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11/4/2026 - City Council Study Session — Transcript

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0:17Yes ma'am.
0:18>> I was yeah.
0:22>> Oh my goodness, it's too early.
0:24>> I was easing around, you know, a little
0:25bit.
0:26>> You made me laugh though.
0:27>> Really really wanted to take a nap, but
0:31later got in the afternoon, I was like,
0:33"No."
0:36>> Okay.
0:38>> Here you go.
0:39>> Oh, that's
0:40>> I'm ready.
0:43>> Okay, welcome everybody to today's City
0:46Council study session on Wednesday,
0:48November 4th, 2026. We're going to go
0:50ahead and call this meeting to order at
0:526:00 p.m.
0:55Okay, we're going to start start with
0:58roll call.
0:59Madam City Clerk.
1:02>> Council Chavez.
1:03>> Here.
1:04>> Council Zepeda.
1:05>> Here.
1:05>> Council Vasquez.
1:06>> Here.
1:07>> Council Dolan.
1:08>> Here.
1:08>> Council Galvan.
1:09>> Present.
1:10>> Deputy Mayor.
1:11>> Here.
1:12>> And Mayor.
1:13>> Here.
1:14>> Quorum.
1:17Okay, moving into
1:19discussion items. Kitty, I see that you
1:21have a section here for city staff. We
1:23will Do you Just we just forgot. Okay.
1:27Uh discussion item starting with A,
1:29internet service replacement. Um this is
1:32yours,
1:34Jafet.
1:38>> Um
1:40so um
1:42we've had our current service provider
1:44for, you know, quite a while now and
1:46back when we first um
1:49uh got service from them, it it was a
1:51pretty decent deal. Uh it no longer is,
1:54so we started uh looking around for
1:56options and
1:58um I found a few better options um
2:02that would uh increase our speed as well
2:05as um
2:07um save us some money.
2:10Um, so uh I put together a little uh
2:14comparison
2:16uh
2:17that should show us um
2:21the options. I think this uh
2:26chart that we're looking at is for uh
2:28the next item.
2:30Um
2:32the one uh for internet service should
2:34be that one.
2:37There you go.
2:39Um
2:40I I hope the numbers make it fairly
2:44obvious what what our better option is.
2:48Um
2:49uh all the options I I looked for would
2:52uh double our speed
2:55and
2:56the option I'm hoping to go with
2:58and there's a a few more materials on
3:00that on the
3:02on the company um would uh actually
3:06cut our cost almost in half.
3:14>> Any initial comments for Jaffet?
3:16Questions? I'll go ahead, Council
3:18Chavez.
3:19>> When I hear cutting it in half, I like
3:20it.
3:22I want to hear more about it.
3:26>> Oh, go ahead, Council Vasquez, and then
3:27I'll go to you, Council Galvan.
3:29>> Yeah, so I do see that your
3:30recommendation right now is going with
3:32Fatbeam.
3:33Um has there been good word about them?
3:36Any other cities use them?
3:38>> Uh uh
3:40the school district actually
3:42>> School district?
3:43>> uses them and uh it's uh
3:46it's we heard about them from uh the
3:49last round of looking for internet
3:51service.
3:52Um another reason for um
3:56uh
3:57moving off our current provider is um
4:01uh when we
4:03purchased the the backup internet
4:04service last year, uh we we found Ziply,
4:08which was a the most affordable option
4:11for a backup internet service.
4:13>> [clears throat]
4:14>> Since then, uh Ziply actually bought out
4:18um the provider that Yakima County uses.
4:22So, currently, our primary and backup
4:25internet service are both Ziply. So, if
4:28we have a big regional outage,
4:31um you know, we we would still be down.
4:35Um
4:36so, um I really want to get us
4:38[clears throat] off uh
4:40what we're currently using.
4:42>> Okay. And the two most expensive, Ziply
4:44looks more pricier, also.
4:46>> Um
4:47that is for the business-grade uh the
4:50the Ziply we have is uh is meant to be
4:53only a backup solution. So, it's more of
4:56a um they call it wholesale fiber. Um
5:00it's more of a
5:02uh
5:03consumer-grade, we're going to say. Um
5:06but it's a lot cheaper because it's just
5:10for a backup solution. The Ziply you see
5:13there is uh more of a business-grade
5:15solution. That's why it's quite a bit
5:17more expensive than what we're doing.
5:19So, we will keep Ziply as one of our
5:22providers, but it it it will only be a a
5:25cheaper
5:27>> [clears throat]
5:27>> backup solution only.
5:29>> Okay.
5:31>> And go ahead, Councilwoman.
5:32>> Um so, Jeff, is is this the We need to
5:36sign a 5-year contract if we wanted to
5:37do that, right?
5:38>> Yes, to to get that rate from the
5:40company.
5:41>> Okay. And
5:43is there a reason why
5:45I know you have Charter Communication on
5:47on the other Think for Telephone.
5:50>> Mhm.
5:51>> But is there is there a a reason why we
5:54didn't get the cost for Charter? Maybe I
5:56mean, I know they offer a bundle.
5:58>> They they changed their name to
5:59Spectrum.
6:00>> Oh, okay. So, that's what it is.
6:01>> They're so yeah, we we we did get a
6:03quote from them. Um and I did uh pursue,
6:06"Hey, what if we do phone and internet?"
6:09And kind of get some sort of deal.
6:11Um,
6:13uh, in the end, they still couldn't uh,
6:17match the the offer um, we got from Fat
6:21Beam.
6:22Um,
6:24so, because of that, even
6:28um,
6:29with any other savings we would have got
6:32with the phone system, this Fat Beam was
6:34still uh,
6:36in my opinion, a better uh, deal.
6:39>> Okay. Do you know how long they've been
6:41in business?
6:42>> Uh, 10 years. And I think there is a
6:45little bit of um,
6:47you know, some information on the
6:48company
6:49um,
6:50with the with the materials with the
6:51packet.
6:53Um,
6:54uh, they they've been in Sunnyside for
6:57about 10 years.
6:59Um,
7:00and uh, they're I think uh, I'm not sure
7:03if they they're based out of Coeur
7:04d'Alene. I don't know. And they they
7:06have
7:08local technicians to work with
7:10um,
7:10here in the area.
7:14>> Thank you.
7:15>> Yeah.
7:17>> Any other questions?
7:20>> [clears throat]
7:25[clears throat]
7:27>> No?
7:30>> Do.
7:31So, I'm actually looking at the reviews
7:33right now and
7:34they do have some pretty good reviews.
7:36Um,
7:394.6 stars, so I mean, very little
7:44there I got more five more
7:45more of a five star review than
7:48a lot more than anything else, so
7:52reviews are really good to look at. It
7:53gives you an idea what you're getting in
7:55getting into. And reading some of the
7:57reviews, I mean,
7:59I know I can see they're pretty good.
8:03>> Reviews and price.
8:05>> Mhm. That's good.
8:08>> You're recommending the the equipment
8:09purchase, right?
8:11The the the very top.
8:13>> Um in this one I I think you might be
8:15able
8:16you might be looking at the the chart
8:19for the next item, which does have some
8:22some equipment that might need to be
8:24purchased.
8:25This one doesn't have any. It's just a
8:285-year contract.
8:31Um
8:32I usually don't like a 5-year contract,
8:35but in this case, this is the kind of
8:38project that takes
8:40some planning. So, this is not something
8:43we we really want to be doing every 2 to
8:453 years.
8:46So,
8:47in this case, you know, I I think if
8:49it's going to give us the savings,
8:52um usually what companies do
8:55um
8:56the longer
8:58the contract, the better the rate is
9:00because they they split up their their
9:02build cost to get you the service
9:07to our location.
9:08>> I I do have a question. So,
9:12we're so you were looking at having
9:14Fatbeam as one of our providers. You
9:16said we need to have a backup.
9:18Tell me what what does that mean?
9:21>> That means that when one goes down, the
9:23other one automatically takes over.
9:26>> Are we going to be charged during that
9:27one if we're we're what while we're not
9:29using it?
9:30>> Yes, correct.
9:32Um
9:34so we pay for both. Uh and right now our
9:37backup is already in place. It's Zipply,
9:41and it's uh uh
9:43a solution that's not listed on here
9:44because we're not shopping for that
9:46solution, but it is much cheaper than
9:49any of these here. It's under $200 a
9:52month,
9:53but what that does is it ensures that in
9:56the in in case of an outage,
9:59which is, you know,
10:02that kind of stuff is not a matter of if
10:05it's when that happens.
10:08Um
10:09it keeps all city staff working.
10:12So, I I see it as a bit of a an
10:15insurance um
10:17to make sure that all our departments
10:19are able to function.
10:21Um
10:22and you're not losing staff time because
10:25they're sitting in front of their
10:26computers and not able to do anything.
10:28>> So, what's the difference in price of
10:30the having them holding on to them uh
10:32compared to using them?
10:35>> Um
10:35>> as a backup.
10:37>> So, uh the the Zipley solution you see
10:40on this chart is a business grade uh at
10:43at the level of any of the other
10:45companies listed here.
10:47Um
10:49like I said, the the Zipley
10:51backup internet service is not listed
10:53here
10:55because it's it's uh it's just a a
10:57backup solution. So, we went with a
10:59cheaper option for that one.
11:04>> Go ahead, Council Duran.
11:05>> Is
11:06I mean not only I mean to go back to
11:08Zipley, but is Zipley a a fiber?
11:11Is are they running off of the same
11:13line? Cuz it's not going to make sense,
11:15you know, if if they are.
11:17>> No, e- each company runs their own fiber
11:20um
11:21to
11:22uh in this case um
11:24uh
11:25our building where we bring in all
11:27our connections.
11:28Um with any fiber, there is always the
11:31risk that, you know, they take out the
11:33one pole
11:35that, you know,
11:37comes to where you're at. Um but um
11:42every every provider has their their own
11:44line into uh the city.
11:48>> Okay.
11:50>> Go ahead, Council Duran.
11:51>> Did you say that the school district is
11:52using Zipley?
11:54>> Correct.
11:56Or th- they were at the time that um I
11:58initially started dealing with them, uh
12:01which was last time we were looking for
12:03a backup internet service. I haven't
12:05followed up with them, but uh that is
12:07who I heard um about that being from.
12:11>> I recently was getting
12:14looking at moving a pole
12:16and couldn't find Took me a while to
12:18figure out and track [clears throat]
12:20down whose pole it was
12:22starting with Pacific Power, but turns
12:24out it was Ziply had their lines on that
12:27pole.
12:28And I talked to three people
12:32one on the phone and two standing in my
12:34driveway and they all said Ziply's
12:36horrible.
12:39That was their
12:40That was their take on Ziply and I
12:42thought, "Well, that's crazy. I've been
12:43hearing other things good about them."
12:45So, I I didn't know.
12:49>> Go ahead, counselor. I think it also
12:51depends on where the person lives. I
12:53think the further out of the
12:56city limits, I've cuz I've heard people
12:58that they don't have good service with
13:00Ziply, but then when you're closer to
13:02the city, then I've heard people that
13:04use it that have it, you know,
13:06yeah, they rave about it. So, the good
13:08thing it is that the backup.
13:11>> And that's uh we went uh
13:14I think there's a lot of variables with
13:16the different types of service that
13:17people can get from uh service provider.
13:20Uh
13:21in our case, I think
13:23that distinction that it is a backup
13:26service and we we have it there.
13:29Um
13:31uh and and we chose that
13:34mainly because of the savings that it
13:36brings us.
13:38>> Okay.
13:40I don't comments or questions for Jafet
13:42on this discussion item?
13:45Okay. Hearing none, Jafet, do you have
13:47anything else to add?
13:48>> Um no, I think uh
13:51uh
13:52I think uh it'll it'll be brought to you
13:55for a vote. Um
13:57but I think this is the the
14:00recommendation I would go with.
14:03>> Jafet, do you want to introduce Michael
14:05case anybody here hasn't had a chance to
14:08>> Um
14:09uh uh He actually has uh the next item
14:12here cuz he has with it. So,
14:15>> to meet yes,
14:16>> this is Michael Sack. He is our our
14:18system admin for the city and
14:20he's
14:21helped me with a lot of these projects
14:23here.
14:24>> Nice to meet you, Michael.
14:26Welcome to the team.
14:27>> Thank you.
14:28>> Okay. Well, if there's no further
14:30discussion on this item, we can move on
14:31to Michael's item B, phone system and
14:34phone service replacement.
14:37>> Thank you. It's nice to see you guys.
14:40With the rising costs of analog phone
14:42systems,
14:44we did some we decided to look for an
14:47updated VoIP system and get some pricing
14:50on it.
14:53So, we reached out to three companies,
14:56Allcoms,
14:58Structured,
15:00which is our current VoIP provider, and
15:02Spectrum as well.
15:04I listed them in
15:06put these in groups. Allcoms has the
15:08first two items there
15:10because as we spoke about earlier,
15:12there's a option for an equipment
15:14purchase and then also an equipment
15:15lease,
15:16which has a little bit different pricing
15:18on it, but it's for the same service and
15:19the same equipment.
15:22Um
15:23>> [clears throat]
15:25>> The current phone system won't last us 5
15:29years phased out in the next year or so.
15:32We currently also have a
15:34some very old technology installed here
15:37in the city.
15:39Um
15:41So, with the vendors we contacted, I
15:45have considerable experience with
15:47Allcoms and WebEx specifically with a
15:50previous employer.
15:52Um and that's who my recommendation is
15:54for. They have exceptional customer
15:56service.
15:58The system is through Cisco and WebEx,
16:00which is um
16:02one of the better companies when it
16:03comes to VoIP
16:05and hardware.
16:07Um
16:10Yeah.
16:11And I listed out in each one which ones
16:13are the lower cost, which ones are the
16:14higher cost in each item.
16:16Um
16:19But, yeah.
16:21>> Any initial comments or questions for
16:23Mike on this item?
16:26Go ahead, Council Galvin.
16:28>> Which one were you recommending?
16:29>> Sorry, it was the uh Allcoms plus Webex
16:33uh equipment purchase
16:36would be uh my recommendation. There's a
16:37little bit of cost savings if we
16:39purchase the equipment up front up front
16:40versus leasing over the 3 years.
16:44So, it's it's not the cheapest one, but
16:46sometimes
16:47you know, going with the cheapest is not
16:49the best the best way to do it. It's not
16:51that much more. Um
16:53If you have experience with them with
16:54other You said somewhere else that you
16:57worked at. Yeah, I was [clears throat] a
16:58VoIP project manager for a company I
17:00worked at previously, and I worked with
17:02Allcoms
17:03uh and Webex to deploy to customers. I
17:06did the project management, um
17:08installation, and post-installation
17:10support. So, I worked with them and
17:12their team um pretty extensively.
17:17>> Uh Council Vasquez.
17:19>> Yeah, my question is pretty similar, but
17:21um so, the equipment purchase, let's say
17:235 years later when we want to switch
17:26um a vendor, would that equipment still
17:29be functional with other vendors?
17:31>> Yeah, so the phones with that um
17:33are going to be Cisco branded phones.
17:35So, as long as a new vendor supports
17:38Cisco phones, then yeah, we can bring
17:40them forward.
17:41>> Perfect. And yeah, just wondering just
17:43because we will be purchasing that
17:44equipment, and we would be saving money.
17:46So, I mean, the ideal move would be to
17:49just purchase the equipment.
17:50>> Yeah, I agree.
17:51>> Perfect. Thank you.
