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Board of Directors Meeting - November 12, 1:30pm — Transcript

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0:00need to take a short break um because we
0:02want to make sure that we get a group
0:04shot today. Uh it's one of the rare
0:06moments where we have a lot of people in
0:07the room and that's a that's a good
0:09thing. So um just uh just before war
0:12before we like the chair while I still
0:15have the floor
0:55Good afternoon everyone. Um
0:58my name is Daniel Siam, the chief
1:00administrative officer for the Albany
1:02Lakequat Regional District. I want to
1:04welcome everyone to our inaugural
1:06meeting of um uh the board of directors.
1:10Uh I'm going to start by acknowledging
1:12I'd like to acknowledge that we're
1:14conducting our business today on the
1:15unseated traditional territories of the
1:17shot and lugachess and I feel it's
1:20important to uh acknowledge um and show
1:23appreciation for that. Uh I am opening
1:26this meeting because um today is also
1:29the day that we will be electing a chair
1:32and um as such until we have a chair I
1:35uh I will be acting in the role.
1:38But before we go um any further, I want
1:41uh all attendees online to uh be aware
1:44that this meeting um is being streamed
1:47and recorded on um on YouTube and it is
1:51will be stored on the regional district
1:53website after the meeting is concluded.
1:56I also want to ask because we have with
1:58us today uh elected chief Brandy Lauder
2:02and I was I do not believe that we have
2:05Aaron here yet um from Tashot Nation but
2:09I would like to ask uh if perhaps Chief
2:12Louder would like to open us up in a
2:13good wayakl
2:25My name is Rich Talent kept within. Uh
2:27most people know me as Brandy Lauder.
2:29I'm the elected chief counselor for the
2:31Hupetas the First Nation. Um as we're
2:33all gathered here today as your elected
2:36representatives for your areas. Um, I
2:40hope you are able to do a great job in
2:43your new duties as you take them on and
2:47I look forward to working with as many
2:50of you as I possibly can and I welcome
2:53you to the hoopetas
2:56and this the shop first nations
2:58traditional territory.
3:00Thank you.
3:03Thank you.
3:05Um, I'd like to also acknowledge um that
3:08with us today we have our um MLA uh
3:11Josie Osborne in attendance. Thank you
3:13for being here, Josie.
3:16Um and I will um move forward to the uh
3:22we will do oaths of office and then
3:24introductions if that's possible. Uh
3:26because some of us haven't been sworn in
3:27yet, it's important to be sworn in
3:29before we run through and talk about
3:31everyone who will be making decisions
3:33around the board. Uh with us today we
3:35have uh Johanna Parsons and she will
3:38help us complete the oath of office. Uh
3:41we're going to start with the electoral
3:43area directors and then move forward
3:45with the municipal directors uh for our
3:48treaty nations just because uh for so
3:50the public understands treaty nations
3:52will not be sworn in today because they
3:54did not have an election. So they are
3:56still standing uh per their existing
3:58terms and so uh in the absence of an
4:01election taking place nothing changes
4:02with the the composition of our board at
4:05that level. Um I will hand it over to
4:08you Nana.
4:12>> Hello I would like to invite up Va Sega
4:16representing the Long Beach electoral
4:18area and Fred Boyco representing the
4:21Bowfort electoral area to complete their
4:23oath of office. Both of these directors
4:26were acclaimed to their positions.
4:32>> Why don't I get both of you on this?
4:37Okay.
4:39So, what I will be doing is reading out
4:41the oath and then each of you will make
4:43your uh affirmation.
4:45Okay.
4:47I am qualified to hold the office of
4:50director for the regional district of
4:51Alurn Claywood to which I have been
4:53appointed. I will abide by all rules
4:56related to conflicts of interest under
4:58the local government act and community
5:00charter. I will carry out my duties with
5:03integrity. I will be accountable for the
5:05decisions that I make and the action
5:07that I take in the course of my duties.
5:10I will be respectful of others. I will
5:12demonstrate leadership and
5:13collaboration.
5:16I will abide by the code of conduct. I
5:18will not allow any private or personal
5:20interest to influence my conduct in
5:22public matters. Miss would you come up?
5:27Can you please I
5:29do so swear or affirm your choice?
5:33>> Um
5:34>> I see
5:35>> I sea do solemnly affirm that I am
5:38qualified to hold the office of
5:40director.
5:41>> All you need to do is say that you so
5:42swear.
5:43>> I so swear.
5:47square items.
5:53>> Thank you. Thank you.
6:00>> And then
6:02do so swear.
6:03>> I Fred Boy, do so swear.
6:12>> Thank you.
6:17Johanna and Heather, if we could pause
6:19for just a moment. Um, I do believe we
6:22have uh Erin and Jelly uh from the
6:24Tashot Nation here. And if we uh could
6:27Erin, I would ask that you help us open
6:30the meeting in in a good way um uh for
6:33the board of directors and um uh just to
6:36acknowledge and represent that we are
6:38conducting our business on the Tashot
6:39territories as well today. Thank you.
10:40information
10:42like what we do for
10:46coming weeks or what have
10:49sometimes
10:51that's going to come and sing
10:57that
10:59share a song
11:03about self
11:06and the history of who we are as
11:12going back to the time
11:14when
11:16tribes were coming visit
11:22with them.
11:33I think it's fitting
11:42that we carry from hundreds years past,
11:45thousands of years back.
11:48Wait.
12:06>> Thank you again, Teco. Really appreciate
12:09having you here. And welcome.
12:13Johanna, I'll give it back to you.
12:17Okay, I would next like to invite up
12:20Sabrina Zimmerman representing the
12:21Sprout Lake Electoral Area, Susan Roth
12:24representing the Beaver Creek Electoral
12:26Area, Michael Lzowski representing the
12:29Cherry Creek Electoral Area, and Max
12:32Salomon representing the Bamfield
12:34Electoral Area. These directors were
12:36elected to their positions.
12:48So what I'm going to do is I'm going to
12:49do this as a group. So I'll read out
12:50your full of office and then one at a
12:52time you can come up and say I your name
12:55do so swear or do so aver. Okay.
13:01I am qualified to hold the office of
13:03director for the regional district of
13:05Alurnie Claywood to which I have been
13:07elected. I've complied with the
13:09provisions of the Local Government Act
13:11in relation to my election to this
13:13office. I will abide by all rules
13:16related to conflicts of interest under
13:19the Local Government Act and Community
13:21Charter. I will carry out my duties with
13:24integrity. I will be accountable for the
13:27decisions that I make and the action
13:28that I take in the course of my duties.
13:31I will be respectful of others. I will
13:34demonstrate leadership and
13:35collaboration.
13:37I will abide by the code of conduct. I
13:40will not allow any private or personal
13:42interest to influence my conduct in
13:44public matters.
13:46You say I name so swear or so.
13:52>> Sorry. Could you repeat that?
13:53>> So you'll say I Sabrina Zimmerman so
13:56swear.
13:57>> I Sabrina Zimmerman so swear.
14:13Michaelski.
14:19>> Hi, Michaelski. So, swear.
14:21>> Thank you.
14:35Susan Roth.
14:38Thank you. I Susan Roth. So swear.
14:49>> Thank you.
14:55>> Matt Solomon.
14:59I am Max Solomon Soulswear.
15:15>> Thank you.
15:22Finally, I would like to invite Debbie
15:24Hagert and Charles Meie representing the
15:26city of Port Alurnie, Sha Anderson
15:29representing the district of Uklit, and
15:31Tom Steer representing the district of
15:33Tofino. These directors were appointed
15:36to their positions.
15:41Yes. Okay.
15:46All
15:51right.
15:54I am qualified to hold the office of
15:56director for the regional district of
15:58Alurnie Cluitit to which I have been
16:00appointed. I have complied with the
16:02provisions of the local government act
16:04in relation to my election to this
16:06office. I will abide by all rules
16:09related to conflicts of interest under
16:11the local government act and community
16:13charter. I will carry out my duties with
16:16integrity. I will be accountable for the
16:18decisions that I make and the action
16:20that I take in the course of my duties.
16:23I will be respectful of others. I will
16:26demonstrate leadership and
16:27collaboration.
16:29I will abide by the code of conduct. I
16:31will not allow any private or personal
16:33interest to influence my conduct in
16:36public matters. And Debbie Hager, would
16:38you come up?
16:40Say I, Debbie Hager, so I Debbie Hagar
16:43do so swear.
17:01>> Charles Millie.
17:05>> Hey, excuse me. Hi, Charles Millie.
17:07elsewhere. Thank you.
17:19>> Tom Steer.
17:21>> Hi, Tom Steer. Do you swear
17:35that Mr. Anderson, do you mind unmuting
17:38yourself?
17:40Can you please say I, Sean Anderson, so
17:43swear?
17:44>> I, Sean Anderson, so swear.
17:49>> We'll sign for you.
18:09Thank you everyone.
18:11Um uh our next agenda item is the
18:15election of the chairperson and vice
18:16chairperson. And to conduct the
18:18elections, I'll ask um our corporate
18:21officer Heather Zenner to conduct these.
18:24Thank you.
18:25>> Thank you. Um so as a reminder the
18:28election of chair and vice chair occurs
18:30at the first board meeting in no
18:32November on an annual basis. Uh so the
18:35elections are conducted in accordance
18:37with the regional district procedures
18:39bylaw. The chair of the regional
18:41district board will be the vice chair of
18:43the regional hospital hospital district
18:45board and the vice chair of the regional
18:47district board will be the chair of the
18:49regional hospital district. uh Janice
18:52Hill, the executive assistant, and I
18:53will conduct the election of chair and
18:55vice chairperson for the board for 2026
18:58and 2027.
19:00As the board meeting is held in a hybrid
19:02format, uh those attending in person
19:04will be provided a ballot to cast their
19:06vote and those attending by Zoom um are
19:09normally asked to uh email their vote to
19:12me, but I believe the email is still
19:14down. So, Janice is going to put my um
19:16cell phone number in the uh chat in Zoom
19:18and you can text me your vote. Uh Janice
19:21and I will conduct the voting and
19:23announce the results should there be an
19:24election. If there's an election,
19:27nominees will be given three minutes to
19:29um outline why he or she should be
19:31chosen for the chair position. Following
19:34the speeches, the vote will be
19:35conducted. In the event that there are
19:38two or more candidates or no candidate
19:40receives a clear majority of votes, the
19:42candidate receiving the least number of
19:44votes shall be deleted and a second
19:46ballot shall be taken. In the event um
19:49there is two tie votes, a draw by lot
19:51will be conducted.
19:53So I will call for nominations for the
19:56chairperson of the ACRD board of
19:58directors for 2026 2027 a first time.
20:04>> I nominate John Jack for chair.
20:07>> Chair director Jack, do you accept the
20:09nomination?
20:11>> Yes, I do.
20:12>> Thank you. I'll call for nominations for
20:14chairperson for the regional board for a
20:17second time
20:21and I will call for nominations for
20:23chairperson of the regional board for a
20:24third time.
20:28There being no further nominations, I
20:30declare director Jack the chairperson of
20:32the Alurn Clayquart Regional District
20:33and the vice chairperson of the Alurn
20:35Clayquart Regional Hospital Hospital
20:37District for 2026 2027.
20:46I'll now conduct the election for vice
20:48chairperson. So I will call for
20:50nominations of vice chairperson for the
20:52ACRD board of directors for 2026 2027 a
20:55first time.
20:57Go ahead. Chair
20:58>> like to nominate Deb Hagard, please.
21:02>> Director Hagert, do you accept the
21:03nomination?
21:04>> Yes, I do. Thank you. So, I'll call for
21:07nominations for vice chairperson of the
21:09ACRD board of directors for a second
21:11time. Director Ross,
21:13>> I'd like to nominate Fred Boyco, please.
21:16>> Director Boyco, do you accept the
21:18nomination?
21:19>> Yes, I do. Thank you.
21:20>> Thank you. Okay, so I'll call for
21:22nominations for vice chairperson of the
21:24AC board of directors for a third time.
21:30Okay, we have two nominees. So I will
21:33give you each three minutes to outline
21:35why you should believe you should be
21:37chosen for vice chairperson. Um and once
21:40those two things have been completed we
21:42will do I will go out of the room I will
21:44prepare ballots and hand them out to the
21:46folks in the room. Um so I will start
21:48with uh chair or director Haggard. You
21:52have three minutes.
21:53>> Thank you Heather.
