank you.
1:22:44>> Thank you any um I think I might just
1:22:47throw it right to Director Beckett if
1:22:48you would.
1:22:50>> Thank you Mr. Chair, I would like to um
1:22:54make the motion that the Bernie Clott
1:22:56District uh board of directors gives
1:22:59first, second, and third reading to
1:23:00bylaw number F1147-6,
1:23:04Banfield Water Local Service Area Rates
1:23:07and Regulations Amendment bylaw 2026.
1:23:12>> Thank you. Do we have a second?
1:23:15>> Thank you, Dr. Cot. Any further
1:23:17comments?
1:23:19Seeing none. All those in favor?
1:23:22All opposed. Okay. Motion carried. All
1:23:26right.
1:23:27>> Please go ahead.
1:23:28>> Thank you, [clears throat] sir. That the
1:23:30Al Bernie Clayot Regional District Board
1:23:32of Directors adopt bylaw number F1147-6
1:23:37Banfield Water Local Service Area Rates
1:23:39and Regulations Amendment bylaw 2026.
1:23:44>> Thank you. Do we have a seconder? Thank
1:23:46you, Dr. Cot. Any further comments?
1:23:50Seeing none, all those in favor?
1:23:53All opposed?
1:23:55>> And finally, that the Al Bernie Clayot
1:23:57Regional District Board of Directors
1:23:58direct staff to prioritize the creation
1:24:00of a long-term financial plan for the
1:24:02Bfield Water System.
1:24:07>> Thank you, Dr. Cotay. Second. Any
1:24:09further comments? I really like this
1:24:12motion. Uh hopefully we'll bring in some
1:24:14asset management principles into that
1:24:16long-term planning as well. Any further
1:24:19comments?
1:24:20Seeing none, all those in favor? All
1:24:23opposed?
1:24:25The motion carried. Thank you. And thank
1:24:26you, Director Becket. Uh next up is the
1:24:29Albert Valley Sort and Go Center Green
1:24:32Hall organics program continuation. Uh
1:24:35Tanya, please go ahead.
1:24:37>> Yeah, thank you. Uh this item went to
1:24:39the Albany Valley and Banfield services
1:24:41committee on August 26th. The committee
1:24:43was in support of continuing the Albany
1:24:46Valley Sort andGo Center Green Hall
1:24:49organics program and also wanted staff
1:24:51to focus program efforts on diversion of
1:24:54commercial organics. Staff is working on
1:24:57incorporating ICI organics diversion
1:24:59into the 2027 work plan and budget and
1:25:02we'll return to you with more details on
1:25:04that piece. Thank you. All
1:25:07right. Thank you. Any comments? Dr.
1:25:09Cotay, please go ahead.
1:25:12>> Thank you. Uh through the chair. Um
1:25:16this in my opinion was not a very
1:25:19successful program.
1:25:21I'm not objecting to keeping it going. I
1:25:24think that it's a start, but really it
1:25:27was really not very well received by the
1:25:31community. Uh not well supported. There
1:25:34was I believe only of the 19
1:25:37participants or actually I think it was
1:25:3918 participants
1:25:41it says that highest participation areas
1:25:44were Sprout Lake and Beaver Creek and I
1:25:46believe that Sprout Lake only had six
1:25:49people
1:25:51am I correct participating in this. So
1:25:55um it doesn't really tell us what the
1:25:57real costs were in the breakdown how
1:26:00much staff time it took. Um it's there's
1:26:03a big price tag on this that we're not
1:26:06really looking at and um I I would like
1:26:10to see it continue on, but not a lot of
1:26:14of money put into it because all the
1:26:16costs that were done for advertising and
1:26:19getting it going. Maybe staff could talk
1:26:22about ways that we could integrate it in
1:26:24with something else like um I think it's
1:26:28the ICI
1:26:30um
1:26:31the version that we'd like really like
1:26:33to see happening. Thank you.
1:26:37>> Thank you. Um,
1:26:39I would I would note that the
1:26:42uh recommended motion does uh mention
1:26:46the evaluation of a program for ICI
1:26:48directly out of that conversation. So,
1:26:51I'm glad that that was incorporated from
1:26:53the discussion. Uh, Director Bloodco,
1:26:56please go ahead.
1:27:01>> Yes, I echo the sentiments of Director
1:27:04Cot here. I find it hard to see this as
1:27:08a successful program at all when the
1:27:11costs were presented to us. All the
1:27:12staff costs were not provided. They're
1:27:16hidden in other budgets and whoever and
1:27:18you know the cost of us talking about
1:27:20this like right now this it's not being
1:27:22recorded. So
1:27:25what we actually said in the Albert
1:27:29Valley and Bfield services and directed
1:27:32staff was continue this in its form
1:27:36without enhancements
1:27:38but staff be directed to create a
1:27:41program for ICI diversion by the end of
1:27:442026.
1:27:45And that word create has now turned into
1:27:50not create it says wait
1:27:55um evaluator program. So we want ICI
1:28:00diversion. This is something that will
1:28:02actually make a difference at the Coral
1:28:06Bernie landfill and not like a dril
1:28:10which is currently happening with the
1:28:12diversion project. So, I don't support
1:28:15this as it's currently written because
1:28:17that's not what was passed on from the
1:28:18other meeting and I don't know how we
1:28:19went from create to evaluate. So, the
1:28:23only way I'm going to support this is if
1:28:25we put it back to how it was
1:28:27to create a program for ICI diversion by
1:28:31the end of 2026.
1:28:33Thank you. I want to hear what the other
1:28:34director say, but Bowford had zero
1:28:37people using the green hall organics
1:28:39punch pass program and I'm not in
1:28:41support of continuing that. Thank you.
1:28:46Thank you. Any further comments, Jenny?
1:28:49>> Um, yeah, we can modify that wording. I
1:28:52I think there was no uh ill intent in
1:28:54that way. So, if someone's willing to uh
1:28:56propose the resolution with the word
1:28:58create instead of evaluate. I think that
1:28:59might have just been an error of of
1:29:01copying.
1:29:03>> Okay. Uh thank you, Dr. Boy. Moved. Do
1:29:05we have a seconder? Thank you, Director
1:29:07Cochce. We'll just do this old fashioned
1:29:10way. Any comments on the amendment?
1:29:13Director Beckett, please go ahead.
1:29:16>> Thank you. I'm sorry. Um I I don't
1:29:19disagree with the director boy. Uh
1:29:22Jenny, could you read out what the
1:29:24amended uh motion is, please, for
1:29:26clarification?
1:29:27>> Yeah, I'll I'll do that. So the only
1:29:30change to the recommended uh motion is
1:29:33to replace the word evaluate in the
1:29:36second clause
1:29:39to be create. So it would be and to
1:29:42create a program for industrial
1:29:45commercial and institutional organics
1:29:47diversion by the end of 2026. Is 2026
1:29:51intended director buco? I can't remember
1:29:52the year you you were stating
1:29:55>> 100%. Thank you.
1:29:57>> Okay.
1:30:04I will note that creation of the program
1:30:06is different than implementation of the
1:30:08program just for everyone's benefit. Um
1:30:12with that in mind, uh does anyone have
1:30:15any other comments? This is for the
1:30:17amend amending motion. Okay. All those
1:30:20in favor of the amending motion?
1:30:23All opposed? Okay. The motion has been
1:30:26amended to replace evaluate with create.
1:30:32Anyone want to speak to the motion now
1:30:34that it's amended?
1:30:36Seeing none, all those in favor of the
1:30:37amended motion?
1:30:40All opposed? Okay. Motion carried. All
1:30:44right. Thank you.
1:30:48Okay. So, that brings us to the West
1:30:50Coast. Um, please go ahead, Tanya.
1:30:53>> Well, thank you. Uh, West Coast. Uh, the
1:30:56West Coast sort and Grow compost policy
1:30:58went to the West Coast Committee on
1:31:00August 19th, 2026. The policy will will
1:31:04return 10% of compost produced at the
1:31:06West Coast landfill back to the
1:31:08community. The committee recommended the
1:31:10policy be approved as laid out in the
1:31:12staff report. Thank you.
1:31:15>> Thank you. Director Steer, please go
1:31:17ahead.
1:31:17>> Yes. If I could, I'd like to make the
1:31:19motion that the Alurn Clacko Regional
1:31:20District Board of Directors adopt the
1:31:22West Coast Community Sort andGo compost
1:31:24donation policy.
1:31:26>> Thank you. Do we have a second? Thank
1:31:27you, Dr. Mchuan. Any comments?
1:31:32Dr. Cot, please go ahead.
1:31:34>> Thank you. Uh does does the Albert
1:31:37Valley um sort and go compost have any
1:31:42kind of uh similar program? Thank you,
1:31:46>> Anna. Go ahead.
1:31:48>> Uh, currently there's not a ban on
1:31:50organics at the Albany Valley land
1:31:52though. Um, but we are going to be
1:31:55creating a program and bringing that
1:31:56forth before the end of 2026 per the
1:31:59prior motion. Wet suits. Um, currently
1:32:02the Surf Fighter program is located and
1:32:04based in the West Coast. So, we're
1:32:05starting there as far as a wet suit bin
1:32:08goes.
1:32:12>> I've seen posters.
1:32:15Okay. Any further comments?
1:32:17Okay, seeing none. All those in favor.
1:32:20All opposed. Motion carried. Thank you.
1:32:23That brings us to item F. West Coast
1:32:25landfill boil amendment to prohibit
1:32:27disposal of West suits as waste. That's
1:32:30what I saw. I saw a sign to this effect
1:32:32at one of the uh gear exchange stores on
1:32:36Argyle talking about, hey, bring your
1:32:39wets suit here. You can't throw them out
1:32:40anymore. Yeah.
1:32:42>> Okay. Please go ahead, Tenny.
1:32:44>> Uh, sure. The um item before you is a
1:32:47bylaw amendment that will ban wet suits
1:32:50from being disposed in the West Coast
1:32:51landfill. The bylaw amendment will
1:32:53support use of the wet suit recycling
1:32:55facility that's now located on the West
1:32:57Coast. The item was taken to the West
1:33:00Coast committee on August 19th 26 and
1:33:02the item received full support.
1:33:06>> Okay. Thank you. Uh looks like it's a
1:33:08West Coast endeavor. Dr. Steer, please
1:33:10go ahead.
1:33:12>> Yes. If I could, I'd like to make a
1:33:13motion that the Alurn Clan Regional
1:33:15District Board of Directors give first,
1:33:17second, and third reading to West Coast
1:33:18Landfill tipping fee and regulation
1:33:20amendment bylaw number R1033-12206.
1:33:26>> Do we have a second there? Thank you,
1:33:27Dr. Mchuan. Uh, do you have a comment,
1:33:30Dr. Mchuan?
1:33:34>> No. Okay, Dr. Steer, comment before we
1:33:36go to Dr. Boy.
1:33:38>> Yes. Yeah. I just wanted to say that
1:33:39once again, Surf Rider Association has
1:33:41been instrumental in helping to craft
1:33:44and working closely with the ACRD staff
1:33:46in the creation of this bylaw. This is
1:33:48um this is something that uh I I don't
1:33:50want to use the word symbolic in nature,
1:33:51but it's a it's an important endeavor
1:33:53just uh to the work that's being done on
1:33:55the West Coast. And I think actually uh
1:33:57director Mchuan could speak a little
1:33:58more to the importance of this um uh
1:34:01initiative for the West Coast. it's
1:34:03already there's uh positions in place
1:34:04and and companies in place um uh to be
1:34:07handling this and uh I think it's just a
1:34:09great uh a great service and I look
1:34:12forward to uh the the service being
1:34:14implemented at the West Coast Landfill.
1:34:19>> Okay, thank you. Uh Dr. Blinkco, please
1:34:21go ahead.
1:34:24>> Director Cot, Director Ho,
1:34:27>> no director, please.
1:34:29>> Oh, thank you. Sorry, I'm a little
1:34:31confused here. We just said we're
1:34:33director Steer said we're looking
1:34:34forward to implementing the service but
1:34:35we're looking to block wet suits at the
1:34:38landfill. So question is this must be a
1:34:42serious problem to actually come to us
1:34:44like this but what do you do with a wet
1:34:46suit now? Can we be explicitly clear of
1:34:48like is there a recycling program? Do we
1:34:50have a drop off place? Like what's the
1:34:52actual plan so the public is really
1:34:53obvious on what the plan is?
1:34:58I had um who wants to respond to that?
1:35:01Director Steer maybe.
1:35:05>> Yeah, I was I looked at Tanya. She could
1:35:06probably give a much thorough uh and I
1:35:09did I I apologize, Director Boy. I may
1:35:11have I I may have implied that we were
1:35:13providing this. We're not. Uh it was I'm
1:35:16sorry for any confusion there, but I
1:35:17think Tanya will be able to clarify.
1:35:21>> Yeah, I think the if it's okay. Um I
1:35:24think the clarity is is by by saying we
1:35:27it's referring to the fact that there is
1:35:29a depot on the west coast landfill which
1:35:31is an ACRD facility and the depot itself
1:35:34is run by Ocean Legacy um and they
1:35:37collect the wet suits. Surf Rider goes
1:35:40and picks them up and takes them back to
1:35:41the recycling facility. So in addition
1:35:44to a collection point at the west coast
1:35:46landfill, there's eight other locations
1:35:47throughout Tofino and Mccclit which are
1:35:50located inside surf shops where people
1:35:52can um more uh more inclusively access
1:35:56the drop off points. So you don't have
1:35:57to go to the landfills.
1:35:59>> Okay, that clarifies things a lot more
1:36:01than how that was all going about. So
1:36:04you can take your wet suit and drop it
1:36:06off of the landfill in a bin but not put
1:36:08it in the dumpster for disposal. Right.
1:36:10All right. Now everyone's all clear on
1:36:12what we're talking about. Appreciate it.
1:36:13Thank you.
1:36:16>> Okay. Thank you, Tanya. Any further
1:36:18comments on the first motion?
1:36:21Seeing none, this is for West Coast
1:36:23directors only. Um, yeah, it's uh all
1:36:27those in favor.
1:36:30All opposed. The motion carried. Thank
1:36:32you. Do you want to continue director
1:36:35Steer?
1:36:35>> Yes. Thank you through the chair. I'll
1:36:37move that the Alurna Clack Regional
1:36:38District Board of D.
1:36:41>> Oh, no. Director Mikuan, would you like
1:36:43to take over?
1:36:46>> Yes, I will. I'll move that the Alurn
1:36:48Clayquat Regional District Board of
1:36:50Directors adopt West Coast landfill
1:36:52tipping fee and regulation amendment
1:36:54bylaw number R1033-12
1:36:572026.
1:36:59>> And Dr. Sega, would you like to second?
1:37:01Yeah. Okay. Welcome back, Dr. Ste.
1:37:04[laughter]
1:37:05Okay. Uh, all those in favor?
1:37:08All opposed? The motion carried.
1:37:11All righty. Uh, that brings us to, uh,
1:37:13thank you, uh, Tanya. Uh, that brings us
1:37:16to item G. Uh, Karen. Um, EBCM,
1:37:20Community Emergency Preparedness Fund
1:37:22Emergency Support Services, and Training
1:37:24Grant Application. Please go ahead.
