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11_Additional Information — Transcript

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0:00hello everyone
0:01myself dr lokesh medical scienti
0:04at
0:05national institute of epidemiology
0:06chennai
0:08i am here to present
0:09a topic on the additional information
0:12that one need to submit to the
0:13publishing authorities while the
0:15submission of your manuscript for review
0:19let us start with the covering letter
0:22covering letter is a brief document that
0:24one need to submit to the publishing
0:26authorities
0:27which basically
0:29should be a one-page document
0:31under three or four paragraphs which
0:33should reflect the novelty of your study
0:37usefulness of your research to the
0:39scientific community
0:41it also helps you to say why the
0:43research will be of interest to the
0:45publishing authorities
0:47and the covering letter also allows you
0:49to thank
0:51the journal for considering your
0:53article for review
0:55so the
0:56the classical covering letter consists
0:58of a one page document under three or
1:00four paragraphs the first paragraph
1:02basically should contain
1:04the running title
1:06and you need to state that you are
1:08willing to submit your paper to the
1:10journal authority as we all know
1:13nowadays the publishing authorities may
1:15be having multiple journals under a same
1:18umbrella so you need to choose this
1:20specific journal and list out the name
1:22while submission of your
1:24manuscript the second paragraph should
1:27reflect the novelty of your study and it
1:30should describe
1:31in brief the results and their clinical
1:34or a community importance
1:36and you also need to mention why that
1:39your research will be of interest to
1:41this particular journal to which you are
1:43going to submit the third paragraph
1:46you need to disclose whether a related
1:48publication has been
1:50done in the past or under review
1:53in some other journal
1:55and you also need to disclose whether
1:57the abstract of your paper has been
2:00published in any conference proceedings
2:02you need to also disclose your copyright
2:05permission
2:06and also request for inclusion or
2:09exclusion of
2:11this assisted reviewers
2:13finally thank the journal for
2:15considering your paper
2:17and then by saying that you look forward
2:19to hearing from them
2:20soon once you are done with the covering
2:23page we move on to the title page again
2:26this should be a one page document which
2:29basically reflects the details of
2:31authors and their affiliation
2:34all the authors in the order in which
2:36you are going to code
2:38need to be disclosing their correct name
2:41under
2:42this particular section
2:44the order that you mention in this title
2:47page should be the same that you
2:48mentioned in the copyright transfer form
2:50also
2:51the name that you mentioned here in this
2:54title page would be the same pattern in
2:56which it gets reflected in the journal
2:58once it gets published
3:02and individual authors
3:04affiliation
3:05with detailed address is a must their
3:08individual qualification and the current
3:10position is a must
3:12the corresponding author's mailing
3:14address in detail the telephonic number
3:17and email id should be included the
3:19place where the study was conducted
3:21need to be mentioned here and one also
3:24need to mention the total number of
3:27tables and figures that is included in
3:29the manuscript
3:31and you need to again mention your title
3:34keywords
3:35and the type of article you need to
3:37mention whether it is going to be a case
3:39report or a k series or original article
3:41or a review article or a short
3:43communication you need to mention at the
3:45level of article type and if it is a
3:47original article you may have to attach
3:51the abstract
3:52so once you are done with the title page
3:55we move on to the authors and their
3:57affiliations authors do carry lot of
4:00responsibilities
4:01a professional and ethical
4:03responsibility
4:04towards the conduct of your research as
4:06well as you also hold lot of
4:08responsibilities during the manuscript
4:10preparation
4:12and submission to the journal
4:14authorities
4:15the authors need to defend their paper
4:18they need to be solely taking the
4:19responsibility of the data and its
4:21interpretation
4:23and one need to basically remember
4:26what you mean
4:27by authorship
4:30we do consider the icmje recommendations
4:34for which one need to
4:36contribute intellectually
4:39in the study design
4:41acquisition of data
4:43analysis and interpretation of the data
4:46and the author need to also
4:48contribute for drafting the article
4:51or revising it critically for
4:52intellectual content
4:54not just a minor editing work
4:57and finally all the authors need to be
4:59present for the final approval of
5:00version that is to be considered for
5:03the journal authorities for publication
5:05these are certain elements that
5:07contribute to authorship again to
5:09mention
5:10a person should have done a significant
5:12intellectual contribution
5:14creative contribution and one has to get
5:17actively involved in development of
5:19methodologies
5:20data acquisition analysis and
5:22interpretation
5:23we do come across certain conditions
5:26wherein we do get a lot of support
5:29from