17:54Go ahead, Council
17:55>> Yeah, um one more. So,
17:57how often does Cisco or or that
17:59equipment gets updated? But, I mean,
18:01it seems like every 2 years there's new
18:03technology.
18:04So, once we purchase this equipment,
18:05we're stuck with it for 5 years. Is
18:07there any way they would upgrade it, or
18:09there's nothing in the contract?
18:11>> Uh so, I don't believe there's anything
18:12in the contracts for upgrading equipment
18:14when we're inside of a lease, which is a
18:163-year agreement, not the five.
18:18Um I included the five because after the
18:20equipment falls off on the
18:22month-to-month lease, it's a big change
18:24um in the yearly cost. So, I wanted to
18:26add in those extra 2 years.
18:28Um
18:29but the phones that uh we would get, the
18:32Cisco phones, they'll be good for
18:35um
18:37I mean, it's hard to estimate, but just
18:38based on what I've seen on the the newer
18:40phones that have come out, they'll be
18:41good for 7 plus years, I'd be guessing.
18:44>> And this would be at all uh city
18:46buildings, city hall, here, everywhere?
18:48>> Yeah, all city buildings, yeah.
18:50>> Okay.
18:51Thank you.
18:53>> Anyone else?
18:59>> Go ahead, Matt.
19:00>> I got a question really quick. So, we're
19:01looking at I'm kind of making the math,
19:03$24,000
19:05a year for a 3-year contract on Allcom,
19:08is that correct?
19:13>> Are you looking what
19:15>> Uh
19:15>> Which one are you looking
19:16>> Are you
19:17>> So, for the 3-year contract.
19:19>> The 3-year
19:20>> For the 3-year cost on that?
19:22>> That's 70
19:23>> So, what cuz we're looking at 24 What
19:25did I say? 24,000
19:27Uh
19:2824,715.
19:31>> I don't even see that.
19:32>> Are you looking at getting a 5-year um
19:34contract um cost for them or a 3-year or
19:36a yearly? What are we looking at for
19:37that?
19:38>> I don't even see that.
19:39>> know what you're looking at.
19:39>> I'm looking at the top one, Allcom Webex
19:42equipment purchase. So, I'm going over
19:44to the 3-year.
19:45>> The 3-year
19:46>> 74,000?
19:47>> Yeah, 74.
19:48>> Oh, okay. Oh, yeah, that's Can we zoom
19:50that in, Kitty?
19:51>> I'm like going
19:52>> Yes.
19:52>> That's not what I heard you say.
19:54>> No, I think he said Did you say 24?
19:56>> That's Well, well, I'm averaging if
19:58we're looking at a 3-year contract. You
20:00know, we're looking at 24,000 per year.
20:05So
20:06>> um so, when I did the numbers, I do um I
20:09did the the monthly cost times 12, and
20:12then I added in the one-time fees for
20:15the year one cost, and then I added in
20:17the next 2 years for the three, so it'd
20:19be the 3 years plus the one-time fee.
20:22So, this will be total cost so that
20:23there's not numbers missing if that
20:26makes sense. So,
20:28you would want to take
20:29and I don't think I have it in here, but
20:31uh
20:33the yearly cost for the
20:36for that is about 25,000 a year.
20:39>> Mhm.
20:39>> So, [clears throat] that's where you
20:40were getting that number. Okay.
20:42>> Yeah,
20:43I think uh to to get a
20:46a better idea of the number um for the
20:483-year cost uh you would want to remove
20:51the the equipment the one-time equipment
20:53fee and that that would give you your
20:55monthly, you know, or your yearly uh
20:58which I think would
21:00would be looking at um or a little bit
21:02over
21:04uh maybe 15,000. I'd have to do the
21:07math, but
21:08>> Mhm.
21:09>> per year.
21:11>> It's 1441 a month on that.
21:14>> And one thing I'd also like to point out
21:18that even
21:20with uh the equipment purchase
21:22um
21:24that first year where where you're going
21:25to pay almost $40,000
21:28that is still including all that new
21:31equipment is still going to be cheaper
21:33than staying on our current solution.
21:35>> Mhm.
21:35>> Because the service is so much more
21:37expensive.
21:38>> Mhm.
21:38>> Yeah, and I don't know I should have
21:39marked it, but there's a 66%
21:42savings reduction savings that we'll
21:44have from
21:45moving to one of our one of these new
21:47solutions from what we currently have.
21:49Um 320,000 versus just over 100,000 over
21:525 years.
21:56>> Okay.
22:00Any other questions?
22:02Go ahead.
22:03>> This is also coming to council for
22:04approval?
22:05>> Correct.
22:06>> Okay. Yeah, I mean anything that saves
22:07money
22:08we need it. So,
22:09thank you for doing this.
22:11>> Yeah.
22:11>> Thank you.
22:14>> Um okay. There's no further questions.
22:17We'll go ahead and move on to C. Uh
22:19thank you, Mike.
22:21>> And if if if it's okay, I'd like to
22:22excuse him. He he was just here to
22:25present the function.
22:27>> That's
22:27>> Good job.
22:28>> Nice to meet you.
22:29>> Thank you.
22:29>> Welcome. Nice to meet you and good luck
22:31out there.
22:32>> You guys have a good night.
22:33>> You too. Enjoy the rest of your evening.
22:37>> Okay, moving on to item C, approval of
22:38job description for the finance manager,
22:40Mr. Haley.
22:44>> Thank you, Mayor and Council.
22:45>> Thank you, Mayor.
22:46>> And Council, um
22:49a while back ago, I presented a revised
22:52organizational chart
22:54that looked at a number of positions and
22:56took them and and re- structured them.
23:00Uh one of the proposals that I had at
23:02the time was to take our current
23:05supervisor, finance supervisor,
23:08and
23:09um
23:10promote that person,
23:12uh specifically [clears throat] Jessica,
23:14to a finance manager. That would take
23:16her out of the union and make her an
23:17exempt person.
23:19The the idea is that Jessica is tracking
23:24to be a finance director,
23:26but not there yet.
23:28Uh with some additional experience, some
23:32uh cer-
23:33coursework that she can take on her own,
23:35uh over a year or two period of time,
23:37she will eventually get to that skill
23:39set. In the meantime, as a mentor and
23:42kind of a coach and an advisor, we have
23:45Mike [clears throat] Bailey
23:46uh and Adam Vaughn to assist her with
23:49any questions that that she may be it
23:51may be out of her knowledge set.
23:54So, I'm proposing that
23:57uh we introduce a new position titled
24:00finance manager.
24:02And uh it it has uh many of the duties
24:06that Jessica's already doing,
24:08but it, as I said, moves her out of the
24:10union
24:12and into an exempt position, so that she
24:14has uh
24:15more of a department head role
24:17than just um
24:19a member of the finance department.
24:22So, she is actually would become our
24:24lead
24:25um
24:27officially.
24:28And but not as the in the director role
24:31because she's not quite ready for that
24:34title yet.
24:35Uh but as I said, she could easily get
24:38there in a period of time with some
24:40additional experience and some
24:42certifications. So,
24:44I'm not asking for approval. This is a
24:46first touch on this one.
24:47But this is a plan that I am presenting
24:50to the council for their review. It
24:52would introduce as I said a new position
24:55in our organizational chart but not
24:57necessarily a new person other than
24:59moving
25:00an existing staff person into this
25:02position.
25:06>> Initial questions for Mr. Haley.
25:09Go ahead.
25:09>> I just have I think more of a comment.
25:11It already appears she's kind of like
25:13the go-to person.
25:15I I mean, she's very knowledgeable and I
25:18know other than, you know, whatever help
25:20she needs with um questions that she
25:22goes to Mike and Adam, but
25:25um I do see
25:27she's
25:29she's great. That's all I say. Thank
25:30you.
25:34>> Go ahead.
25:35>> Councilor Vasquez.
25:37>> Yeah, so what's her current job
25:38description right now?
25:40>> Well, she is
25:42as the finance supervisor.
25:44>> Finance supervisor.
25:45>> Uh in the union. So, she's in charge
25:49largely of the clerks and the accounting
25:52activities that occur in our finance
25:55department.
25:56>> Okay.
25:56>> Uh she's been doing work as director
26:00almost because she handles audits and
26:04other uh
26:06regulatory She'll be preparing reports
26:08that previously wasn't part of her job
26:10description, but now it is.
26:13Uh similar to what a finance director
26:15would do, but she's kind of taking in a
26:17an apprentice position. That's what how
26:20I would look at this before she becomes
26:22a journeyman if you want to use that
26:23kind of elevation in a finance director
26:26role.
26:28Uh but it she recognizes also that
26:30there's some
26:32uh
26:32coursework out there that she can take
26:34advantage of
26:35to get her up to another level. Um
26:39Adam and both Adam and Mike have
26:42recommended that she do that.
26:43Originally, she thought it she had in
26:45her mind that she would go after a
26:46master's,
26:48but that certification process for a
26:50Municipal Finance Officer Association
26:53certification, which has eight levels of
26:56testing, is something that she's going
26:58to pursue on her own that will
26:59definitely put her into that director
27:01quality qualification.
27:04>> Okay. So, with that being said, since
27:07it's currently a finance supervisor
27:09position, would then this finance
27:12manager take over this current role?
27:16Or would it still be open? Cuz I know
27:17we're saying that finance manager will
27:19be
27:19>> You're you're you're thinking that the
27:21finance supervisor role would be vacant.
27:25>> Yeah, that's my question.
27:26>> Yeah. This This she would move out of
27:28that into this role. It would be vacant.
27:31>> Mhm.
27:31>> Uh we could we we've got some uh
27:36we we just hired a new accounting
27:38technician, and that could be a role
27:41that that person could advance to.
27:44Uh it's likely if Jessica moves into the
27:47director role that this position will
27:49remain idle.
27:50In other words, it'll kind of be
27:52mothballed, so to speak, because you
27:54really don't need a director and a
27:56manager.
27:57But until she gets there, this is
28:00gives her that that uh department head
28:02status that she currently wouldn't have
28:05in an organizational chart simply as the
28:08finance supervisor.
28:11>> Well, okay.
28:12I understood. Yeah, I understood. I'm
28:14>> Councilor Vasquez, okay. I'll go ahead
28:16and move to Councilor Galvan.
28:17>> Um
28:18Council
28:20We just need to be careful, right? I
28:21mean, I'm not saying that's going to
28:22happen with Jessica. She's She's doing
28:24an awesome job, but Council has been
28:26there before where there's a previous
28:28city manager that changed the
28:30requirements for our finance manager,
28:33and I believe they removed some
28:35educational stuff and she ended up
28:36hiring somebody that
28:38took us, you know,
28:40just just set us back
28:42quite a quite a bit. Um so, we just need
28:44to be careful and and
28:46you know, make [clears throat] sure that
28:48I'm not just thinking of of the present,
28:50but I'm thinking of the of the future as
28:51well. Um
28:52we're not always going to be here and we
28:55just got to make sure that we do have
28:57some policies in place that we're just
28:59not changing just because it's going to
29:01fit somebody, you know, that's currently
29:03in place or you know, we personally
29:05like, yeah, Jessica's doing a good job,
29:07but
29:08you know,
29:10the bachelor's degree in accounting, um
29:13I'm not sure what kind of education she
29:14has currently, but um
29:17you know,
29:17>> The other option would be for us to go
29:19to start a search for a finance director
29:21role position.
29:23But, I'm
29:25recommending that we don't do that
29:26because we have some in-house talent.
29:28And so, why not move her in that
29:30pathway?
29:31And this would be that pathway because
29:33you couldn't go to the director role cuz
29:35she wouldn't meet any of the
29:36qualifications. Namely, she's never been
29:38a finance director.
29:40And so, this is a kind of a
29:43a path as I've already said. I'm sorry.
29:46>> Okay. May I ask, would this require an
29:49amendment to the budget at all?
29:52>> Uh there'll be a wage adjustment, but
29:54not This is a part of the 27 plan.
29:57And so, um
30:00typically, you see a modest adjustment
30:02as it relates to a new responsibilities
30:04that she has.
30:05>> Okay.
30:06>> Uh but, it wouldn't affect this year.
30:07So, wouldn't make an amendment to this
30:09year. It would be a part of the 27
30:11budget.
30:12>> Uh just a follow-up on that, um kind of
30:14going off what Counselor Galvan
30:16mentioned um about
30:18kind of alluding to a probationary
30:19period. Does this initiate one
30:22if the move
30:24happens?
30:27>> Uh our personnel policy doesn't have a
30:29trial period. It will
30:31in in in the revised version that I'm
30:33going to present to you later on.
30:35Uh but, you do have a typically you have
30:38a 6-month trial period period when
30:40somebody's moving into a new position
30:42that gives them a chance to demonstrate
30:44performance.
30:46She's kind of already been in a trial
30:47period
30:49since we
30:50lost our finance director
30:53uh in July
30:55uh when we ended the contract that we
30:57had previously.
30:59So she's been filling in that role and
31:02um
31:03I think we all agree that this is the
31:06type of person that we want to be
31:07serving in Sunnyside.
31:10>> Um Counselor Vasquez had her her hand up
31:12and then
31:13I'll come to you.
31:14>> Yeah, I had a few questions. They're all
31:16kind of discombobulated up now,
31:17[clears throat] but I guess my question
31:19is you know you mentioned in-house
31:20talent, which is amazing. Honestly like
31:22I Jessica's doing a really good job.
31:24However, I'm just kind of viewing this
31:25more from like the perspective of the
31:27public, right? Because I guess my
31:29question my first question would be how
31:31long would it take for her to possibly
31:33be ready, you know, to have that finance
31:35director role if
31:37to like how long like like 2 years, 3
31:40years? Like I guess that's my question.
31:41>> Yeah, that's a good question
31:43because we have
31:46a team in place and then when I refer to
31:49that, I mean Adam Vaughn and Mike Bailey
31:53who are under contract um
31:56to guide her through that process. I
31:58will utilize their good judgment
32:01as to whether or not when she's ready.
32:04Uh but she is going to pursue on her own
32:07some advancement in in in municipal
32:10finance.
32:12Some coursework that's out there. She's
32:13going to take advantage of that on her
32:15own
32:16and um
32:18give herself more qualifications. As I
32:21said, the other option would be to keep
32:23her where she's at and then pursue a
32:25finance director.
32:26>> Okay. And I and I guess my question also
32:28just comes from because you know, then
32:31removing the finance director like you
32:32said we if we if she becomes a finance
32:36manager, then we wouldn't need a finance
32:38director is what you had
32:39>> Not Not at present.
32:41>> Not present?
32:43>> Right, because she would be functioning
32:45in that role in a in a in an apprentice
32:48fashion.
32:50Under the supervision of finance
32:52directors.
32:53>> Of two.
32:54>> To keep us, you know, from missteps.
32:57So that anytime she has a question or
32:59something comes up, she's a phone call
33:02or a meeting away from getting that
33:05solved.
33:06>> Okay.
33:06>> So uh she'll be under that mentoring
33:09process.
33:10>> Correct.
33:10>> And I envision it be about a year or
33:12two.
33:13And she's
33:15done audits and done reports and she's
33:17meeting the
33:18quarterly things that we started talking
33:20about here for 27. She's a part of the
33:24budget process that's going to be
33:26happening here next year.
33:28She's going to be learning fast and she
33:30has learned fast since she came on board
33:34actually the same week I did in March.
33:38Um [clears throat]
33:39and it wasn't until
33:41I think July when we ended the contract
33:43with our current finance director and
33:45she stepped into that larger role.