1:37:27>> Thank you. Before you is a
1:37:29recommendation that the ACRD apply for a
1:37:31grant to bolster our emergency support
1:37:33services program and to enhance our
1:37:36emergency preparedness and community
1:37:37resilience. This grant funding is
1:37:39provided by the province of BC as part
1:37:41of the community emergency preparedness
1:37:43fund. And we're recommending that we
1:37:45submit a joint application alongside the
1:37:48city of Portal Bernie. ESS is a
1:37:50proincially supported community-based
1:37:52volunteer program that provides
1:37:54short-term assistance to individuals
1:37:55who've been displaced for from an
1:37:57emergency. It supports um basic needs
1:38:01such as accommodation, food, clothing,
1:38:03emotional support, and information
1:38:05services and also activates uh reception
1:38:07centers and group lodging facilities
1:38:09when necessary. This grant will allow us
1:38:12to purchase supplies, undertake
1:38:13volunteer recruitment initiatives,
1:38:15facilitate training and exercises, and
1:38:18support volunteer development
1:38:19opportunities. I'm happy to answer any
1:38:22questions that you may have.
1:38:25>> Great. Thank you. Uh we'll start with
1:38:27Director Steer and then go to Director
1:38:28Coch.
1:38:30>> Yes. Thank you. Uh thank you once again
1:38:32and um this is a great program and
1:38:34hopefully we're successful in this grant
1:38:35application. I just just a quick
1:38:37question. I saw Miss O'Reilly uh in town
1:38:40yesterday and I did have an opportunity
1:38:42to ask her about this, but uh will
1:38:43Tofino be involved potentially? I can
1:38:46see within within the report that there
1:38:48may be some uh cooperation uh with with
1:38:50the West Coast and specifically I'm
1:38:52thinking Tofino in this case.
1:38:55>> We do tend to want to always do
1:38:58collaborative um grants together. This
1:39:00grant came upon us very quickly. We had
1:39:02very little warning. Um typically this
1:39:05grant has come out in February and then
1:39:07last year it came out in November and
1:39:09with not a lot of notice um it came out
1:39:12uh in early September which u made it a
1:39:14little challenging to coordinate um and
1:39:17put in a joint application but um we
1:39:21very much um um Miss O'Reilly as well um
1:39:24very much uh always looking for ways to
1:39:27collaborate and so um we would be open
1:39:30to um a grant as doing it together But
1:39:33in lie of that, we will always look to c
1:39:37cooperate through training sessions and
1:39:40um I know that we have brought the teams
1:39:43together on several occasions for
1:39:44exercises as well and we will always
1:39:46continue to do that.
1:39:51>> Okay, director Cotay, please go ahead.
1:39:54>> Thank you. I'd like to move that the
1:39:55Alurn Clayquat Regional District Board
1:39:57of Directors authorize staff to submit
1:40:00on an application to the UBCM community
1:40:03emergency preparedness fund emergency
1:40:05support services and training funding
1:40:08stream in partnership with interest
1:40:11grant partners and direct staff to
1:40:13administer the overall grant management
1:40:15if the application is successful because
1:40:18we can never be too over organized.
1:40:23>> Absolutely. Thank you for that. Do we
1:40:24have a second?
1:40:27Don't worry. Thank you, Dr. Sparrow. Any
1:40:30further comments?
1:40:32Seeing none, all those in favor?
1:40:35The motion carried. Let's get that
1:40:37money. Okay, I really need to use the
1:40:39washroom. I'm going to ask Director
1:40:40Hagard to take over for item H. Thank
1:40:42you.
1:40:43>> Thank you, Chair Jack. Next on the
1:40:45agenda is the West Coast Emermergency
1:40:47Cultural Awareness and Safety Plan.
1:40:50Karen, you've aware that explained it
1:40:52quite thoroughly uh as a delegation, but
1:40:55you want to add any comments at this
1:40:56point?
1:40:58>> Thank you. Um just before you is a
1:41:01recommendation for the board to approve
1:41:02and endorse the West Coast Emergency
1:41:05Cultural Awareness and Safety Plan as a
1:41:07regional framework for culturally safe
1:41:09emergency management and to support its
1:41:12implementations that are written in the
1:41:14recommendation section. It um we believe
1:41:17it it provides a shared framework that
1:41:21um provides guidance on how to make
1:41:23emergency management decisions that are
1:41:26um implemented in ways that reduce
1:41:28unintentional harm, build trust,
1:41:30strengthen resilience, and improve
1:41:32outcomes for everyone across our region.
1:41:34I'm happy to answer any questions that
1:41:36you may have. Thank you, Karen. Any
1:41:39questions or comments from the board
1:41:40members? Director Sega
1:41:46Thank you. Yeah, I think this is really
1:41:48important work and um I don't see
1:41:50anything in here that it will be shared
1:41:53um with other uh emergency
1:41:58uh service providers across the
1:42:00province, which I think would be an
1:42:02important thing to do. I'm just
1:42:04wondering if there is a plan uh in place
1:42:06to do that. Thanks.
1:42:08>> I think that's a fantastic idea. Is
1:42:10there any conversations about that,
1:42:12Karen? Uh there has been indeed. Um I
1:42:15think people are eager to see the plan
1:42:17approved and we're looking forward to
1:42:19sharing it. We have already engaged in
1:42:21conversations with uh emergency
1:42:23management
1:42:25um so the ministry of emergency
1:42:26management climate readiness uh first
1:42:28nations health authority uh first
1:42:30nations emergency support services and
1:42:33uh Nin Anoa has been talking to
1:42:35indigenous service um of Canada as well.
1:42:38Um, so I think people are just um ready
1:42:42to see the work and we're eager to share
1:42:44it with them.
1:42:46>> Thank you. I think it's fantastic that
1:42:48we're leaders in this initiative.
1:42:50Director Cot,
1:42:53>> thank you uh through the chair. I I
1:42:55think that this would be a wonderful uh
1:42:57program for AVIC, our upcoming
1:43:01convention in the the spring. So if we
1:43:04want to keep that in mind maybe staff
1:43:07because there's going to be a changeover
1:43:09uh with the board. So uh remembering
1:43:12that uh that would be a great uh um
1:43:15opportunity to spread the news at least
1:43:18within our AVIC
1:43:20uh also would be great to go forward to
1:43:24UBCM as one of their plenary sessions.
1:43:28>> Great idea. Director Cotay
1:43:31and one like to start making the
1:43:32motions.
1:43:34Director Cotay.
1:43:35>> Sure. I'll move that the Alberta
1:43:36Clayquat Regional District Board of
1:43:38Directors approved the West Coast
1:43:40Emergency Cultural Awareness and Safety
1:43:42Plan as presented. Do I keep going or
1:43:45one at a time?
1:43:49Do we have a seconder? Moved by Director
1:43:52Cot, seconded by Director Beckett. All
1:43:54in favor?
1:43:56Any opposed? None opposed. Motion is
1:43:59carried. Please go ahead. I'll move that
1:44:01the Alurn Clayquat Regional District
1:44:03Board of Directors direct staff to
1:44:05collaborate with First Nations,
1:44:06municipal partners, and emergency
1:44:09management organizations to advance
1:44:11implementation of the plan's
1:44:13recommendations.
1:44:15Move
1:44:15>> by Director Cot, seconded by Director
1:44:17Sega.
1:44:19All in favor of the motion. Any opposed?
1:44:22Motion is carried. Please go ahead,
1:44:24Director Cot.
1:44:25>> And I move that the approved plan and
1:44:28Albert Clayqua board of directors
1:44:30resolution be forwarded to participating
1:44:33new child first nation governments and
1:44:36their executive councils in recognition
1:44:38of their contributions to the
1:44:40development of the plan and gone ongoing
1:44:42regional partnerships
1:44:45moved by director Coted by director
1:44:48Steer all in favor of the motion any
1:44:51opposed none opposed motion is carried
1:44:53thank you and I'll give the chair back
1:44:55to chair Jack thank
1:44:58Thank you, Dr. Haggard. You saved me.
1:45:02With that in mind, uh that brings us to
1:45:04item I on the agenda, the employment
1:45:06equity report. Jenny, please go ahead.
1:45:10>> Thank you. Uh this initiative was
1:45:12initially proposed through the landfill
1:45:14working group uh back in 2023 and uh we
1:45:17brought that to the board and the board
1:45:19had requested that we expand the scope
1:45:21to include all the First Nations in the
1:45:22region. We were successful in getting
1:45:24grant funding and we moved forward with
1:45:26that uh engaging a consultant to conduct
1:45:29a gap analysis um and uh engage with our
1:45:33communities to determine uh what were
1:45:35the employment barriers and what were
1:45:37the the opportunities um for improvement
1:45:39and future partnerships. Uh the attached
1:45:42report that we have before you uh
1:45:44summarizes what they found. We presented
1:45:47that at the workshop at the beginning of
1:45:48September. Uh and we had over 40
1:45:50attendees from municipalities, First
1:45:53Nations, and ACRD staff and leadership.
1:45:55And it was an excellent workshop and
1:45:57that is the reference to some of those
1:45:59great uh graphic recordings on the wall.
1:46:02Um I'll just give a highlight of some of
1:46:04the findings in the report which uh
1:46:06noted that credential and experience
1:46:09requirements can unintentionally exclude
1:46:12qualified indigenous candidates. Uh many
1:46:14indigenous applicants can self- select
1:46:16out of applying due to perceptions that
1:46:18local government workplaces are not
1:46:20welcoming or representative. Uh
1:46:22retention, mentorship, and workplace
1:46:24belonging are just as important as
1:46:26recruitment. Stronger partnerships with
1:46:28First Nations and indigenous
1:46:30organizations will be required to
1:46:32improve awareness of employment
1:46:34opportunities.
1:46:35uh indigenous cultural knowledge,
1:46:37language skills and community leadership
1:46:39experience are often undervalued in the
1:46:41hiring processes and interview formats
1:46:44reward self-promotion rather than
1:46:45community contribution which can
1:46:47conflict with cultural values of
1:46:49humility. Um there was also concerns
1:46:51raised that hiring processes can serve
1:46:53the appearance of diversity rather than
1:46:56a genuine commitment to equitable
1:46:57employment. So we also have attached a
1:47:00three-page summary document because the
1:47:02report itself is quite extensive but the
1:47:04summary document is is a very useful
1:47:07reference and it really provides a road
1:47:09map with the uh short, medium and
1:47:12long-term initiatives that we could look
1:47:14at implementing.
1:47:16um what uh
1:47:19we're really excited about moving
1:47:21forward with this uh but there will be
1:47:23some challenges and next steps and so we
1:47:25want to sort of take it slow and that's
1:47:26what we're proposing to the board. We
1:47:29can see that some of the initiatives
1:47:30identified in the report we can probably
1:47:33advance within our existing resources.
1:47:35However, others will require additional
1:47:38lead time um support and a lot of
1:47:41considerations as well as budget items.
1:47:43So, we're looking to um seek out grant
1:47:46funding and really sit down and look at
1:47:48all of these initiatives to see how we
1:47:50can implement them. Um so the
1:47:52recommendations that we have before the
1:47:54board are to direct staff uh to support
1:47:59in principle the development uh or
1:48:02actually sorry to support staff in
1:48:04developing um an implementation plan and
1:48:06then we can look at that as part of the
1:48:082027 to31 financial plan and uh
1:48:12budgeting work planning process. We also
1:48:15have uh a draft policy and so that's
1:48:17more of an overarching policy of
1:48:19commitment to equitable employment that
1:48:21is in draft format right now and so
1:48:24we're asking the board to support that
1:48:25in principle and if so then we will be
1:48:27circulating that um with our partners um
1:48:30and all of the um governments within the
1:48:33region and we'll bring that back to the
1:48:35board for final approval. Um, and then
1:48:38also we want to share the report with
1:48:40our member municipalities and first
1:48:42nations with an invitation for them to
1:48:44continue to collaborate. And because
1:48:46Karen had three recommendations, we
1:48:48wanted to one up her. So I put in
1:48:50another recommendation which was at the
1:48:51top which is just to receive the report
1:48:53and then affirm commitment to reducing
1:48:56the barriers to employment. So I'd be
1:48:58happy to answer any questions.
1:49:02>> Thank you. uh Director Haggard, then
1:49:05Director Boy, then Director Co.
1:49:07>> Thank you, Mr. Chair. Uh I just want to
1:49:10say I really appreciated you doing the
1:49:12work in this report and I'm going to
1:49:14bring forth the motion at the next
1:49:15council meeting that the city also look
1:49:17at implementing very similar report and
1:49:20I'm not ashamed to steal work. So I
1:49:23think copy it or amend it to suit our
1:49:26needs, but it's a really good starting
1:49:28point and I hope the city will
1:49:30appreciate that as well. Thank you.
1:49:33Thank you, Dr. Blick.
1:49:35>> Thank you, chair. I'm always
1:49:36[clears throat] a fan of hiring the most
1:49:38applicable and proper candidate for the
1:49:42job. It doesn't matter where they come
1:49:43from. But something that said here is a
1:49:46little bit concerning that we don't care
1:49:48about credentials anymore. So, as a
1:49:51practicing professional engineer, I need
1:49:54to be credentialed to do anything that I
1:49:56do and regulated and everything like
1:49:58this. Now I know we don't have engineers
1:50:01working for the ACRD but at the same
1:50:04time saying that we don't need
1:50:06credentials I think that's very
1:50:07concerning. So I have a problem with
1:50:10that. Secondly how much have we paid in
1:50:13staff time for all this report plus all
1:50:16the uh the report from uh
1:50:20here Imagination FX.
1:50:24So,
1:50:26just want to get a gauge on, you know,
1:50:29how much we spent on this. So, we had
1:50:31$100,000 yet, $50,000. Thank you.
1:50:35>> I don't think it was that much. Do you
1:50:36know off the top of your head what the
1:50:38contract was?
1:50:39>> Um, I'll start with the first question
1:50:41about credentialism. Um, because I think
1:50:43that was an excellent point and I'm glad
1:50:45you bring it up because there are
1:50:46certain um and this is one of those
1:50:48those findings which um if you don't dig
1:50:50into it, I I think there can be
1:50:52misunderstandings. So, I'm really glad
1:50:54when there is a credential that is
1:50:55required, that's why we have it there.
1:50:58The unfortunate thing is sometimes we're
1:50:59putting credentials into job
1:51:01descriptions that are absolutely
1:51:02unrequired and that's sometimes a copy
1:51:05paste situation or just not really
1:51:07thinking about it like do we actually
1:51:09require this for the job and it's often
1:51:12not at the level where like you're
1:51:14thinking of a PNG required to do
1:51:16engineering. It's more requiring even
1:51:18something as simple as a driver's
1:51:20license when you're not asking someone
1:51:21to do any driving as part of their work,
1:51:23but we just have it as a standard
1:51:25qualification. And that can um that can
1:51:28actually stop people from applying at
1:51:30jobs at all levels. So, we really just
1:51:33need to be critical on what we're asking
1:51:35for and making sure we're not excluding
1:51:37unnecessarily. Um we still want to ask
1:51:39for things when they're actually
1:51:41required to complete the job. When it
1:51:43comes to cost for this, um I I can't
1:51:45pull it up right now, but it like we
1:51:47received grant funding and then we also
1:51:48have funding through our um landfill
1:51:51working group which was intended to
1:51:53support this. So all in um I know we're
1:51:56under 40,000 because that was the
1:51:58maximum budget, but I think it was even
1:52:00less than that. I think it might have
1:52:01been $30,000 for the report and then
1:52:04staff time would really just be my staff
1:52:06time. So
1:52:08>> quick followup, chair.