21:55Thank you for the nomination. uh when
21:57you're vice chair, you also become chair
21:59of the regional hospital district board,
22:01which is a very important position. I've
22:04taken that position very seriously. Over
22:07the f years, I meet with a regular basis
22:10on the group of doctors to discuss local
22:13medical care and how we can move forward
22:16with medical recruitment and retention
22:19and also talk about the proposed campus
22:21of care. I meet very rigory with Lori
22:24Kamiri who is the executive director of
22:25community futures uh regarding the
22:28campus of care and how the city and the
22:30ECRD can support their initiatives and I
22:34also have worked many years building and
22:36establishing relationships with island
22:38health and also meet with them on a
22:41regular basis and last year I was asked
22:43to speak at UP SAM on a panel discussing
22:46rural health. So I feel I'm very
22:49knowledgeable in this area and also was
22:52part of an advocacy group along with
22:55former mayor minions to get uh recovery
22:58beds in our community which is just open
23:00this fall which is very important and
23:02very needed and I also am a strong
23:05advocate of the new hospital in Tofino
23:08and Tom and I talk about that on a
23:10regular basis and I also just met with
23:12the minister of health on this topic in
23:15at UBCM.
23:18uh and also as vice chair you're also
23:20required to fulfill the ch uh position
23:22of chair and chair Jack is very
23:26important person and is away quite
23:29regularly or quite not regularly but
23:31quite often on other duties so you need
23:34somebody that is experienced to fulfill
23:36that position so I hope I can uh
23:40continue doing that for the coming year
23:42thank
23:46Okay, Director Bo, you have three
23:47minutes.
23:48>> Thank you very much and thank you for
23:50the nomination.
23:53>> I'm looking forward to increasing the
23:55collaboration with the city and having a
23:57better relationship for the next four
23:58years as opposed to the last four years
24:01where things are a little bit divisive,
24:03especially when it comes to spending on
24:05different things. So, working more
24:07collaboratively with the city is going
24:09to be great. Chair Jack does spend a lot
24:13of time on other assignments. So
24:15spending being able to work with the
24:18group here in a collaborative and
24:20leadership role. I'm looking forward to
24:22that.
24:25I'm looking forward to able to support
24:27the clear direction from all electoral
24:29areas for open consultation with regular
24:32town halls rather than being
24:36dismissive of the public's thoughts and
24:38opinions for all topics that the board
24:39decides upon. There's clear direction
24:42with the elections that we have here
24:44that
24:46people want to have more collaboration
24:48with the public, not less. So, putting
24:50up barriers, we want to reduce those.
24:55Being neutral when we have debates is
24:57very important. And being able to make
24:59sure everybody has your voices heard.
25:02Getting the opinions out of people that
25:04are often quiet in the background is
25:06very important. Not letting one person
25:09dominate the meeting.
25:10Not injecting your own opinions into
25:12things is also very important. So being
25:15able to do that is basically what we
25:17need to do as a chair.
25:21Finally about the shared role the backup
25:24is the board meetings are not a race to
25:26finish as fast as we can. It's about
25:29being able to talk with everybody and
25:31make sure all voices are heard, but
25:34making sure all directors in the room
25:37that are voting on things understand
25:39what they're voting on and are well
25:42informed of all topics before voting
25:44takes place and emotions are clearly
25:46refined and things are very clear.
25:50That being said, you're also the chair
25:53of the um hospital board. Now I don't
25:56have a lot of background in medical
25:58stuff but I think we can all agree that
26:01moving forward the hospital and care
26:06in the valley and to go and kill it is
26:09always very important. We're going to
26:12need more work on that and collaborating
26:14with the province that pays for most of
26:16it plus all our taxpayers is going to be
26:18very important. So thank you very much.
26:22>> Thank you Director Boyer. So I'm going
26:24to leave the room. I'm going to go print
26:25the ballots. I'll come back and hand
26:27them out. You can cast your vote that
26:29way. Those online, my uh cell phone
26:31number has been put in the chat in Zoom
26:33and you can please text me your vote.
26:35So, I'll be back.
33:10Okay.
33:14>> Hello. Hello. Thank you everyone. So,
33:17I'm pleased to announce that Director
33:18Haggard has been elected as vice chair
33:20of the Albert Claywart Regional District
33:21and chair of the Albert Clayquart
33:23Regional Hospital District for 2026
33:262027.
33:39as uh as we transition and uh reposition
33:42some seats here. Um Heather, I'll ask if
33:45you could uh coordinate a group uh a
33:47group photo.
33:55So, we are going to vacate out to the
33:57front. So, it'll probably take about
33:58fiveish 10ish minutes. Probably enough
34:02for a cigarette if that's
34:04>> Oh, right here.
34:06>> Oh, in front of the screen. So, we're on
34:07it.
34:08>> Front. Okay. Yeah, that could we do it
34:11so that we get folks on the front here
34:12or on the screen? Okay. No, that's
34:14great. I'll move my coffee then. Okay.
34:16Never mind. Never mind. You can watch
38:59Okay. Well, welcome back everyone. Uh,
39:02we'll call back to order at 208. So,
39:06thank you.
39:08Now that we've done oaths of office,
39:11now that we've done the elections,
39:15let's go around and do introductions.
39:17Now, if that's okay.
39:20So it's already been stated that we're
39:21conducting our meeting today on the
39:22territories of the Cupetas and Tasha
39:24First Nations. Just reiterate and affirm
39:26and appreciate that fact. There are
39:29others who are coming to us from other
39:31traditional territories as well. Feel
39:33free to identify them if you want. We'll
39:36go around the table here inside the the
39:39boardroom and then I'll call out names
39:41online for introductions. And uh yeah,
39:44if you're new here, please take a bit of
39:47time to introduce yourself, where you
39:49come from, and anything you think is
39:51pertinent. Um don't take too long. Um
39:55that being said, um let's uh let's get
39:59through it. So, do you want to start? Go
40:00ahead.
40:02>> Good afternoon everyone. I'm Heather
40:03Zenner, manager of administrative
40:05services.
40:08>> Good afternoon. Debbie Hagger, councelor
40:10for the city of Porto Bernie and newly
40:12elected vice chair of the regional
40:14district. And I just want to thank each
40:16and every member here um for selecting
40:19me this position. It's going to be very
40:20important moving forward for medical
40:22health recruitment and retention. And I
40:25think we're going to have a great board.
40:27I look looking forward to working with
40:28each and every one of you.
40:32>> I'm VA Siga. I'm the director for area
40:34Long Beach.
40:38Salomon, director Bamfield. Looking
40:41forward to working with everyone.
40:45>> Mike Lowski, director for Cherry Creek.
40:48Thank you.
40:51>> Sabrina Zimmerman, newly elected
40:53director for area D Sprout Lake.
40:57Susan Roth, the director for Ba Creek.
40:59Thank you.
41:00>> Fred Boyco, electoral area director for
41:02Bowfort.
41:05Charles Mey for the city of Port Albert.
41:09>> Yes. Mayor Tom Stewart, appointed
41:10director, district of Defina.
41:14>> Daniel Seyan, CEO for the ACRD.
41:19>> And good afternoon, Alex Dyer, general
41:20manager of planning and development.
41:24>> Good afternoon, Shane Korn, uh, chief
41:26financial officer.
41:28>> And good afternoon, Jenny Brunt, general
41:30manager of community services.
41:33>> Great. and then we'll move online. Uh,
41:36Director Anderson, do you want to start?
41:39>> Sure. Thank you. Uh, good afternoon
41:41everyone. My name is Sean Anderson. Um,
41:43newly elected uh, mayor for Uclullet.
41:46Uh, previous to that I did a term as
41:48council as a counselor. Um, yeah, I
41:52don't know how much information you need
41:53here. Looks like we're going pretty
41:54quick. Um, my previous background is
41:57we're talking about hospitals. I was at
41:59uh, Vancouver General Hospital for 16
42:02years.
42:03um in uh in oncology and uh and a lot of
42:07uh genetic research and molecular
42:08research in in oncology. Um and yeah,
42:11I've been out in Uklit for about uh for
42:13about seven years now and uh yeah, I
42:16know a handful of you and I look forward
42:17to getting to to meet the rest of you in
42:19person. Thank you.
42:22>> Great. Dr. Coots, please go ahead.
42:27>> Thank you, Mr. Chair. Good afternoon,
42:28everyone.
42:32Mariah.
42:34My name is Mariah Coots. For those of
42:36you who don't know me, I'm the
42:37representative for the tribe of
42:38government. Uh happy to be here. Looking
42:40forward to working with the new team.
42:42Thanks, Shu.
42:44>> Great. Thank you for that. And Dr.
42:46Johnson,
42:47>> afternoon, Kirsten Johnson, director for
42:50the Tokquat Nation, and I'm very sorry I
42:52wasn't there in person today.
42:56>> I'm quite all right, especially with the
42:58weather. Yeah. Uh, director Mr. Angelo,
43:01please go ahead.
43:02>> Good afternoon, Lavana Mangelo,
43:05representative from Ukulette First
43:06Nation, Yu. Thank you.
43:10>> Thank you, Dr. Anderson. Did you want to
43:12say something? Go ahead.
43:16>> Sorry, I'm dropping the ball right away
43:17here. I forgot to do my territorial
43:19announcement here and my
43:20acknowledgement. So, yeah, I'm I'm
43:22coming in from the traditional territory
43:23of the Gulith First Nation.
43:27>> Great. Thank you for that. Okay. So, I
43:30think that's everyone.
43:32Let's uh move on to the approval of the
43:34agenda. So, we have uh the approval of
43:36the agenda as presented. Do we have a
43:39motion to approve it? Thank you,
43:40Director Roth, seconded by Director Mey.
43:43Any further comments?
43:45Seeing none. All those in favor? All
43:48opposed. A motion carried. Thank you. I
43:51just got out of a council meeting and we
43:52don't do voting at the council meeting.
43:54So, if I try to skip over it, just point
43:57of order me, please. All right, that
43:59brings us to declarations. Does anyone
44:01have any declarations of gifts exceeding
44:02$250 in value or conflicts of interest
44:06or perceived conflicts of interest?
44:08Don't think this agenda is going to
44:10produce any. Okay. So, that'll bring us
44:13to presentations. So, first of which,
44:15um, normally we have delegations as
44:17well, but that's a separate item. So,
44:19this is just something I'd like to uh do
44:21in recognition of the service of a past
44:24director uh Dr. Mike Sparrow from Cherry
44:27Creek. He was not successful, but we
44:29should take the time to acknowledge his
44:31contributions in the previous term of
44:33office. Um that being said, I don't
44:35think he's here today. He couldn't make
44:37it. So, I will say that um Mike uh
44:40comported himself well, spoke well,
44:43improved his speaking over the the term
44:46very well. He represented his community
44:49very well, brought a lot of expertise
44:51when it came to his fire background as
44:55well as other things as well. Um, grew
44:57to be fairly good uh, colleagues with
45:00him and he will be missed. But like to
45:03welcome uh, his is the new uh, director
45:08for Cherry Creek uh, Michael Lazoski. Do
45:10you prefer Michael or do you prefer
45:12Mike? Does it matter?
45:15I'm good either way.
45:16>> Okay. Thank you. Okay. So, with that in
45:19mind, we do have something uh a token of
45:21our appreciation for uh Director
45:23Sparrow, and we'll get it to him soon as
45:26we can. Okay. So, that'll bring us to
45:29the next agenda item, which is
45:30delegations. So, this is the time when
45:33uh residents, interests, and so on and
45:36so forth can get on the agenda. Their
45:38delegations and presentations generally
45:40take a maximum of 10 minutes. doesn't
45:43mean that they're limited to 10 minutes,
45:44but whe when we hit the 10-minute mark,
45:46it's up to the board to decide whether
45:48or not they can continue. Uh it doesn't
45:50count the kind of commentary and
45:51questions and answers afterwards. And uh
45:54yeah, that's something that members of
45:56the public uh can come in and be a
45:59delegation on.
46:01That in mind, that brings us to the
46:03consent agenda. So, the consent agenda
46:05is a new area of the agenda recently
46:08brought in last year. A lot of other
46:10regional districts do this because they
46:12have a lot of usually minutes to go
46:14through minutes from committees, minutes
46:16from previous meetings and so on and so
46:18forth and those minutes have to be
46:20reviewed and before they were subject to
46:23a separate motion for each of them. This
46:26way we can have one motion to accept
46:27them all and we also have a process to
46:30pull something out if we want to debate
46:32that specific set of um of minutes and
46:35so on and so forth. it saves us about 15
46:37minutes. Um, which isn't too bad on on
46:40the average. Um, so with that in mind,
46:43we do have one piece on the agenda, the
46:46board of directors meeting minutes for
46:47October 15th, 2026. And the motion is
46:50that the Alberta Clan Regional District
46:52Board of Directors adopt the consent
46:54agenda item. Would anyone like to move
46:55that? Director Mey. Thank you. Seconded
46:58by Director Ross. Any further comments?