33:50>> I'm going to come to Deputy Mayor and
33:51then I'll come to you.
33:52>> One One of the things that I If I'm
33:54understanding this correctly, too, this
33:55isn't just for one person. This job
33:59description and the
34:02the organizational chart of how that's
34:03going to work, this is going to be job
34:05title um description. What this the
34:09description of what each person is
34:11supposed to be doing, whether it's a
34:12manager, just supervisor manager,
34:15>> Right.
34:15>> director. Isn't that kind of how it's
34:17>> Right. So that
34:18Technically, the director position role,
34:21just like a community development
34:23director, we don't have them. They're
34:25vacant. They're not being filled right
34:27now.
34:29And so
34:30um
34:31It's a significant savings, by the way,
34:33cuz they're expensive and hard to keep,
34:36as we have seen.
34:38And so
34:39um
34:40this is
34:42uh
34:43this is an out of the box
34:45strategy here. Uh we've kind of been
34:47utilizing that when we
34:50first started engaging with
34:52uh Adam. That was
34:54brand new. Nobody does that. And so we
34:57we stepped up with an interlocal
34:59agreement with Toppenish and they
35:01provided some help. And so
35:03Adam came to the rescue in a large
35:05sense, but utilized Jessica and trained
35:07her into what he was doing. She's
35:09picking it up fast.
35:11And this is a way of taking her out of
35:13the union, making her exempt employee to
35:16have more authority and position within
35:18our structure
35:20as a department head. Right now, she's
35:21not.
35:23Because typically the finance director
35:25would have that role.
35:26>> Mhm.
35:28>> I'm going to come to Counselor Galvan
35:29and then I'll come to you. Counselor
35:31Chavez and
35:32>> Mhm.
35:32>> So
35:33just looking at the job description,
35:35right? Um
35:36uh reports to
35:38I
35:39would you're saying that this this this
35:42position reports to the city manager
35:44directly.
35:45But on here it says reports to the
35:47finance director.
35:49>> Is that the only
35:49>> or designee
35:51which is
35:51>> I think we just need to be more clear
35:53and and just put city city manager.
35:56>> Well, it's It says finance director or
35:58designee as assigned by the city
36:01manager. So I'm going to say my designee
36:03is Mike Bailey and Adam Vaughn. And
36:06that's who she reports to.
36:08>> So she Why
36:08>> Well, I mean that's not me in the
36:10limited time I'm here. It's going to be
36:12city manager.
36:13>> Well, that's what I'm saying. It should
36:15It should be city manager. And And going
36:17back to Mike, you know,
36:18you're on the topic of Mike Bailey and
36:19and Adam. I mean [snorts]
36:21they're not free service. They're
36:22costing the city, right? And And it's
36:24good right now that you know, we're
36:26restructuring and we're getting out of
36:27this um
36:29this hole that we're in.
36:31But why would you leave it up to them to
36:33determine when she's ready? I mean it's
36:35job security for them to say, "Oh, no,
36:37she's not ready." I I believe um
36:39but I think it it should be up to the
36:42the the next city manager to determine
36:43that. I mean, you know.
36:45>> Well, I have found that it because I've
36:48never been a finance director
36:50that the best person to ask a qualified
36:52somebody is is another finance director,
36:54just like Clark, just like public works
36:56director, just like because
36:58I utilize a network of people who are
37:00experienced in that in that realm to
37:03advise as to whether or not this person
37:05is ready.
37:06And so, uh one of the ways we got Adam
37:09Vaughn is that we were I was trying to
37:10make an assessment of Leo.
37:13And uh because he had never been finance
37:16director anywhere and I wasn't ready to
37:19hand him the keys to the car yet.
37:22And so, I went to Top Edition said,
37:24"Hey, can you help qualify this guy?"
37:26And and at the time I was talking to
37:28Mike Bailey as well.
37:31And it was determined that um
37:34it wasn't a good fit.
37:35So, Adam stepped up says, "Hey, we'll
37:38we'll work with uh we'll work with
37:39Sunnyside and we'll provide that
37:42instruction that we needed." And of
37:44course, Adam has been since moved to a
37:47city manager job, so which is why we
37:49need Mike Bailey.
37:52And [clears throat]
37:53um Mike's retired, so you know,
37:56he's he's not you know, he's under a
37:58contract, but it's
38:00pretty modest. It's $10,000.
38:03And so,
38:04um
38:06I think that's a well expended $10,000.
38:10>> Should we list any of the uh the
38:12trainings like AWC trainings that they
38:14provide that you know, they must attend?
38:16>> There is uh certification other
38:19requirements. It says, "Certain license
38:21and certifications if required may be
38:22acquired on the job as agreed upon by
38:24the city and employee subject to change
38:27based on operational needs."
38:29And there is the certified public
38:30finance officer certification right
38:32there. That's the one I was telling you
38:33about along with being a CPA.
38:36And uh couple others listed there. So,
38:39there she has a a a resource as a target
38:43of these organizations provide
38:45certification and additional training
38:46that she could utilize.
38:49>> One through four.
38:51Can be listed.
38:55Anything else, Counselor Galvan?
38:57>> No, I mean
38:58it's just and like I said it before, I
39:01have full confidence in Jessica right
39:03now.
39:04Until I don't, right?
39:07Finance manager, every finance person
39:09that's been in front of council either
39:10has lied or has hid, you know, stuff
39:12from council and hasn't been come, you
39:15know,
39:17you know, with the truth at all times
39:19and and you know, I I expect,
39:22you know, the rest of my council members
39:23to to
39:25also keep, you know,
39:27asking those questions, those important
39:28questions because if we stop asking
39:30questions, they stop caring and
39:33we need to make sure that we're that
39:35we're there asking.
39:36>> Mhm.
39:37Well, I'll go to Counselor Dolan cuz he
39:39hasn't spoken yet and then I'll come to
39:41you, Counselor Chavez.
39:43>> Oh, I just want to
39:46thank you, Pat, for
39:48the effort that I've seen. It's the most
39:50I've seen in five years.
39:53And uh
39:54it's been a headache
39:56for the last couple years in a big way.
40:00And so, the fact that you're going out
40:02on a limb like this and using your
40:03network and getting around and setting
40:06these things up, I really appreciate it
40:07and I wanted you to know that.
40:11>> Well, sunny side up. Less past, more
40:13future.
40:14>> up.
40:14>> Less past, more future.
40:17We're moving on.
40:18>> Go ahead, Counselor Chavez.
40:19>> [clears throat]
40:21>> So, um
40:22you know, I I do echo with what
40:24Counselor Galvan has said. I I
40:27I I I agree a lot with what he's saying.
40:29Um
40:30when is this being thought of
40:34bringing it to fruits? When is it When
40:35are we looking at this coming through?
40:38>> Like when are we planning to vote on it?
40:40>> No, like when it when is it the plan is
40:42to bring bring uh Jessica in for
40:45um to uh be the finance manager. When
40:47are you looking at for that?
40:48>> It would have to come to a vote, right?
40:49>> Well, we have to come to a vote, but
40:51what what are we looking at time-wise of
40:52what when we're doing this?
40:54>> Well, uh
40:55>> I know you're presenting it right now,
40:57but what are we looking at? 2 year
40:592 months, 3 months, or what are we
41:00looking at for that?
41:01>> My recommendation would be in the next
41:05till the end of the year, we adopt this.
41:08And then I'll provide and revise
41:10organizational chart.
41:13I the last organizational chart that I
41:15presented
41:16identified some positions that I think
41:19needed to move out of finance
41:21and into uh manager level position. IT
41:25is one of them, human resources another,
41:27and then I proposed that that we have a
41:29finance manager position.
41:32We also talked about public works as it
41:34relates to some changes in the
41:36management structure there.
41:38But I said
41:39looking at some of the candidates that
41:41we have for the city manager position,
41:43we may want to hold off on decisions on
41:45that because
41:47whoever you pick may have an influence
41:49on that particular position.
41:52So, if if
41:54if
41:55in upcoming meetings we approve this
41:57manager position, I will follow that up
41:59with a revised organizational chart that
42:02takes some of the ones that we've pretty
42:04much
42:05agreed on
42:07as far as changing the structure
42:10and then have that in place so that um
42:14positions that that we've defined here
42:17are moving forward in that new
42:18organizational structure. And then any
42:21changes that that might occur
42:23additionally in in the organization
42:25would happen with the new city manager
42:27as he reviews
42:29uh some of the proposals that we've
42:31we've been working on in public works.
42:34>> So, I want to kind of to this I I can I
42:37can I can feel how the our our city
42:40council, the ones that been on the seat
42:42for a while, how they have that bitter
42:44toward what we've had in the past with
42:46our past finance. And I can see why
42:50Mr. Galvan would point some of those
42:51things out. I do like the fact that
42:54we're trying to hire within. Um I
42:57believe, you know, since I've been here
42:59working with Jessica, she's she's doing
43:00an awesome job. And I can sense also and
43:02I can feel Mr. Galvan how he's feeling
43:04because we have we've had
43:06a really bad history in regards to our
43:08finance and that's and it's kind of bit
43:10us. You know, and I don't want to hold
43:12it toward Jessica because she's been
43:13doing awesome, but
43:14it's just there. It's just there from
43:16our past and it's tough.
43:18>> What we have, as I as I
43:21I've I've referred to on a couple
43:22occasions, is that we have a team in
43:24place to protect us.
43:27And we have the best people on that
43:29team. Mike Bailey and Adam Bond are as
43:31good as you're going to find in finance
43:34management. And so they are watching
43:37over us to keep these missteps from
43:39happening again.
43:42>> Go ahead, Counselor Buskey.
43:44Yeah, so I have like maybe two things.
43:45So, the first one would be um could you
43:48um send us all kind of like a
43:49side-by-side costs, um a monthly cost on
43:52how much the city is paying out, you
43:53know, for these two people. So, we have
43:55Mike Bailey, Adam under contract, um
43:58Jessica, and then could we get another
44:01side-by-side like removing the two
44:03contracted, removing like Mike Bailey
44:05and Adam, and just getting a a cost of
44:09what would it be? Jessica and if we were
44:11to go
44:12towards the route of hiring a finance
44:13director. Could we get kind of like a
44:15side-by-side? I'm kind of just curious
44:17on that.
44:17>> Well, a finance director is going to be
44:19about 150,000
44:21and we're paying Mike 10.
44:23So, it's going to be an easy pretty easy
44:26decision when it comes to that.
44:28Then you have to go through a search for
44:30a finance director, which is probably
44:32about 5 months, and then you're keeping
44:34your fingers crossed that it's a good
44:37one and that they're going to stay.
44:39So, I like the idea about having a team
44:42in place that's looking pretty reliable
44:45right now and something you're going to
44:46move forward with. But, if you'd like
44:47for me to do that, I can provide that
44:49information.
44:50>> Okay. And also, you know, personally, I
44:53just think that if all goes smoothly,
44:54you know, we will be having a new city
44:56manager, hopefully. So, I personally
44:59personally I think I would just like to
45:01hold off on this and kind of just get
45:02some insight on the new city manager and
45:04his thoughts on
45:06what would be the best route to take.
45:09>> Now, just as
45:11when [clears throat] you have a city
45:12manager transition,
45:14you usually take 90 days to just kind of
45:18feel his way around. So, if you're
45:21wanting to go that direction, you're
45:22putting it
45:23way into
45:25middle of next year
45:28before he starts really making changes
45:30cuz uh
45:32uh right now we have things to do
45:35immediately. Like Jessica has been
45:36instructed immediately to start working
45:39on the 27 budget so that in October, I
45:42mean in March, we've got a strategy in
45:45place for that first report.
45:48I'd be surprised if the the new city
45:50manager would be on as as
45:53as equipped at that point because he
45:56would need to come up to speed. I'm not
45:58saying it couldn't happen, but
46:00it's it's just for discussion right now.
46:03You guys can decide if this is what the
46:04direction you want to go, but it's my
46:06recommendation.
46:08>> Okay.
46:11>> And any further questions? This is just
46:12for discussion. I think that everybody's
46:14made a very valid point. Some of us do
46:17speak from previous experience and
46:19[clears throat]
46:20I echo a few of the council members
46:22just to continue at the end at the at
46:25the very end
46:26um of all of this is just the
46:29continuation of of oversight, right, on
46:31the work and I do believe the finance
46:34committee is doing a really great job at
46:36holding that down,
46:37meeting pretty consistently.
46:39And it seems like y'all are have gotten
46:41your rhythm down with the the finance
46:44folks over there.
46:45Um so,
46:47since this is an item for discussion, we
46:50can
46:51continue pouring in our questions for
46:54Mr. Haley either over email or we can
46:58decide to bring this back to another
47:00work study session if you all want to
47:01continue deliberating on it. Otherwise,
47:04when do you foresee this coming back to
47:06the agenda for council approval?
47:09>> three meetings.
47:11And I would just pick one of them,
47:12probably the next one.
47:14To say, "Okay, let's let's do this."
47:16Let's say
47:18>> [laughter]
47:21>> I think
47:22>> [laughter]
47:23>> I go ahead.
47:23>> Well, actually and then going with uh
47:25Miss
47:26Council Basket said, you know, not not
47:28rushing things and and Pat, you meant
47:30you know, you mentioned Jessica's not
47:31going to be ready until another year or
47:33two. So, I just don't see why
47:36the rush in in doing this now. I know
47:38you said that the next city manager is
47:40not going to be able to make a decision
47:41or
47:42you know, likely in 6 months. It's still
47:44within the the year or two that you say
47:46that Jessica's going to be ready.
47:48>> Right.
47:49>> [clears throat]
47:49>> Um
47:50again, this is a a method of taking her
47:53out of the union and putting her into
47:55kind of a department head role.
47:57Which she's kind of already acting in.
48:01And um
48:02it's a middle step towards the process.
48:06Uh but I'm not challenging it, George. I
48:09I understand that we've had some history
48:11here where I'm wanting to step
48:12backwards.
48:14I think this is a baby step forward.
48:18>> So, go
48:19>> And I'm just going to make a quick
48:20comment. Um
48:21like Pat said earlier, she is doing a
48:23lot of the duties already.
48:26Which is out of her scope. So, that's
48:27something we got to think about also.
48:31>> Yes, go ahead.
48:32>> And just just to to comment on that as
48:34well, she's also taking every advantage
48:37of the training that's available. She's
48:39been to [clears throat] several already.
48:41Um
48:42she's
48:43uh been working very diligently, working
48:45with Mike and with Adam. Um she's on the
48:49phone to him
48:50maybe several times a a day a week and
48:53maybe several times a day, just
48:54depending on what the scope is. Right
48:55now, in the middle of uh
48:57of the audit uh work going
48:59[clears throat] on, She's been really uh
49:01just had her head to the ground on that
49:03sort of thing. I think that with even
49:05with even with the kind of some of the
49:07disappointments we've had in the past in
49:09the in the finance department, I think
49:12we finally hit upon a person who really
49:14takes the job seriously and really wants
49:16to do a good job at it. And and her her
49:19character and her integrity I I would I
49:22would put up against anybody's as being
49:24top drawer. So, I I think that um this
49:27this particular um step we're taking
49:30also does something that I think is
49:32concrete in as much as that this will
49:34help us going forward when we it you
49:37know, should she move on to another job,
49:40then we have a way to continue to to um
49:45promote within. We have a step here that
49:47that gives us an opportunity to promote
49:49good people from within. And I think
49:51that's a large part of what this
49:53particular uh
49:54um
49:55job description and as part of the
49:58organizational chart. I'm I'm really
50:00thinking it's going to be very good for
50:02us, guys. I really do think so. I mean,
50:05just the the work the verbage going into
50:08this, I think it's going to be help us
50:10quite a lot going down the line.