1:52:09>> Yep. Please go ahead. I think it's good
1:52:11to say clarify what you did on
1:52:13credentials, but when we make a job
1:52:15posting, perhaps you can say this is a
1:52:17required credential and this is a
1:52:19recommended one. There something like
1:52:21that that says, hey, you need to have a
1:52:24degree in accounting to work in our
1:52:25accounting department and it' be really
1:52:27good if you are a CPA as well, you know,
1:52:30something like that. So, thank you very
1:52:32much for that discussion and uh
1:52:35appreciate this moving forward.
1:52:38>> Okay, thank you very much. Uh next up I
1:52:40have Dr. Cot and then back to Director
1:52:42Haggard.
1:52:43>> Thank you. Um the workshop that we took
1:52:46was was very enlightening
1:52:49um on what the barriers are uh with some
1:52:54uh
1:52:55indigenous uh people looking at
1:52:58employment what the barriers are. Uh we
1:53:01just heard one. Um, it it also shows
1:53:05showed me how deep the uh uh racism runs
1:53:09within the community um when people
1:53:12don't want to even consider running for
1:53:14or um applying for jobs. I think that
1:53:17this is also another great opportunity
1:53:20for an education session at AVIC and
1:53:23UBCM and I'd like to see that also
1:53:26brought forward in the future. I won't
1:53:29be here, but I'm hoping that it will be
1:53:31brought back forward from the a future
1:53:33board. That's all. Thank you.
1:53:36>> Thank you, uh, Dr. Hackard.
1:53:39>> Thank you. An example that was given at
1:53:41the workshop that day was that uh
1:53:44someone applied for a summer labor job
1:53:47with the city and it said a grade 12 was
1:53:51required but this person had lots of
1:53:54work experience lots of life experience
1:53:56but he was denied the job because he
1:53:58didn't have grade 12. Do you really need
1:54:00grade 12 to be a summer labor for the
1:54:02city? So that I think that's where I
1:54:05take that. Thanks.
1:54:08>> Thank you. I would remind folks, I don't
1:54:10know if you know, but my dad has an
1:54:12eighth grade education and it's this,
1:54:14you know, 1960s eth grade education. So,
1:54:17uh, those are the types of things that
1:54:19we need to consider. My dad's the white
1:54:20guy in my family. Um, Director Cotay and
1:54:23then director, uh, Sparrow,
1:54:26>> I was going to make the motion,
1:54:28>> please go ahead.
1:54:29>> Okay. I'll recommend that the board of
1:54:30directors receive the attached report on
1:54:33equitable employment and affirms its
1:54:35commitment to reducing barriers to
1:54:38employment for indigenous peoples and
1:54:40foster a workplace that is
1:54:42representative, inclusive, and
1:54:43welcoming.
1:54:45>> Thank you. Seconded by Director Hagert.
1:54:48Moved and seconded. Did you have a
1:54:49comment or were you just moving?
1:54:51>> Okay, Dr. Sparrow.
1:54:53>> Thank you. Um, I have a comment, I
1:54:55guess, two comments. I I agree with
1:54:56Director Oops. director boy and the fact
1:54:58that we should have the credentials,
1:54:59need to have credentials and and same
1:55:01with director Hagar saying if we don't
1:55:03need them, we don't need them because I
1:55:05I look through some applications and
1:55:07they have like 45 things you got to be
1:55:09get through in order to apply like make
1:55:12sure it's ridiculous. So yeah, if we
1:55:14make it down to what we need to make it
1:55:15down and make the application pool as
1:55:17big as we can, we'll get a lot of good
1:55:18people in. Um yeah and the grade 12
1:55:21thing that they they that dad tried that
1:55:23for a while and then they went to a two
1:55:25years university and realized that was
1:55:26really a failure. They scrapped the
1:55:28whole thing because when you clean
1:55:30toilets you only need two years
1:55:31education you need know how to clean a
1:55:33toilet. Thank you. Thank you for that.
1:55:36Any further comments or questions?
1:55:40Okay seeing none. All those in favor?
1:55:44All opposed. Okay. Motion carried.
1:55:48>> Cot, do you want to continue?
1:55:50>> Sure.
1:55:51>> I'll move that the Albert Clayquat
1:55:52Regional District Board of Directors
1:55:54direct staff to formally share the
1:55:56attached report with all member
1:55:58municipalities and First Nation partners
1:56:01with an invitation to continue to
1:56:03collaborate on these initiatives.
1:56:05>> Thank you. Do we have a second?
1:56:08Thank you, Director Beckett. Any further
1:56:09comments?
1:56:11Seeing none. All those in favor?
1:56:14All opposed. Motion carried.
1:56:18>> I'll move that the Alurn Clayquot
1:56:20Regional District Board of Directors
1:56:22direct staff to develop an equitable
1:56:24employment initiatives implementation
1:56:26plan for the board's consideration as
1:56:29part of the 2027 to 2031 financial plan
1:56:34budget and work planning process.
1:56:37>> Thank you. Do we have a second?
1:56:40Thank you, Dr. Johnson. Any further
1:56:42comments?
1:56:44Seeing none. All those in favor? All
1:56:46opposed?
1:56:48Motion carried. And finally,
1:56:50>> I'll move that the Alurnie Clayquat
1:56:52Regional District Board of Directors
1:56:54support in principle the development of
1:56:56an equitable employment policy and
1:56:58direct staff to circulate the draft
1:57:00policy for feedback and refinement prior
1:57:03to returning it to the boards for final
1:57:06approval.
1:57:08>> Thank you. Any uh do we have a seconder?
1:57:13Thank you, Director Mr. Angelo. Any
1:57:15further comments?
1:57:17Seeing none, all those in favor?
1:57:20All opposed?
1:57:22Motion carried. Thank you.
1:57:24All righty. That brings us to item 12,
1:57:27planning matters. Um,
1:57:30so this is uh three items of planning
1:57:33matters. I would state that uh municipal
1:57:36and First Nations directors do count for
1:57:38quorum, so don't abandon us all at once.
1:57:40Um, but don't disconnect if you're
1:57:42online. Um, just make sure you come back
1:57:45if you're here. So, first up, we have
1:57:4712A1, a temporary use permit for Sprout
1:57:50Lake. Uh, please go ahead, Alex.
1:57:52>> Thank you so much. This is a TUP
1:57:54application for the short-term rental of
1:57:56an accessory dwelling unit located at
1:57:589348 Sterling Arm Drive on Sport Lake.
1:58:01Uh, the applicants reside full-time in
1:58:03the the primary house on the property
1:58:04and they intend to rent the two-bedroom
1:58:06secondary dwelling on a short-term
1:58:07basis. Uh the board had considered this
1:58:09application on August 26th where the
1:58:11board resolved to proceed with the
1:58:13neighbor notification process. Uh
1:58:15letters were sent to the neighboring
1:58:17property owners and residents on
1:58:18September 3rd and there was no
1:58:19correspondence received. Uh the sport
1:58:22APC had reviewed this application at
1:58:24their August 13th meeting where the
1:58:26advisory planning commission had passed
1:58:28a motion to support as well. The
1:58:30conditions of approval of the TUP are
1:58:32highlighted within the permit itself. Uh
1:58:34this includes a health and life safety
1:58:36inspection that will be completed by the
1:58:38uh the building official that has been
1:58:41scheduled to take place prior to any
1:58:42short-term rental use of the property.
1:58:44And at this point, staff do recommend
1:58:46that the board proceed with issuing the
1:58:48TU and that uh the staff will work with
1:58:51the applicants to meet any conditions of
1:58:53the TU. Thank you.
1:58:55>> Thank you for that, Director Cot. Please
1:58:57go ahead.
1:58:57>> Thank you. I'd like to point out that um
1:59:00I'm happy to see that this is a uh
1:59:03permanent residence uh and it's not
1:59:06displacing anyone off of up off this
1:59:08property and this is an addition to this
1:59:10property. So at this time I would
1:59:12recommend that the move that the Alberta
1:59:14Clayot Regional District Board of
1:59:16Directors issue temporary use permit
1:59:18TU25007.
1:59:22>> Thank you. Do we have a second? Thank
1:59:23you. Uh Dr. Sparrow comment. Director
1:59:25Boy, please go ahead.
1:59:27>> Yes, second chair. I was going to second
1:59:28too, but at the same time there's not a
1:59:30lot of site photos available. Are we
1:59:32changing how we present stuff to the
1:59:34board because all I see is an overhead
1:59:35photo in a plan view. Are we omitting
1:59:38that moving forward or is it just this
1:59:40one case
1:59:42>> through the chair? Thank you, director.
1:59:44The uh um the the more
1:59:48>> it's in the other part that includes
1:59:50that is in the the first consideration
1:59:52in August. Yeah, if if that is the will
1:59:53of the board to include more
1:59:55information, we're certainly open to do
1:59:56that. But uh yeah, that that information
1:59:58is in the August.
1:59:59>> Thank you.
2:00:01>> Thank you. Any further comments? Seeing
2:00:04none. So this is for EA directors. All
2:00:06those in favor?
2:00:08All opposed? Motion carried. Thank you.
2:00:11Next up is item two for Long Beach.
2:00:13Another temporary use permit. Please go
2:00:15ahead, Alex.
2:00:15>> Yes. Thank you very much. This TU is for
2:00:17the operation of a floating sauna
2:00:19facility uh that would be anchored in a
2:00:21dock within a Crown Foreshore area of
2:00:23the Chino Inlet. It's located
2:00:24approximately 18 kilometers northeast of
2:00:26the district of Tofino boundaries. The
2:00:28applicants have been operating from this
2:00:30site since 2022 with consent and support
2:00:33from the Clogrit First Nation and are
2:00:35now working through a a Crownland tenure
2:00:37application. Uh the floating sauna is
2:00:39accessible by water only with guests
2:00:41transported to the facility by vessels
2:00:44operated by the Tfino Resort and Marina.
2:00:46Hope we will in the sauna and uh the the
2:00:48tours would be leaving from their
2:00:49property in Tofino. the low impact sauna
2:00:52facility is located off-rid and they've
2:00:54highlighted that sewage would be
2:00:55collected within the support boats. Um
2:00:57that rainwater is is collected on site
2:01:00for use and that fire safety and
2:01:02emergency management procedures are in
2:01:04place. The crown for area is located
2:01:06outside of the area C Oc
2:01:11issued by bylaw and in this case that
2:01:13will require a public hearing process.
2:01:15So, uh, the the TU would still be valid
2:01:17for three years, after which the use
2:01:19would be revisited by the board, but
2:01:21again, that would be in a bylaw. The
2:01:22Long Beach Advisory Planning Commission
2:01:24considered this application at their
2:01:26September 10th meeting where they
2:01:27resolve to support the application. At
2:01:29this point, staff do recommend that the
2:01:31board proceed with first reading of the
2:01:33bylaw and that a public hearing be
2:01:36delegated to gather community input
2:01:37prior to making a final decision. Happy
2:01:40to answer any questions. Thank you.
2:01:42Thank you. uh comments, questions, or
2:01:44motions? Director Sega?
2:01:49>> Thank you. Yeah, I'd like to uh uh move
2:01:52that bylaw
2:01:55P1545,
2:01:57a bylaw to authorize the issuance of a
2:01:59temporary use permit be read a first
2:02:02time.
2:02:04>> Thank you. Do we have a seconder? Thank
2:02:05you, Dr. Sparrow. Comment. Dr. Boyco,
2:02:08please go ahead.
2:02:09>> Uh two questions.
2:02:11We're going to generate waste in sewage
2:02:14and pump it out and take it to Tofino,
2:02:18but we say there's going to be no
2:02:20on-site waste generation. So, it's a
2:02:22little bit confusing in the description
2:02:24on what's going to happen there.
2:02:26Um, and water supply. Are we allowed to
2:02:29take rain water and just use it or do we
2:02:31have to go through a veh process to make
2:02:33sure that that water is safe for human
2:02:35like potable water or are we saying that
2:02:37sauna and shower water is not potable?
2:02:42through the chair. Yeah. The um you
2:02:44know, our apologies on the the way we've
2:02:46described the uh the sewage. The
2:02:47intention would be that there'd be no
2:02:49sewage disposed of on the site. It would
2:02:51all be be voted away to um the
2:02:53appropriate pumpout facilities in the
2:02:55Tino Marina. Um the intention of using
2:02:58rain water on the site, I understand
2:03:00from their management plan, is is to use
2:03:02it for uh for sauna water and for hosing
2:03:04off the um uh the dock. It would not be
2:03:07used for drinking and Island Health
2:03:09would would require a an an operating
2:03:12permit for any drinking water at that
2:03:14site for sure. Thanks.
2:03:18>> Okay. Did you have a second question,
2:03:20Dr. Pico, or was that it?
2:03:22>> No, I think you got both. I appreciate
2:03:23it. Thanks, chair.
2:03:24>> Okay, sounds good. Any further comments?
2:03:26Dr. Sega, please go ahead.
2:03:29>> My understanding is that the garbage is
2:03:31also going to be removed from the site
2:03:32and brought to Dino.
2:03:37My question is how they're going to deal
2:03:39with all the people who are going to
2:03:40fall asleep. It's a sauna and on the
2:03:42water.
2:03:44That sounds pretty nice. Okay. Um that
2:03:47being said, all those in favor?
2:03:50All opposed? Okay. Motion carried. Do
2:03:52you want to continue? Director Sega,
2:03:54please go ahead.
2:03:56>> Uh thank you. Yeah. I'd like to move
2:03:58that the public hearing for bylaw P1545
2:04:01be delegated to the director for
2:04:03electoral area C the alternate director
2:04:07or the chairperson of the regional
2:04:08district.
2:04:10>> Thank you. Second. Thank you Dr. Cot.
2:04:13Any further comments? See none. All
2:04:16those in favor? All opposed? Motion
2:04:19carried. And I think finally please go
2:04:21ahead with director Sega.
2:04:24>> Okay. I'd like to move that the Alurna
2:04:25Clack Regional District Board of
2:04:27Directors confirm the adoption of bylaw
2:04:29P1545 is subject to meeting the
2:04:32technical referral agency requirements.
2:04:35>> Thank you. Do we have a seconder? Thank
2:04:37you, Director Sparrow. Any further
2:04:39comments?
2:04:40Seeing none, all those in favor? All
2:04:43opposed? Okay. Motion carried.
2:04:46Okay. So, that brings us to item three
2:04:48in planning, which is for Long Beach as
2:04:50well. Alex, please go ahead.
2:04:52>> Thank you very much. This is a temporary
2:04:54use permit application for the
2:04:55short-term rental of an accessory
2:04:56dwelling unit located at 70 Sutton Road
2:04:59in the Port Albian area in Long Beach.