47:01Seeing none, all those in favor?
47:04All opposed? Okay. Motion carried. Thank
47:06you. All righty. So item nine are the
47:09items that are removed from the consent
47:11agenda as stated. The next item is the
47:15public input period. So this is
47:17different than delegations because this
47:19is meant to be public input, not
47:22necessarily interactive. This is a time
47:24in which members of the public can come
47:26in and speak for up to three minutes. Um
47:28and it's a 15-minute window and we're
47:31here to listen to what they have to say.
47:33It's not meant to be anything with props
47:35or back and forth or anything like that,
47:37but if somebody has something they'd
47:38like to speak to on the agenda within
47:40the rules, it it allows them to do that.
47:43Uh there are certain things that people
47:44are not allowed to speak to and that
47:46usually is surrounding things like a
47:48bylaw in respect of which the public
47:51hearing has been held or is not required
47:53to be held or must not be held. The
47:55development variant permit or temporary
47:57use permit unless the delegate is
47:59addressing the board at the meeting
48:00during which the permit will be
48:02considered. Uh ongoing legal
48:04proceedings, personnel matters and
48:06publicly tendered contracts before they
48:08are awarded. Each of these things have
48:10their own processes and we uh can't kind
48:13of go willy-nilly through them. Uh
48:15people who want to speak to these
48:17things, there are processes upon which
48:18to do so. For the big things, they're
48:21usually public hearings. For other
48:22things like personnel matters, they're
48:24inappropriate for the board that goes
48:26through our CIO or through another
48:29public complaints process. Um, same
48:32thing holds true for tenure or tenure or
48:35um, tendered contracts and there's a
48:37whole set of case law around that. So,
48:39we have to be really careful when we
48:40speak about those kind of things. That
48:42being said, if something is on the
48:43agenda that a member of the public wants
48:45to speak to, they do have time to do it
48:47at the beginning of the agenda instead
48:49of having to wait for the end of the
48:51meeting, which could be anywhere between
48:5390 minutes away or
48:57Yeah. Yeah. Thank you.
49:00So, uh, this was a, uh, something that
49:03was brought to us, uh, through the
49:04practices of the other regional
49:06districts.
49:08That's item 10. Item 11 is the
49:10correspondence for information. We, uh,
49:12provide these things ahead of schedule.
49:15Usually, what we do is I ask if anybody
49:17would like to pull anything out and
49:18speak to it directly, u, feel free to do
49:20so. I usually give staff the ability to
49:22do so, too. Um, and normally what we do
49:25is we have the board of directors
49:27receive the correspondence for
49:29information. And so it's in the public
49:30record that we did in fact receive it
49:32even if we didn't speak to it. Um
49:34because sometimes that matters. There
49:36are other items and we have a good
49:38example of that here. We have uh
49:40correspondence for action. And so these
49:42are things that are different. They're
49:44asking us to provide a response. But
49:47before we go to that point, let's um see
49:49does anybody want to pull anything out
49:50of the correspondence or information?
49:56>> Yeah. Oh, use the microphone.
50:01You you talked about public sorry I
50:03apologize. You talked about public
50:04input. I wasn't sure if you asked if
50:06there was someone who wanted to
50:07participate in public input period.
50:08>> Indeed. Yes. Thank you for pointing that
50:10out. Um let's go back to item 10. And
50:13does anybody have anything they'd like
50:14to speak to on the agenda?
50:18>> Okay. Thank you. No, no, that is a
50:20thing. You are right. Thank you for
50:22that. Um would anyone like to pull
50:24anything out of the information?
50:28Nope. Could we have a motion to receive
50:29the correspondence for information?
50:30Thank you, Director Mey. Seconded by
50:32Director Hico. Any further comments?
50:36Seeing none, all those in favor? All
50:38opposed? Okay. Motion carried. So, an
50:40important thing that Director Mey has
50:42done is call a point of order. So, if
50:44I've missed something or something isn't
50:46going right in regards to the
50:48conversation, say the topic is about
50:50health and we start talking about the
50:52highway, then you can call it a point of
50:54order. Um, and you'll make me think of
50:56Tony Bennett because he was the last guy
50:58who really leaned into that. Um, but,
51:01uh, yeah, that is definitely something
51:03that can help us stay on topic,
51:05especially when we're talking about very
51:08either controversial or very, um,
51:10interesting topics because it's easy to
51:12have a meandering conversation. All
51:14right, so that brings us into
51:15correspondence for action. 12A is a
51:18request for a letter of support from the
51:20Tokqua Nation regarding a housing
51:22development grant funding application.
51:24Um, would anyone like to speak to this?
51:31>> Well, we uh we received uh
51:33correspondence uh requesting the letter
51:36of support uh for a grant application.
51:38Uh in the package you have the details
51:40of the housing initiative that Topquad
51:43is advancing. believe it is 11 homes
51:46uh part of a larger development um uh
51:50that's really focused on trying to bring
51:52uh both young families and elders back
51:54home back into the community and um and
51:58receiving the grant would be actually a
52:00uh an important factor in making that
52:02project or that initiative a success. Um
52:05yeah, we are maybe as a point of
52:08education as well. When it comes to
52:10letters of support, the regional
52:11district is a a good governance
52:14structure for uh seeking those letters
52:17of support because it is the voice of a
52:18region. And so rather than if you look
52:21around the room, rather than go across
52:22and try and find 13 or 14 different uh
52:25agencies, um you can unite the voice
52:27with one single letter of of support.
52:30And in this case, uh it's not uh unusual
52:33at all to to receive those uh those
52:36requests.
52:38And thank you for that. And normally
52:40when we go through agenda items, uh
52:42where a decision is required, uh there's
52:45usually a a member of the staff who will
52:48introduce an item any give any
52:49highlights or details that need to be
52:51considered. Uh this was adopted from the
52:54way that um planning would explain
52:56something before a decision was made and
52:58now we kind of do it for all of the
53:00decisions that have happened going back
53:03I think that's when we adopted around
53:04when I got here just as a member of the
53:07board. So with that uh would anyone like
53:10to entertain the motion for the uh
53:13letter of support? Go
53:15>> ahead. I might as well go ahead.
53:17>> I was just going to say if I could read
53:18the motion.
53:20>> Please go ahead.
53:22I'd like to move that the board of
53:23directors endorse and provide a letter
53:25of support for the two current nations
53:27grant funding applications to facilitate
53:29the advancement of the upper Makoa
53:31housing development.
53:34>> Do we have a second?
53:35>> I'll second.
53:36>> Okay. All right. Thank you. Uh Director
53:38Steer got there first.
53:42>> All right. Any further comments?
53:45I see none. All those in favor?
53:48All opposed? Okay. Motion carried. Thank
53:50you. That brings us to item B and uh
53:53we'll have Heather please explain.
53:56>> Thank you. Um so correspondence is
53:58provided in your package today. Um it's
54:01highlight highlighting um the local
54:03government leadership academy. Annually
54:06they host a elected official seminar and
54:08this provides the directors an
54:09opportunity to learn more about u your
54:11governance role and your responsibility.
54:13This year's conference is being held in
54:15Nimo from January 13th to the 15th. uh
54:18cost is approximately $500 plus travel
54:21costs. If electoral area directors and
54:24First Nation directors are interested in
54:26attending, they should identify their
54:28interest today so that we can record
54:30your name in the motion. U and this is
54:33to ensure that your expenses are
54:34covered. Our renumeration bylaw um
54:38provides um authorization for you to
54:40attend UBCM and AVIC automatically.
54:44However, this opportunity is not
54:45included in our renumeration bylaw. So
54:48the the resolution is provided there
54:50today and um if you're interested please
54:52highlight raise your hand and highlight
54:54your interest.
54:55>> Thank you for that Heather. Um up until
54:58about a month ago I had been a member of
54:59the board of the local or local
55:01government leadership academy. It is uh
55:03something that exists under the union of
55:05BC municipalities as a learning
55:07mechanism and tool for elected
55:10officials. So there are yearly
55:12conferences that occur as well as
55:14seminar sessions for elected officials
55:16to learn about various topics. Um I just
55:19got too busy so I I resigned because it
55:21was just something that was getting too
55:22difficult to really contribute
55:24meaningfully to. But I do I do think
55:27that if you're a newly elected uh
55:29official, I would at least go to the
55:31first couple uh because you do learn
55:33quite a bit. And this one's in Nimo.
55:35It's not in Richmond like it normally is
55:36on the yearly basis. So this one's a bit
55:38easier to get to. So, I would highly
55:40recommend it, but uh it's up to your own
55:42schedule. I I don't know what your
55:44schedule looks like.
55:46>> Are there any directors who are
55:48interested in going?
55:52>> Um do we have like if we commit to it,
55:56are we like do we have time to think
55:58about it? Um
56:00>> is there any more information on the
56:03schedule and the event itself?
56:05>> Yeah, there's some information um
56:07included in your package. there's a link
56:09to the website, but yeah, if you're if
56:10you're thinking that you're interested,
56:12put your name forward today and if you
56:14don't want to, if you don't end up
56:15attending, that's fine.
56:16>> Okay. Okay. Thank you. I would be
56:18interested. Thank you.
56:19>> Thank you. Is there anybody else? They
56:22might ask me to attend as like somebody
56:24who gives a seminar, but um that's
56:27neither here nor there. Any further
56:29comments? Okay. Would anyone like to go
56:32ahead? I was just going to say, chair
56:33Jack, that if you are new, I did have a
56:36look at the agenda and there looks like
56:37some excellent sessions. Anyone if
56:40you're not new, it's always nice to have
56:41a refresher as well.
56:47Okay. Is anyone willing to move that the
56:50board of directors support the
56:51attendance of director Zimmerman at the
56:532027 elected officials seminar series to
56:56be held in Nimo from January 13th to
56:5815th. Thank you, Dr. Roth. Seconded by
57:00Dr. Mey. Any further comments?
57:04Okay, seeing none. All those in favor?
57:06All opposed? Motion carried. Thank you.
57:11All righty. That brings us into item 13,
57:13which are requests for decision. Uh
57:15these are reports and items where we
57:17actually make decisions, all of which I
57:19look like they're going to be
57:20appointments. But Heather, if you could
57:22introduce item A, which is the committee
57:24and financial plan meeting schedule.
57:26>> Thank you. Uh so the meeting schedule
57:29for 2027 is presented today for the
57:31board's consideration and adoption. The
57:33meeting schedule includes all board
57:35meetings, committee and commission
57:36meetings with the exception of advisory
57:38planning commission and agriculture
57:40advisory committee meetings which are
57:42held on an asneeded basis. Uh the budget
57:45related meetings are highlighted in the
57:47meeting schedule and staff um staff have
57:51highlighted the public participation and
57:52consultation opportunities for this
57:54upcoming budget.
57:56Additionally, the board has historically
57:58conducted one meeting per year, usually
58:00in the spring at an off-site location.
58:03Uh, so in 2025, we met in Tofino or
58:06sorry, in 2026, we met in Tofino. Last
58:08year, we went to Anacla and Banfield.
58:10And in 2024, the board meeting was held
58:13in Uklit. So staff have, excuse me,
58:17staff recommended that May 26, 2027 be
58:19the off-site meeting. And should the
58:21board uh go with this option, staff are
58:23requesting that the board select the
58:25off-site uh location today, um we
58:28usually coordinate some type of uh
58:30community visit in the morning ahead of
58:32the board meeting. So, it's a good
58:33opportunity to showcase your community
58:35if this is of interest to you. I did
58:37include the history of uh meeting
58:39locations in the past. And then uh today
58:42after the board meeting, our board um
58:45adopts this meeting schedule, staff will
58:47send out the outlet calendar invites to
58:49each meeting so that you can get these
58:50into your calendars and I'd be happy to
58:53answer any questions.
58:57>> Any comments or questions? Director
58:59Haggard, please go ahead.