50:12>> Thank you, Deputy [snorts] Mayor. I'll
50:13go to Council Vasquez.
50:15>> Yeah, so this will surely come with a
50:17pay raise, right? So, can we get those
50:19numbers presented to us?
50:20>> Right, it's probably you you move a
50:23person
50:24probably about a 5% adjustment. And
50:28[clears throat]
50:28because it's
50:30still below the director role.
50:32>> Okay.
50:33>> And it would um
50:35Yeah,
50:36you know, I'm going to have to provide
50:37that as a part of the budget for 27 cuz
50:40this is not going to take place until
50:41then, but uh it
50:44you we are working on right now a
50:47schedule, a wage schedule for all of the
50:49staff. And every year you go through and
50:51prove that. And this will be once this
50:54job has been approved for that, it'll be
50:56inserted in there with the wage. So,
50:58you'll be able to see what we're what
51:00we're paying.
51:03>> Yep.
51:04>> Good.
51:05>> Thank you.
51:05>> Mhm.
51:06>> Any other comments before we move on?
51:08Okay.
51:09Let's move on to item D, non-profit
51:11facility use policy. Um this is yours
51:14again, Mr. Haley.
51:16>> I drafted a policy that
51:19>> [clears throat]
51:19>> the council has asked me to prepare in
51:22times past that allow outlines um a
51:25method of evaluating how to discount our
51:29our community center, our facilities
51:31based on non-profit status.
51:34And so
51:36uh it introduces some qualifications
51:39that you need to have to have a discount
51:42and
51:43um criteria that
51:45that we evaluate as a part of the
51:47application to determine what percentage
51:50discount you might be entitled to or an
51:52organization might be entitled to.
51:55So again, this is this is just in front
51:57of you. This is a first touch.
52:00But it has um
52:02uh three tiers as it represents a
52:05non-profit organization.
52:08Um
52:09and it's specifically for them. Some
52:11commercial
52:12commercial usages of our facilities
52:15where there's
52:16charges being made and and it's a
52:18revenue being generated,
52:21there's no discount there.
52:23But for an organization that comes and
52:25says,
52:26"I I want to use your facility." The
52:28larger the impact that it has on the
52:31city collectively,
52:33the greater potential for a discount.
52:36So if it's just feeding a certain group
52:39of people, then it then it has a lesser
52:41discount.
52:43And so this provides a a way of
52:45evaluating how we get there.
52:47Uh it also includes
52:50uh because it has a it's related to a
52:52policy,
52:53uh
52:54the state auditor then
52:56can refer back to this as it protects us
53:00from the gifting of public funds. So
53:02that when we see a group that comes in
53:04and we you know, we like them or we
53:07we listen to their story and we kind of
53:09cut them a break.
53:11Uh this this allows us to justify that
53:14for the auditors so that we know that
53:17they know that we're not just
53:19gifting our
53:20our our resources to the to um
53:24private entities.
53:27And so again, it's a pretty lengthy
53:29document. It has a number of different
53:31sections to it, but it covers what I
53:34believe and the attorneys reviewed it uh
53:37the areas that would protect us
53:41in the area of gifting of public funds
53:43and establish a policy and criteria for
53:45how we evaluate groups and provide them
53:48with a discount.
53:50>> Thank you, Mr. Healey. Any initial
53:52questions?
53:56Go ahead, Council Galvan.
53:58>> Um
53:59just [clears throat] some of the wording
54:00here first on the number four
54:02eligibility
54:03where it says the city may require
54:06I think we we need to
54:08>> must
54:09>> lock it in because who's going to
54:10determine
54:12you know, when and to who we require
54:14those documents.
54:15Uh the proof of required insurances, I
54:18think we need to list what type of
54:20insurances um
54:22the the the facilities need. Um there's
54:25different
54:26there's different
54:28uh insurances as you may know.
54:30>> So
54:31um
54:32uh on what that there is a separate set
54:35of documents that I just mailed emailed
54:37to you guys that will show you what
54:39documents we have and what needs to be
54:41provided to us.
54:43So um as you're speaking about this,
54:46there is a separate document that I'll
54:48be bringing up to your guys' attention
54:50um for review
54:51um moving forward to uh
54:55for the usage of the community center.
54:57>> And you just emailed it?
54:58>> I just emailed it.
55:00So.
55:00>> But it
55:01>> But it it it states all that on there on
55:03what insurance we're going to need,
55:05um what documentations we need from
55:07people, so um, I it it it will come on
55:11here in a little bit after I get done
55:13speaking.
55:14>> If I mean it's it's kind of hard to have
55:16a discussion if you know, we receive
55:18stuff in the middle of a discussion.
55:22Well, George, if if you know,
55:25the word may here is uh still putting us
55:28in a position of you know, insisting
55:31that it that they provide that. It
55:32doesn't necessarily
55:34become optional for
55:36the recipient to provide it or not. For
55:39example, we may not require an IRS
55:42determination letter.
55:43We may may or may not, but depending on
55:46the organization.
55:48So, if we put must, then we can't give
55:51it to them unless they show forth that
55:52letter. So,
55:53depending on the organization, this may
55:56terminology allows us to evaluate what
55:58really do we need and what, you know, we
56:00can
56:01pass on.
56:04>> If I may.
56:04>> Mhm.
56:05>> But that's just it. Um,
56:07you know, if if if if if we're going to
56:08require something for one organization,
56:11we need to be even throughout the board
56:13and and require for for for the rest of
56:15the non-profit organizations.
56:17>> So, so just to give you guys
56:20um, obviously on this uh 2026 Sunnyvale
56:24Community Center rental requirements,
56:26which I emailed you guys. I was trying
56:28to make copies for you, but the copy
56:29machine didn't work very well for me.
56:31So, it states on here for large party
56:33events more than 50 people. Proof of
56:35venture liability insurance minimum
56:37limits of $1 million each occurrence, $2
56:41million generate uh general
56:44um agric ag
56:46aggregates.
56:47>> Aggregate.
56:48>> Yes. Uh with the City of Sunnyvale
56:50listed as an additional insured using an
56:53additional insured endorsement at least
56:57as broad as ISO form CG 20 11. Liability
57:03coverage may be available through the
57:06gap uh gather guard program.
57:09Um, ask city staff for information.
57:11So, uh and then and that and then we
57:13have a large community um, event which
57:16we listed on there also. Proof of
57:18insurance,
57:19um, minimum limit of a million dollars
57:21each occurrence two million,
57:23uh, general aggregates with obviously
57:25the city approved,
57:27um,
57:28for CG 26
57:31liability again, uh, maybe get available
57:35through uh, gather guard program.
57:37Uh, so we do have those provisions on
57:40here.
57:41Um, that states what we need cuz like
57:44you stated, we want to make sure we're
57:46keeping the level fill uh, equally and
57:49we set precedents on how we move forward
57:52on for everybody, not just
57:55nonprofit, profit or
57:58uh,
57:59gatherings that
58:01uh, the city is part of because even
58:04like um,
58:06Miss Sunnyside, when they have their
58:08little Miss Sunnyside there,
58:09we asked them to provide us with
58:11insurance proof. Um, if they are
58:14nonprofit, we make sure we got their
58:16nonprofit letter or that a letter that
58:18states that they're nonprofit with their
58:21number.
58:22>> Mhm.
58:22>> So, um,
58:25it which is, you know, I'm I'm glad Mr.
58:27Haley's bringing this more up to us to
58:29our attention so we can be better
58:31provide
58:32um,
58:33services for nonprofits. Um, but to
58:35answer your question, I know I'm
58:37rambling, uh,
58:38we do have the insurance uh,
58:42uh, section on it.
58:44>> This is in a draft form so you can
58:46modify however you like. And so, um,
58:51it was requested by council to put the
58:54policy together and so here you have a
58:56draft.
58:57>> Go ahead. Uh, Council Rosquist.
59:00>> Yeah, so I'm saying um, I'm reading the
59:03part where it's about the pool. So it's
59:05kind of confusing just because it does
59:06say a qualified nonprofit may receive
59:08100% waiver of the base pool rental fee
59:12under tier three, right? When the
59:14activity meets the public benefit
59:15criteria. So, I already read the
59:17criteria, so it makes sense.
59:19However, it's kind of confusing because
59:20then it says lifeguard and staffing
59:23costs, required lifeguard aquatic
59:25supervisor. So, it's kind of like, will
59:28they still have to pay the employees
59:30like for the lifeguards? Because then if
59:32so, that's not 100%
59:35um waiver.
59:36>> It
59:37>> Wow.
59:38>> For the cost of the employees is a
59:42different realm. The cost of renting the
59:45pool itself will be a 100 100%. That's
59:48the information I'm gathering.
59:49>> And I'm just saying maybe because we
59:51should be a little bit more clearer with
59:52that because then I could definitely see
59:54some pushback. Um
59:56>> And and like like Mr. Haley said, this
59:57is just a rough draft. Um we can tweak
1:00:00it any way um to make it modify it so
1:00:02it's um
1:00:04more uh clarified.
1:00:06>> Well, item eight lists direct costs are
1:00:10not discounted.
1:00:12So, if somebody would look at this and
1:00:15see, you know, lifeguard staffing,
1:00:16facility monitors, custodial services,
1:00:18there's there's no discount there.
1:00:21>> You don't get a discount for that.
1:00:22>> So, it um the fee for using the facility
1:00:26is could be waived, [clears throat] but
1:00:28there are certain costs that are not
1:00:29discounted and they're listed there.
1:00:32>> Okay. And will all of those costs, like
1:00:34the additional fees, will they all be
1:00:36priced that way these nonprofits can see
1:00:39like everything priced like let's say
1:00:41they want like in the community center.
1:00:43I know there was an issue where they
1:00:44wanted to use the tables, the TVs. Um
1:00:47they wanted to use um table covers, but
1:00:50none of that ever had a price. So, there
1:00:52was just a lot of confusion, so I think
1:00:54we really need a
1:00:55come back
1:00:56>> There would be an exhibit with that
1:00:58because the prices might change.
1:01:00So, we would attach an exhibit to this
1:01:02with listing
1:01:03>> Because yeah, then all of those would be
1:01:04extras.
1:01:05>> Mhm. So, the on this application
1:01:09uh that we have
1:01:10it does have prices on there
1:01:13uh for tables
1:01:14and stages. Uh we do not have TVs. Um we
1:01:19we don't have TVs there. So, um
1:01:22there is there is no rental of a TV.
1:01:24>> At one point there was.
1:01:25>> At one point yes, there was, but
1:01:27as now there's no TVs there. Um
1:01:30the
1:01:32tablecloth
1:01:34obviously
1:01:35all we ask of them is at the end of the
1:01:37day after they they get them cleaned.
1:01:41When we don't not
1:01:43you know, we don't want to put that much
1:01:45of an extra because how how can we
1:01:47charge for tablecloths and you know,
1:01:50what is a reasonable price on it. So,
1:01:53that it that being part of
1:01:56the community center
1:01:58we allow them. We just ask that they pay
1:02:00help pay for the cost of getting them
1:02:01cleaned.
1:02:03Um because obviously when
1:02:05they don't, it puts the burden on us
1:02:08to get them cleaned. And uh the last
1:02:11time I I believe it was like $600 to get
1:02:14them cleaned.
1:02:16So.
1:02:17>> Okay, go ahead Deputy Mayor and then
1:02:19I'll go to Councilwoman.
1:02:20>> [clears throat]
1:02:20>> One of the things too you want to want
1:02:21to remember is this one thing is a
1:02:23policy, another is a set of of of prices
1:02:28uh that we have the the list of how much
1:02:31the fee schedule. Thank you. Yeah, the
1:02:33fee schedule. So, you've got and you've
1:02:35and you've listed in here about direct
1:02:37cost. So, I think that that covers many
1:02:41of the uh kinds of things that a
1:02:42nonprofit would would be looking at. You
1:02:46know, maybe they want to bring their own
1:02:47tablecloths. Maybe they want to bring,
1:02:49you know, which they'd be perfectly
1:02:50willing, you know, okay to do. They
1:02:52didn't want to pay $600 for cleaning fee
1:02:55on that, but then they get that some of
1:02:57that money back under on the cuz there's
1:03:00a deposit, is there not? And that's part
1:03:02of the fee schedule, right?
1:03:04>> Correct.
1:03:04>> Okay. So, I think we've got to remember
1:03:06that you're talking about like this is
1:03:08just the policy
1:03:10and it's pretty well laid out, I
1:03:12believe, but we've also developed a fee
1:03:14schedule.
1:03:16And so this would, you know, to the
1:03:18non-profit, you know, for clarification
1:03:21that our fee schedule. So, as long as
1:03:24it's two different exhibits, I think.
1:03:26Mhm. Yeah.
1:03:30>> I'm since we're on the application, I
1:03:33I'm kind of curious about all the
1:03:35pushback and the phone calls about how
1:03:37that was presented on the city website
1:03:39for one of our
1:03:41events downtown and uh
1:03:44>> Explain that again.
1:03:45>> It was it was like we were sponsoring
1:03:47this event for
1:03:49voter registration or something and I
1:03:52got a lot of phone calls and there was a
1:03:53couple people that got up to the
1:03:54microphone and commented
1:03:56you know, hey, if I'm going to do
1:03:58something, can you guys sponsor me, too?
1:04:00>> So
1:04:02with that being said
1:04:03>> Can Can Katie respond to that because
1:04:06Katie's
1:04:07you've I think you've sent an email out
1:04:09to the individual. Can you just respond
1:04:11as to why those posts are put up on our
1:04:15social media?
1:04:16>> I I did provide a memo.
1:04:19That was a copy of the response to the
1:04:22email that I had received and I copied
1:04:24all the council members on that memo to
1:04:26explain uh
1:04:28what our policy is as it relates to
1:04:30non-profit usage of our facility and I
1:04:33discussed our usage of announcements on
1:04:36our Facebook and
1:04:37and um internet that
1:04:40our sites are just for information only.
1:04:43Katie, is there anything else you want
1:04:44to contribute on that?
1:04:45>> No, I mean, I'm part of the workflow for
1:04:48the permit process and so when those
1:04:49come through, somebody has a community
1:04:52event permit, I'm not exactly sure what
1:04:54they're called, but I am part of that
1:04:56workflow so that they do get a social
1:04:58media post from the city's page.
1:05:02>> I believe it's also on the application
1:05:03if the the event wishes to be promoted,
1:05:07they check off a certain box on that
1:05:09application so that indicates to Katie
1:05:12to promote said event. It can be any
1:05:14event.
1:05:16>> Correct. It It is part of the permit
1:05:19application.
1:05:20Um so, we have
1:05:23tweaked the
1:05:26the application.
1:05:27Um knowing that the RCW was brought to
1:05:30our attention, we do have that question
1:05:33on that application now that states, "Is
1:05:36this for any reason going to be usage
1:05:40any any of our this event for a
1:05:44political
1:05:46I'll have to get the right terminology
1:05:47or how we stated on there. But if they
1:05:49check yes,
1:05:51then it just comes to me and I allowed I
1:05:54I will inform the application that
1:05:58we as a city cannot move forward with
1:06:04allowing a rentable city facility to be
1:06:07used for anything political.