5:30various people who do not fulfill the
5:32criteria of authorship and these are the
5:34people who need to be acknowledged
5:37commonly we come across
5:39this broad category as people who do not
5:42fulfill the criteria for being an author
5:46being the head of the department
5:48a person one who has helped in
5:49collecting the data
5:51doing a basic technical analysis work
5:54the institution or organization which
5:56provides the laboratory space or
5:58instruments
6:00funding agencies
6:02clinicians who are involved in caring of
6:04patients
6:05individuals who are involved in
6:07collecting specimens
6:09and those who are engaged in routine
6:11technical work
6:13those who had helped in editing and
6:15minor assistance
6:17all these
6:18group of people they do not fulfill the
6:20criteria for being an author and in an
6:23ideal setup one need to define the
6:26authorship as a team
6:27one need to describe the contribution
6:30made by each and every author
6:31the sequence of authorship is basically
6:34a joint decision and one need to get
6:36approval from all before you submit your
6:39paper
6:40for a
6:41publishing authority
6:43in an ideal scenario the authorship has
6:45to be discussed before the study starts
6:48and it it should include only those who
6:51are involved in all parts of the
6:54criteria that i mentioned under icm je
6:56and the sequence of authorship need to
6:58be finalized
7:00one can arrive at a consensus
7:02the conflicts which arise out of
7:05authorship can be
7:06prevented or resolved
7:08and one need to have transparency
7:10throughout the conduct of the study as
7:13well as while drafting the article so
7:16define the authorship early use clear
7:18and transparent rules
7:20specify the contributions and one can
7:22also use departmental or institutional
7:25criterias do not give
7:28a gift authorship
7:29similarly do not accept
7:32to be a gift author
7:34do not let it to be one person decision
7:36when multiple authors are involved the
7:38primary author is one who gets involved
7:42in submission of the manuscript and will
7:44be available throughout the
7:46process of manuscript review
7:49he will be the sole person taking care
7:50of
7:51replying to the journal authorities
7:54and he informs
7:56all the authors on the study progress
7:59or the review progress
8:01and he understands
8:02the work that has been contributed by
8:05all the authors
8:06the secondary authors
8:08will defend the content and will also
8:10agree for the conclusions and the
8:12interpretation that is drawn the
8:14sequence of author the first author is a
8:16person one who makes
8:18a major contribution
8:20one would drafts the first
8:22version of the manuscript
8:25then the subsequent authorship depends
8:27on the work
8:29that they have contributed
8:31at times it may be based on the
8:32alphabetical order
8:33or it may be on turns
8:35whereas
8:36any author during their initial career
8:39would prefer to take up the first
8:40authorship or a second authorship but as
8:43they become a senior researcher with
8:45multiple publications so they would
8:47rather encourage their junior faculty
8:49members or researchers to
8:50come up so they may permit the junior
8:53research fellows to take up the
8:55first or second authorship and the
8:58senior researcher may take up the lost
9:00authorship
9:01all those individuals who do not fulfill
9:03the criteria of being an author
9:06need to be acknowledged under the
9:08acknowledgement section
9:10all those who have helped in the work
9:12at some stage
9:14even for the individuals whom you are
9:16going to
9:17include in acknowledgement section you
9:19need to get their written consent the
9:21classical examples for those who need to
9:23be acknowledged are those who provide a
9:26technical help
9:27the institution or organization which
9:29provides you the space equipment and
9:31infrastructure for conducting the study
9:34those who had helped you in writing
9:36assistance
9:38department heads for their support
9:41those who are involved in data
9:43collection
9:44and funding agencies for providing the
9:46fire the financial or material help
9:50statisticians those who are involved
9:53starting from the
9:55conception of the study
9:57involved in creating the study design
10:00data collection
10:01analysis and interpretation of data
10:05in that particular situation a
10:07statistician can be given a authorship
10:10if they are involved only in analysis
10:12part
10:13if they do not fulfill the other
10:15criterias they can be acknowledged
10:18coming on to the affiliation affiliation
10:20basically means the institute that each
10:22author belongs to
10:25the institute where the research was
10:26conducted
10:27if there is a change in
10:29the affiliation after the completion of
10:32study
10:33the new affiliation can be acknowledged
10:36and one need to provide the full postal
10:38address of each affiliation including
10:41the country name
10:43after
10:44this particular category we need we move
10:46on to the authors contribution
10:48wherein each and every author
10:51in what way they have contributed to the
10:53study conduct
10:54need to be put under the following
10:56headings
10:58authors who helped in conception of the
11:00study
11:01designing the study
11:03those who helped in data collection
11:05data analysis and interpretation
11:08drafting the article