2:05:01The property owners uh with this one as
2:05:03well reside full-time in the primary
2:05:05dwelling on the site which is attached
2:05:07to the ADU. The Long Beach APC had
2:05:10reviewed this application on September
2:05:1110th where the APC resolved to support
2:05:13the application as presented. The
2:05:15applicants have operated the short-term
2:05:17rental under temporary use permits since
2:05:192019 and uh no concerns have been raised
2:05:23to date in in the neighborhood. The
2:05:25applicants do intend to continue the STR
2:05:28use and we have confirmed that the
2:05:29regional district has the ability to
2:05:30issue a new TUP to allow for that
2:05:32continued use. Uh the applicants had
2:05:34previously confirmed that the septic
2:05:36system can accommodate the additional
2:05:38use and uh health and life safety
2:05:40inspection will be completed by the
2:05:41building official as well as part of the
2:05:43overall consideration of this
2:05:44application. Uh staff do recommend that
2:05:47the board proceed with the neighbor
2:05:48notification process to gather any input
2:05:50from the neighboring property owners and
2:05:52residents prior to making a decision on
2:05:54the TU. Happy to answer any questions.
2:05:57>> Thank you. Questions or motions? There's
2:05:59only one motion, but it's three lines
2:06:01long. Uh Dr. Sea, please go ahead. Uh,
2:06:04thank you very much. Yeah, this is a
2:06:05long-term resident and a lot of our
2:06:07long-term planning revolves around
2:06:10having um other sources of income based
2:06:12on our property. Uh, so I would gladly
2:06:16move that the Alberta Clack Regional
2:06:18District Board of Directors consider
2:06:19issuing TUP260005
2:06:22subject to completion of a health and
2:06:24safety inspection by the ACRD building
2:06:28uh, official and that neighbor
2:06:30notification according to S494
2:06:33of the local government act uh, take
2:06:35place. And I'm wondering if this will
2:06:37happen like every time that there is um,
2:06:41a renew uh, sorry. So, I would like to
2:06:43make that motion and then just have Alex
2:06:46clarify whether this is going to be a
2:06:48process every three years for eternity
2:06:51for us. Thank you.
2:06:53>> Do we have a second? Thank you, Dr.
2:06:55Sparrow. Alex, please go ahead.
2:06:57>> Sure. Thank you. Eternity sounds
2:06:59amazing. I mean, we could could talk
2:07:01about this stuff for eternity, but uh
2:07:03that is a good question for the board. I
2:07:06mean, so we um we the board manages
2:07:09short-term rentals through the temporary
2:07:11use permit process. As we know, um the
2:07:14the local government act allows you to
2:07:15issue a temporary use permit and then
2:07:17renew it once. Um we've recently had an
2:07:22opinion that that has clarified that we
2:07:24are allowed the the board is allowed to
2:07:26issue a new temporary use permit. Um
2:07:28there's no prohibition in the local
2:07:30government act that would uh would
2:07:33expressly not allow you to issue a new
2:07:35or fresh permit. Um but there is a need
2:07:38to to make it uh as different as you you
2:07:41can or or a recommendation to make it as
2:07:43different as you can to the the previous
2:07:45ones. So an option for the board moving
2:07:48forward would be to continue using the
2:07:50temporary use permit process to manage
2:07:52short-term rentals and every you know
2:07:54every three years uh the board would
2:07:56have the option to review this. I know
2:07:58that we've said in the past that we
2:07:59would bring the policy back to the board
2:08:02um the new board for discussion on how
2:08:04to manage short-term rentals. There's
2:08:06other models out there whether we look
2:08:07at zoning that would allow it outright
2:08:09um with u a a business licensing process
2:08:13for example or or whether the board
2:08:15wishes to continue with the TU. So, at
2:08:18this time, this allows us to uh allows
2:08:20the operator to continue that use for a
2:08:22three-year period, and then as long as
2:08:24the board is is happy with it, there's a
2:08:26neighbor notification process at each of
2:08:28those steps, then the board has has the
2:08:31option to to review those in in in
2:08:33three-year chunks. But stay tuned for
2:08:35more discussion on on, you know, the the
2:08:37best ways to manage short-term rentals
2:08:39moving forward, unless the province
2:08:41gives us a new tool to uh to help us
2:08:43there, which we're we were hoping they
2:08:45would when we uh we have to get to these
2:08:47waters. Thank you.
2:08:51>> Yeah, we'll see
2:08:53Dr. Boy and then Dr. Co.
2:08:55>> Yeah, I think the province is a little
2:08:57busy right now. That being said, I think
2:09:00that the next board will either spend a
2:09:04ton of time renewing TUPS and figuring
2:09:06out how to do it, blah blah blah, or we
2:09:07need a better tool to do this. But when
2:09:10you can only renew it once, there's a
2:09:11lot of people that are going to come up
2:09:12for their third renewal or they're just
2:09:15going to shut down and do things under
2:09:16the under the
2:09:18what do you want to say? Under the net
2:09:20or paper, whatever you want to say under
2:09:23>> under the table.
2:09:24>> Under the table. That's the word. So, we
2:09:27either got to figure out how to start
2:09:29reszoning people or what, but there
2:09:32needs to be a better way to do this.
2:09:34Thank you.
2:09:36>> In some neighborhoods, it's behind the
2:09:38tall fences that you can't see them. Um,
2:09:41very well stated. I think there are
2:09:43other options like resoning and that
2:09:45sort of thing, but having a standing
2:09:47policy could be an option for future
2:09:49government as well. um having that fit
2:09:52every EA would or elect to our area
2:09:54would be a tall order I think but uh
2:09:58maybe seeing a difference between Albert
2:10:00Valley and West Coast is probably what I
2:10:02would imagine seeing. Uh Dr. Cot, please
2:10:05go ahead.
2:10:06>> Thank you through the chair to staff.
2:10:09I've brought this up before. I'd really
2:10:11like to see um a differentiate between
2:10:14for for short-term vacation rentals uh
2:10:17as livein homeowner versus a total
2:10:21property rental. Uh I think that there
2:10:24should be a different fee structure. Uh
2:10:26so the change uh would be for a business
2:10:31uh of a rental versus a homeowner
2:10:34mortgage helper. Someone who lives in
2:10:37the property, I think, should uh be able
2:10:40to benefit from a a lower cost where
2:10:43someone who's just bought a property and
2:10:45it's not being used as housing uh which
2:10:49when we're in such a housing shortage.
2:10:51Um recognizing that Sprro Lake is a very
2:10:55high um cost of housing and prop land.
2:11:00um taking away the ability to uh have
2:11:05someone actually live in my community
2:11:08and be able to rent out to help to pay
2:11:10the mortgage and afford to live in that
2:11:13community versus someone who's just
2:11:15bought the property for a business and
2:11:17cashing in. I think they should pay
2:11:19higher. That's my personal and I'm
2:11:21hoping that this board will continue to
2:11:24look at that in the future. Thank you.
2:11:27hope to see you as a delegation saying
2:11:29that in future governments. Um that's
2:11:32well stated. I think one thing that I'll
2:11:34reiterate is something I think director
2:11:35Sega has already said at the previous
2:11:37item is that I think with the exception
2:11:39of maybe Beaver Creek, Cherry Creek,
2:11:41every electoral area has a strong
2:11:44incentive to have multiple income
2:11:47streams in order to make it work. Uh
2:11:49that's especially true in Bamfield, but
2:11:51uh both work as well. All farmers have
2:11:54100 jobs. So I think those are the kind
2:11:57of things that um we should recognize as
2:11:59well. Understanding that I don't get a
2:12:01vote. Um so Dr. Sega, any further
2:12:04comments?
2:12:06>> No, I would like to put forward the
2:12:08motion that the Alurnie Clack Regional
2:12:09District Board of Directors
2:12:10Consideration Oh, I've already uh done
2:12:12that.
2:12:13>> You have you have I have it circled. So
2:12:15you've already moved and seconded it. So
2:12:17I was just checking to see if there's
2:12:18any other
2:12:20uh I believe it was Director Sparrow,
2:12:22but I'm not sure. No. Yeah, he's
2:12:25nodding. [laughter]
2:12:27Okay, go ahead, Dr. Sparrow.
2:12:30>> Thank you. Um, I believe after two years
2:12:32or two times a TU, there has to be a
2:12:33change in order to get a new T a new TU
2:12:36or
2:12:38what changed?
2:12:40>> So there that's the reasoning opinion
2:12:43that we have. We don't act there doesn't
2:12:45have to be a change there. There should
2:12:46be uh there should be wording in there
2:12:48that clarifies it is a new TU um and
2:12:51that is um um that it is a fresh t
2:12:54that's being issued by the board and not
2:12:55a second renewal. The local government
2:12:57act doesn't allow you to renew it twice,
2:13:00but it doesn't say that you can't issue
2:13:02another t for that uh that use. So, um,
2:13:05that's something that, you know, the
2:13:07board will will have have to consider
2:13:08moving forward, whether this is a tool,
2:13:10like we said, that you want to use every
2:13:12three years to to deal with these or or
2:13:14whether there's there's another option.
2:13:19>> Dr. Cot, please go ahead.
2:13:20>> Thank you. Uh, so just uh going back on
2:13:24that, um, when you issue a new temporary
2:13:28permit rather than a uh renewal, is
2:13:31there more of a bigger a process that
2:13:35you need to go through then um and tick
2:13:38off all the boxes once again like have
2:13:40your septic checked um make sure that
2:13:43you're in compliance with all of the
2:13:45building code at the the date or is
2:13:48there it's a bigger process I imagine so
2:13:51it should be more money
2:13:54>> through the chair yes so they they do
2:13:56follow that that process where we we
2:13:58need to confirm that the the building's
2:14:00safe and that the the servicing is there
2:14:02so that that lends itself to that
2:14:04discussion about whether there there
2:14:05should be higher fees for that and the
2:14:07board does set those fees in the in the
2:14:09procedures by law.
2:14:11>> So followup. So then a renewal should
2:14:14not cost as much as an actual initial
2:14:17permit then in my opinion.
2:14:22>> Yeah, I I would say that the one hard
2:14:23cost would be the advertising. So we do
2:14:25uh we do advertise in the newspaper and
2:14:28we we send out the notices for each of
2:14:30the renewals and and the new ones. But
2:14:31yes, absolutely. There there is ways to
2:14:34simplify the the renewal process that um
2:14:37that you know we can have that
2:14:38discussion with the board and what those
2:14:40options would look like.
2:14:41>> Could you please verify what the cost
2:14:43actually is?
2:14:45>> Uh off the top of my head, I believe
2:14:47it's $1,100 for a temporary use permit.
2:14:51>> That's a lot of money uh for a temporary
2:14:54use permit um for renewal when I can see
2:14:58it. maybe uh like I I think that that's
2:15:01that's fair for a business, but not when
2:15:03you're looking at a mortgage helper to
2:15:06try and make living in an a community
2:15:08affordable. So, my comments, thank you.
2:15:13Good. Thank you for that. Okay. I think
2:15:18I think I took cost differently in your
2:15:20question. I thought it was the cost to
2:15:22the to the process and the time because
2:15:24the staff time would still be there. I
2:15:26think there's still an incentive to try
2:15:28to have some sort of standing policy to
2:15:29deal with these, but I mean it's so late
2:15:32in the mandate that this is something we
2:15:33may want to consider, we may want to
2:15:36consider in the future. Um, just
2:15:38automatically handle it kind of the same
2:15:40way that previous chairs and members of
2:15:42of the board have called for standing
2:15:45bylaws or policies to handle grants and
2:15:47aid as well, especially the ones that
2:15:50are legacy going back 20, 30 years kind
2:15:53of thing. um it's worth the time.
2:15:56Although I would note that we are doing
2:15:58OCPs and probably bylaw updates later
2:16:01too. So there's always something to do,
2:16:04but it's a very good idea. Um that being
2:16:08said, it uh this motion has been moved
2:16:09and seconded. Um so I'll call for a
2:16:13vote. All those in favor?
2:16:16All opposed? Okay, motion carried. Uh
2:16:20thank you for that. That brings us to
2:16:21reports, staff reports 13A. Would anyone
2:16:25like to pull anything out?
2:16:28Uh, Dr. Boy, please go ahead.
2:16:30>> Thank you, Chair. First off, um,
2:16:33[clears throat] the monthly agreement
2:16:34and grant delegation report, I think, is
2:16:37a great thing for visibility on how
2:16:41us as the board are directing staff to
2:16:43spend money and what they're spending it
2:16:44on. So, I don't think it's been there
2:16:46for a long time, but I think it's great.
2:16:48I'm looking forward to see what a log
2:16:50train trail trail trail head access
2:16:52control design for $9,000 is going to
2:16:55look like and how we're going to
2:16:58implement that.
2:17:00Um
2:17:02secondly,
2:17:05we're paying $25,000 for LAR. Now I know
2:17:09we budgeted way less than that on an
2:17:11annual basis. So, are we doing this as
2:17:14this is going to happen now and then
2:17:16we're going to do it in three years?
2:17:18Like, what's the timeline for that? And
2:17:19I have a followup on that one.
2:17:22>> Okay.
2:17:22>> Uh, please go ahead, Jenny.
2:17:24>> Uh, yeah, the terror remote sensing
2:17:26contract was specifically for the Long
2:17:29Beach airport uh land visioning plan.
2:17:31So, we're just flying the airport in um
2:17:34high resolution so that we can help with
2:17:35our planning. Uh, we have a grant for
2:17:38that program and we're able to do it
2:17:39under that. Also, it will help us again
2:17:41with our OS. So, we're sort of combining
2:17:43the work on that, but it's not
2:17:45broadscale um LAR. It is very specific
2:17:48to the Long Beach airport.
2:17:49>> Okay. Are we still doing LAR broad scale
2:17:52across the whole ACRD? Because I know
2:17:53that was a plan several years ago.
2:17:57>> Um we we do not have that that budgeted
2:18:00at this time. So, there's there's no
2:18:01plans there and and you know, that would
2:18:03be an option that that we would uh would
2:18:05bring it back to the board. Um the last
2:18:07time we did that, we actually acquired
2:18:09satellite imagery as well and um that's
2:18:12actually uh maybe a better option for
2:18:14for the larger scale um in the
2:18:17community, but again, we'll have that
2:18:18discussion at the board.
2:18:20>> Okay. Yeah, I know there's not a lot of
2:18:21support from my constituents to spend
2:18:24money on LAR to spy on people and things
2:18:26they do in their yard. That being said,
2:18:28we already have the data and we paid for
2:18:31it. How come we can't access it as
2:18:33members of the public on the interactive
2:18:35maps website? Like it is not a tab that
2:18:37you can select. I just tried to do it
2:18:38five minutes ago here. So we are not
2:18:41able to use that data or how does that
2:18:43work?
2:18:46>> Okay. I thought the satellite imagery we
2:18:48got was like open source and every
2:18:50anybody can get it on a different
2:18:51website.
2:18:52>> We we do have the imagery available. I
2:18:54don't know if we have all of the the LAR
2:18:56data available, but we do have the
2:18:58imagery available on the um the public
2:19:00web map through one of the options
2:19:02that's that's next to the the layers tab
2:19:04in the top right.
2:19:06>> Yeah, it's from 2012 for the ACRD.
2:19:10Like I know that there's more modern
2:19:12data and LAR that is not available to
2:19:15the public that the public paid for. Can
2:19:16we add it on there?