1:06:10>> And you're kind of getting off track
1:06:12here. I My my uh
1:06:15I guess my question or my statement was
1:06:17that
1:06:18the ones that came out
1:06:20designated the city of Sunnyside as a
1:06:22sponsor.
1:06:24We don't sponsor anything. We're not
1:06:26we're not in the
1:06:27>> No.
1:06:28>> entertainment business. Whatever the
1:06:30whatever the event is,
1:06:32why was it put forward? And I'm I'm I'm
1:06:35not saying anything about you, Katie.
1:06:38Um but I didn't know how to answer some
1:06:41of the questions. I said that we have
1:06:43some new people in there. I don't know
1:06:45what it is, but I will check on it and
1:06:46get back to you.
1:06:48Um Lisa's doing a great job. Katie's
1:06:50doing a great job. It's It's the way it
1:06:53was presented and I maybe it's because
1:06:55I'm not much of a
1:06:57um a Facebook
1:06:59>> I I understand. Yeah.
1:07:01>> So, it
1:07:02it appeared and it appeared to uh what's
1:07:05her Fairbairn
1:07:07that spoke, she felt that the city
1:07:11was promoting this event.
1:07:14That they were just there to do the
1:07:16event and we were promoting it. And so,
1:07:19and that's what I got from most of the
1:07:20phone calls. And I said I didn't even
1:07:22see anything on this. I don't know what
1:07:24you're talking about and I'll
1:07:26I'll check it out and get back with you
1:07:28later.
1:07:29So,
1:07:30if you look at that flyer
1:07:32that is that's on there
1:07:34or was on there.
1:07:36I think I took a screenshot of it, but
1:07:37it it does really sound like that the
1:07:40city of Sunnyside's putting on an event
1:07:42like this.
1:07:44And so a lot of people had called me
1:07:45wanting to know what's what's this all
1:07:47about. So,
1:07:49uh that's why I brought it up.
1:07:52I just wondered if that's been a
1:07:54addressed and adjusted and
1:07:56>> Yeah.
1:07:58>> Go ahead, Councilwoman
1:08:00Yeah, so I have a question. So, would
1:08:01this be the first time ever that the
1:08:02city of Sunnyside would be offering a
1:08:04100% waiver to nonprofit organizations?
1:08:09>> I don't know the history of uh
1:08:12uh
1:08:13waving
1:08:15uh
1:08:15uh
1:08:16fees.
1:08:17>> Okay.
1:08:17>> I do know that I think it was you,
1:08:19Karen, that asked me to put together
1:08:21this policy to begin with.
1:08:23And so I wasn't aware that we didn't
1:08:25have a policy. So, it's just a draft of
1:08:27that.
1:08:28>> I I was curious as to like we need
1:08:30something like this because we haven't
1:08:31cuz it was removed, but I don't know if
1:08:33my the my other fellow council members
1:08:35remember when we did have a
1:08:38waiver, it never was 100%, right? I
1:08:41think it was just maybe up to like
1:08:42>> Do you do you do you remember what the
1:08:44event was?
1:08:45>> No, to the community center. It used to
1:08:47be in our fee schedule.
1:08:48>> So, so
1:08:50So, there's a little back history as as
1:08:52you have stated. Yes, the community
1:08:54centers always have a non
1:08:57a non profit
1:08:57>> nonprofit waiver.
1:08:59>> What brought this upon us was the
1:09:01swimming pool on how we can get
1:09:04nonprofit to the swimming pool because
1:09:07we never had that.
1:09:08So, when it was brought
1:09:11when the
1:09:12past
1:09:14uh finance director was here, she
1:09:16removed that from the pool.
1:09:19That's how it got taken away.
1:09:22And then
1:09:23now we're we're going to make it as
1:09:27everybody says, an equal playing field
1:09:30to have a nonprofit for the community
1:09:31center, a nonprofit for the pool.
1:09:34>> Yeah, because I do remember that we had
1:09:36a nonprofit like exemption, like a fee
1:09:38waiver, but not for everything cuz it
1:09:40was only for certain things if you guys
1:09:42remember correctly.
1:09:43Um, but it wasn't for applicable for
1:09:45everything. So,
1:09:47I guess my question is just if you guys
1:09:48recall it's never been 100% um waived.
1:09:53>> But I think how he's explaining it this
1:09:55is also not 100% right because like the
1:09:57pool would be free for that 100% but not
1:10:00the costs of the staff.
1:10:03>> Personnel, staff.
1:10:04>> Right.
1:10:05Mhm.
1:10:05>> And to
1:10:07to answer your question again, it was
1:10:10in the past where the the fee was waived
1:10:12for the pool.
1:10:13Again, not for staff.
1:10:16It just never was
1:10:19clarified on our application where now
1:10:23it will be clarified.
1:10:24>> Yeah.
1:10:25I think that's I think I know explain
1:10:28>> with that being said, here's the
1:10:30scenario like if some if like a
1:10:31nonprofit were to, you know, rent out
1:10:34the community center and not ask for any
1:10:36additional add-ons just the community
1:10:38center,
1:10:39would they still pay a fee just because
1:10:41we would the city would have to pay a
1:10:43city employee to go to the community
1:10:46center such day, let's say a Saturday,
1:10:48Sunday, and then they would have to go
1:10:50unlock the buildings, go prep like would
1:10:52they be paying those costs?
1:10:55>> No, because obviously when they rent the
1:10:57community center, they have to give me a
1:10:59six-digit number that's going to be used
1:11:01for those day.
1:11:02They have to let me know when they're
1:11:05arriving on there so I can turn off the
1:11:08alarm from my phone.
1:11:10And then obviously
1:11:12when they leave, their number
1:11:15gets cut off.
1:11:17And then I set the alarm. So, if they're
1:11:20there at midnight,
1:11:22I'm turning it on at midnight.
1:11:24Uh, if they're 12:01, 12:02, that
1:11:27alarm's going to go off and I'm going to
1:11:28know people are in there, so I'm going
1:11:30to be going down. So, I'm I'm pretty
1:11:32good about making sure
1:11:34Lisa's also has the app on her phone, so
1:11:38if I'm not in town, she is the next
1:11:42designee to make sure that the alarm
1:11:44gets turned back on.
1:11:47>> I I I I
1:11:49Did that answer your question? I I think
1:11:50what she's asking is um
1:11:52who eats those costs for for the for the
1:11:55staff? So, like yes, you would be a
1:11:57you'd be attentive to
1:11:59the the code and everything.
1:12:00>> Both clean on the weekends.
1:12:02He gets waived all the way till Monday.
1:12:04>> But eventually someone will.
1:12:05>> Yes.
1:12:06And there is there is a
1:12:08uh non-refundable
1:12:10uh
1:12:12uh price on here, which is $25,
1:12:14obviously. I mean, we can change that
1:12:17price. And then they have a a refundable
1:12:20damage deposit, which is zero.
1:12:23So, um for C, who is uh designated as a
1:12:30uh
1:12:31Also, okay, so we have classifications.
1:12:34Class A is a city program activity or
1:12:36event. Class B is a nonprofit
1:12:39recreational program use.
1:12:42Class C is a nonprofit event use, and
1:12:47then class D is any other use. So, if
1:12:49you're class D and you're nonprofit,
1:12:51you're putting down a $50
1:12:54uh non non-refundable charge for
1:12:57cleaning,
1:12:58and then you have a refundable damage
1:13:00deposit of $250.
1:13:03Okay? And then obviously I have the
1:13:05pricing on here, it says kitchen per
1:13:08per day time hour from 8:00 a.m.
1:13:12to 6:00 p.m. for nonprofit,
1:13:15it is $30 an hour.
1:13:18If you are any other use,
1:13:21uh you're $60 an hour
1:13:24for the for the use of the kitchen.
1:13:26If you're a class B nonprofit
1:13:29recreation, there's no no use of the
1:13:31kitchen. You have You don't have to pay
1:13:33for anything. Oh, wait. Sorry. Nope, you
1:13:35do.
1:13:37$15 an hour.
1:13:3915.
1:13:40Okay? If you're using
1:13:42us as the city, it's it doesn't cost us
1:13:44anything.
1:13:45Okay? If you're using the kitchen per
1:13:47night
1:13:49per hour from 6:01 to 12:01 in the
1:13:52morning, if you're a nonprofit
1:13:54recreation,
1:13:56that is $15 per hour again.
1:13:59If you are a nonprofit event use, it is
1:14:01$30 an hour. And then for any other use,
1:14:05it's $110 an hour.
1:14:08If you're using the gym per daytime per
1:14:11hour, again, 8:00 a.m. to 6:00 p.m.,
1:14:14if you're a nonprofit recreation, it's
1:14:17$15.
1:14:18If you're a nonprofit event use, it's
1:14:20$25.
1:14:22And any other use is $100 per hour.
1:14:26If you're using the gym at night per
1:14:28hour from 6:01 to 12:00 a.m., uh
1:14:32it's again nonprofit recreation use is
1:14:3415, nonprofit event use is 25, and any
1:14:39other use at night is $150 per hour.
1:14:43So, and then obviously we have
1:14:46uh
1:14:47optional stage rental,
1:14:50um
1:14:52which is a variable price. Um if you're
1:14:54using tables, chairs,
1:14:56uh we have that price on there. Um if
1:14:59you are the stage, it's $100.
1:15:04Um
1:15:04>> So, it's all broken down.
1:15:05>> It's all broken down.
1:15:06>> In other words, okay.
1:15:07>> Yeah, sorry. I'm just rambling now. I
1:15:09apologize.
1:15:09>> No, that's that's good to know that it
1:15:11cuz I think that was part of your
1:15:13question, Council West, cuz there's
1:15:14going to be a a breakdown of of of these
1:15:17costs. Okay.
1:15:18>> Yes.
1:15:19>> Go ahead.
1:15:19>> Um
1:15:21Just for clarification on
1:15:24section 16, it lists a parks and
1:15:26recreation director.
1:15:29I I don't remember seeing that position.
1:15:32>> There's not It's me.
1:15:33>> So, should it should we change it to
1:15:35reflect the correct title? That way
1:15:37there's no
1:15:39I mean, there's no mistake of who makes
1:15:43a decision.
1:15:44>> What about the Parks Director?
1:15:45>> Yeah, I mean I mean we can we can modify
1:15:47that to say that.
1:15:50>> Okay.
1:15:53>> That's right. You go ahead, Council
1:15:54Travis.
1:15:55>> So, I know that our at our last meeting
1:15:57that we had was kind of a hot topic with
1:16:00this.
1:16:01Um I know that we also had some pushback
1:16:03with it.
1:16:05You know, one thing that I I feel that
1:16:07this
1:16:08this this building belongs to our
1:16:10community. Not one entity.
1:16:13>> Mhm. Understandable.
1:16:14>> You know, and so when I brought this up,
1:16:16I did get calls, hey, you know, we
1:16:19you know, I'm I'm glad that you're able
1:16:20to bring it up as to our community and
1:16:22not one entity. I respect the entity
1:16:24that's been using it for a long time. I
1:16:26I mean I have no problem or anything,
1:16:28but I want to I want, you know, to be on
1:16:30the record that I also want to make sure
1:16:32that we're also allowing other people in
1:16:35our community to be able to utilize
1:16:36this. This is a community
1:16:39building, not to one person. You know,
1:16:41and it's no disrespect to the to the
1:16:43other one, but I just wanted to make
1:16:45sure that they know that, hey, you know
1:16:46what, we want to make sure that our full
1:16:48community uses it. And I know that
1:16:50they've been using it for a long time.
1:16:53And I did get calls from
1:16:55from the basketball teams and the soccer
1:16:57teams and saying, hey, you know what,
1:16:59thank you for bringing this up so we're
1:17:00able to use it. I did also kind of put
1:17:03you a little bit on the fire and said,
1:17:04hey, Hector said he'll have us ready for
1:17:062 weeks. So,
1:17:08>> I I I worked I worked on it the day
1:17:10after with Lisa and um
1:17:12>> You know, Hector, um I do want to thank
1:17:14you because you do you put a lot into
1:17:16this. Me and um our uh Amy Rubio were
1:17:20talking about it and I didn't it I know
1:17:22that we put you sometimes on the spot,
1:17:23but you know, I appreciate everything
1:17:25that you do. It's it is, you know, we
1:17:27you put a lot of work into a lot of this
1:17:29and we thank you for that.
1:17:30>> Thank you. Um yeah, so like I said, I um
1:17:34sorry to take everybody off topic, but I
1:17:36I do plan to bring this up at the
1:17:38department. I guess she's got a she's
1:17:39got a great presentation.
1:17:40>> You got it. So.
1:17:42>> So, uh yeah. So, I I Well, we can
1:17:45discuss it later more.
1:17:48>> No, yeah.
1:17:49>> Thanks, Hector.
1:17:49>> Thank you.
1:17:50>> Mhm.
1:17:51>> And um
1:17:52Okay, any other comments around this?
1:17:56>> Say we did.
1:17:57>> Go ahead, Council Dolan.
1:17:59>> I'd like to echo uh
1:18:02Council Chavez's statements. I I uh was
1:18:05pretty impressed, too, with Hector, the
1:18:07way he kept his
1:18:09temper.
1:18:10Um
1:18:10I was invited to that Parks and Rec
1:18:13meeting, and
1:18:15that was impressive. But, uh one thing I
1:18:17didn't hear when you were talking about
1:18:19the changes or
1:18:21adjustments um
1:18:23was there a cleaning fee for
1:18:25the kitchen on every single one of those
1:18:27uses? I mean, I I didn't hear anything
1:18:30about a cleaning fee for the kitchen.
1:18:32>> Well, the the the nonrefundable uh
1:18:34cleaning It's It's a cleaning fee for
1:18:36the whole the whole um
1:18:38>> use of the
1:18:39>> use of the community center, yes.
1:18:40>> Okay. So, and that's covered the
1:18:42kitchen's covered under that one. It
1:18:44just didn't sound like it. Maybe I was
1:18:46getting um a little pushback from a
1:18:48couple people
1:18:49in that in that group we spoke of.
1:18:52Uh They were saying how the other
1:18:55the other entities that use it leave a
1:18:57big mess out there, and there's clothes
1:18:59everywhere, and there's tennis shoes,
1:19:00and
1:19:01>> And And yes, um
1:19:03So, moving forward,
1:19:06the way we're going to structure this,
1:19:08we will make sure that gets uh
1:19:11uh
1:19:12looked at, and make sure that
1:19:14>> Yeah, cuz you can't be doing all that.
1:19:15>> Yeah.
1:19:16>> [laughter]
1:19:17>> Well, there is a deposit, too. I'm
1:19:19sorry. I was speaking out of turn there.
1:19:21>> Yeah, maybe you have put a little teeth
1:19:23in that deposit, and that way maybe
1:19:24they'll actually pick up their stuff.
1:19:26>> Yes, sir.
1:19:28>> Thank you.
1:19:29Okay.
1:19:31Bring in a mark.
1:19:33Questions or Seeing no more hands
1:19:35raised, we'll go ahead and move to Thank
1:19:36you, Hector.
1:19:38Uh, to E. Council rules and procedures,
1:19:41Mr. Haley.
1:19:45>> Okay, I'm giving you a lot of homework
1:19:47here.
1:19:48>> Mhm.