59:01>> I'm wondering if Director Roth would be
59:02willing to host the off-site meeting
59:04because I noticed that Bever Creek has
59:06never had held one before. We don't have
59:09a community center. We only have the
59:11fire hole, but we could use Bowurt's.
59:16>> So, the Beaver Creek Hall is in Bowford,
59:19and we would be more than generous
59:22to host it on behalf of Beaver Creek.
59:30>> Okay. So, let's uh let's make the
59:32amended motion because nobody's moved it
59:34yet, that it'll be at the let's just say
59:38the Beaver Creek Hall.
59:46We uh welcome the continued use of the
59:48Beaver Creek Hall located in Bulver for
59:51ACD activities. Thank you. All
59:52>> righty. Um Director Boyco, would you
59:56like to move that the Auburn Clacker
59:57Regional District Board of Directors
59:59approve the 2027 ACRD board of
1:00:01directors, regional hospital district
1:00:02committees and financial plan meeting
1:00:04schedules as presented? and that the
1:00:06Albert and Quacker Regional District
1:00:08Board of Directors select the Beaver
1:00:09Creek Hall as the May 26, 2027 off-site
1:00:12board meeting location.
1:00:14>> Yes, second chair. I'll make a motion
1:00:16that the Albert Clayclaw Regional
1:00:17District Board of Directors receive the
1:00:202026 HRD board of directors, regional
1:00:23hospital district committee, and
1:00:24financial plan meeting schedule as
1:00:26presented. and also the motion that the
1:00:29Alburn Claycot Regional District Board
1:00:30of Directors select the Beaver Creek
1:00:32Hall located in Bowford as the May 26,
1:00:352027 offsite board meeting location.
1:00:38Thank you. Thank you. And seconded by
1:00:41Dr. Roth. Okay, moved and seconded. Any
1:00:44comments? Seeing none, all those in
1:00:46favor? All opposed? Your motion carried.
1:00:49Thank you. Okay, so this brings us to
1:00:51the 2027 board appointments for
1:00:53committees and outside organizations.
1:00:55One thing that I will state is that we
1:00:57don't have to fill out this entire thing
1:00:59today. Um there is only one organization
1:01:02that requires an appointment uh sooner
1:01:05than later and that's the uh Vancouver
1:01:07Island Regional Library Board. So we can
1:01:10have a discussion about it now if we
1:01:12like. We can have some conversations. We
1:01:14can send um our thoughts and the things
1:01:18we'd like to consider my way and then we
1:01:20can just have this tabled to the next
1:01:21meeting or we can try to fill them out
1:01:23as well. Uh it's the choice of the
1:01:25board. It is on the agenda, but the one
1:01:27that we must consider is the regional
1:01:30library.
1:01:31>> Dr. Roth, go ahead.
1:01:32>> Do we nominate or or just say ourselves?
1:01:36>> Um I don't think we need to nominate. I
1:01:38think this is one of those things where
1:01:39some people need to be pushed forward as
1:01:41well. So I mean you can if you want. Um
1:01:44I I do I will say one thing though. I do
1:01:47think that there's an appointment for
1:01:49the SWAK public advisory group. I think
1:01:52that either director Lzoski or director
1:01:54Solomon might be the ones who are best
1:01:57suited because most of the activity
1:02:00takes place in their areas. So it
1:02:03doesn't have to be especially if you
1:02:04don't have the time but um Beaver Creek
1:02:06and Banfield see most of the saw and um
1:02:10activities in so far as it works through
1:02:12the the actual work that happens. Go
1:02:15ahead. I want check. So, as we go
1:02:19through these, some of us know what is
1:02:21involved, but many of us have no clue.
1:02:24It would be good to us to know how many
1:02:26meetings, what day of the week they are,
1:02:29and what's involved. So, for example, I
1:02:33was on the library board for a year and
1:02:36the meetings are on Saturday morning in
1:02:39you can dial in and there's one in
1:02:41public there as well. Now, the city
1:02:43already has a representative from there
1:02:45there. we need one from the regional
1:02:46district. So, we need to pick someone
1:02:49for that. But they have to be aware that
1:02:51Saturday mornings at, you know, 9 by 10
1:02:5311 o'clock, that's what you're doing.
1:02:54And there's about 10 meetings a year.
1:02:57Okay. So, when we go through these, if
1:03:00we could say, hey, I have experience
1:03:02with this one. This is in Nimo once a
1:03:04year. That'd be good to know. Thank you.
1:03:07>> Thank you, Dr. Wick. Okay. Um, so what
1:03:10is Do we want to try to go through this
1:03:12today?
1:03:13>> Yeah. Okay. Okay. Go ahead.
1:03:17>> If I may, I do have um a bit of
1:03:20information for each of the committees.
1:03:21So, if I could start with that to just
1:03:23help go the conversation.
1:03:24>> Yeah, please go ahead.
1:03:25>> Okay. So, the first one on your list um
1:03:27is a required appointment. It's for the
1:03:30municipal finance authority. So, I did
1:03:32include information in your package. Um
1:03:34members review requests for financing
1:03:36and authorize the use issue and use of
1:03:39sale of securities. We're looking we're
1:03:40looking for one director to represent
1:03:42the ACRD on this committee. Um, Chair
1:03:44Jack, you're currently listed as the
1:03:46alternate director. Uh, that can be
1:03:48changed.
1:03:51>> Do we know how many meetings there is
1:03:52and where they are? Like, do we got to
1:03:54go Victoria once a year?
1:03:55>> Um, I think that is in your package. Uh,
1:03:57I don't know that off the top of my
1:03:58head.
1:04:02>> I think they're quarterly, but I'm not
1:04:04can't remember. Go ahead, Director
1:04:05Russell.
1:04:06>> I was just going to say I did that for
1:04:09one year and I think there was just one
1:04:11meeting. I don't remember totally and it
1:04:13was in Victoria.
1:04:16>> So, uh, MFA and MIA often piggyback
1:04:19their annual meeting to UBCM or AIC or
1:04:23or both.
1:04:31>> Yes. So it says for MFA um the annual
1:04:34general meeting is April 21st 22nd 2027
1:04:37in Victoria and the semiannual meeting
1:04:39is tentatively selected for September
1:04:4121st in conjunction with UBCM
1:04:49MFA is quite an organization as well.
1:04:51You learn quite a bit and you contribute
1:04:53to an organization that has a very good
1:04:56uh way about doing doing business. The
1:04:59municipal finance authority has a very
1:05:01good credit rating and a very good
1:05:03reputation financially.
1:05:06And
1:05:07>> sure Jack, maybe if I could just add in
1:05:08municipalities um do uh we do appoint um
1:05:11a director from uh from the
1:05:13municipalities. So I would look to the
1:05:15electoral area directors uh in this
1:05:17situation.
1:05:20>> So that meeting is a Wednesday and a
1:05:22Thursday in the middle of the weekend.
1:05:32Since everyone's jumping at it, I'll put
1:05:34my name down.
1:05:36>> I like to look at numbers. Thank you.
1:05:39>> All right. Would anyone like to second
1:05:40that? Thank you everyone.
1:05:44I'll say Director Ross. Um, any further
1:05:46comments?
1:05:48Okay, seeing none. All those in favor?
1:05:51All opposed? The motion carried. All
1:05:54right. Thank you, Director.
1:05:56Okay, next item.
1:05:57>> Okay, the next one is North Island 911
1:05:59board of directors. They meet
1:06:00approximately five times per year and
1:06:02and are responsible for the managing the
1:06:04assets of the corporation. Um they look
1:06:07at the budget agreements, approve
1:06:08policies and procedures, resolve
1:06:11disputes between regional districts and
1:06:13maintain the fire dispatch system and
1:06:15mapping system for 51 fire departments.
1:06:18>> Director Sega, you said you were
1:06:20interested in this one.
1:06:22>> Thanks. Yeah, I was the alternate for um
1:06:24Bob Beckett, but I never had to attend
1:06:26the meeting. I understood that they
1:06:27couldn't help like you could attend them
1:06:29online, which is a bonus for me. So,
1:06:33with my interest in health, I would be
1:06:37uh but then I would have an alternate
1:06:38middle,
1:06:39>> I believe. So, yes.
1:06:40>> Okay. Thank you.
1:06:42>> Go ahead.
1:06:44>> Yeah, thank you. Uh through the chair.
1:06:45Uh yes, I'm um uh very well acquainted
1:06:49with ecom and and through my my previous
1:06:51job. Um and if you're looking for an
1:06:53alternate, I I would raise my hand.
1:06:58>> Okay. Okay. Um would anyone like to move
1:07:00that? Thank you, Dr. Ross. Seconded by
1:07:03Dr. Mey. That would be for Dr. Sega to
1:07:06be the main appointee and the alternate
1:07:08to be director Steer. Any further
1:07:10comments?
1:07:12Seeing none, all those in favor? All
1:07:14opposed. Okay. Motion carried. Thank
1:07:17you.
1:07:18All righty. That brings us to the uh one
1:07:21we have to do because we need to get it
1:07:22done by the 17th, I think, or the 16th.
1:07:25This is a director for the Vancouver
1:07:27Island Regional Library Board. Sometimes
1:07:30this is one where you need to push
1:07:31someone forward.
1:07:33>> Um and they do meet four times per year.
1:07:35Uh like director Bo said, it was
1:07:37Saturday mornings. Um, I'm the board
1:07:39responsible for strategic direction,
1:07:41financial stewardship, governance,
1:07:42policy, risk, uh, long-term
1:07:45sustainability, general organizational
1:07:47oversight, and oversight of the
1:07:48executive director.
1:07:53So, just as a background, this is one of
1:07:55the ones where I would very much uh,
1:07:58suggest that an Albert Valley director
1:08:00put their name forward just because it's
1:08:02a a sore point for the entire Albert
1:08:06Valley. But that's not guaranteed. We
1:08:08don't have to do them. Director Steer,
1:08:10go ahead.
1:08:10>> Yeah. And once again, municipalities do
1:08:12appoint their own directors to
1:08:20>> I'll nominate myself.
1:08:22>> Great. Thank you, Director Lzowski. Any
1:08:25further comments? Would anyone like to
1:08:28move that? Thank you, Dr. Ross. Seconded
1:08:30by Director Everyone, Director Boyco.
1:08:33Uh, any further comments? Seeing none.
1:08:36All those in favor? All opposed? Motion
1:08:39carried. Thank you.
1:08:42>> And I think they need to alternate as
1:08:44well.
1:08:45>> I'll just do it. I think I'm Yeah. Yeah.
1:08:49Yeah.
1:08:50Uh arm wrestle for it or Okay. All
1:08:55right. I'll do it. I'll do it. I think
1:08:56I'm the one who's the alternate right
1:08:58now, so it's probably easiest to do it
1:09:00that way. Um would anyone like to move
1:09:02that? Thank you, Dr. Ross. Seconded by
1:09:04Dr. Mey. All those in favor? All
1:09:07opposed? Motion carried. All right. Um,
1:09:11with that in mind, that brings us to the
1:09:13next item, which is the Municipal
1:09:15Insurance Association, which is also
1:09:16another organization. That's great. You
1:09:18learn so much when you're there.
1:09:20>> Go ahead.
1:09:21>> Uh, so the Municipal Insurance
1:09:22Association uh board members set the
1:09:24strategic direction, oversee operations,
1:09:27ensure co- compliance with the
1:09:28reciprocal insurance exchange agreement.
1:09:31Uh, and I'm sorry I don't know the
1:09:33frequency of their meetings.
1:09:37I
1:09:37>> believe this is one that piggybacks off
1:09:39the bigger meetings as well.
1:09:43>> Director Boy.
1:09:46>> Yes, please.
1:09:48>> Okay. Would anyone like to move that?
1:09:50Thank you, Dr. Ross. Seconded by
1:09:51Director Mey. All right.
1:09:55Any further comments? See none. All
1:09:57those in favor? All opposed? Motion
1:10:00carries.
1:10:02Okay, this brings us to the Island
1:10:03Corridor Foundation. This is the um ENN
1:10:07lens as well as our rail.
1:10:11Is anyone interested?
1:10:13>> So, I just wanted to add one thing. So,
1:10:15this position's um historically for a
1:10:17number of years been held by Ken McCrae,
1:10:19who is a former mayor of Bordal Bernie.
1:10:22Um his term is due to expire in March
1:10:242027. Um so, while it's been held by an
1:10:27outside person, it does not have to be.
1:10:29think would be a a member of the board
1:10:31and they meet approximately five times
1:10:33per year.
1:10:36>> Director Millie, go ahead.