2:19:18So in the public one we we do have uh
2:19:21the 2023 West Coast communities
2:19:23satellite imagery. We have um the data
2:19:25from 2022 in the city like there there
2:19:28are a few layers that are available on
2:19:30there and if we can if we are acquiring
2:19:31the data and we own it then absolutely I
2:19:34think it's it's fair to make that
2:19:35available to the public if we can and
2:19:37>> but not look at that.
2:19:40>> Could you repeat that?
2:19:42>> Can we add lidar to there as well? Like
2:19:45me personally, I'd like to look in my
2:19:46backyard and see where all the things
2:19:49are underneath the ground and where
2:19:50ditches and stuff are.
2:19:55>> We can discuss that with our our GIS
2:19:57analysts and and look at options that
2:19:59are available. And like I said, if we if
2:20:01we own the data, we have more options
2:20:03for uh for using that and and absolutely
2:20:06want to be as as transparent as we can.
2:20:08>> Perfect. Thank you, Alex. Thank you.
2:20:11>> Thanks. Any other comments?
2:20:14Okay, I only had one comment. I noted
2:20:16that um in the previous item we had a
2:20:19reference to a ACRD building official.
2:20:23Is that different than the building
2:20:24inspector or is that just a new way to
2:20:27word it?
2:20:28>> It's a new name. Yeah, it's the same as
2:20:29the building inspectors. It's it's just
2:20:31a uh new new designation.
2:20:34>> Thank you. Um would anyone like to move
2:20:36to receive the uh staff reports?
2:20:40Thank you, Dr. Steer. Seconded by Dr.
2:20:42Sparrow. All those in favor?
2:20:45All opposed? Okay. Motion carried. Thank
2:20:47you. That brings us to member reports.
2:20:51Uh we'll go around the table. Um if
2:20:54there are any reports that you have, we
2:20:56can do that. So we'll start with Dr.
2:20:57Haggard.
2:20:59>> Thank you. Uh the HGTV
2:21:02um premier series premiere will be held
2:21:05on October 25th and the city is looking
2:21:08at hosting some possible watch parties
2:21:10for everyone to come and watch and
2:21:12celebrate our beautiful community. So
2:21:14I'll keep you posted. Thank you.
2:21:18>> Sorry, there's a car alarm going on
2:21:20outside and it's not my car.
2:21:23Okay, Dr. Co.
2:21:29Maybe that is your car. [laughter]
2:21:36>> Okay.
2:21:38>> Sorry, D. Please go ahead.
2:21:40>> Uh just uh UBCM just happened. So we had
2:21:45uh appointments with ministers. Uh I
2:21:49just concluded my term with uh Municipal
2:21:53Insurance Association.
2:21:55Um
2:21:56and uh we had our our uh AGM at UBCM as
2:22:02well.
2:22:04So there's an open seat for me myself as
2:22:07I had to resign.
2:22:09So it will be interesting to see who's
2:22:11going to fill that seat. It will be an
2:22:14appointment rather than an election. So
2:22:16MIA will be looking for a new
2:22:19replacement.
2:22:21Uh
2:22:22it was a
2:22:25very interesting UBCM this year uh with
2:22:29everybody up in the air. Very
2:22:31disappointed that the provincial
2:22:33government had called an election at the
2:22:35same time as the local government is
2:22:37going. UBCM
2:22:39um
2:22:41basically pleaded with the premier not
2:22:43to do that. Um but it's happening.
2:22:48So there's going to be a lot of change.
2:22:51It really um people who are running in
2:22:54the local election may want to also run
2:22:56in the provincial election which really
2:22:59messes things up quite badly. So uh I'm
2:23:04looking forward to retirement myself.
2:23:07One more meeting and uh yeah,
2:23:11>> I'll leave it at that. Thanks.
2:23:14>> Sure. You come back and yell at us from
2:23:15time to time, please.
2:23:18I never yelled.
2:23:20>> Well, maybe start. [laughter]
2:23:22Dr. Sparrow, please go ahead.
2:23:25>> Thank you for that. Yeah, the UBCM
2:23:26there. Um, if you notice people we voted
2:23:28for on the executive, they pulled their
2:23:30papers on Wednesday. I probably remember
2:23:31when they got home, so we lost some of
2:23:34our executive to the elections. So, that
2:23:36happened too. Um, we had a thing last
2:23:39night. We had all candies meeting at the
2:23:42Italian center there. Um, that was for
2:23:44EA directors, counselors, and mayors.
2:23:47those school district employees there,
2:23:48but that's okay. Of course, the
2:23:50microphones work they're worse than they
2:23:51work here, so I was happy with that one.
2:23:54Um, uh, mother, um,
2:23:58I have a we have a field trip planned
2:24:01this weekend for going to go out there
2:24:02and do that, see what's going on in the
2:24:04logging world because that's not doing
2:24:06too well there. Um, other than that, not
2:24:09much is happening till the election, I
2:24:11guess, both of coming up. So, we'll see.
2:24:17All right. Thank you for that. Um, I'll
2:24:19reserve my report for later. So, we'll
2:24:21go online. Uh, Dr. Sea,
2:24:25>> nothing to report. Thanks.
2:24:27>> Thank you, Dr. Mchuan.
2:24:31>> Uh, nothing for me,
2:24:33>> Dr. Boy.
2:24:36>> Thank you, chair. Coming up this Sunday
2:24:38at the Beaver Creek Hall, we'll be
2:24:41having a Bernie Valley Rivers Day um
2:24:43from 10il 3. If you haven't been to one,
2:24:46it's great. There's lots of people
2:24:47there. You come out and uh support um
2:24:51everything to do with salmon in the
2:24:52valley. So, you can paint a salmon, you
2:24:54can take one, you can dissect one, you
2:24:55can have lots of fun. There will also be
2:24:58an opening ceremony for the pump track
2:25:01that was recently completed at noon.
2:25:05And uh they have one for younger
2:25:08children as well on wood that they just
2:25:10finished up on Sunday. And it's going to
2:25:13be a great experience for everybody. So
2:25:16the community was able to come together,
2:25:18rally together, and build a um ashvault
2:25:21pump track designed by professional
2:25:24people and do it all with community
2:25:27donations, time, effort, materials, and
2:25:30zero taxpayer dollars. So, it was a
2:25:32great experience and people did lots of
2:25:34hard work out there and the opening show
2:25:37will be on Sunday. So, thank you very
2:25:38much. Come on. It's already packed and
2:25:41busy. So, it's working out well.
2:25:45>> Okay. Thank you for that. Uh Dr.
2:25:47Beckett, please go ahead.
2:25:49>> No report, sir.
2:25:52>> All right. Uh Dr. Steer.
2:25:55>> Yeah, thank you. No report today.
2:25:58Uh
2:25:58>> Dr. Coots.
2:26:03Thank you, Mr. Chair. Um, yeah, sweet
2:26:04and easy on this grand. I believe most
2:26:07of our directors have had a pretty good
2:26:09explanation of what went down. It's
2:26:11grateful to be there. Sure.
2:26:14>> Thanks. Uh, missed you at the UBCM.
2:26:17Director Johnson, uh, how did your
2:26:19people's assembly go?
2:26:22>> Uh, it went well. Um and the only thing
2:26:25to really report is the
2:26:28[sighs] uh Two Rivers Remix um movable
2:26:32feast on Saturday. It's a a free down at
2:26:36um the community Makoa. So um I think
2:26:41from
2:26:4312 till
2:26:4611:00 p.m. I believe. Um [snorts] so
2:26:50should be fun. Thanks.
2:26:53>> I did have one question for you. Is your
2:26:55office open yet?
2:26:58>> No, it should be
2:27:02uh ready uh by the end of the month, but
2:27:05no furniture. Uh the furniture order has
2:27:08gone in, but uh we all know how long
2:27:10that takes. So, we're thinking November.
2:27:14>> Okay, great. I think you reported Last
2:27:17time. I I just remember that now. Thank
2:27:19you. Uh, director, Mr. Angelo, please go
2:27:21ahead.
2:27:25>> We had our utilot talk days over the
2:27:28last weekend. Uh, so it was Friday,
2:27:30Saturday, and Sunday, and it was a
2:27:32really good turnout. So, I just want to
2:27:34say that it was um very uh exciting as
2:27:37we engaged on a full day at Quus Beach
2:27:40and did a number of kind of games. Some
2:27:44were traditional, some were just really
2:27:46for fun. And we did have our AGA
2:27:50on the Friday and uh yeah, it was a
2:27:53really good turnout. Um there's some
2:27:56great establishments happening within
2:27:58our governance office and uh yeah, we're
2:28:02growing and expanding and uh it's been
2:28:05great. Thank you.
2:28:07>> All right. Thank you. Uh Dr. Minions,
2:28:09anything?
2:28:10>> No report. Thanks everyone.
2:28:12>> Thank you. Uh I think the only report on
2:28:15Am I missing anything? No. Uh the only
2:28:17report I have is the UBCM report. I
2:28:20think what I'd like to note is that our
2:28:23resolutions were uh one was handled with
2:28:26followup going, "Yep, that's a good idea
2:28:28because they're already doing it." And
2:28:29that's the C130s. Um, I think our
2:28:33resolution regarding
2:28:35um temporary or not temporary uh
2:28:38short-term vacation rentals on ALR lands
2:28:42was a bit misinterpreted and therefore
2:28:45was um not handled in a by the executive
2:28:48in a way that made sense to me. It felt
2:28:50like they thought that our resolution
2:28:52was against ALR and the ALC when in fact
2:28:55what we were asking for was for the ALC
2:28:59to be the prevailing entity. Um, I
2:29:03engaged with some folks from the ALC and
2:29:06they were understanding and supportive
2:29:08of that, but I think it'll take some
2:29:10followup later after all of the uh chaos
2:29:14and fur of the elections that are
2:29:16happening right now. And what you're
2:29:18saying, Director Sparrow, about losing
2:29:21some executives. There is a pretty
2:29:24notable member of council in the CRD who
2:29:30is now running proincially will call
2:29:32Hamilton. I think he was the chair for
2:29:34the board there for a little while. Uh I
2:29:36think he's not able to do both or feels
2:29:40really betrayed by what's happening
2:29:42because u yeah so it's it's strange how
2:29:46things developed and it was a very
2:29:49strange UBCM as a result the the vibes
2:29:52were completely different not just
2:29:54because it was the last UBCM before an
2:29:57election but because of what was going
2:29:59on in the provincial arena all the stuff
2:30:02that was happening with the conservative
2:30:04party and center BC and whatever
2:30:06Millibar was doing. Uh, that was crazy
2:30:09as well. So, I think this is more of a
2:30:13wait and see kind of period and see what
2:30:14happens and develops. Um, but I think
2:30:18some of our advocacy is potentially
2:30:21better spent in making sure that we have
2:30:24people who understand our intentions for
2:30:26our resolutions. Um, because I don't
2:30:29think it was handled well at all by this
2:30:32executive.
2:30:33I think I'll leave it at that. Hu is
2:30:35having their people's assembly sometime
2:30:37in November. And uh yeah, we're focusing
2:30:41and doing some good work on emergency
2:30:43planning and emergency management too. I
2:30:46believe we have another event coming up
2:30:48to talk about uh how we can improve our
2:30:52um processes, decision making and
2:30:56coordination in regards to uh what we
2:30:59learned at Amount Underwood and how we
2:31:01can coordinate better with the province
2:31:02and the
2:31:04uh I think our neighbors in Diddy dot
2:31:07and the Kashan Valley regional district
2:31:10as well but that'll be subject to
2:31:11elections too. Uh that's it on my end. I
2:31:14think that's it for member reports.
2:31:16Could we get a motion to receive the
2:31:18member reports, please?
2:31:20Thank you, Director Cotay. Seconded by
2:31:22Dr. Beckett. All those in favor? All
2:31:25opposed? Motion carried.
2:31:29Okay. Uh and that's okay, Dr. Johnson.
2:31:31Thank you for sticking around for as
2:31:32long as you did. Uh that brings us to
2:31:35item 14, other business, including late
2:31:38items, of which there were none. And
2:31:40then I believe that brings us to
2:31:42question period. So question period is a
2:31:4415-minute period where members of the
2:31:46gallery either online or in person can
2:31:49raise their hand and approach and ask
2:31:51any questions they wish. Um within
2:31:54reason please make sure that there is no
2:31:56video, no use of presentations, no
2:31:58handouts, no props and uh virtual
2:32:01attendees should raise their hand. If
2:32:03you're here to ask a question, please uh
2:32:06identify your area and street. You don't
2:32:10need to say which stuff though. And
2:32:13thank you for sticking around for the
2:32:14whole time. You don't have to speak if
2:32:15you don't want to. [laughter]
2:32:17All right. I would note that uh uh yeah,
2:32:21we're doing pretty good here. So, I was
2:32:24wondering before we go in. So, let's
2:32:26recess, have a motion to recess, but
2:32:28maybe we take 5 10 minutes as a break uh
2:32:31for people to use the washroom and then
2:32:33come back at 410. Uh the motion to
2:32:37recess, please.
2:32:38Thank you, Dr. Sparrow. Seconded by
2:32:40Director Coops. All those in favor? All
2:32:43opposed? The motion carried. Thank you.
2:32:46Please come back at 410 and we'll go
2:32:48into the regional hospital district uh
2:32:50mode meeting. Thank you.
2:40:15Sorry. No, I hit that accidentally. I
2:40:18think we're going to be doing a uh photo
2:40:21pretty quick here. So, if anybody online
2:40:24wants to be in the photo, we're going to
2:40:25do it right next to the big screen. And
2:40:27just turn your your video on.
2:40:32Okay.
2:42:25We're just waiting for Mike Sparrow. He
2:42:27had to run to the washroom.
2:42:31>> Danielle, where are you?
2:42:36I'm uh in the uh municipal offices of
2:42:41the district of Tofino. They've
2:42:42graciously accommodated my vacation
2:42:45pattern so I could still attend a uh a
2:42:49board meeting. So I'm on a cloa
2:42:52territory
2:42:54>> to to veer closely to bullying. You're
2:42:56such a nerd for being here on your
2:42:58vacation. But thank you.
2:43:01>> I I figured this is the last meeting
2:43:03where you're actually going to be
2:43:05conducting business as such. I'm not
2:43:07sure how much business we're going to
2:43:08actually advance on the 15th. And so I
2:43:12wanted to be here for the business and
2:43:14then I'll go back to recreating for one
2:43:16more day uh with my cousins who have
2:43:19greatly appreciated the hospitality of
2:43:21the entirety of the West Coast. So they
2:43:24go back uh tomorrow afternoon to
2:43:26Edmonton and um both of them are a
2:43:29little bit uh sour about that. They have
2:43:31uh the weather out in the West Coast. I
2:43:33was telling them this isn't this isn't
2:43:35typical West Coast, but they're just
2:43:38like beside themselves with the beauty.
2:43:40Um and um yeah, we've had four days of
2:43:43fishing and uh and the oceans have been
2:43:46bountiful. Uh so they are uh packing
2:43:49coolers and uh uh with excitement and
2:43:53and heading home to share the bounty
2:43:55that was offered and so um yeah, nothing
2:43:58but gratitude. It was really really
2:43:59fantastic.
2:44:02>> What's the fishing been like to
2:44:05>> Sorry.