1:19:49>> That's what happens with policies, you
1:19:51know, you you you don't decide, you have
1:19:54a time to marinate with it. So,
1:19:58these are all in draft form, so you're
1:20:00welcome to spend some time with them and
1:20:02make any modifications, but
1:20:04um,
1:20:05what I have now in front of you is a
1:20:07revised council rules and procedure,
1:20:10and in typical fashion,
1:20:12um, you have insertions, uh, that are in
1:20:16red. So, any item that is in red,
1:20:19uh,
1:20:20is, uh,
1:20:22an insertion into your existing
1:20:23document.
1:20:24So, the first item that you'll notice
1:20:27is, uh, an introduction.
1:20:29And basically, it talks about what the
1:20:31responsibilities are as a city council
1:20:34member.
1:20:36And it's, um,
1:20:38kind of, uh,
1:20:39uh, it
1:20:41you should also think of that, uh,
1:20:43beyond just this council here. This is
1:20:46for anybody in the future who's looking
1:20:48at wanting to be a council members,
1:20:51council member,
1:20:52that they would look at this document
1:20:53and see what's being
1:20:56required of them, what's being asked of
1:20:58them.
1:20:59So, it's not intended to address any
1:21:01particular issue here, but it is
1:21:03intended to say this is the
1:21:04responsibility of being
1:21:07a council member.
1:21:09I don't necessarily feel the need to
1:21:11read the introduction. That's something
1:21:12that you can spend some time on, but
1:21:14that's the first addition that I
1:21:17provided for it. Everything else here is
1:21:19in, um,
1:21:20black is in existing document.
1:21:25Moving forward to the next insertion,
1:21:28um,
1:21:29is responsibilities.
1:21:33So, there are
1:21:34multiple responsibilities as a council
1:21:36members. The first one is the mayor
1:21:38responsibility,
1:21:40and I provided the RCW that is a direct
1:21:43quote for what the responsibilities are
1:21:46of a mayor.
1:21:48And then it lists again in black uh from
1:21:51your present document um
1:21:55uh a further definition of that. So, you
1:21:57have the RCW as a part of this and you
1:22:00have
1:22:01and your existing um listing of
1:22:04responsibilities.
1:22:06Uh the next insertion is the same thing
1:22:08for council members, council a per-
1:22:11person who's uh on the council.
1:22:14Uh the RCW lists that's a direct quote
1:22:17from the RCW what their responsibilities
1:22:19are
1:22:20in two locations.
1:22:22Um
1:22:23>> [clears throat]
1:22:25>> So, I've inserted both of those and a
1:22:26direct quote from that um
1:22:30that uh
1:22:31uh
1:22:32legal responsibility.
1:22:34Again, below that is what you already
1:22:37have in your existing document
1:22:39uh shown as letters A through I.
1:22:44And then I also inserted the RCW for the
1:22:47role of the city manager and that's a
1:22:50direct quote from the RCW
1:22:52um
1:22:53along with uh responsibilities
1:22:56and that the city manager has to
1:22:59interaction with council members
1:23:01um administrative complaints
1:23:04council members uh communi-
1:23:06communication with staff
1:23:08council members uh communicating with
1:23:10the city manager. So, there's much more
1:23:13details in there as to how council
1:23:15interacts with the city manager.
1:23:18And what the city manager's
1:23:19responsibilities are back to the
1:23:20council.
1:23:23Again, it's just um
1:23:25providing more detail that doesn't exist
1:23:27in your current document.
1:23:33Then I further defined what executive
1:23:35sessions are and this is in section
1:23:37three on your meetings, types of
1:23:40meetings.
1:23:41You have um
1:23:43when executive session is, what the type
1:23:45of executive sessions you can have,
1:23:48and what the presiding officer is
1:23:50supposed to say, and so forth. So, this
1:23:53is kind of
1:23:55you don't have this in your current
1:23:56document, so this is procedure that you
1:23:59need to go through every time you have
1:24:00an executive session.
1:24:03Uh then you have something called a
1:24:05closed session,
1:24:06which we do have, but we
1:24:10um
1:24:10for example, you could have to a council
1:24:13meeting if you wanted to go over labor
1:24:15negotiations,
1:24:17you could close that council meeting and
1:24:19then have a closed session, which means
1:24:20the public can't participate. It's not
1:24:24at the level of an executive session,
1:24:25but it's closed to the public, so that
1:24:28you guys can talk about labor
1:24:29negotiations and
1:24:31uh other contract issues that we're
1:24:34trying to address. And more often it's
1:24:36used for labor.
1:24:38Um but you have a provision in there
1:24:40that you can have a closed session
1:24:42according to the RCW.
1:24:46Um continuing on, there's a much more
1:24:50definition as relates to the Open Public
1:24:52Meetings Act.
1:24:54And again, this is uh in section three,
1:24:57and it talks about um your
1:25:01>> [clears throat]
1:25:02>> social media usage, uh retention of
1:25:05electronic information,
1:25:07cell phones, all of that as it relates
1:25:10to um public records request, Open
1:25:13Public Meetings Act.
1:25:16And then finally, in section three is a
1:25:18>> [clears throat]
1:25:19>> a definition according to RCW related to
1:25:22confiden- confidentiality,
1:25:25and a
1:25:26clear description of
1:25:28the things that you should not talk
1:25:29about beyond uh
1:25:32certain meetings,
1:25:33typically executive sessions.
1:25:40Uh most again in section five is
1:25:43existing.
1:25:46Um
1:25:48you have a vacancy or a process for
1:25:51the election of a mayor, but you don't
1:25:54have a process for selection of a deputy
1:25:56mayor. So, that's provided there.
1:26:00And a proclamation.
1:26:03Uh what qualifies as a proclamation?
1:26:05There's um
1:26:07uh
1:26:08a listing of what I would suggest that
1:26:11you consider as what qualifies for a
1:26:13proclamation. Can anybody can make a
1:26:15proclamation or do you have some
1:26:16criteria for evaluating
1:26:19what you want to have as an official
1:26:22proclamation on behalf of the city.
1:26:26That's in section five.
1:26:29Then I'm introducing something that
1:26:30we're actually experiencing tonight.
1:26:33And that's called the three-touch rule.
1:26:35This is in section six.
1:26:37And instead of uh bringing something and
1:26:40expecting an immediate decision,
1:26:42you know, we got to decide now. We touch
1:26:45it a few times before you can finally
1:26:48close on it. You've seen that now. I'm
1:26:50I'm doing that with the city manager or
1:26:52I mean the finance manager job
1:26:54description. I'm doing that with the
1:26:56uh non-profit policy. I'm doing that
1:26:58with the council rules of procedure. You
1:27:00have some time.
1:27:01This is the first touch.
1:27:03You don't have to make any decisions.
1:27:05You can ask questions. We can get some
1:27:07input from the council as to changes you
1:27:09might have in mind, but it's not
1:27:11requiring any action at this point. So,
1:27:13it is a kind of a guidelines for the
1:27:15council and staff as to how to bring
1:27:18things in front of you so that it
1:27:20provides a little bit more time to
1:27:22think.
1:27:23It's called the three-touch rule.
1:27:27And then there's a section seven is an
1:27:29introduction as to the responsibilities
1:27:31of being on a subcommittee.
1:27:33And the what qualifications that you
1:27:35might have for being on a subcommittee
1:27:37and what's expected of
1:27:39your activity on a subcommittee.
1:27:43Uh
1:27:44it's listing there um
1:27:47things like professional conduct,
1:27:49leadership and teamwork, no conflicts of
1:27:51interest, availability for meetings. All
1:27:54of these are kind of what a subcommittee
1:27:56member might be
1:27:58expected to
1:28:00perform in their sense of
1:28:01responsibilities.
1:28:05And then there's a summary of what it
1:28:07takes to be
1:28:08on the subcommittee as well as what it
1:28:11takes to be council member.
1:28:14And that's found in in section 7.6.
1:28:20And finally in section 8 is a little bit
1:28:23of an introduction as to
1:28:26citizens rights
1:28:28and what they
1:28:29are entitled to when they come before
1:28:31the council a process for that.
1:28:35Most
1:28:36of it is what you already have in your
1:28:38existing document.
1:28:42And then I've also included in section 9
1:28:45as it relates to travel in conference
1:28:48and attending meetings.
1:28:51How that process carries out. So this is
1:28:55a draft of a revision to your council
1:28:57rules of procedure. It's quite a few
1:29:00additions in there.
1:29:02But it's hopefully making it a a more
1:29:05effective document for the council to
1:29:08work with.
1:29:10>> Thank you Mr. Haley. Council any
1:29:12questions
1:29:14for Mr. Haley?
1:29:16>> This
1:29:17>> Go ahead Deputy Mayor.
1:29:18>> a reminder of the the red stuff is what
1:29:20we already had.
1:29:22>> No, this is this is a
1:29:24You're you're thinking of the personnel
1:29:27policy. That's coming up. So the
1:29:29>> No, no, I meant um
1:29:31>> The red is additions.
1:29:33>> Additions.
1:29:33>> Black is existing. Yeah.
1:29:36>> Thank you. I got confused there for a
1:29:38second. Thank you.
1:29:40>> Questions?
1:29:41>> Yeah.
1:29:41>> Uh okay.
1:29:43Go ahead Council Alvord and then I'll
1:29:44come to you.
1:29:45>> Just
1:29:46curious um
1:29:48which which of the last
1:29:51rules and procedures that was this based
1:29:53off of cuz um
1:29:55>> [snorts]
1:29:55>> what I'm seeing is is some of
1:29:57our
1:29:58repetitions or they they just moved
1:30:00around. There is some sections that are
1:30:02not in red.
1:30:05They're in black because it's a new it's
1:30:08a new section.
1:30:10Um just a few mistakes and also if if if
1:30:13the
1:30:14council code of code of conduct was also
1:30:18taken into consideration
1:30:20when adding some of these some of these
1:30:22red marks because it also is um
1:30:26it talks about some of the stuff in the
1:30:28in the council code of conduct.
1:30:32>> Now those are two different documents.
1:30:35So we want to make sure that they kind
1:30:36of
1:30:37>> Yeah.
1:30:37>> coincide
1:30:38>> Um
1:30:39>> Are we
1:30:44>> Let's see 210 there is
1:30:48code of conduct um
1:30:51Yeah, it just it's an existing
1:30:53paragraph. That's all you have under
1:30:55there and so you've you've drafted a
1:30:57separate code of conduct
1:30:59that can be inserted in here and so you
1:31:01just have it all in one if you prefer
1:31:04or to have them currently as separate
1:31:06documents.
1:31:08>> There's also a resolution 2024-13
1:31:12that talks about the
1:31:15proclamations that council had
1:31:17had passed.
1:31:18So also those that resolution [snorts]
1:31:20should be taken into consideration cuz
1:31:22it is a past resolution from a from
1:31:25council.
1:31:27>> Yeah, actually had that noted down here
1:31:30um Pat.
1:31:31Um
1:31:33when it comes to the proclamations
1:31:35we had passed a resolution a couple
1:31:37years ago to bring it to a council vote.
1:31:41So um
1:31:43the mayor
1:31:45>> Sorry.
1:31:46That was a
1:31:46>> So the
1:31:48the the mayor does um
1:31:50read them in into record um
1:31:53but it it they do tend to come to a
1:31:56council
1:31:57vote for a council decision.
1:32:01Um, Counselor Chavez, sorry, were you
1:32:03done, Counselor Govan?
1:32:05>> I could let Counselor Chavez go.
1:32:07>> No, I think I'm good right now. I'm
1:32:08reading already what I was looking for.
1:32:10>> Okay. Um,
1:32:12go ahead.
1:32:15>> Oh, you um
1:32:18Um,
1:32:19the also the other curiosity, right?
1:32:22Curiosity killed the cat. Um,
1:32:25why
1:32:27usually these these this rules and
1:32:28procedures and and the code of conduct
1:32:31start in the rules, um, subcommittee.
1:32:34And and then from there, you know, they
1:32:37they get tossed over to to the city
1:32:39attorney. So, I'm just I'm just curious,
1:32:42was the city attorney involved with
1:32:43writing some of this and
1:32:45um,
1:32:47I mean, we should we should be following
1:32:49the same procedures as as we have been
1:32:51and
1:32:52having it start in the the rules
1:32:53committee.
1:32:55>> Uh,
1:32:57this is, um,
1:32:59currently in the hands of the city
1:33:00attorney just to make sure that it's all
1:33:02in compliance, but it's really a policy
1:33:04for other than RCWs. That's all they're
1:33:06going to really be paying attention to.
1:33:08Uh, it's really up to the city to decide
1:33:10how they want to interact with things.
1:33:12So,
1:33:13uh, the RCWs here as it relates to
1:33:17specific things that the city must do,
1:33:19those are contained in here.
1:33:22Uh, other things that might, um,
1:33:24be just a matter of policy for the
1:33:27council to work with, that's that's an
1:33:30addition.
1:33:31Uh, you'll you'll notice that there's a
1:33:33lot of RCWs in here as it relates to
1:33:35specific tasks, city manager, city
1:33:37attorney, city clerk, code of conduct,
1:33:39all those.
1:33:40But,
1:33:41um, again, this is just a draft. This is
1:33:44just a start. It's a
1:33:47a more detailed, uh, uh, document than
1:33:50what you currently have.
1:33:52And, um,
1:33:54spend some time with it. I'll make any
1:33:56modifications you like.
1:34:01>> Yeah, just for clarification, um
1:34:04I was asked a question if if this had
1:34:05come to the rules committee.
1:34:07It didn't come to the rules committee
1:34:10just for clarification for everybody.
1:34:12This was I think Mr. Haley had maybe
1:34:15mentioned it. Correct me if I'm wrong.
1:34:18Now that I remember, I think you might
1:34:19have mentioned when you were reading off
1:34:21of your list as something that you were
1:34:22working on. So, it didn't come to the to
1:34:24the rules committee for
1:34:26preliminary review. This is the first
1:34:28time that I think all seven of us are
1:34:30reading it along with with Mr. Haley.
1:34:35>> Correct. And so, you know, this is
1:34:38first touch.
1:34:39>> Um just to for um
1:34:42to to add to what Counselor Galvan
1:34:45mentioned,
1:34:46it's been practice that these things
1:34:48start with the rules. So, I think that's
1:34:50where his question came from, but it
1:34:53this did not start with the rules
1:34:54committee.
1:34:55It was something that Mr. Haley took on.
1:34:59Go ahead, Counselor Dolan.
1:35:01>> We had talked about rotation.
1:35:04At one point, I remember hearing
1:35:05something about rotation. I brought down
1:35:07my
1:35:08what I was given as a new council
1:35:10member, and uh
1:35:13the uh
1:35:15we talked about rotation of the
1:35:16committees.
1:35:18Um
1:35:19is that going to still happen or I I
1:35:21kind of like defeated into the sunset
1:35:23there for a little bit, I guess.
1:35:26>> That happens at the beginning of the
1:35:27year.
1:35:28Um we do rotate tend to rotate. Practice
1:35:31that we rotate out
1:35:33uh council members that are already
1:35:35serving in a subcommittee onto another
1:35:38one.
1:35:39Um from my previous experience from uh
1:35:42being a council member and serving on on
1:35:44subcommittees, for example, YVCOG, I
1:35:46think I remained on YVCOG for for 2
1:35:49years just because nobody else wanted to
1:35:50take it. So, it could just be a matter
1:35:52of we'll we'll have to revisit that
1:35:54conversation.
1:35:55It's just a matter of anyone wanting to
1:35:58remain where they're at or if they want
1:36:00to consider being moved or rotated into
1:36:03another one.