1:10:38>> Thank you very much. If it's not being
1:10:39held by or currently or could be held by
1:10:41somebody outside, um perhaps there's a
1:10:43synergy there with the uh Alberta
1:10:46Pacific Railway and maybe somebody that
1:10:47volunteers for the Industrial Heritage
1:10:49Society. um if we don't have to have a
1:10:51meeting or this figured out today, I
1:10:53would love an opportunity to reach out
1:10:55to that group first unless there the
1:10:57board decides otherwise, which is of
1:10:59course.
1:11:00>> Yep.
1:11:00>> Uh Dr. Roth,
1:11:03>> I was thinking about it, but it's okay.
1:11:04I'm good with that, too.
1:11:07>> Okay, let's uh let's have a motion to
1:11:10table this to the next meeting then.
1:11:11Okay. Director Haggard, sorry.
1:11:15>> Heather, has Ken been contacted if he
1:11:18would like to continue or
1:11:20>> No, I have not reached out to him. I was
1:11:21waiting for a direction from the board
1:11:23first.
1:11:25>> Yeah, let's just let's just have this
1:11:26for the next meeting. So, going to move
1:11:28to do so. Thank you, Dr. Mey, second by
1:11:31Dr. Roth. All those in favor? Opposed?
1:11:34Motion carried.
1:11:37>> Okay, that brings us to the next item,
1:11:38which is the Abern Health Network table
1:11:40of partners. Go ahead, Heather. Thank
1:11:42you. Uh so they meet on a monthly basis
1:11:44uh except for during the summer. Um it's
1:11:47an active uh health related um network.
1:11:50Um it's been exceptionally um
1:11:52productive. Uh director Sega um has been
1:11:55appointed. Um we we do have two spots. I
1:11:58believe director Sega would like to stay
1:11:59on. Um so we're looking for one
1:12:01director.
1:12:04>> So Dr.
1:12:05and
1:12:08health related
1:12:12could be an indigenous person as well.
1:12:16>> Oh, no one's taking a bait. All right.
1:12:21>> So, question. What day and what time are
1:12:23the meetings?
1:12:25I believe they are Wednesdays at 9:00
1:12:28a.m.
1:12:34>> You live in Port Bernie. Director CS,
1:12:42>> the meetings are held online.
1:12:44>> They're held online and they're online.
1:12:47>> Uh I if if we could table this one and I
1:12:50have a little bit of time to look
1:12:52forward to some of my other meetings. I
1:12:55do have some pretty consistent Wednesday
1:12:57morning meetings with my executive hat,
1:12:59but I'd need to look into it a little
1:13:00bit more.
1:13:02>> Okay, we can table this one for people's
1:13:05consideration if need be. Dr. Steer.
1:13:07>> Yeah, just for information for the
1:13:08electoral area directors and the
1:13:09nations, uh the the next meeting uh will
1:13:12be on Wednesday at 9:30. Wednesday the
1:13:1518th at 9:30.
1:13:25Okay,
1:13:28we could just send Director Sega for now
1:13:30if nobody wants to be appointed because
1:13:32what'll happen is I'm going to fill in
1:13:34their name and we'll see if that happens
1:13:36on the way around.
1:13:39Okay, we have a motion to appoint Dr.
1:13:41Sega. Thank you, Dr. Ross, seconded by
1:13:43Director Zimmerman. Any further
1:13:45comments? Seeing none, all those in
1:13:47favor? All opposed? The motion carried
1:13:50and I'll just bring the the second seat
1:13:52up next time.
1:13:55Okay. Next item is the West Coast Native
1:13:57Healthc Care Society. Please go ahead.
1:13:59>> Yes. So, this is the um society that
1:14:01runs Rainbow Gardens, which is a
1:14:03multiare facility in Port Alurnie. Um
1:14:05and it is a non voting position and it's
1:14:08so this is not mandatory. Um dire past
1:14:11director Cotay filled that position.
1:14:16>> Solar use of the hill, right? Yeah.
1:14:20Dr. Millie,
1:14:21>> thank you very much. We do have the
1:14:22city's representative on the rainbow
1:14:24gardens here. So, if there's any
1:14:25questions on when those meetings are,
1:14:27I'm sure that city council city can
1:14:30answer that question.
1:14:31>> Are they monthly or quarterly?
1:14:33>> They're monthly. Okay. Online. Okay.
1:14:39>> Okay.
1:14:42>> Do you know what day and time?
1:14:45>> That or
1:15:02Um, so Dr. Director Selda Cindy SA has
1:15:07stated to the board that the meetings
1:15:09are usually at lunch and they usually
1:15:11end a little bit after 1 at at worst.
1:15:17if you want to come up there, please go
1:15:18ahead.
1:15:21>> Just so you realize, it's really
1:15:22important they're about to build expand
1:15:25um some more senior housing and it's
1:15:27really important to have representation.
1:15:29The board has um decreased a little bit.
1:15:31So, we really need to hear voices at the
1:15:34table and um just want to say how
1:15:37important it is at this point of time,
1:15:39especially with affordable housing for
1:15:41seniors. Thank you.
1:15:49Any comments? Go ahead, Director.
1:15:52>> Just throw my name in there, please.
1:15:54>> Uh, Dr. Pleco, sounds good. Would anyone
1:15:57like to move that? Thank you, Dr. Roth.
1:15:59Dr. Mey, any further comments? All those
1:16:02in favor? All opposed? A motion carried.
1:16:09>> Uh, go ahead. Was there was there an
1:16:12alternate for that one? Oh, okay. Good.
1:16:16>> Okay. So, the next item is the Sakan
1:16:19public advisory group. So, this is the
1:16:21one that I had mentioned before where um
1:16:24it had been the Cherry Creek
1:16:25representative that would do it. Um I
1:16:29had done it in the past before we became
1:16:31uh a shareholder in Sanw Walkin through
1:16:34one of our companies. So, I don't think
1:16:35I should do it. Um that being said as
1:16:38well there are activities in the
1:16:39Banfield elector area that are relevant
1:16:42there too. So it could be by Dr.
1:16:44Solomon.
1:16:48>> I'd be happy to take that.
1:16:49>> All right. Thank you. Uh would any like
1:16:51to move that? Thank you Dr. Mey.
1:16:53Seconded by Dr. Roth.
1:16:57Any comments? Seeing none. All those in
1:16:59favor? All opposed. Okay. Motion
1:17:02carried.
1:17:03Okay. Okay, that brings us to the oh AV
1:17:06museum and heritage board. Okay, this is
1:17:09something that um the city already does
1:17:12already has representatives. Okay, is
1:17:15there anybody interested in that? It is
1:17:16looking for a ramp and an alternate.
1:17:22If not, we can we can kick the can to
1:17:24the next meeting. Directors, please go
1:17:26ahead. I'll step up.
1:17:27>> All right. Thank you.
1:17:34Can I get in? Are they
1:17:37When are the meetings?
1:17:42I I don't think
1:17:42>> uh they're held monthly except for the
1:17:44summer and the month of December and we
1:17:47just had it on Thursday,
1:17:50Wednesday
1:17:52>> in person or is there
1:17:53>> uh you can go online but usually people
1:17:56do come in person and they're held in
1:17:58the boardroom here and they're held in
1:18:00the evening starting at 5:30 and they
1:18:02always give you a delicious dinner.
1:18:06I've been on it for the last two years
1:18:08and it was probably one of the best
1:18:10committees I've ever been on.
1:18:12>> Okay. Director Johnson, you want to be
1:18:13down for alternate? Okay.
1:18:17>> Okay. Would anyone like to move Director
1:18:20Luzonski and Johnson? Thank you, Dr.
1:18:22Ross. Second by Dr. Millie. Any further
1:18:25comments? Seeing none, all those in
1:18:27favor? Okay, motion carried.
1:18:31Okay,
1:18:33we're a little over halfway now.
1:18:36That brings us to the AB Chamber of
1:18:37Commerce. Uh, go ahead.
1:18:40>> Yes. So, this is a non- voting position.
1:18:42Uh, Director Boyco is the alternate
1:18:44director. I don't know if you want to
1:18:46continue with that. Uh, we're looking
1:18:47for one director to represent the
1:18:49regional district. And sorry, I don't
1:18:50know the um the frequency of the
1:18:52meetings.
1:18:53>> So, meetings are monthly, usually 9:00,
1:18:569:30, can't remember the day. I'll go to
1:18:59the main representative. The city
1:19:01already has members that attend it
1:19:03separately. Thank you.
1:19:05Okay, Dr. Haggard,
1:19:07>> I'm wondering if Director Simmerman
1:19:08would like to be the rep.
1:19:12>> No, thank you.
1:19:14Okay. Um, can we get away with just
1:19:17appointing a main for now? Anybody else?
1:19:20Director Roth,
1:19:21>> I was just going to move it.
1:19:23>> Do we have a second there? Thank you,
1:19:24Director. Any further comments? Seeing
1:19:26none, all those in favor? All opposed?
1:19:29Motion carried.
1:19:34Next up is the Soma fish flow committee.
1:19:38>> So this one um the frequency is unknown
1:19:41but I do believe they meet quite
1:19:42frequently. Um this committee advises
1:19:44Domar on the management of dam and we
1:19:47operations in the Somass wershed to
1:19:49optimize flows for salmon migration
1:19:50while balancing the water needs of the
1:19:52local community.
1:19:54>> Please go ahead.
1:19:55>> It starts I'll put my hand.
1:19:57>> Okay. Thank you Dr. Zimmerman. Um
1:20:00anybody like to move that? Thank you,
1:20:02Dr. Roth and Dr. Millie. Any further
1:20:04comments? Seeing none, all those in
1:20:06favor? All opposed? Okay. Motion
1:20:08carried.
1:20:13>> Okay. Uh the next item is the AVIC
1:20:15climate leadership plan steering
1:20:18committee.
1:20:22>> Yeah. Thank you. And I have uh dealt
1:20:24with that. that are looking I see in the
1:20:26in the motion here that it is just to
1:20:28appoint um of directors appoint as the
1:20:32alternate representative
1:20:34so who and is chair Jack still the chair
1:20:38or sorry
1:20:40>> oh is it you okay I have been attending
1:20:44um and moved
1:20:47>> okay
1:20:50might be two appointees to this
1:20:52committee rather than a main and
1:20:54alternate
1:20:55I I've been there that I do know but
1:20:58>> and I'll continue.
1:20:59>> Yeah.
1:21:00>> Thank you.
1:21:00>> Yeah, it was climate and solid waste
1:21:02mean Tom.
1:21:04>> Okay, great.
1:21:05>> So, would anyone like to move Tom and I?
1:21:08Thank you, Director Ross. Seconded by
1:21:09Director Sega. Any further comments?
1:21:12Seeing none, all those in favor? All
1:21:14opposed? The motion carried. Thank you.
1:21:17Uh next up is the Portal Community
1:21:19Action Team. um
1:21:22>> uh so this is community-led initiative
1:21:24in response to the overdose crisis and I
1:21:27believe uh director Hagert was the past
1:21:29representative and I'm not sure if she
1:21:31wants to continue.
1:21:33I found it really hard to get to their
1:21:35meetings because of scheduling. So if
1:21:37somebody else wants to do it that's
1:21:39fantastic but if not I'll continue but
1:21:42as I said it's hard for me to get to the
1:21:43meetings.
1:21:44>> Go ahead Dr. Ba.
1:21:46>> When are the meetings?
1:21:48They're I They used to be monthly. Now I
1:21:50think they're bimonthly and they're on
1:21:52Thursday afternoons
1:21:55>> like in person in town here somewhere.
1:22:07>> Great. Do we have a motion to uh defer
1:22:10this one to the next meeting? Thank you,
1:22:11Dr. Roth. Seconded by Director
1:22:13Zimmerman. Any further comments? Seeing
1:22:15none, all those in favor? All opposed?
1:22:18Motion carried.
1:22:20All right. Next one is the personnel
1:22:22committee. Three directors.
1:22:26Dr.
1:22:26>> Ste on that
1:22:28>> like to continue. Okay.
1:22:31Does everyone? Yeah. Second. Dr.
1:22:34Haggard.
1:22:36>> I don't I'm not on anything yet. So I
1:22:38would like to put my name for it as
1:22:40well.
1:22:40>> Okay. Um so Steer Zurman Haggard. Is
1:22:44that okay? One. One more. Steer. There's
1:22:49three.
1:22:51>> No, sorry. Um, already on the committee
1:22:54is Chair Jack and Director Steer. We
1:22:56need three additions.