2:44:08I the fishing has been uh excellent. Uh
2:44:11I haven't done four days in Bfield, but
2:44:14um this is the best fishing I've done in
2:44:15my entire life, Bob. Um they were um of
2:44:20course keeping it in season, right? Like
2:44:22the uh wild salmon, the coo were
2:44:25answering and we hit our limit very
2:44:27quick, which is a low limit. Um the
2:44:29halibet, uh we had to return a number of
2:44:31halibit cuz they're just too big. Uh we
2:44:34can't that size, but we maxed out on the
2:44:36halibet. Um and um and then the rockfish
2:44:39and ling cod u like oh my god [laughter]
2:44:43it was just um yeah the pictures I have
2:44:45of of our boat and of course um the
2:44:48processing plant was happy to receive
2:44:50us. Uh in one case they said we were the
2:44:52best fisherman of the day. What they
2:44:54also then mumbled is that we were the
2:44:56only fisherman of the day but that's a
2:44:58whole other story. Um, yeah. No, we had
2:45:01we had an absolutely fantastic time and
2:45:03uh bouncing both between Tofino and
2:45:05Uclullet. We were hoping to do some
2:45:07tuna, but the tuna are 80 miles out and
2:45:10uh there was um there's no charter boat
2:45:12that can do that distance and uh and
2:45:14come home. So, uh we we stayed close to
2:45:17shore.
2:45:18>> Thanks.
2:45:19>> I told I told you so, Bob. I told you
2:45:21so.
2:45:23>> All right, let's do let's do this photo.
2:45:26All right. I really enjoy the pylons
2:45:29sweater. Fred,
2:45:33>> I got the orange. I'm trying to fit in
2:45:35here.
2:46:11All right, back at it.
2:46:46Okay, thank you everyone for your
2:46:47patience. I am not in charge. In fact,
2:46:49it is Deb as chair of the regional
2:46:51hospital district. Please take it away.
2:46:54>> Thank you. I'd like to call the uh
2:46:56regional hospitals district meeting to
2:46:58order and recognize that we are
2:47:02conducting this meeting on the city
2:47:03traditional territories of the
2:47:05Shashantessa First Nations and we're
2:47:08grateful the opportunity to do so. We
2:47:10also have directors calling in from
2:47:12their territories. I'd like to also
2:47:14acknowledge those nations and express
2:47:16our great gratitude and our respect.
2:47:19Notice to attendees and delegates that
2:47:21this meeting is being recorded and
2:47:23livereamed to YouTube on the regional
2:47:25district website.
2:47:27Uh we don't have to do introductions if
2:47:31okay we have an agenda in front of us.
2:47:33Is there any dishes from directors?
2:47:37Seeing none, is there any dishes from
2:47:38the corporate officer? Nothing for me.
2:47:41Seeing none, get a motion the regional
2:47:42hospital district adopt the agenda as
2:47:44circulated. Moved by director Cot,
2:47:47second by Director Sparrow. All in
2:47:48favor? Any opposed? Motion is carried.
2:47:52Any declarations or conflicts of
2:47:54interest?
2:47:56Seeing none, uh, no presentations, no
2:47:59delegations. We have the board of
2:48:02directors meeting minutes from June
2:48:0410th, 2026. Is any errors or missions?
2:48:08Seeing none, I get a motion that the
2:48:09minutes of the Alurn Grout regional
2:48:11hospital district meeting held on June
2:48:1310th, 2026 be adopted. Moved by director
2:48:17Sparrow, seconded by Director Cotay. All
2:48:19in favor? Any opposed? Motion is
2:48:22carried. Public input period.
2:48:26Pop-up will be permitted to speak up to
2:48:28three minutes on an agenda item. No
2:48:30video. Use of presentations. Handouts
2:48:32are pro are permitted. Virtual attendees
2:48:35raise your hands in Zoom to request to
2:48:38speak. In person attendees, raise your
2:48:40hand to request to speak. Is no one in
2:48:42the galleries? Is
2:48:44>> no one on.
2:48:46No correspondence for information, no
2:48:48correspondence for action. We have
2:48:50requests for additions decision reports
2:48:53and we have the foundry portal Bernie.
2:48:55Is Daniel going to speak to that?
2:48:59>> I I can certainly speak to it. Thank
2:49:02you.
2:49:03Um so uh the uh staff of the ACRD have
2:49:08been in communication
2:49:10um with the Ministry of Health, with
2:49:13Island Health, and with Foundry. Uh per
2:49:16our last resolution, we've been working
2:49:18on uh getting the property that was
2:49:21purchased uh designated.
2:49:23And um as part of that designation
2:49:26process, the one piece that we were told
2:49:29were missing uh to satisfy uh some
2:49:32conditions for island health is the
2:49:35exact address of the property that we're
2:49:37looking to designate um via resolution
2:49:41as well as the financial commitment that
2:49:43we are looking to make toward uh the uh
2:49:46the project itself. Um uh following up
2:49:50on the last discussion we have, you will
2:49:52notice that the resolution that we put
2:49:54in also identifies that uh our last
2:49:56discussion, the board acknowledged that
2:49:58the funds that we've collected thus far
2:50:00that we hold in reserve um are meant for
2:50:03the Tofino hospital initiative. Um and
2:50:06so if we are going to commit anything to
2:50:08a foundry, we need to make sure that we
2:50:09come up with a strategy for replacing
2:50:11the equivalent in funds um so that the
2:50:14there is no negative impact on the
2:50:16Tofino hospital initiative. Um the
2:50:20resolution we put forward uh hits uh
2:50:23hopefully hits all the right areas that
2:50:25Island Health requires. Once Island
2:50:28Health receives the uh the board
2:50:30resolution uh we are hoping that they
2:50:33will then advance with providing our
2:50:35application with a letter of support and
2:50:37once we have their letter of support
2:50:39then we can submit that to the Ministry
2:50:41of Health for formal designation and
2:50:44that is something that only the minister
2:50:45can do. Unfortunately right now that's
2:50:47no longer Josie but uh that's okay.
2:50:49We're we're following all the right
2:50:51steps. If there are any questions I'll
2:50:53do my best to answer them.
2:50:57Daniel, did uh Island Health give you
2:50:59any indication about what kind of
2:51:01amounts? Are we just like pick it
2:51:04ourselves or how do we determine the
2:51:06amount?
2:51:08>> So, Island Health um uh is is aware of
2:51:11the budget. So, this is a $6 million
2:51:13budget um and the Ministry of Health um
2:51:17has committed uh 2 million. uh under a
2:51:21typical formula if we were going to do
2:51:23the 40% of that that would be 800,000 uh
2:51:26but island but we are not required to go
2:51:30to 40% and there is room in there for
2:51:32discussion uh going back to the last
2:51:35discussion we had with Foundry the um
2:51:38and reconfirming that uh a few weeks ago
2:51:41with uh with Foundry the funding gap
2:51:44that they still have to uh to advance
2:51:47with the project is 600,000
2:51:50So, um they currently have 5.6 million
2:51:53confirmed and or 5.4 million confirmed
2:51:56and they are uh 600,000 uh short of
2:52:00their $6 million mark. Um if that was
2:52:02the point of reference the board wanted
2:52:04to use, they're welcome to use it. Uh
2:52:06but Island Health has not indicated that
2:52:08we were forced to any specific amount.
2:52:10They simply want to know what amount we
2:52:12are committing.
2:52:16>> Thank you. Is there any questions or
2:52:18comments from the board? Director Cotay,
2:52:20>> thank you. Should this not be in camera
2:52:23conversation?
2:52:26>> Just just a question.
2:52:29>> There there is no reason that this would
2:52:32be in camera. It's not a negotiation. Um
2:52:34it's uh it's doing a deeper dive into um
2:52:39a resolution that was already passed in
2:52:41public and um and the requirements of
2:52:44Island Health. Typically when when we uh
2:52:46have these discussions uh around budget
2:52:49uh period they are public as well.
2:52:54>> Dr. Sparrow,
2:52:56>> thank you. So this ask is for one time
2:52:58ask another recurring annual
2:53:01contribution.
2:53:02>> It's a one time ask for uh their um to
2:53:06do the renovations in the building. They
2:53:08already have the operational cost
2:53:10covered.
2:53:14Director Sega.
2:53:18>> Uh, thank you. I I do believe um,
2:53:20Director Steer and Director Boy were
2:53:22before me.
2:53:24>> Sorry, I can't wear my glasses and read
2:53:26the agenda at the same time. Director
2:53:28Steer, please go ahead.
2:53:33>> Thank you through the chair. Uh I just
2:53:35want to start with uh that I do fully
2:53:37support the the foundry uh Port Al
2:53:39Bernie and the services uh to youth uh
2:53:41in the valley and by satellite extension
2:53:43out to the west coast of course um uh
2:53:46with the um with the conversation that
2:53:49I'm sure will in ensue here in terms of
2:53:52uh the financial amounts and then of
2:53:54course the strategy for uh recovering if
2:53:57any funds are allocated the the recovery
2:53:59of those funds from that from that
2:54:01reserve. So my question um at this point
2:54:04it may be premature um is
2:54:08the the strategies that I I I need to
2:54:11understand in terms of the the uh the
2:54:14potential impacts to that reserve fund
2:54:16and what strategies may be implied uh or
2:54:19applied uh to ensure that uh that those
2:54:23funds uh will be resubmitted into that
2:54:25reserve without any impacts uh to the
2:54:27Tfino hospital initiative
2:54:31And Mil, do you have any comments?
2:54:32>> Yeah, so the intent of of creating the
2:54:35strategy and bringing it back during the
2:54:37financial plan discussions is that we
2:54:39would like to flesh out um see if we can
2:54:42flesh out some details away from the
2:54:44obvious. The obvious would be a taxation
2:54:48response over 3 years. Um and that that
2:54:50one is is is straightforward. Uh the
2:54:53other not so obvious options are
2:54:56exploring things away from that. We do
2:54:58have an annual spend uh that's committed
2:55:00to island health and we could reexplore
2:55:02how that moves forward. So the the 1.8
2:55:05million that we collect every year um
2:55:08doesn't go fully into reserve as we know
2:55:10it it is spent based on different
2:55:11priorities and so we want to have
2:55:13further discussions with island health
2:55:15around those priorities and bring that
2:55:17back to uh our financial discussions. Um
2:55:20and from there there's there's other
2:55:22strategies that can look at um
2:55:26how the the amount if we were to tax the
2:55:29amount and the speed with which we we do
2:55:31that. Right? So uh basic assumption is
2:55:34the same amount every year for 3 years.
2:55:36Uh but as reserves grow they there's
2:55:38also interest attached and we may want
2:55:40to visit how we use the interest that
2:55:43has been collected thus far um and and
2:55:46other interest collected moving forward.
2:55:48So ultimately what we haven't yet
2:55:50flushed out because we haven't had time
2:55:52is is to look at all those options,
2:55:54bring it back to the board during during
2:55:56uh finance deliberations or budget
2:55:58deliberations and ensure that that we're
2:56:01having uh the the minimal impact
2:56:03possible on both the tax base and on uh
2:56:06the Tofino hospital initiative.
2:56:10>> Yeah, thank you. And may I have a
2:56:11follow-up, chair?
2:56:12>> Please go ahead.
2:56:13>> Yeah, thank you. And of course those are
2:56:14some of the concerns uh that come up uh
2:56:17in terms of what that amount might be
2:56:19and that recovery strategy. Um it's also
2:56:21as in our in our meetings uh ministerial
2:56:24meetings with the ACRD um
2:56:28and and the minister uh and chair Jack
2:56:30brought up an excellent point in terms
2:56:32of the uh as a he may he may have
2:56:35foreshadowed the election call in terms
2:56:37of what would happen in terms of the uh
2:56:39challenges uh with a new potential new
2:56:41government coming in and with the
2:56:42commitments that may have been made to
2:56:44uh the furthering of the hospital
2:56:46replacement. Once again, um I'm just
2:56:48cautious of of of how we go about the
2:56:51amounts we're going to allocate uh
2:56:52concerns around uh the taxation response
2:56:56uh the use of of those interest uh
2:56:58payments. The one thing that I I I don't
2:57:00know if this is one of the options that
2:57:03have uh been talked about or potentially
2:57:05explored uh with the hospital foundation
2:57:07in Port Alurnie, if it is a designated
2:57:09uh health facility, would the hospital
2:57:11foundation be uh a potential source of
2:57:14revenues uh that could be uh could be
2:57:16looked to?
2:57:18>> Uh that would be a good source, but
2:57:21right now they're trying to raise money
2:57:22for the cancer clinic. That is their
2:57:24focus right now.
2:57:29But that could be something we could
2:57:30discuss with them after that. Yeah,
2:57:33great idea, Director Boy.
2:57:39>> Yes, thank you, Chair. I remember when
2:57:40this came to the board a couple months
2:57:41ago that there was no looking for
2:57:44taxfair funding for this facility. Has
2:57:46that changed or what's the interest
2:57:48there?
2:57:53through the chair.
2:57:55I I I don't think anything has changed.
2:57:57The recollection that that I have is is
2:58:01we were looking to see if uh funding
2:58:04could be provided um uh using the
2:58:08existing tool that we have under um the
2:58:10health act. And the existing tool that
2:58:13that we have is is this hospital um
2:58:16ouros district hospital board um and um
2:58:21and an investment into capital. So we
2:58:26can step into operations. Uh we can step
2:58:29into capital to bricks and mortar. And
2:58:31so um my recollection of of that
2:58:35direction from the board was to seek
2:58:37designation so that we could use this
2:58:39tool as uh as a mechanism for helping
2:58:43with the funding the the gap.
2:58:47>> Okay. So, we need to have a proper
2:58:50discussion about funding and things like
2:58:53this as opposed to just picking you a
2:58:54number now a month before the election
2:58:57and saying this is what's going to go to
2:58:59there. So, even if we say we're going to
2:59:03put in $5, this still has to go to the
2:59:05next board to get approved for the
2:59:07financial plan, right? Like this is not
2:59:09a beall end all right now. Is that am I
2:59:11correct?
2:59:14>> My understanding is you you are correct.
2:59:16there is a commitment that we're being
2:59:17that that that is being sought. [snorts]
2:59:19So obviously there there is that
2:59:21commitment but there isn't the check
2:59:23being handed off until uh the next board
2:59:26is um is in place and they approve a
2:59:30budget and um no motion of this uh uh of
2:59:35this board can fetter the discretion of
2:59:37the next.
2:59:38>> Okay. So why are we even discussing this
2:59:41now with this board if the other next
2:59:43board has to approve it? It's an
2:59:45outofcycle request. Why don't we say
2:59:47thank you for your time? Please come
2:59:49back in the end of this year when we
2:59:51start taking requests to be debated by
2:59:53the next board coming forward. Like why
2:59:55are we even talking about this now?
2:59:56>> Good question. Um the the reason why we
3:00:00are discussing it is that we are seeking
3:00:02the designation of the property. Um and
3:00:06in order to designate the property, this
3:00:08is the resolution that Island Health
3:00:10requires and we cannot submit our
3:00:13request for designation without a letter
3:00:15of support from Island Health. So um uh
3:00:19we provided the original resolution that
3:00:21was provided uh that was passed uh and
3:00:24the response is that they needed this
3:00:26follow-up resolution. Um timing isn't
3:00:29great, but we're just moving at the pace
3:00:31that communication is moving at. And at
3:00:33at this time, uh we just received the
3:00:35clarification from Island Health, and
3:00:37this was the next available um regional
3:00:40hospital district board meeting.