1:36:04Um, is that what you're getting to,
1:36:06Counselor Dolan?
1:36:07>> Yes.
1:36:08>> Okay.
1:36:10>> I believe that's in the SMCs.
1:36:11>> Mhm.
1:36:12>> The rotation.
1:36:13>> So, it it does happen at the beginning
1:36:15of the year.
1:36:16So, we'll have to talk about it before
1:36:19we break this year to make sure it's on
1:36:20the agenda for the first meeting
1:36:22together.
1:36:27Any other questions for Mr. Haley around
1:36:29the council rules and procedures?
1:36:35>> Madam Mayor.
1:36:36>> Go ahead.
1:36:36>> One of the other things that I think um
1:36:39during during the course of the past few
1:36:41months and so forth, we've a lot of
1:36:43these things have um come up in during
1:36:47council meeting about these different
1:36:48questions about um activities and uh the
1:36:52rules and the different kinds of
1:36:54activity we were going to do
1:36:56business-wise. So, it's come before us
1:36:59as a council.
1:37:00And so, as a rules committee, we didn't
1:37:02really
1:37:04you know, we sort of abdicated our our
1:37:07uh
1:37:08input, but I don't think that we would
1:37:10be we were opposed to
1:37:12per se. I mean, um so,
1:37:16when uh Mr. Haley decided to start
1:37:17putting these things together, I started
1:37:19you know, started to make more and more
1:37:20sense cuz he
1:37:22kind of told us all all along what he
1:37:24was working on.
1:37:25So, we we did have knowledge.
1:37:29Um
1:37:29>> Right. I specifically uh was asked, you
1:37:32know, what are some of the topics that
1:37:33you plan on putting in your council rule
1:37:35rules of procedure?
1:37:37And I emailed back saying, "These are
1:37:39the items that are there."
1:37:41So, it's um
1:37:43it it's not This is not the first time
1:37:45you knew that I was working on it. It's
1:37:47uh
1:37:48been in progress for good couple months.
1:37:51>> One of one of Madam Mayor.
1:37:53>> Go ahead.
1:37:53>> One of the things, too, that we like
1:37:55that I liked about it, too, is some we
1:37:57talked we've talked off and on during
1:38:00council about clarifications to some of
1:38:03this stuff and some of the different
1:38:06policies and procedures and I think that
1:38:08there was a good he did quite a bit of
1:38:10study taking and looking at what other
1:38:13cities are doing and and how does that
1:38:15fit with what Sunnyside
1:38:17may may need. So when you're looking
1:38:19through it at your leisure
1:38:21I just want to be your bedtime reading
1:38:24um
1:38:25kind of keep that in consideration and
1:38:27and of course it's all out to the to the
1:38:29lawyer if I remember correctly.
1:38:31>> Right. They're going to just check on
1:38:32RCWs to make sure that we're in
1:38:34compliance with that or everything
1:38:36that's listed there.
1:38:37I should mention that the last time I
1:38:39did this in my previous city
1:38:41administration position I did it in
1:38:43front of an election.
1:38:45So that a new council member would know
1:38:48what they're getting into
1:38:50and what's expected of them. So I that's
1:38:52why I said that this is intended for
1:38:55both now and into the future
1:38:57uh so that people don't get on the
1:38:59council and then learn they can know in
1:39:02advance what they're getting into.
1:39:04>> Part part of the uh um
1:39:05>> And is this um I don't know when this is
1:39:08coming back for a vote. Is this um are
1:39:10we planning to bring this for our next
1:39:13meeting? Because in between then and the
1:39:15next time it's on the agenda I think
1:39:16this is also a great opportunity for
1:39:20anyone who sees anything that should be
1:39:22added to this or amended to any of the
1:39:24proposals um that it's maybe sent over
1:39:28to um Mr. Haley and you can copy a
1:39:30member of the rules committee so we make
1:39:33sure that it's the most up-to-date
1:39:35by by the time it does come back to
1:39:37council for um the final review and
1:39:41a vote for approval.
1:39:45Does that sound like a plan?
1:39:49>> Yeah, that'd be a long email but yeah,
1:39:51I'll send it over.
1:39:52>> Sounds like a plan to me.
1:39:54>> Okay.
1:39:55>> I got some reading to do.
1:39:57>> Mhm.
1:39:57>> Only 37 pages.
1:39:58>> Yeah, but get to the personnel policy
1:40:00that's common.
1:40:01>> [laughter]
1:40:02>> Only 37 pages.
1:40:04>> It's only 30 No, it's only 39, but one
1:40:06of those pages is a table of contents,
1:40:08so we never had one of those before,
1:40:10either.
1:40:11>> It's a It's another thing. These are
1:40:13projects that I thought I should take
1:40:14this on before
1:40:16you guys get a new guy.
1:40:18>> Um I I know that the other thing that we
1:40:19were talking about, and this is uh um
1:40:23not this would be an amendment to the
1:40:25SMCs. Um the Rules Committee was um
1:40:28talking about um the amendment to um the
1:40:32commissions and the committees, the
1:40:34language to that. Uh terms um and then
1:40:37um
1:40:38integrating an interview process,
1:40:40and um I forgot what else. Um
1:40:45I said terms, right?
1:40:46>> Yeah, you did.
1:40:47>> Um
1:40:48>> Length of terms.
1:40:49>> Length of terms. Um
1:40:51>> Duties, I think.
1:40:52>> Trying to make the language a little bit
1:40:54more cohesive amongst um those the SMCs
1:40:57for the specific commissions and boards
1:40:59and committees.
1:41:00And
1:41:02um
1:41:02>> Maybe the chair.
1:41:04>> Oh, onboarding.
1:41:05>> Onboarding.
1:41:06>> Onboarding. Yes. Yes, onboarding. So,
1:41:08that's something that we have been
1:41:09talking to Katie and Miranda, and I know
1:41:11they've been working on that. So, it's
1:41:13something that the conversation just
1:41:15started in the Rules Committee, but we
1:41:16have been having staff support on it. Um
1:41:19I think the question that would be um
1:41:21when we bring it to to Council for for a
1:41:23discussion.
1:41:24>> Mhm.
1:41:25>> Yeah, plans December.
1:41:27>> December. There you go.
1:41:28>> Exciting.
1:41:29>> Thank you, Katie.
1:41:31>> You know we
1:41:31>> All right. Any other questions around uh
1:41:33the rules and procedures?
1:41:36>> No.
1:41:36>> Massive job. Good job.
1:41:39>> Hearing none, we'll move forward to the
1:41:41um item F. Almost to the end here.
1:41:44Interesting, 82 Highway 241 Eastbound
1:41:47Roundabout Presentation.
1:41:49Sound like Siri or something.
1:41:50>> Wow.
1:41:51>> Turn left.
1:41:52>> So,
1:41:53>> [laughter]
1:41:53>> uh
1:41:54thank you uh Council and Mayor. So, yes,
1:41:57uh I have Marla Menza and Mike Hyatt
1:41:59here from HLA.
1:42:01Um we brought a presentation for you to
1:42:03you uh to let you be aware of the
1:42:06Interstate 82 Highway and 241 Eastbound
1:42:10roundabout that will be
1:42:13uh
1:42:14moving forward here soon.
1:42:15And uh I'll let Marla take it from
1:42:18there.
1:42:18>> Okay. Perfect. Thank you.
1:42:20Um next slide, Katie.
1:42:22Um just to orient ourselves a little
1:42:24bit. Um so this is right off of exit 69.
1:42:27Um it's [clears throat] so it's the
1:42:28Eastbound um
1:42:30exit. Um and we're proposing a
1:42:33roundabout here. So it's where that
1:42:35movie theater is, where Denny's is. So
1:42:38in that area in that red circle there is
1:42:41where the proposed project is at.
1:42:44Next slide, please.
1:42:45Um so a little bit of the background on
1:42:46this. So this project has been in the
1:42:48work for many years. Um
1:42:51I was informed this morning that as of
1:42:522018 is where this kind of initiated. Um
1:42:56it looked like back in 2018 the hospital
1:42:59was planning to develop um near that
1:43:01area and this kind of um
1:43:03triggered um looking at the traffic
1:43:06impacts through there.
1:43:08Um and then it seems like that had gone
1:43:11away, but knowing that there was future
1:43:13development interest in that area, um
1:43:16there was conversations started back in
1:43:192020 with any development that um was
1:43:22coming to the city to letting them know
1:43:24that there would be contributions to a
1:43:26project here. Um so in 2021 there was a
1:43:29traffic study conducted um where it did
1:43:32identify all the deficiencies at that um
1:43:34intersection. And after that WSDOT
1:43:37evaluated that intersection and then
1:43:39they approved um that a roundabout would
1:43:42be the best options for that.
1:43:44Um so a few years later um in 2024 the
1:43:47city um put in an application through
1:43:50FIMSIB, which is the Freight Mobility
1:43:52Strategic Investment Board, um and was
1:43:54successful in uh procuring $1,802.
1:43:59Um and this was back in 2025.
1:44:02Next slide, please.
1:44:05Um so this is just a conceptual layout.
1:44:07Um it is subject to change. Um but these
1:44:10this is just kind of, um, what this
1:44:12could look like and some of the
1:44:14improvements that are proposed. Um, it's
1:44:16a single-lane roundabout.
1:44:18It would reconstruct the entire roadway
1:44:20and the approaches. Um, there's going to
1:44:21be drainage improvements, um, pedestrian
1:44:24improvements and ADA curb ramps. There's
1:44:26going to be street lighting, signing,
1:44:28and the pavement markings.
1:44:30Next slide.
1:44:32Um, so a little bit about uh who's going
1:44:34to be working on this.
1:44:36Um,
1:44:37so back in February of 2026, the city
1:44:39went through the uh consultant selection
1:44:42process for design services.
1:44:44Um, and then future construction
1:44:45services and HLA was selected for this.
1:44:48Um, and throughout the months, it was
1:44:50always anticipated that WSDOT was going
1:44:52to be doing the whole design for this,
1:44:54the geometrics for the roundabout. Um,
1:44:57and through these conversations, WSDOT,
1:44:59um,
1:45:00indicated that there was uh
1:45:03staff shortages and they would not be
1:45:05able to do this and would be more of a
1:45:07reviewing role. And so with this, um,
1:45:11Kittelson, [clears throat]
1:45:12um, who is a traffic engineer, will be
1:45:14doing all the, um, geometric design and
1:45:17the roundabout design for this.
1:45:19Um, and then HLA will be taking on the
1:45:21project management, the surveying for
1:45:23this, all the environmental
1:45:24documentation, um, we'll be doing the
1:45:26drainage and, um, helping with the
1:45:28funding administration. And then with
1:45:30this being on WSDOT roundabout or right
1:45:32away,
1:45:33there will be, um, significant review.
1:45:37Um, we still need to design and go
1:45:39through their documentation for this.
1:45:41And so, um, they'll be reviewing
1:45:43throughout the whole process.
1:45:46Next slide, please. Um, and so here I
1:45:48just, uh, listed off all the different
1:45:50things that are going to be included in
1:45:52the design uh the design agreement that
1:45:55will be coming forward um,
1:45:58in one of the next meetings.
1:46:01Next slide, please. Thank you. So right
1:46:03now, the way that, um, the design is
1:46:05broken out, so funding for the design,
1:46:08um, phase, um, it is broken out between
1:46:11consultant, um, services and then
1:46:14Washdot services. So right now $527,000
1:46:17is allocated for design
1:46:21and then the rest is for the state. And
1:46:24so right now the design is fully funded
1:46:26with that FIMSIP money, the grant money
1:46:28and
1:46:29there was a match associated to it which
1:46:31will be covered by the developer
1:46:32contributions.
1:46:34So right now the
1:46:36the preliminary engineering stage the
1:46:39the design phase has not been
1:46:40authorized. All that packet all that
1:46:42paperwork has been submitted to Washdot.
1:46:45So we we cannot expend any money yet.
1:46:48But that was submitted last month and we
1:46:49should be expecting something either
1:46:51this month or next.
1:46:53The one thing there is still a
1:46:55construction funding gap
1:46:57for this project. However, we've met
1:46:59with FIMSIP who um
1:47:02who will be meeting um
1:47:05who has board meetings quarterly I
1:47:07believe and they're open to having us
1:47:10present this project and explain the
1:47:13funding gap and request an increase. And
1:47:16so this will be sometime in the spring.
1:47:18And so that's why we're bringing this
1:47:20forward to hopefully get started once
1:47:22the
1:47:23funding becomes available.
1:47:26Next slide, please.
1:47:27So just kind of the next steps and um
1:47:31for a discussion here too is just any
1:47:33council consideration for the approval
1:47:35of the forthcoming agreement and then
1:47:37hopefully we'll begin to sign design on
1:47:39this and refine those construction costs
1:47:41and then go on and pursue additional
1:47:43construction funding.
1:47:47And we're happy to answer any questions
1:47:48you might have.
1:47:50Questions. Go ahead, Council Vasquez.
1:47:53Yeah, so what's the estimated funding
1:47:54amount for this project?
1:47:57I think Mike can handle
1:47:59>> Say that. I I missed the first part.
1:48:02>> No, you're good. What's the estimated
1:48:03funding amount for this project?
1:48:05>> To
1:48:06>> To complete project?
1:48:07>> Yes.
1:48:08>> Based on some recent uh
1:48:11other roundabouts we've done in a
1:48:13similar situations, this is you know
1:48:15Washdot, Federal Highway We just
1:48:18completed one in Granger and the total
1:48:22project the construction
1:48:26bid on that was about 2.6 million. And I
1:48:29think the total project was about
1:48:333.4 million with total design and
1:48:36construction. We're estimating this one
1:48:38a little less cuz it's a little less
1:48:40complex. We won't know the full, but
1:48:43right now we're projecting in a total of
1:48:45about 3.2
1:48:47all all in. You know, design
1:48:50construction services, you know,
1:48:52complete. We're hoping that once we get
1:48:55deep into the design of actual the
1:48:57geometrics and drainage and stuff, that
1:48:59can be lower. But right now we're
1:49:01estimating worst case, you know, based
1:49:03on the other
1:49:04other previous designs. So
1:49:06>> And then we do have the construction
1:49:08funding gap right now. So you said
1:49:09Granger the just construction alone was
1:49:12around 2.6?
1:49:13>> Do Yes, 2.6. And it's a little more
1:49:16complex than this one. We're we're
1:49:17estimating that about 2.4. This one
1:49:20about 2.4. Yes.
1:49:22Yes.
1:49:24>> Thank you.
1:49:26>> Is that the funding gap that you were
1:49:28talking about the 2.4?
1:49:30>> No, we're
1:49:32Right now worst case we're we're, you
1:49:35know, just under about a million short.
1:49:38Um we just put in an application for
1:49:39200,000
1:49:42um that would cover some design if we're
1:49:44successful and I believe that is
1:49:47December we would know on that. It's a
1:49:49pretty quick quick so
1:49:51um on that that would be all grant.
1:49:53We've also talked to TIB. FIMSAB was was
1:49:57really open to providing more more
1:49:59funds. Um and we've talked to TIB who
1:50:03was open but they want to see, you know,
1:50:06cons you know, design ready plans
1:50:09before. And we've also talked to SEED
1:50:11who wasn't opposed to to that either
1:50:13because of the cuz what it opens up in
1:50:16land on the other side of
1:50:18of the interstate there, you know, so
1:50:21we would have roughly a year and a half
1:50:24to close that that gap, so.