1:22:57>> Oh, we're already
1:22:59So, three more in addition to those two.
1:23:01>> Yes. Yeah.
1:23:02>> Okay. All right. So,
1:23:04>> okay. Dr. Lzowski. Okay. Dr. Losski, Dr.
1:23:08Haggard, Dr. Zimmerman. Those would be
1:23:11the three additions.
1:23:13>> Thank you, Dr. Ross. Seconded by Dr.
1:23:15Zimmerman.
1:23:16When are the meetings for this one?
1:23:19>> These are just on an as needed basis. We
1:23:21don't have any scheduled for 2027 yet.
1:23:24It's just as things come up.
1:23:26>> I picked a good one.
1:23:34>> Okay. Thank you. Uh we have a mover and
1:23:36a seconder. Thank you, Dr. Ross. Second,
1:23:38Dr. Steer. Any further comments? Seeing
1:23:41none, all those in favor? All opposed?
1:23:44The motion carried.
1:23:46Okay, this brings us to the I'm just
1:23:48going to read the whole thing out. Uh
1:23:50the uh ACRD representatives representing
1:23:53the Albert Valley Electoral Areas on the
1:23:55Albert Valley Regional Airport Advisory
1:23:58Committee. And the reason why is because
1:23:59the different directors
1:24:02different directors of that committee or
1:24:03members of that committee represent
1:24:05areas or interests as well as so these
1:24:08are for the AV
1:24:11or the
1:24:14Dr. Zimmerman. Go ahead. Yeah, you'd
1:24:16like
1:24:16>> I'll put my name for it.
1:24:17>> Okay.
1:24:19>> Anybody else?
1:24:21>> Thank you, Dr.
1:24:26Further comments. Dr. Roth, go ahead.
1:24:28>> I'll make the motion.
1:24:29>> Thank you to a seconder. Thank you, Dr.
1:24:31Mey. Any further comments? Seeing none,
1:24:34all those in favor? All opposed? Okay.
1:24:36Motion carried.
1:24:39All right. The next one is for
1:24:42the representatives for the
1:24:43transportation advisory committee for
1:24:47and I think these are the only people
1:24:48who can be members. AV electoral areas,
1:24:51Banfield, West Coast, Hawaii, First
1:24:53Nations, Tokquan, Ho Chuckles tribe. So,
1:24:56not the
1:24:59not the municipal. Yeah.
1:25:07Thank you, Max. Yes. Director Solomon
1:25:12and Dr. Roth.
1:25:14>> When do they meet and how often?
1:25:17>> Um, they meet on an as needed basis. I
1:25:21would say maybe three to four times per
1:25:23year.
1:25:25I would like to be on that one.
1:25:27>> Thank you, Dr. Roth. So, we have Dr.
1:25:29Roth and Dr. Solomon. Any further
1:25:31comments? Oh, we have need someone to
1:25:33move it. Sorry. Thank you, Dr. Mey, and
1:25:35seconded by Dr. Roth. Any further
1:25:37comments? Seeing none, all those in
1:25:40favor? All opposed? Motion carried.
1:25:44All right. Uh, as the chair of the
1:25:47Transportation Advisory Committee,
1:25:52I'll do it.
1:25:56I I'm a who? Am I not?
1:25:59>> Oh, but no, but it can't be that person.
1:26:02>> Somebody from there.
1:26:02>> The director has to be one of the
1:26:04appointed persons on
1:26:05>> Oh, okay.
1:26:07Do you want to do it? Okay. Dr. Roth.
1:26:10>> Okay.
1:26:12Uh, would anyone like to move that?
1:26:14Thank you, Dr. Mey. Seconded by Dr.
1:26:16Zimmerman. All those in favor? All
1:26:18opposed? Motion carried. Thank you.
1:26:22Thank you. I had forgotten that's how it
1:26:24works. Okay. Uh the next item is an
1:26:26alternate director for the accessibility
1:26:28committee because we already have one
1:26:30Heather.
1:26:31>> Yeah. Director Sega is on the
1:26:33accessibility committee and I believe
1:26:34would like to stay on. Uh we're looking
1:26:36for one additional director. So we meet
1:26:37on a quarterly basis here in the
1:26:39boardroom and online um Tuesdays at 10
1:26:42a.m.
1:26:46>> Not a uh hardcore department. Dr.
1:26:48Zimmerman then director Steer.
1:26:52If nobody put their hand up, I would.
1:26:54But uh we have we have an accessibility
1:26:56committee at the municipality, but
1:26:57obviously for district issues as much.
1:27:03>> How much uh community engagement is
1:27:06brought into this committee? I'm just
1:27:09thinking like is it accessibility for
1:27:11people with disabilities?
1:27:13>> Yes, all kinds of um different
1:27:16disabilities. Um the committee is made
1:27:18up of majority of people with a
1:27:19disability or they support someone with
1:27:21a disability. So and it's a joint
1:27:23committee with the city of Port Alurnie.
1:27:25We host one one committee. I will put my
1:27:28name for Thank you.
1:27:30>> I'd like to move that.
1:27:32>> Thank you Dr. Lzowski. Seconded by Dr.
1:27:34Roth. Any further comments? Seeing none,
1:27:37all those in favor? All opposed? Motion
1:27:40carried.
1:27:42>> Okay. Um, so we've made all of the kind
1:27:46of fillins here. There's one extra
1:27:48motion that the Evern Regional District
1:27:51Board of Directors approve the 2027 ACRD
1:27:54standing in select committee
1:27:55appointments and appointments to outside
1:27:56boards, agencies, and commissions as
1:27:59presented.
1:28:02>> Dr. Ross, go ahead.
1:28:03>> I'll make the motion, but that but we've
1:28:05deferred a couple.
1:28:06>> Yeah, we pulled some out, so they are
1:28:08treated as separate.
1:28:09>> Okay. Yeah. So moved by Dr. Ross,
1:28:11seconded by Dr. Mey. Any further
1:28:13comments? Seeing none, all those in
1:28:15favor? All opposed? Motion carried.
1:28:18Thank you. All right, that brings us
1:28:20into item C, which is the election
1:28:23results. Um, Cynthia, are you online?
1:28:30>> Oh,
1:28:33please go ahead.
1:28:33>> Thank you.
1:28:34>> Uh, so in your package today is the
1:28:37results of the 2026 official um local
1:28:40government election. Uh so there's a
1:28:42declaration of results and a
1:28:44determination of results for um Bfield,
1:28:47Sprout Lake, Beaver Creek, and Cherry
1:28:49Creek. And then the positions of um
1:28:51director for Bowford and Long Beach were
1:28:53acclaimed. Um so those are also
1:28:56included. Um there was uh it was an
1:29:00excellent election in my opinion. Um
1:29:02there was high voter turnout, higher
1:29:04than 2022.
1:29:06Um yeah, I don't know. There's um that's
1:29:09kind of all all I'll present, but I'd be
1:29:11happy to answer any questions about how
1:29:12the election ran.
1:29:16>> Would anyone like to move the motion?
1:29:18Thank you, Dr. Roth, seconded by Dr.
1:29:20Neely. Just for everyone's edification,
1:29:22the motion reads as follows. That the
1:29:24Albert Clag Regional District Board of
1:29:26Directors receive the 2026 declaration
1:29:28of official election results and
1:29:30determination of official election
1:29:32results for the following electoral
1:29:34areas. A. Bamfield. D. Sprout Lake. E.
1:29:37Beaver Creek, F. Cherry Creek, and the
1:29:39declaration of acclamation for the
1:29:41following electoral areas. B. Bowford
1:29:43and C. Long Beach. It's moved and
1:29:45seconded. All those in favor? All
1:29:48opposed. Motion carried.
1:29:51All right. That brings us to item D,
1:29:53which is a bylaw. Bylaw number E1069,
1:29:57Cherry Creek Community Recreation
1:29:59Commission Grant Services Establishment
1:30:01bylaw. Um, Heather, are you taking this?
1:30:06Please go ahead. Okay. So, same thing.
1:30:08Um we are um doing our legal reporting
1:30:11of the Cherry Creek referendum. So, this
1:30:14was um held uh in conjunction with the
1:30:17general local election and it was held
1:30:19to determine if the electors of Cherry
1:30:21Creek Electoral Area would approve the
1:30:23establishment of a service to provide an
1:30:25annual grant to the Cherry Creek um
1:30:27community recreation commission to fund
1:30:29the cost of operating uh andor
1:30:32maintaining capital infrastructure of
1:30:34the Cherry Creek Community Hall. Um so
1:30:37there were um 386 electors voted in
1:30:40favor of the service establishment and
1:30:43128 voted against the establishment. So
1:30:46the board is being asked to receive the
1:30:47referendum results in one motion and
1:30:50also to adopt bylaw E1069
1:30:54which will formally create the Cherry
1:30:56Creek Community Recreation Commission
1:30:58Grant Service.
1:31:01Okay,
1:31:02>> Dr. Lzowski, do you want to read these
1:31:04out? There's two of them here.
1:31:08So I just read both paragraphs here.
1:31:10>> Um let's just do them one at a time.
1:31:13Okay.
1:31:14>> That all regional district board members
1:31:18board of directors received the 2026
1:31:21declaration of official asset voting
1:31:23results and the 2026 determination of
1:31:26official asset voting results for Cherry
1:31:28Creek Community Recreation Commission
1:31:30grant service establishment referendum.
1:31:34Thank you. Do we have a second? Thank
1:31:36you, Dr. Ross. Any further comments? See
1:31:39none. All those in favor? All opposed?
1:31:42Motion carried. Do you want to continue
1:31:44that the Albert Clockwork Regional
1:31:47District Board of Directors adopt bylaw
1:31:51cited as Cherry Creek Community
1:31:53Recreation Commission grant services
1:31:55establishing bylaw number E1069
1:32:002026.
1:32:02>> Thank you. Seconded by Dr. Roth. Any
1:32:04further comments? Seeing none. All those
1:32:06in favor? All opposed. Okay. Motion
1:32:09carried.
1:32:11Okay. That brings us to item E, which
1:32:13are the signing authority motions. So,
1:32:15we'll fill in myself for the chairperson
1:32:17and uh Dr. Haggard for vice chair. We
1:32:20normally add another director just just
1:32:23to have some redundancy on signing
1:32:25things like checks, check wrecks, and so
1:32:27on and so forth. Dr. Roth, you want to
1:32:29do it? Okay.
1:32:32I think that's helpful because you're
1:32:34you're in the family. Okay. Would anyone
1:32:36like to move that? Thank you, Dr. Mey.
1:32:38Second by Dr. Boyco. Any further
1:32:40comments? Seeing none, all those in
1:32:42favor? All opposed? Motion carried.
1:32:49Okay.
1:32:52All righty. That brings us to item F,
1:32:53which is the grant funding application
1:32:55with UBCM for Foundations of Disaster
1:32:58Risk Reduction Stream subject.
1:33:01Alex, please go ahead.
1:33:03>> Thank you very much. Happy to speak to
1:33:04this. This is a grant funding
1:33:05opportunity under, as you've heard, the
1:33:08disaster risk reduction funding stream.
1:33:10Staff recommends that the ACRD apply
1:33:12under the program for up to $200,000 to
1:33:14develop a flood plane bylaw here in the
1:33:16Albert Valley. The ACRD would intend to
1:33:18partner with the city of Portal Bernie
1:33:20if the grant is successful. The flood
1:33:22plane bylaw is a project that has been
1:33:23on the books in the work plan for a
1:33:25couple years now and that the board has
1:33:27presently dedicated $100,000 to this
1:33:29this project out of the community works
1:33:31funds. The flood plan by would build
1:33:33upon the flood plane mapping work that
1:33:35we did in 2020 under the the mass
1:33:37wershed flood plane management plan by
1:33:39would allow for consistent regulation of
1:33:42development within that hazard area
1:33:44allow us to standardize engineering
1:33:46assessments and reduce liability for the
1:33:48regional district. It would also
1:33:49introduce flexibility for for homeowners
1:33:51who are looking to build non-habitable
1:33:53structures or or renovations and
1:33:56additions to buildings within that flood
1:33:58plan. The grant would be 100% grant
1:34:00funded led by the ACRD planning and
1:34:02development staff. Uh the regional
1:34:04district would engage a consultant to
1:34:06support with the engineering work and
1:34:07the u uh the technical assessments as
1:34:10well as the community engagement that
1:34:12would be involved with this. There would
1:34:13be significant engagement with residents
1:34:15and and property owners within that
1:34:16flood hazard area. If the city of Porter
1:34:20participates in the the project, AC the
1:34:22ACD staff will coordinate with their
1:34:24staff as needed to advance uh the
1:34:26project and we'll also invite the SAH
1:34:28First Nation who patches the First
1:34:30Nation to participate as well. If the AC
1:34:32if the ACD proceeds with this as a solo
1:34:35project without any partnership, the
1:34:36grant funding would provide up to
1:34:38$100,000 which could then be
1:34:40supplemented with the existing community
1:34:42works funds we have in place. Happy to
1:34:43answer any questions.