3:00:41>> So, we can put this in here, and I would
3:00:44support putting in $5 of funding if we
3:00:46have to put a $5 funding amount. That
3:00:49being said, we'll dispense with the
3:00:51actual debate about this funding to the
3:00:55next board is convened, whoever that
3:00:57will be, because they will be the ones
3:00:59approving it. We have very little data
3:01:01on what the funding is looking like and
3:01:03everything else in here to make an imp,
3:01:05you know, an informed decision.
3:01:10>> I want to see what the other directors
3:01:12say about this. Thanks,
3:01:14>> Director Sega.
3:01:16>> Uh, thank you very much. Yeah, I
3:01:19obviously am uh upset about the
3:01:23government changing the rules around
3:01:24even getting our uh hospital
3:01:27established. We've been waiting a long
3:01:28time. There was a lot of volunteer
3:01:30effort and um community
3:01:34uh
3:01:36labor put into the building of the
3:01:38original hospital. And um so I'm really
3:01:42uncomfortable to see even more of what
3:01:45needs to be West Coast um servicing the
3:01:49funding being shifted towards Port
3:01:50Alurnie again. So uh yeah, I would be
3:01:54looking for a minimal amount to I
3:01:56understand that you want this to go onto
3:01:57the application and be included in the
3:01:59application, but I wouldn't want to
3:02:01commit any large amount out of the
3:02:03hospital fund. um particularly given the
3:02:06government's response to our uh hospital
3:02:09needs out here. Thank you.
3:02:11>> Yeah. Uh just to clarify, we're not
3:02:13diverting funds, we're borrowing funds.
3:02:21Director Steer.
3:02:26>> Yes. Thank you through the chair and I
3:02:27think maybe some of the questions uh
3:02:28that are coming up and and uh director
3:02:31boy may have alluded to. I certainly and
3:02:33I once again I want to reiterate the
3:02:35importance of this service uh not only
3:02:37to the Alurnie Valley um but to the west
3:02:40coast as well through that satellite
3:02:41extension of the services that are pri
3:02:43provided out here uh to the youth
3:02:45through the foundry. So that's not in
3:02:47question. I I think what's uh the
3:02:49discussion that's coming up is first and
3:02:50foremost there's a designation that
3:02:53needs to be taken care of and I think
3:02:55that's paramount that that we support uh
3:02:58the the ask from the ministry to uh to
3:03:01be able to provide that there. I think
3:03:03the question comes in about not federing
3:03:05uh we have not had the ability to have
3:03:07budget discussions uh and that will be
3:03:09coming up into the future. Uh so uh you
3:03:12know I I very much would support um uh
3:03:14the um the motion uh as presented uh
3:03:18except uh for uh the approved amount
3:03:21once again director boy uh you owe an
3:03:24amount uh and my my question though
3:03:26stems though if um uh without providing
3:03:30a financial uh is there a way to
3:03:32communicate that uh those discussions
3:03:34are premature for this board um and that
3:03:38uh so if it was a Z dollar amount in
3:03:41there. Would that have implications for
3:03:42that uh for the application in terms of
3:03:44the designation? You may not have that
3:03:46information, but it's something that I
3:03:48would be concerned about, but at the
3:03:49same time, I'm very hesitant to attach a
3:03:52dollar amount at this time
3:03:55>> through the chair. Um it I I I don't
3:03:59have the definitive
3:04:01answer to that, but I would suspect um
3:04:04that in reviewing whether or not to
3:04:07designate the property, um the purpose
3:04:10of designating would would be to expand
3:04:12the partnership ability. So if we were
3:04:14coming in with no money offered, they
3:04:16would likely turn around and say, "Well,
3:04:18why are we designating this?" Um and and
3:04:21so uh because in in terms of uh staffing
3:04:25and servicing uh they already have
3:04:26commitments from Island Health and
3:04:28Ministry of Health uh for the
3:04:30operational side. So um it could be that
3:04:33they don't designate it if there isn't
3:04:35some sort of financial incentive to do
3:04:37so um underneath our our structures. Um
3:04:42that said, we can try and see um and and
3:04:46we can also amend the language uh to be
3:04:50um overt about that you approve um an
3:04:54amount of funding allocated for the
3:04:57financial plan to be reaffirmed uh by
3:05:00the following board.
3:05:06>> Thank you, Director Minions.
3:05:08>> Thank you. do appreciate the
3:05:09conversation we're having and I think
3:05:11that um
3:05:13it does make sense to me to say we may
3:05:15not we're not ready to decide what that
3:05:17amount is going to be. Um I do I think
3:05:20want to you know I fully understand the
3:05:22the hesitance from people on the west
3:05:24coast. Um I know that like the region
3:05:26has been in need of a hospital and
3:05:28saving for a hospital and long overdue
3:05:29for a hospital for a very long time. I
3:05:32so I I I recognize the desire to not do
3:05:35anything that would take away from that
3:05:37and I think that as a board we can be
3:05:38very cognizant of that. I also know that
3:05:42the West Coast has had other initiatives
3:05:44come forward through the hospital
3:05:45district um as well and you know we've
3:05:49had hard conversations about some of
3:05:51those and where they should fit in the
3:05:52priority list. So, um I I think that
3:05:55what I would like to see today is us
3:05:57move this forward. Um but recognize that
3:05:59we probably aren't quite ready and we do
3:06:01need to have more discussion
3:06:02strategically about what it looks like
3:06:04for how much funding we do um
3:06:06potentially commit to. But I would hope
3:06:08that there is an amount of funding that
3:06:10we do commit to however we make that
3:06:12happen. Um and really keeping in mind
3:06:14that we don't want to harm the West
3:06:15Coast's chances of moving forward a
3:06:17really critical project. Um and I will
3:06:20just add lastly that uh You know, we I
3:06:23think we're all very aware of the
3:06:25challenges that we have in our
3:06:27community. Um, in Port Alurnie, for
3:06:30instance, we have the highest child
3:06:32poverty rate in the province. Um, in my
3:06:35opinion, there is no way we can't help
3:06:37support this project. Um, there's
3:06:39nothing we need to invest in more than
3:06:41our youth. Um, and I know that that is
3:06:43not specific to Port Alurnie. I know
3:06:45that the youth of the whole region um
3:06:47are in, you know, need of support. So,
3:06:50um I know that nobody's saying they're
3:06:51not, but I do just want to kind of focus
3:06:53us back to that. Um we have multiple
3:06:56critical priorities and projects at the
3:06:58same time, and I think we can find a way
3:06:59to manage all of them as long as we're
3:07:01mindful of not um allowing one thing to
3:07:03harm another. So, I I I acknowledge that
3:07:06we're probably just not quite ready to
3:07:07set an amount today and and how how what
3:07:10that structure will look like, but I
3:07:11would like to keep moving this forward.
3:07:13Thank you.
3:07:15>> Thank you. Director Seir, please go
3:07:16ahead.
3:07:19Yes, thank you through the chair and I
3:07:20agree director Minions with everything
3:07:22you've just said in terms of our focus
3:07:24on youth and the importance uh whatever
3:07:26the region is. You're absolutely right.
3:07:28Um but I just want to just a quick
3:07:29clarification on some of those
3:07:30priorities and uh projects that happened
3:07:33on the west coast such as the sobering
3:07:34and assessment center uh and the
3:07:36community health center in Ullet. We
3:07:37ended up with a zero contribution uh
3:07:40through the regional hospital district
3:07:42for those projects. We said no uh uh to
3:07:44that budget request which was at the
3:07:4612th hour uh for those particular
3:07:48projects. So there was no actual dollar
3:07:50amounts that did come out from the RHD.
3:07:54>> Thank you, Director Boy.
3:07:58>> Thank you. And and I think we're having
3:08:00a great conversation here, but if we
3:08:01have to borrow money, is this going to
3:08:04go to a referendum or are we going to
3:08:05ask the people about it? because
3:08:07$600,000 or any potential number between
3:08:100 and $600,000 is a large amount. So if
3:08:14they're going to do that, we should be
3:08:16involving the public in those kind of
3:08:17decisions.
3:08:19>> Uh we did have a referendum when you
3:08:22took money from the hospital board to
3:08:24expend the services at the at the
3:08:26hospital.
3:08:28So I don't see this as anything
3:08:29different.
3:08:30>> So this would require a referendum is
3:08:32what you're saying.
3:08:34Well, we did have a referendum. We put
3:08:36millions of dollars into the expansion
3:08:38of our ER at the hospital.
3:08:42>> Daniel,
3:08:44>> uh so under the act uh with the regional
3:08:48hospital district board, there isn't a
3:08:50requirement of a referendum for
3:08:52borrowing. Um the other element is that
3:08:55borrowing is one strategy. It is not
3:08:57necessarily the strategy. Uh we can also
3:08:59tap into existing reserves. And so
3:09:01there's there's two ways of of doing
3:09:03this. If we were to go to referendum, it
3:09:06would be if our strategy um a like we we
3:09:10don't have to under uh the rules uh for
3:09:13the hospital district board, but if we
3:09:15were to, it would be because we intend
3:09:17on borrowing uh for o period of over 5
3:09:20years because even under the borrowing
3:09:22rules, if you repay in under five years,
3:09:24there's no need for a referendum. Um
3:09:28yeah, hopefully that helps answer your
3:09:29question.
3:09:30>> No, it does. Thank you. Uh, chair, I'm
3:09:32ready to make a motion if that's okay.
3:09:35>> Please go ahead.
3:09:37I'll make a motion that the Albert
3:09:39Claycott Regional District Regional
3:09:41Hospital District Board of Directors
3:09:43support Foundaries Port Al Bernie's
3:09:45designation as a healthc care facility
3:09:47at 3816 Anderson Avenue, Portal Bernie,
3:09:50BC, and approved $0 of funding to be
3:09:53allocated to this initiative in the 2027
3:09:562031 financial plan to contribute to the
3:09:58capital cost of this project. Thank you.
3:10:03Is there a seconder? Director Steer.
3:10:12>> Thank you to the chair. Um I I would
3:10:13like to um I'm just cautious about
3:10:15seconding it because I I would like to
3:10:17make maybe make an amendment uh to the
3:10:20uh to the resolution in lie of the
3:10:22information in terms of if there was a
3:10:24way to within the uh before it gets
3:10:26seconded if there was a way to amend
3:10:28that resolution. Um and and Daniel, you
3:10:31did speak to potentially some wording
3:10:33around uh not necessarily a dollar
3:10:36amount, but that there would be some
3:10:37form of commitment and and I and I
3:10:39missed it in terms of the details, but I
3:10:41would be comfortable with adding in that
3:10:43there is a commitment to contribute. Um
3:10:46just not it we're just not prepared at
3:10:48this time uh to come up with a number
3:10:49and and I I don't know if you have um
3:10:52Yeah, thank you, Fred. Um, I don't know
3:10:54if you have wording that might be
3:10:56sufficient for us to be able to uh
3:10:58before we even make the motion uh to
3:11:00create a motion that would include that
3:11:02ability to uh contribute to the project
3:11:05but not until we go through the budget
3:11:06process.
3:11:09>> Just repeat that. Daniel,
3:11:12>> yes. So, um I if if the board wanted to
3:11:16put an amount in uh other than zero,
3:11:18then uh we would change uh the 2027 2031
3:11:22financial plan to the draft 2027 2031
3:11:27financial plan and add a sentence at the
3:11:30end of that first motion to say uh uh
3:11:33this amount will be reassessed and
3:11:35reaffirmed by the next board.
3:11:42And your thumbs up to director boy. Were
3:11:45you okay with that amendment? Because it
3:11:46hasn't been seconded yet.
3:11:48>> I would say leave the dollar amount at
3:11:50zero. But at the same amount, I
3:11:52wholeheartedly support that amendment to
3:11:54re-evaluate this when we go through the
3:11:56financial planning process with the next
3:11:58board.
3:12:01>> Director Steer.
3:12:06>> Yeah, I'm I'm just having to think about
3:12:08it for a second. uh just what Daniel
3:12:10said in terms of uh because then we
3:12:12would have to at this point in time have
3:12:14a discussion around the amount uh to be
3:12:16included in there uh at this point to
3:12:19the rest of it I I I I understand and
3:12:22and and support it's just once again it
3:12:25would be uh if if whatever the amount we
3:12:27would decide on whatever that number is
3:12:30uh all of the rest I understand but then
3:12:32we're we now would have to enter into a
3:12:34discussion about uh if you know by
3:12:36putting an amount like $5 I don't think
3:12:38would be appropriate. Um but at the same
3:12:41time um the uh then we would have to sit
3:12:44down here and now have a discussion uh
3:12:46around what the that appropriate amount
3:12:48might be that the board the next board
3:12:50would have to consider and reaffirm at
3:12:53that time.
3:12:55>> Director Sparrow then director Mus
3:12:57please go ahead Director Sparrow.
3:13:00>> Thank you. I don't think uh Director
3:13:01Boy's motion got seconded so much should
3:13:05die. Um, the amount should be enough
3:13:07that we show interest. Like a zero
3:13:09amount is not going to show interest to
3:13:11the people we're trying to communicate
3:13:12to. So, we need an amount that's going
3:13:14to show an interest that we really think
3:13:16this is a wolf for all project and we
3:13:17want to put it forward. And yes, it can
3:13:19be amended in the budget next year. But
3:13:21if we put on zero or $5, then a lot of
3:13:25the people talking to trying to put
3:13:26money towards this kind of thing,
3:13:27they're going to think that we don't
3:13:29agree with this. So, it's got to be six
3:13:31figures to start with to show we're
3:13:33serious and it can be amended, but we
3:13:35got to start on that number at least.
3:13:37Thank you,
3:13:39>> director Minions.
3:13:42>> Thank you. Um, I I think that putting
3:13:44forward zero sends the wrong message.
3:13:48Um, and so I I am not in support of
3:13:50that. Um, I'm fully in support of saying
3:13:53that we will that we have not determined
3:13:55an amount yet. um and that the amount
3:13:58will be determined at budget 2027. Um
3:14:01but I I don't think we should have zero
3:14:03in there at all. Thank you.
3:14:06>> Okay. There has Dr. Ster, you still have
3:14:09your hand up.
3:14:11>> Yeah. Uh I'm okay. I'm just uh we should
3:14:14we should come up with a figure then. Uh
3:14:15the the amount uh that uh that Daniel
3:14:19presented in terms of and the 6040 split
3:14:21is once again that is not written in any
3:14:23legislation. that's just been a go-to
3:14:25that the province has has relied upon.
3:14:27For example, Prince George in their cath
3:14:29lab up there and the in the renovations
3:14:31up there, it was 20% contribution. And
3:14:33so when you uh you gave a figure I
3:14:35believe um Daniel of about $600,000
3:14:38request um I I think if we start looking
3:14:41at what would be uh something that the
3:14:43board could seriously consider um I I
3:14:46think when we look at those
3:14:48contributions for some of those other
3:14:50projects around the province with the
3:14:51regional hospital board contribution
3:14:53levels it it ranges all over uh the uh
3:14:56Nanaimo has contributed almost the full
3:14:58pull of the 40% uh other regions have
3:15:01have negotiated down I think a 20%
3:15:04conversation um is a good starting point
3:15:06for the RHD board uh to be able to have
3:15:10uh the ACR our next board uh to be able
3:15:12to have a reasonable conversation about
3:15:15what would be an appropriate
3:15:16contribution uh to the project.