11:10and those who are involved in critical
11:11revision of the article and finally all
11:14the authors need to be present to
11:16approve the final version
11:18of the document which is going to be
11:19submitted for
11:21publication
11:22conflict of interest
11:24can occur at any stage starting from
11:27conception of the
11:29study
11:30during the process of data collection
11:32recruitment and even while analyzing the
11:35study results
11:36and while publication the conflicts can
11:39occur which can be either a potential
11:43conflict which may
11:45alter the study outcome
11:47when it comes to
11:49this manuscript submission
11:52authors must be truthful
11:53and they must declare if the article has
11:55been published
11:56in some other language
11:58during the time of submission
12:01and authors must disclose if some part
12:03of the work has already been published
12:05or under consideration elsewhere
12:08when you are submitting an article
12:10please make sure that you submit to only
12:12one journal
12:14and until unless you get a
12:17final
12:18note on that your article is accepted or
12:20rejected do not submit your article to
12:23multiple journals at same time if the
12:26research submitted is a dissertation
12:29then the authors need to disclose who is
12:32the primary researcher and who is the
12:34guide or the supervisor and one need to
12:36disclose all the relations or interest
12:38that could influence or bias the work
12:41and it is the corresponding author who
12:43could collect the conflict of interest
12:44disclosure form from all the authors and
12:47the summary statement in a separate
12:49section can be included before the
12:50reference list
12:52and if no conflict exists then the
12:54author
12:56may have to declare that the authors
12:57have no conflict of interest under the
13:01category of funding one need to include
13:03the funding agencies or the
13:05organizations
13:06and the grant received
13:09and one need to disclose that the
13:10contents are solely the responsibility
13:12of the author and do not necessarily
13:14represent the official views of the
13:16funding agencies
13:18and if research received no specific
13:20grants then that need to be mentioned
13:22many journals they do ask for suggested
13:25reviewers
13:27peer review is one of the most time
13:28consuming and challenging work during
13:30the process of
13:32editorial review of your manuscript you
13:34need to find the scholars who might be
13:36interested to review your work
13:38the best way of identifying this is that
13:41you need to go to the reference list
13:43the publications and the authors whom
13:46you are cited would be the ideal person
13:50from the area in which you had worked on
13:53and those are the people who would be
13:55more keen on reviewing your article or
13:58else you can find the list of reviewers
14:00from various online database
14:02you can
14:03search for
14:05the
14:05reviewers database from publon
14:08or from
14:10web of science
14:12or from taylor and francis
14:14the list of reviewers which they have
14:17you can also refer the editorial board
14:20of the
14:20journal where you are going to submit
14:23you can choose
14:24reviewers from
14:26the consent speciality with which your
14:29paper is concerned
14:30and give a diverse list of
14:33reviewers from different organizations
14:35and from different institutions
14:37from different countries
14:39ensure that experts are from your field
14:42and take your own time in identifying
14:46a thorough list of
14:47reviewers and make a suggestion
14:50and don't
14:51suggest an expert who is known to you
14:54personally
14:56those who work at same institution
14:58reviewers from same country you can best
15:00avoid
15:01and do not recommend reviewers
15:04who have a real or perceived conflict of
15:06interest
15:07article processing charge
15:09is the
15:11fee that an author need to pay to the
15:13journal authorities for processing their
15:16article
15:17and this money generally would be used
15:21for
15:21providing the
15:23online softwares for the editors also
15:26provide an online platform for
15:30the authors to submit their
15:31manuscript
15:33also to pay honorarium for the editorial
15:35board members
15:37so in order to request for apc waiver
15:41one need to thoroughly read the journal
15:43guidelines
15:44check whether they have any specific
15:46requirement
15:47for providing discounts on article
15:50processing charge
15:52and you need to send an email to the
15:54editor prior to submission and that
15:56email must include the title
15:59name and affiliation of authors and
16:02explain the reasons for requesting a
16:04waiver
16:05for
16:06low income countries as well as low mid
16:08income countries
16:10many journals they do provide concession
16:12for
16:13the authors on the article publication
16:16charges
16:17so be honest be truthful
16:20follow all the publication
16:23and ethical guidelines when you submit
16:25your article to
16:26a journal
16:27and clearly disclose whether you have
16:30made any prior submission to any other
16:32journals and whether a part of your
16:34article has been published
16:36either in full
16:38in a different language or a part of it
16:40is been considered for publication in
16:42the past so with this i conclude my
16:45talk
16:46thank you

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