1:34:46>> Thank you. have any comments or
1:34:47questions? Director Boy, go ahead.
1:34:49>> Thank you. So, if someone has an
1:34:50existing structure that's been there for
1:34:52years and now the flood mapping says
1:34:56you're now in a one and 200 year flood
1:34:57plane, are we going to put restricted
1:34:59covenants on their title and things like
1:35:01this or what's the plan for existing
1:35:03structures and people that are already
1:35:04there? They can
1:35:06>> Great question. So the the way it works
1:35:07right now now that we have the the club
1:35:09plane mapping data if we get a a
1:35:11building permit application for any type
1:35:13of structure whether that's a simple
1:35:14non-habitable structure or an addition
1:35:16or a run of an existing home building
1:35:18inspectors are requiring a sight
1:35:20specific geotechnical assessment for
1:35:21each of those cases and then that
1:35:23covenant or that gets registered on the
1:35:25the title with covenant but is it is
1:35:28quite ownorous especially for those
1:35:29those simpler structures. One of the
1:35:31benefits of the flood plane bios allows
1:35:33us to introduce exemptions for for those
1:35:35types of uses and and lower risk uses
1:35:38while while focusing the uh the sight
1:35:41specific assessments on those new houses
1:35:43and the and the more intensive
1:35:45development in flooding.
1:35:47>> Okay. I I support the grant application,
1:35:50but when the data comes back to us on
1:35:52how we're going to apply it to new
1:35:54structures, existing structures, all
1:35:56this kind of thing, I suspect we'll have
1:35:58a lot more detailed debate at that
1:36:00point. Thank you.
1:36:05>> Thank you. Is anybody willing to move
1:36:07the motion? Director Boy.
1:36:10>> Yes. Thank you, chair.
1:36:13I'll make the motion that the Albert
1:36:14Clayqua Regional District Board of
1:36:15Directors support the grant funding
1:36:17application to the UBCM's Foundation of
1:36:19Disaster Risk Reduction Stream from the
1:36:22Community Emergency Preparedness Fund
1:36:24for funding up to $200,000 allocated to
1:36:26the development of the Albert Valley
1:36:29Flood Plane Blaw Project if successful.
1:36:32>> Thank you. Seconded by everyone. I'll
1:36:34say Dr. Mey um any further comments?
1:36:38This is very good timing on the on the
1:36:40application decision. Uh yeah, this is
1:36:43top of mind for almost everybody on the
1:36:45island, I think. So, uh yeah, thank you
1:36:49for this. All those in favor?
1:36:51>> Oh, sorry. Go ahead, Dr. W.
1:36:55>> All I'm going to say is us talking about
1:36:58it here and making bylaws does nothing
1:37:01to change the weather and stop the
1:37:02flooding. So, we're all aware of that
1:37:04here. All right. Thank you.
1:37:06>> Yep. That's true. All those in favor?
1:37:09All opposed? Your motion carried. No,
1:37:11there's definitely work that needs to be
1:37:13done in regards to mitigation
1:37:15adaptation. Got to have a plan in order
1:37:17to get that done though. So, first steps
1:37:20that brings us to planning matters. So,
1:37:22one thing that matters uh most in
1:37:25regards to regional districts is that
1:37:26this is the only place where planning
1:37:28decisions can be made for um electoral
1:37:31areas. And so with that in mind, um,
1:37:35normally speaking, planning matters are
1:37:37only voted on by electoral area
1:37:39directors, except in certain instances
1:37:41where Tofino gets a vote. Um, it's
1:37:43weird, but that's how it is. Um, yeah,
1:37:48and you were there at the beginning. Um,
1:37:50and I think that's, um, really how it
1:37:52goes. One thing I want to stress,
1:37:54although I think everyone for
1:37:55municipalities understand this already,
1:37:58uh, municipalities count for quorum. So
1:38:01do First Nations representatives. So
1:38:03don't just like disappear when we get to
1:38:05planning matters. Um just kind of
1:38:07stagger stagger yourselves when it comes
1:38:10to that. I don't want to lose quorum
1:38:12because the electoral area directors
1:38:13depend on us to make decisions. That
1:38:15being said, there are two decisions, one
1:38:17for Bowfort and one for Long Beach. And
1:38:19we'll go to 14A1. Alex, please go ahead.
1:38:22>> Thank you, Chair Jack. And I think we
1:38:24can all agree this is everybody's
1:38:25favorite section of the uh the agenda.
1:38:27So um this that this first file is a
1:38:30resoning application for a 2 and a half
1:38:32hectare property at 6680 DO road in the
1:38:35Bowford area. Uh the applicants intend
1:38:37to subdivide the property into two
1:38:38parcels and have applied for a zoning
1:38:40amendment and a Bowford OCP amendment to
1:38:42facilitate that subdivision. For this
1:38:44file a public hearing was held on
1:38:46October 1st and the board received the
1:38:47public hearing minutes and reports at
1:38:49the October 15th meeting. We did not
1:38:51receive any public comments received um
1:38:53at that time. Uh the applicants have
1:38:55also engaged a registered on-site
1:38:57wastewater practitioner to confirm that
1:38:59the property is capable of of uh the
1:39:02on-site sewage disposal for servicing
1:39:04the new lot and there are no referral
1:39:05agency comments that need to be
1:39:07addressed. So at this time it is staff's
1:39:09opinion that the board adopt bylaws
1:39:12P1543 and P544 and that all all
1:39:15conditions of resoning have been met and
1:39:17then the next steps would be to allow
1:39:18the applicants to proceed with the
1:39:20subdivision application to the province.
1:39:22Happy to answer any questions. Thank you
1:39:25uh director.
1:39:27>> Thank you chair. I would argue that the
1:39:28planning matters are the most important
1:39:30part of the sh and the most reason that
1:39:32we're here.
1:39:34>> That being said, I'll make a motion that
1:39:37bylaw P1543
1:39:39Bford of community official community
1:39:41plan amendment bylaw be adopted.
1:39:44>> Seconded by Dr. Ros. Any further
1:39:46comments? Seeing none. All those in
1:39:49favor? All opposed? Motion carried.
1:39:53Thank you, chair. I'll make a motion
1:39:55that bylaw P1544,
1:39:58Regional District of Albert Clayquad
1:40:00Zoning Atlas Amendment bylaw be adopted.
1:40:03See, seconded by Dr. Roth. Any further
1:40:05comments? Seeing none, all those in
1:40:08favor. All opposed. Motion carried.
1:40:11Great. That brings us to item two, a
1:40:14temporary use permit for Long Beach.
1:40:16>> Thank you very much. This is a temporary
1:40:18rest permit to allow for a short-term
1:40:20rental of a two-bedroom accessory
1:40:21dwelling unit located at 70 Sutton Road
1:40:24in the Port Alban area of Long Beach.
1:40:26The property owners do reside full
1:40:28reside full-time in the uh the main
1:40:30house on the property. The applicants
1:40:32have operated the STR under temporary
1:40:34use permit since 2019 and there's been
1:40:36no concerns raised to date in the
1:40:38neighborhood. the applicants intend to
1:40:40continue the STR use and staff have have
1:40:43confirmed that the regional district is
1:40:45able and has the ability to issue a new
1:40:47TU to allow for that that continued use.
1:40:49So with this one, the board considered
1:40:50the application on September 23rd where
1:40:53the board resolved to proceed with the
1:40:54neighbor notification and public
1:40:56advertising process. Uh neighbor notices
1:40:58were provided on October 23rd and ads
1:41:00were placed in the westerly news and
1:41:02with that there was no public
1:41:04correspondence received on this
1:41:06application. The applicants have have
1:41:08also provided the uh the confirmation
1:41:10that the septic system can accommodate
1:41:12the additional use. And the building
1:41:13official has has completed a health and
1:41:16life safety inspection on which took
1:41:19place on October 7th where a number of
1:41:21minor upgrades were identified to
1:41:22support the operation of the rental. The
1:41:24applicants have since complied with
1:41:25those requirements and all identified
1:41:27upgrades have been satisfied. With all
1:41:29of that, staff do recommend the board
1:41:31proceed with issuing the uh the
1:41:34temporary use. happy to answer any
1:41:36questions.
1:41:37>> Great. Thank you, Director Sega.
1:41:40>> Um, I wholeheartedly support this
1:41:42application. The area planning committee
1:41:44supports this application and uh move
1:41:47that the Alurn Clackwood Regional
1:41:50District Board of Directors issue a
1:41:51temporary use permit
1:41:54226005.
1:41:57Do we have a second there? Dr. Sman.
1:42:00Thank you. Any further comments? Seeing
1:42:02none. All those in favor? All opposed.
1:42:05Motion carried. Okay. Well, that's it
1:42:08for planning matters. This is probably
1:42:10the shortest planning matters we'll have
1:42:11for quite a while. Um, this brings us to
1:42:14item 15, which are staff reports. So,
1:42:18there's only the one staff report right
1:42:19now. Sometimes there's more. Um, we're
1:42:22wondering if anybody would like to pull
1:42:24anything out, including staff. So,
1:42:26Daniel, would you like to pull anything
1:42:28out?
1:42:29I think we uh specifically wanted to
1:42:31flag the report around uh appointing
1:42:34alternate directors uh for new elected
1:42:37officials. Uh this is the paperwork that
1:42:39you need and uh also just want to flag
1:42:41that um uh there's 45 days that you have
1:42:46uh to appoint an alternate. Um if you
1:42:48need any help or guidance in terms of of
1:42:51things to consider, uh feel free to
1:42:53reach out to myself or to uh our
1:42:55administrative team. that's Cynthia or
1:42:58or Heather. And um
1:43:01uh just a reminder that the same
1:43:03conditions hold true to your alternate.
1:43:05So if you are not able to come to a
1:43:08meeting, your alternate uh acts as you
1:43:11act. So they have all the rights to vote
1:43:13um uh and make decisions. Um and um and
1:43:18as such, there are some requirements.
1:43:19there the same election requirements
1:43:21that you had in terms of um being over
1:43:2418 um not having the criminal record of
1:43:27of significance. Um and um also they
1:43:30have to sign the oath of office as you
1:43:32do. Um this said the choice is yours and
1:43:35and who you appoint is your decision. Um
1:43:39uh yeah, as I said, all other things
1:43:40hold true. Code of conduct and
1:43:42everything else is applicable to that.
1:43:44If there are any questions, I'll do my
1:43:46best to answer them.
1:43:47>> Dr. Sega, go ahead.
1:43:49Thank you. Um, can your alternate also
1:43:52serve on the area planning committee?
1:43:57>> No is the answer.
1:43:59>> No, because I had someone I had to take
1:44:01off the area planning committee to be
1:44:02the alterate. They can still go to the
1:44:05meetings, but they cannot vote or talk.
1:44:11>> They have to be citizens and residents
1:44:13of BC or is it just residents?
1:44:17Now, you have to be a citizen of BC. I I
1:44:20do not believe you need to reside in in
1:44:22the area that you're in. It's the same
1:44:23as the U same as everyone else. So, you
1:44:26can run for an area that you don't live
1:44:29in and your appointee can be the same.
1:44:31Um it's not uncommon see uh to see like
1:44:34there we have uh I think a former uh
1:44:37director uh Kell um who is his primary
1:44:41residence now is in Qualin Beach and uh
1:44:44I think he still has a secondary
1:44:45residence so at Simon Beach so but you
1:44:48don't have to reside
1:44:49>> if I remember what Todd Pug from Civic
1:44:52Info said I think you have to be a
1:44:54resident of BC as well but it might just
1:44:56be a citizen
1:45:00>> sorry it says here citizen and resident
1:45:02for at least 6 months.
1:45:03>> Oh, yeah. Okay, great.
1:45:06>> Okay. Um, that should be clear for
1:45:08everybody. Do we have a motion to
1:45:09receive the report? Thank you, Dr. Ross.