3:15:22>> Okay, there is a motion on the phone.
3:15:24Director Sega,
3:15:26>> thank you. Yeah, I I think that sounds
3:15:29reasonable and I do need to acknowledge
3:15:31that these services um are coming out to
3:15:34the West Coast and we greatly do
3:15:35appreciate that. So, I do not want to
3:15:37undermine this project at all. Um my
3:15:40understanding was that they had full uh
3:15:43uh they had the amounts to do the
3:15:46project though. So, um so what you're
3:15:49saying is what like would that
3:15:53So, what would 20% look like?
3:15:58through the chair. 20% um is likely the
3:16:02400,000
3:16:04>> isn't the total $6 million. So 20% is
3:16:081.2 million.
3:16:10>> No, there that's the amount that they're
3:16:12short.
3:16:13>> So it's it's it's the um if if you look
3:16:16at what the pro the province is
3:16:18providing. So if if we typically take a
3:16:21look of at our funding models um on what
3:16:24the province is providing in terms of
3:16:26their contribution um and so in in in
3:16:29this case the province's contribution
3:16:30that's already committed is 2 million.
3:16:32Uh they did the fundraising for the
3:16:34other amount from different sources. And
3:16:36so if uh I I would rely on that number
3:16:39and as director Steer was saying there's
3:16:42there's no steadfast written rule um on
3:16:46on how this number is established. And
3:16:49so um I I think we have some pretty wide
3:16:53ability to navigate the waters as we see
3:16:55fit.
3:16:59Daniel, I'm just looking at their
3:17:00presentation and it says that Porto
3:17:02Bernie's gap to the initial costing is
3:17:04$700,000
3:17:08>> that they were that they were seeking at
3:17:10the time was the $700,000. Um that
3:17:14revised budget is now down to six.
3:17:17>> Thank you.
3:17:20>> Director Boy, you had a followup.
3:17:22>> Yeah, I'm looking at the briefing note
3:17:23that was provided to us at the different
3:17:25agenda. It says total capital project
3:17:27value of 6 million. So if we're looking
3:17:29at 20% of that, it's 1.2. Just to
3:17:32clarify what we're talking about here.
3:17:34So
3:17:36we need to be very careful in what we're
3:17:38saying here. But whatever number we
3:17:40pick, the only way I'm going to support
3:17:41it is if we say this will be reviewed in
3:17:44the budget cycle with the next board.
3:17:46Thank you,
3:17:48>> Tanya.
3:17:49Um, and I I would agree with Director
3:17:52Boyo that we want to avoid percentages.
3:17:55Um, I think for our discussions, we can
3:17:57throw percentages around, but I think
3:17:59it's uh much safer for us to put a
3:18:01dollar amount. Um, because if there are
3:18:04ever any budget escalations or things
3:18:05going on as they're building, we don't
3:18:07want a sliding scale. We want a fixed
3:18:09number. And I think it's more prudent to
3:18:12give a fixed number to the next board to
3:18:14to consider.
3:18:20Director Steer.
3:18:23>> Uh yes, thank you through the chair. Uh
3:18:25yeah, I was not uh uh I was using the
3:18:2820% so that we could come up with the
3:18:29with the actual dollar amount because I
3:18:32agree 100%. We don't want to use those
3:18:34percentages. Uh I was using that as as
3:18:36what I was comfortable with. So we we I
3:18:39don't believe Director Boyo's uh motion
3:18:42um was uh seconded. So we don't h and
3:18:46I'll look to the chair. Do we don't have
3:18:48>> it was not seconded. No.
3:18:50>> And so um the uh the motion and the
3:18:54words uh that uh uh Daniel put forward
3:18:57if I could add uh in this case then I I
3:18:59would be comfortable in inserting a
3:19:01$400,000
3:19:03uh figure into that uh into that slot.
3:19:06um with the with all of the amending
3:19:08pieces of that conversation in terms of
3:19:10what M uh Director Boyco has has has
3:19:13made clear that is important to me and I
3:19:16think to the rest of the board.
3:19:19>> Heather's going to read out the motion
3:19:22>> that the uh hospital district support
3:19:24Foundry Portal Bernie's designation as a
3:19:26healthcare facility at 3816 Anderson
3:19:28Avenue. Portal Bernie BC approved
3:19:31$400,000 of funding to be allocated to
3:19:33this initiative in the draft 2027 to
3:19:362031 financial plan to contribute to the
3:19:39capital cost of this project with this
3:19:41amount being reassessed and reaffirmed
3:19:43by the newly elected ACRD board.
3:19:48>> I'll make that motion.
3:19:50>> Moved by Director Steer, seconded by
3:19:51Director Cotay. Any other questions or
3:19:54comments
3:19:56to Dr. Sega?
3:19:58Is the second second piece of that
3:20:01motion to be included in this one?
3:20:06>> That is a separate motion.
3:20:10Any other questions or comments?
3:20:13See none. All in favor of the motion.
3:20:18Any opposed?
3:20:20None opposed. Motion is carried.
3:20:24Dr. Cot, would you like to read the next
3:20:26motion?
3:20:28love to move that the Alurn Clayquat
3:20:30Regional Hospital District Board of
3:20:32Directors direct staff to develop a
3:20:34strategy for recovering these funds over
3:20:37the next three years to ensure that
3:20:39there is no adverse funding impacts to
3:20:42the Tofino hospital initiative.
3:20:46>> Director Steer, I
3:20:47>> I'll second and I do have a comment.
3:20:50>> Please go ahead.
3:20:51>> Yes, thank you. uh through the chair uh
3:20:53just once again uh and I know staff have
3:20:56clearly heard this um I and I don't know
3:20:59uh when would be the appropriate time
3:21:00certainly through the budget uh
3:21:02conversations uh for the next board to
3:21:05consider uh but once again uh in I think
3:21:08it would be important that we have uh
3:21:10for those of us on the west coast uh you
3:21:12know great security uh in the
3:21:14understanding that those funds will not
3:21:16be impacting um and in fact will be
3:21:18replaced uh and will not impact uh the
3:21:21the initiative on the west coast here
3:21:24because this has been years years and
3:21:26years in the making. I started this work
3:21:28in 2017 with uh our former uh mayor uh
3:21:32Josie Osborne. So this is something that
3:21:34is very very important to the west coast
3:21:36and we don't want to jeopardize uh in
3:21:39anything at this point in the
3:21:40conversation.
3:21:42>> I think we're all in agreement, Dr.
3:21:44Director Steer. This is only to borrow
3:21:46those funds and repay it within three
3:21:49years. And I don't think you're going to
3:21:50get the hospital built within the next
3:21:52little while. So it should not impact
3:21:54your hospital vision at all. I think
3:21:55we're all in support of your vision
3:21:57100%. So I just want to assure you I
3:22:00think that's the feeling around the
3:22:02room.
3:22:04Okay.
3:22:07Any other questions or comments on the
3:22:09motion? Seeing none, all in favor?
3:22:13Any opposed? Motion is carried. Thank
3:22:15you everyone. Uh member reports Jen
3:22:19Tofino general hospital update uh
3:22:21director steer we did have a meeting at
3:22:23UBCM just to want to give everyone an
3:22:25update. Yeah. Uh thank you through the
3:22:28chair and uh yeah, we we had two
3:22:30meetings. Uh one uh uh the district of
3:22:33Tofino uh and then with the ACRD. Uh the
3:22:37the meeting um was interesting because I
3:22:40think Chair Jack once was again I think
3:22:41foreshadowed one of the questions that
3:22:44was asked um of of the minister uh in
3:22:47terms of what would happen uh if there
3:22:49was an election and a change of
3:22:50government. Um and the the response I I
3:22:54was uh was not the one that I you know I
3:22:56was comfortable with of course because
3:22:58uh you know uh financial plans um uh and
3:23:01capital projects uh can be changed uh
3:23:04with the change of government. So uh
3:23:06that was uh other than that uh the
3:23:08general conversation was supportive of
3:23:11moving it into the budget process into
3:23:12the capital plan and so that's good
3:23:14news. Um once again no timeline
3:23:17commitments when asked for uh there in a
3:23:19financial plan uh in that budget process
3:23:22is is 5 years. Um so uh you know it it
3:23:26may it may not transpire for for a
3:23:29longer time than we would be comfortable
3:23:30with. Of course we would be pushing for
3:23:32those uh time frames to be shortened up.
3:23:34Of course now we're in a layer of
3:23:36uncertainty about uh about those
3:23:38commitments uh at this time. So uh as
3:23:41much as I would like to say that I have
3:23:43uh you know positive uh optimistic
3:23:46outlook uh there I can't say that at
3:23:48this point in time. Uh and just another
3:23:50uh uh once uh in the meetings uh that uh
3:23:54prior meetings uh in terms of the some
3:23:57of the work on the west coast not
3:23:58directly related to the hospital rebuild
3:24:00but the sobering and assessment center
3:24:02uh that
3:24:10>> director steer
3:24:13>> uh how am I doing now my
3:24:15>> Yeah, you're good now. Yeah,
3:24:16>> I'm back. I don't know where I got
3:24:18frozen, but uh um it's telling I don't
3:24:21know if it's the internet that's
3:24:22unstable it's telling me or or the or
3:24:24the speaker, but um I was just
3:24:27mentioning about the sobering and
3:24:28assessment center and and that there is
3:24:30the commitment is there. The space has
3:24:32been allocated at the former uh daycare,
3:24:35the island health facility that we have
3:24:37in Tofino. Um and that uh when asked for
3:24:40a time frame, we're still looking at uh
3:24:42between 12 and 18 months uh before we'll
3:24:45have those doors open. So although
3:24:47positive that we will have it once again
3:24:49those delays we're now uh stretching
3:24:51into 5 years. Uh so uh that being said
3:24:54uh we are happy that it is moving
3:24:56forward um uh at this time and uh and uh
3:25:00and that's it uh for the report.
3:25:03>> Thank you. Um whatever happens in this
3:25:06coming election will be very important
3:25:07to keep these conversations going at the
3:25:09forefront.
3:25:11Uh next is the proposed cancer clinic
3:25:13update. I did take a tour of their
3:25:15proposed cancer clinic site at the West
3:25:17Coast General Hospital. Uh they will be
3:25:20doing renovations. They have some spare
3:25:22rooms that they're going to be expanding
3:25:24out and putting in equipment. The West
3:25:26Coast General Hospital Foundation has
3:25:28raised I can't remember the exact
3:25:30amount, but it was between 7 and
3:25:32$800,000 at that time and that was about
3:25:35mid August, but they're hoping to get $2
3:25:38million towards the project. And I think
3:25:40once they hit that million dollar mark,
3:25:42then they will start renovations is my
3:25:44understanding. The estimated time for
3:25:47for completion is about 18 months after
3:25:50they start the renovations. So very
3:25:52exciting project for the people in Port
3:25:54Alurnie.
3:25:56Uh any questions or comments on the
3:25:58hospital or the cancer clinic?
3:26:01Seeing none, get a motion that the
3:26:03regional hospital district receive the
3:26:05staff reports.
3:26:08Director Sega
3:26:12You're moving the motion.
3:26:16>> Sorry, I can't hear you.
3:26:19>> I would like to move that the regional
3:26:21hospital district receive staff reports.
3:26:24Thank you.
3:26:25>> Thank you. Can I get a seconder? Moved
3:26:27by Director Sega, second by Director
3:26:29Cote. All in favor? Any opposed?
3:26:34>> Director Seir, please go ahead.
3:26:36>> Yep. I I was trying to get a comment in.
3:26:37Uh, thank you, Chair. uh uh uh just in
3:26:40terms of thank you for the update on the
3:26:42on the cancer clinic and and not only is
3:26:44it important for for the Alurnie Valley,
3:26:46but we're very excited here on the west
3:26:47coast uh because now um uh you know our
3:26:51our travel time is is you know an hour
3:26:53and a half to Port Alurnie. Uh so that
3:26:56that's a wonderful news and we really
3:26:58look forward to been strong supporters
3:27:00here on the west coast.
3:27:02>> Thank you very much for that. Uh, one
3:27:04comment that was made to me while I was
3:27:06up there was that the person showing me
3:27:09doing the tour, her mother had cancer
3:27:12when she was a young girl and she got to
3:27:14spend a lot of time with her mother in
3:27:16the hospital, but if she had to go out
3:27:18of town, she would have missed that
3:27:20opportunity. So, that really kind of hit
3:27:22my heart. Anyway, all in favor of the
3:27:24motion.
3:27:26Any opposed? Motion is carried. No late
3:27:30business, no questions.
3:27:33Motion to adjurnn, please.
3:27:36Moved
3:27:36>> by director Cot, second by director
3:27:38Sparrow. All in favor? Any opposed?
3:27:41Motion is carried.
3:27:43And we need a motion to go in camera.
3:27:47You can do that. Or motion to reconvene.
3:27:50>> To reconvene. Yes. I I think we just
3:27:52reconvene automatically, but then I need
3:27:55to read out um pretty exhaustive motion
3:27:58to go in camera. So, welcome back to the
3:28:01regular board meeting. Uh, I'm going to
3:28:04move a motion to close the meeting to
3:28:05the public as per the community charter
3:28:07under, I think, five sections. First is
3:28:1291E, the acquisition, disposition, or
3:28:14expropriation of lands or improvements
3:28:16if the council considers that disclosure
3:28:18could reasonably be expected to harm the
3:28:21interests of the municipality. Two, 91D,
3:28:24the security of a of the property in the
3:28:26municipality
3:28:28of the municipality. 3 92B3 between the
3:28:31municipality and a First Nation or
3:28:33prescribed indigenous entity or between
3:28:36a First Nation or prescribed indigenous
3:28:38entity and a third party. Uh number 4
3:28:4191J information that is prohibited or
3:28:44information that if were presented in a
3:28:46document would be prohibited from
3:28:48disclosure under section 21 of the
3:28:50Freedom of Information Protection or
3:28:52privacy act 92A1.
3:28:56uh if all or part of a meeting is closed
3:28:58to the public, the council may allow a
3:28:59person other than the municipal officers
3:29:01and employees to attend. A in the case
3:29:04of a meeting that must be closed under
3:29:06section 92 or if council considers this
3:29:09necessary and the person one already has
3:29:11knowledge of the confidential
3:29:12information. And then last finally
3:29:16uh and to close the meeting to the
3:29:18public as per the Freedom of Information
3:29:20and Protection of Privacy Act sections
3:29:241211A2.
3:29:27And the head of a public body must
3:29:30refuse to disclose to an applicant
3:29:33information that would reveal
3:29:34commercial, financial, labor relations,
3:29:37scientific or technical information of
3:29:40or about a third party. We really just
3:29:44got to move to just nothing but numbers
3:29:46and periods in between them.
3:29:49Make it so much easier to read. Uh so
3:29:51moved. Do we have a seconder? Thank you,
3:29:53Director Coen.

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