1:45:11Uh, comment first.
1:45:14>> So, um, so we just like send in an
1:45:17email, see who our alternate is, and
1:45:19then maybe have a meeting to set it up
1:45:21or
1:45:21>> um, no, there's a form, um, in your
1:45:24package. You have to fill it out. You
1:45:25have to have two electors um, witness
1:45:27it.
1:45:28>> Oh, okay. I sort of remember coming in
1:45:30and signing something before, but okay.
1:45:33Thank you.
1:45:34>> Yeah. Go ahead, director.
1:45:36>> Can our existing alternate just carry on
1:45:39or do we have to renominate them every
1:45:41term?
1:45:41>> You might need to renominate them every
1:45:43term. I'm not sure.
1:45:44>> You do. You have to renominate.
1:45:46>> Thank you for the clarification.
1:45:48>> Okay. Thank you.
1:45:49>> Question. Does the 45 days start today?
1:45:52>> Yes. From your from your oath of office,
1:45:55Dr. Is there room
1:45:57>> for the orientation training? Is that uh
1:46:00paid? And can alternates attend and are
1:46:02they paid for that training?
1:46:06>> Your alternates once they've signed
1:46:07their oath of office, they're welcome to
1:46:09attend the orientation session. Um I
1:46:11would need to either defer to the CFO or
1:46:14look at the board renumeration policy to
1:46:17determine if they get paid.
1:46:20>> Jane, go ahead. Yeah, I think we can do
1:46:22a double check on that and get an email
1:46:24out to the directors after this.
1:46:28>> Director Salman, can you turn your
1:46:29microphone off? Okay. Um, we have a
1:46:33motion to receive the report. Thank you,
1:46:34Director Roth.
1:46:36Seconded by Director Mu. Any further
1:46:39comments? Seeing none. All those in
1:46:41favor? All opposed? Okay. Motion
1:46:43carried.
1:46:45Okay. Um before we get there, do we want
1:46:47to entertain a motion to allow for area
1:46:50or alternate directors to be paid to
1:46:53attend or to whatever get the because if
1:46:56it's
1:46:58we're not going to have another meeting
1:47:00before the orientation sessions are up.
1:47:02So we should just decide. Dr. Ross, go
1:47:04ahead.
1:47:05>> I would like to move that.
1:47:06>> Okay. Answer is yes. Okay. Do we have a
1:47:09seconder? Thank you. Uh Dr. Lzowski, any
1:47:12further comments?
1:47:14See none. All those in favor? All
1:47:16opposed? Motion carried. Okay. Uh, next
1:47:19item under 15B are member reports. So,
1:47:22this is a um it used to be structured
1:47:25that we would have uh members of
1:47:27committee reports and then like members
1:47:29of the board reports uh for like the
1:47:31areas and the things that you're members
1:47:33of. Now, uh now we just combine the two.
1:47:36So we usually go around the table and if
1:47:39you have something to say uh you say you
1:47:41know this is my update for my area and
1:47:44then this is my update for Sawakin or
1:47:47something like that right and um then
1:47:49you can go through that way and if you
1:47:51don't have a report that's okay too uh
1:47:52then at the end we just receive all of
1:47:54the reports so they might as well try it
1:47:58now. Dr. Hagard do you want to start?
1:48:01I'm sure everybody is in front of their
1:48:03TVs on Sunday nights watching HV and
1:48:07Hometown Makeover and watching our
1:48:09citizens from Port Alurnie receive
1:48:10makeovers in their homes and businesses.
1:48:13And I think there's been lots of tears
1:48:15shed when you watch these shows because
1:48:17they're very heartwarming. I know I've
1:48:19certainly got teary eyed in a few of
1:48:22them. Um but it's been we're getting
1:48:24great feedback from friends and
1:48:26relatives from all across the country.
1:48:27So very happy that they came to Port
1:48:30Alurnie and uh we're looking we're
1:48:32talking now about how to take advantage
1:48:35of that opportunity that we've been
1:48:36given to make sure that people turn
1:48:38left. Thank you.
1:48:41>> Great. Uh Dr. Sea.
1:48:44>> Uh thank you. I nothing to report from
1:48:48area C other than there's a lot of rain.
1:48:50Um and the Elbert and Claf Continuing
1:48:54Care Society held its uh AGM and we're
1:48:57off to start. Thanks,
1:49:00>> Dr. Solomon.
1:49:02The only thing I have to report is the
1:49:04roads open and uh
1:49:07hopefully it stays that way. Thank you.
1:49:09>> Yeah, the um the the landslide was
1:49:12cleared, correct?
1:49:14>> Yeah. Yeah, it has. Good. Dr. Lazoski,
1:49:18>> I have nothing to report.
1:49:19>> Okay. Thank you. Uh Dr. Zimmerman,
1:49:23>> I've had a lot of concerns about the
1:49:26rear plates. They were removed October
1:49:2815th, but uh there's a lot of concern
1:49:30about the water level rising. And I was
1:49:33wondering if I could get some more
1:49:35information on um the rock removal and
1:49:39um background information and options
1:49:42that have been looked at to prevent
1:49:44houses from being flooded. It's a big
1:49:46concern for the community right now,
1:49:48obviously. Thank you.
1:49:50>> Okay, that's a we'll hit pause on that.
1:49:52Daniel, go ahead.
1:49:53>> Um, that is a large file and I I I I
1:49:57think what would be best is we'll
1:49:59coordinate. We'll set a time I think for
1:50:01the two of us and Alex and we'll run
1:50:03through the history of that uh slightly
1:50:05over a cup of coffee or two. Uh, but
1:50:07there's a lot to discuss there. It's a
1:50:08great question.
1:50:10>> Thank you.
1:50:11>> Thank you, Dr. Ross.
1:50:13>> I don't have anything to report. Thank
1:50:14you,
1:50:15>> Dr. Blick.
1:50:17>> Thank you. Uh we're looking at December
1:50:1913th for our next town hall date. As
1:50:21always, everyone is invited. That being
1:50:23said, um power outages were relatively
1:50:26minimal out in the Bowford area, but
1:50:28some people lost it for more than a day
1:50:30or two. Isolated pockets, so just make
1:50:32sure you got lots of uh generators and
1:50:34everything ready to go to keep your
1:50:36freezers from carrying on. Thank you.
1:50:38The storm is not over.
1:50:39>> That's at the uh Vaver Creek Hall in
1:50:42Buffart.
1:50:45>> At everywhere up there. Oh, I mean the
1:50:47the town hall.
1:50:48>> The town halls will always be Sunday 2
1:50:51pm. Usually we take about two hours at
1:50:53the Beaver Creek Hall located in the
1:50:55Bulford electoral area. Um, come out and
1:50:58see our brand new pump track if you
1:51:00haven't seen it. It is wonderful. People
1:51:03did a great job with zero taxpayer
1:51:05dollars and everyone is welcome and we
1:51:08don't charge city people to come. Thank
1:51:09you. Thank you.
1:51:13Dr. Mey, please go ahead. Thank you.
1:51:16Nothing to report other than I'm
1:51:17bringing my bike out on that Sunday.
1:51:19Thank you though. Thank you for having
1:51:20me.
1:51:21>> Dr. Steer, go ahead. No report today.
1:51:24>> Uh Dr. Anderson, anything to report?
1:51:27>> Uh nothing to report at this time.
1:51:30>> Thank you. Uh Dr. Johnson,
1:51:33>> I guess my only report is we were
1:51:36planning on moving out to our new
1:51:38government building end of November, but
1:51:41that's been put off. So it'll be
1:51:42sometime in January now. so we can have
1:51:46a clear Christmas holiday season.
1:51:49>> All right, sounds good. I wouldn't mind
1:51:51getting a tour once you guys are done.
1:51:53Yeah. And and your emergency building
1:51:56because my staff want to do that, too.
1:51:59Uh Dr. Coots, please go ahead.
1:52:02>> Thank you, Mr. Chair. No substantial
1:52:05report. Just a quick reminder for any Ho
1:52:07Chaos citizens who may be tuning in. Uh
1:52:10there's a special people's assembly
1:52:11coming up December 16th and we are
1:52:14looking forward to seeing you there. Go.
1:52:16>> All right. Thank you for that. Uh Dr.
1:52:18Mr.
1:52:21>> Thank you. No report today.
1:52:24>> Great. And uh I guess I'll do my report.
1:52:26I don't have much of a report for
1:52:28anything else beyond I've gotten a lot
1:52:31of uh calls and messages from media in
1:52:34regards to the storm as it affects the
1:52:37Banfield road affects Huet and beyond.
1:52:40So I mostly been providing u my
1:52:43understanding of the storm updates is as
1:52:45it affects the Banfield road and as I
1:52:47understand it as it affects the road to
1:52:49Kawachin as well. I've been in
1:52:50correspondence with acting chief Terry
1:52:53Edgar of Diddy Dot. So that's been very
1:52:55helpful. I think I've corresponded with
1:52:56him more times in the past couple of
1:52:58days than I have for the rest of the
1:53:00year. He's great. Um, from what I
1:53:03understand, the Banfield Road is open
1:53:05because Dr. Solomon is here. Um, as well
1:53:08as just making sure that people take it
1:53:10easy going in and out there. Um, the
1:53:13Cerrito River uh area is not currently
1:53:17flooded, but we'll see how the tides
1:53:19affect that in the next few days. Um,
1:53:22rain is still going to happen.
1:53:23Apparently, the wind is going to kick up
1:53:24again by the time we hit Saturday. So,
1:53:27having power out for more than 24 hours
1:53:30is a problem, but we understand that BC
1:53:33Hydro only has so many crew members as
1:53:37they have. Um, but seeing suspended for
1:53:40the better part of a day on that Monday
1:53:42was not very impressive. That being
1:53:45said, um, we're we're seeing things
1:53:47getting repaired quicker now, so that's
1:53:49good. Dr. Ross, go ahead.
1:53:52You just made me think of something. Um,
1:53:54a lot of people online are concerned
1:53:55about where sandbags are located. And I
1:53:58know I'm pretty sure that the Beaver
1:53:59Creek Volunteer Fire Department has
1:54:01some, but there's other locations. Do
1:54:03you know where that is?
1:54:06>> Um, Herald Bishop Fire Hall, Beaver
1:54:08Creek Fire Hall, and a city works yard
1:54:10in Port Alberty on 6th Avenue.
1:54:13>> Sorry, I should have asked Daniel first,
1:54:14but I know that you know, so Okay.
1:54:18Okay. Okay. um
1:54:20>> is posted.
1:54:22>> Okay. Sites are posted on our Facebook,
1:54:25the emergency program Facebook page. Uh
1:54:28so that's always a good good uh avenue
1:54:31to seek out information. Uh that's it
1:54:34for my update. I want to thank everyone
1:54:36for their updates. I want to
1:54:37congratulate everyone for their success
1:54:39and I really hope that we're able to
1:54:41make some good decisions together as has
1:54:43been stated already. So we have a motion
1:54:45to receive the member reports. Thank
1:54:46you, Dr. Mey, seconded by Dr. Solomon,
1:54:49any further comments? Seeing none, all
1:54:52those in favor? All opposed? Okay,
1:54:54motion carried.
1:54:56All right, that brings us to item 16.
1:54:58This is other business, which would
1:54:59include late items. We don't have any.
1:55:02And then item 17 is question periods for
1:55:0515 minutes maximum, three three minutes
1:55:07per person. If there's anybody in the
1:55:09gallery who would like to ask any
1:55:10questions, then they're free to do so.
1:55:12The media is included in the gallery.
1:55:14Um, so thank you for being here. Thank
1:55:16you for being here the whole time.
1:55:18uh as you as well. Uh if there's no any
1:55:22nobody willing to say anything, that's
1:55:24okay, too. And I'm wondering if uh
1:55:27Director Anderson would like to move to
1:55:28a journ.
1:55:33>> Would you like to move to adjourn,
1:55:34Director Anderson?
1:55:37>> Yes.
1:55:38>> Thank you. Just to get you in the
1:55:41minutes, sir. And we'll say seconded by
1:55:43Director Cous.
1:55:45That's okay. All right. All those in
1:55:47favor? All opposed. Okay. Motion
1:55:50carried. Thank you. And we are
1:55:51adjourned. Thank you everyone.
1:55:56>> Have a great afternoon everyone.
1:55:59>> Thank you. Thank you for coming.
1:56:12>> Thanks Sean.

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