1:50:26>> Any idea of what like
1:50:28what kind of design we could have there?
1:50:30I don't know if it's different cities
1:50:31have like something in the middle or
1:50:34about I mean
1:50:35>> We we could uh
1:50:36>> something that's still
1:50:38>> Yeah, I mean we we we could uh
1:50:40you know, incorporate, you know, any
1:50:43ideas that you guys had. I mean, you
1:50:45know, so obviously
1:50:48on an interstate you you do have the uh
1:50:52the difficulty of getting WSDOT and
1:50:54Federal Highway uh to approve any
1:50:57design, but if it's like a geometric
1:50:59design, they'd be much more open to
1:51:01that, you know, on your YV H and First
1:51:03Street, you have a lot more room because
1:51:06it's not, you know, WSDOT controlled in
1:51:08the same way, so if you wanted different
1:51:10things, but yeah, if it's like a
1:51:12geometric design, those things aren't
1:51:15not too hard to
1:51:17to incorporate if it's, you know,
1:51:19putting
1:51:20things that are vertical, you know, with
1:51:22trucks and traffic on compact, you know,
1:51:26you know, roundabouts they're a little
1:51:27more difficult to entertain, so.
1:51:30>> I'll go ahead.
1:51:30>> Um I'm just curious just you know, I was
1:51:33thinking when you were talking about a
1:51:34little bit about the geometric, would it
1:51:36be and the way the your design up there
1:51:38that you showed us, it looks like it's
1:51:40sort of similar to the one in in Union
1:51:43Gap down by the mall.
1:51:45Is that would that be a reasonable
1:51:47comparison
1:51:48>> Uh
1:51:49>> to 69 or no?
1:51:50>> Yeah, it's probably a touch smaller. Um
1:51:54this one would be
1:51:55>> Uh this one would be a touch smaller.
1:51:57Uh
1:51:58but yes, there there it's similar to
1:52:00that one. Um I'm trying to think of an
1:52:04another one we uh it's really similar to
1:52:06another one we laid out in Yakima as far
1:52:09as size-wise. It's not on the off-ramp,
1:52:11but uh you know, similar design that has
1:52:13fruit trucks going through it and um so.
1:52:16>> Okay.
1:52:19Thank you. I
1:52:20Can I ask one more?
1:52:22>> Um I was just wondering you talked about
1:52:24the um
1:52:26couple of the funding sources and you
1:52:27said the CEID
1:52:29>> SEID SEID Yeah. Um
1:52:32>> SEID though?
1:52:34>> S S EID
1:52:36>> S I'm sorry. S
1:52:37>> S SEID it's the YCDA um economic
1:52:42development
1:52:42>> That's that's what I was thinking of was
1:52:44economic development
1:52:46association.
1:52:47And they give out money. I think we'd
1:52:49originally do mind little history.
1:52:52Uh we had originally Sunnyside had
1:52:54originally sought that kind of money for
1:52:57when we were talking about the hospital.
1:52:59>> Yes.
1:52:59>> And we
1:53:00>> And was successful in
1:53:01>> And we were successful in getting that
1:53:03money.
1:53:04However, we had to give it back because
1:53:05the hospital thing had sort of fell
1:53:06through.
1:53:07>> Yes.
1:53:08>> But we shouldn't have any problem going
1:53:09back and asking for the money cuz we're
1:53:12still trying to create a
1:53:15safer traffic flow.
1:53:16>> Yes and
1:53:18Marlon [clears throat]
1:53:18I actually met with uh the
1:53:20representatives the other day just to
1:53:22talk about
1:53:23multiple projects for Sunnyside and um
1:53:27this obviously further down the road
1:53:29this would be a next year or so thing
1:53:33but they were very interested in in the
1:53:35opportunity so
1:53:36>> Good.
1:53:37>> And we were successful the last time we
1:53:38went to SEID for the 9th and
1:53:40[clears throat] Lincoln project.
1:53:41>> Right. Also. Yeah. So we we've been
1:53:44doing a good job with it so they'll
1:53:46they like us better. They like
1:53:47[clears throat]
1:53:48>> Good job.
1:53:48>> Councilor Vasquez and then Councilor
1:53:50Galvan.
1:53:51>> Yeah. So um you did mention that the
1:53:53design is um grant funded. So that being
1:53:56said is there any like time sensitivity
1:53:58or deadline for council to take this for
1:54:01consideration for this to move forward?
1:54:04>> Um
1:54:06Yes. Um so with FIMSIP they kind of
1:54:10group the funding in bienniums. And so
1:54:13with this uh the original intent was to
1:54:15be between the 2025 to 2027 biennium. Um
1:54:20We We let them know that we are getting
1:54:21started around the end of this year if
1:54:24possible and then they know that it
1:54:25would extend into the next biennium. Um
1:54:27and so it's just updating that timeline
1:54:30and letting them know, but
1:54:32um
1:54:34and that's there. Okay.
1:54:35>> Mhm. That's good to know. Thank you.
1:54:37>> Mhm.
1:54:38>> And
1:54:39once you do obligate, you know, the
1:54:42money which we we've we have uh
1:54:44submitted the obligation paperwork to
1:54:47WSDOT um who administers it for OFM sub,
1:54:51um
1:54:52they do like you to
1:54:55proceed. If you If you don't start using
1:54:57it, they're going to start they start
1:54:58asking questions after a while. So.
1:55:01>> Okay.
1:55:04>> Good.
1:55:05>> I know that the city collected some
1:55:07development fees from the apartment
1:55:09complex.
1:55:09>> Mhm.
1:55:10>> Are we
1:55:11are we going to try to collect some
1:55:13other fees the same fees from the new
1:55:15development going in front of Walmart?
1:55:17>> We We did. I I worked on that
1:55:20development review with or the
1:55:22application review with Hector and we
1:55:25put on
1:55:26um off the top of my head it it was
1:55:29228,000
1:55:30towards this project and it's just under
1:55:32400,000 dollars from the
1:55:35from the apartment complex. So,
1:55:37between the two of those that there's
1:55:39600 and
1:55:41>> 620,000
1:55:41>> 20,000 dollars towards, you know, which
1:55:44covers the city's match.
1:55:46>> Okay.
1:55:47>> Thank you.
1:55:48>> Well, that's good to know.
1:55:49>> Any other questions?
1:55:52>> [snorts]
1:55:52>> Regarding item F.
1:55:56Go ahead.
1:55:57>> So, with that projected um 228,000 from
1:56:02um
1:56:03what's about to come right there across
1:56:05Walmart, um is that including is that
1:56:08not including the 1 million short that
1:56:10we that we would be or is that including
1:56:13the 1 million?
1:56:14>> That is including the
1:56:15>> Including the Okay.
1:56:16>> Yes.
1:56:20And some of the shortage
1:56:23arose because when it was programmed
1:56:25again, it was back in 2024.
1:56:28Um
1:56:29WSDOT as far as back as as 2020, WSDOT
1:56:34had indicated that they would take on a
1:56:36large role in this.
1:56:39They
1:56:40By the time the funding came around,
1:56:42they don't have the ability to do that.
1:56:44So, that's
1:56:46300,000 of that right there, you know,
1:56:49that that's the the gap in the in the in
1:56:53just in the design fees alone. So.
1:56:57>> Okay, thank you.
1:56:59Any other questions?
1:57:02For HLI?
1:57:06Hearing none.
1:57:07Um we'll go ahead and do y'all have
1:57:09anything else, Ted?
1:57:12>> No, just
1:57:13>> Thank you.
1:57:14>> Thank you for hearing us and we'll be
1:57:16excited to bring it back. You know,
1:57:18one thing we'd love to know is when you
1:57:19would when would you like us to bring
1:57:21this back to you for a, you know,
1:57:25>> Is it possible just to bring it back as
1:57:27a
1:57:28consent
1:57:30agenda item?
1:57:32>> For next Thursday?
1:57:34>> I mean, listen, if nobody has any more
1:57:35questions.
1:57:36>> make note of it.
1:57:37>> Sure.
1:57:37>> Yeah.
1:57:39>> Okay.
1:57:40>> I can do that.
1:57:41>> Okay.
1:57:42>> If they have time, if that works for
1:57:44them, I think so.
1:57:45>> Will that work for you guys?
1:57:47>> Yeah, I don't see why we
1:57:48Yeah, we can make that work.
1:57:51>> So.
1:57:51>> Okay.
1:57:52All right.
1:57:55Um thank you, Katie.
1:57:56>> Thank you, guys.
1:57:57>> And thank you both.
1:57:59>> If it's okay with the council, um
1:58:00>> Thank you for waiting so long to
1:58:02>> Are you sure you don't want to wait
1:58:02another hour?
1:58:04>> [laughter]
1:58:08>> Yeah, we
1:58:09>> If not, you guys are excused.
1:58:11We've got some more policies.
1:58:13>> Thank you very much.
1:58:14>> Thank you both.
1:58:15>> Y'all might want to listen to those,
1:58:17too, right?
1:58:18>> You guys are currently working on
1:58:20projects right now, right? I see HLI
1:58:21trucks all over.
1:58:22>> Yes.
1:58:23We have
1:58:25obviously 19th and Lincoln is
1:58:27We're just waiting on the pump panels.
1:58:30Uh, we have the fencing project going
1:58:31off at the airport.
1:58:33Um, we have fencing that we're getting,
1:58:37um,
1:58:38surveyed for the corner pins. Um, and we
1:58:42have, uh,
1:58:43First and,
1:58:45uh,
1:58:46YVH.
1:58:48So, we got lots of projects going on.
1:58:50We're busy beyond busy, so, um, you will
1:58:53be seeing, uh, us going around. Well,
1:58:56not us as in me, but us in HCLA. So.
1:58:59>> Mhm. Thank you.
1:59:00>> I'll be out and about too once in a
1:59:02while.
1:59:02>> One thing I do want to add is that, um,
1:59:05the
1:59:06YVH, um,
1:59:07the design project, we're kicking that
1:59:09off. And so, starting on Monday, they're
1:59:11actually going to be out there doing
1:59:12some cores of the of the roadway. Um,
1:59:15so, if there's any questions on that,
1:59:16they're just taking cores.
1:59:18>> have a picture of it, too? I I sent
1:59:20that, um, with the other, uh, documents
1:59:23I have for you guys. So.
1:59:26>> Thank you, Hector.
1:59:27>> Thank you.
1:59:27>> Good job.
1:59:28>> Thank you, both.
1:59:29>> Good job.
1:59:30>> I'll see you soon.
1:59:32Okay, moving on to the last item on the
1:59:34agenda. Um, G, bring it home, Mr. Mejia.
1:59:39>> Thank you.
1:59:41Well,
1:59:41>> Oh, this is a climate element, chapter
1:59:42nine presentation. Sorry about that.
1:59:44>> That's okay. Um, yes, so, um,
1:59:48I was asked to bring this, uh,
1:59:51climate chapter nine elements, uh, to
1:59:54your guys's,
1:59:55uh, for the as a presentation. Uh, I
1:59:57understand there's some questioning on
2:00:00how we came to this.
2:00:02Um, obviously, as you know, we had the
2:00:04climate resilient, uh, committee. Uh, we
2:00:07were meeting,
2:00:08uh, once a month.
2:00:10Uh,
2:00:11and it can
2:00:12can it it
2:00:14was a good committee. Um, we
2:00:17had some challenges and, uh, some few
2:00:19bumps in the road, but, you know what?
2:00:20We we
2:00:21pushed through them. Uh, so, um,
2:00:25yeah. I miss them. I miss them dearly.
2:00:28So, um,
2:00:31>> From the heart?
2:00:31>> It It is. They You know uh that that
2:00:34committee it was
2:00:36It was a committee, but I I I empathize
2:00:39on on where they were where they're
2:00:41coming from.
2:00:42Um I understand, you know, that
2:00:45they are passionate on what the
2:00:47climate's all about.
2:00:49Um
2:00:50so, with that being said, I just like to
2:00:53everybody to know
2:00:54that I am the middle man. I I'm not I
2:00:57don't want to be Let Let anybody know
2:00:59that I don't sway one way or the other.
2:01:01I am just information guy.
2:01:05So,
2:01:06um
2:01:07So, yes. So, my presentation, obviously,
2:01:10it is part of the Sunnyside
2:01:11Comprehensive Plan that is due here by
2:01:15December
2:01:16um
2:01:1730th 31st of 2026.
2:01:21Um
2:01:22So, the purpose of this comprehensive
2:01:24plan is uh the natural system element
2:01:27describe the nature physical and
2:01:29biological environment in terms of the
2:01:32opportunities and uh limitations it
2:01:35presents for growth and development and
2:01:37incorporates those aspects of the GMA
2:01:42including land use of element uh
2:01:44requirements relating to the natural
2:01:46environment. It identifies area
2:01:49resources lands and criteria areas and
2:01:51explains how they will be protected.
2:01:54Um there are some uh identifications for
2:01:57the GMA requirements. Um
2:02:00identifications uh sorry. Uh the
2:02:03Washington GMA does not require natural
2:02:06systems element in the comprehensive
2:02:08plan, but it does set a number of
2:02:11requirements with the regard to natural
2:02:13systems. These requirements include
2:02:15identification
2:02:16uh designation and com- compensation of
2:02:19resource lands
2:02:21uh identification designs and protection
2:02:23of criteria areas
2:02:25provisions for the protection of the
2:02:27quality, quantity and
2:02:29Yes, quality and quantity of groundwater
2:02:31used for public water supplies uh where
2:02:35the
2:02:35applicable a review of drainage flooding
2:02:38and stormwater and runoff in the area
2:02:40covered by the plan and nearly juris-
2:02:43nearby jurisdiction and guidance for uh
2:02:47corrective actions to mitigate or
2:02:50cleanliness through discharge that
2:02:52pollute the waters of the state.
2:02:54So, with that being said, obviously
2:02:58chapter nine, climate element.
2:03:01Um we have gone through it uh
2:03:05myself uh Deputy Mayor Hart, who is part
2:03:08of the committee.
2:03:10Um
2:03:11so the purpose of this uh
2:03:13was the Washington legislature passed
2:03:15the house bill and 1181
2:03:18into law in 2023, which requires
2:03:21Washington cities to update their
2:03:23comprehensive plan to build community
2:03:26resilience and reduce greenhouse gas
2:03:29emissions that contribute to global
2:03:33climate changes.
2:03:34The law
2:03:36uh integrates climate planning into
2:03:38Washington State Growth Management Act
2:03:40GMA by including the following: Adds a
2:03:44GMA climate change and resiliency goal
2:03:47to ensure that comprehensive plans
2:03:49development regulations policy plans and
2:03:52strategies under RCW 36.70A.201
2:03:58and the chapter 47.80
2:04:01RCW adapt to and mitigate the effects of
2:04:05a changing climate.
2:04:07Uh supports reduction in greenhouse gas
2:04:10emission
2:04:11>> [clears throat]
2:04:11>> and per capital vehicle miles traveled.
2:04:15Prepared for climate impacts and
2:04:16aerials.
2:04:17Foster resiliency to climate impacts and
2:04:20the nature hazards. Protect and enhance
2:04:22environment, economic, and human health
2:04:25and safety and enhance environmental
2:04:28justice.
2:04:30So,
2:04:31that's a mouthful. Uh you guys have a
2:04:34copy of this
2:04:36uh that I did put in your packet there
2:04:38that should have been emailed to you
2:04:39guys
2:04:40um of only chapter nine. There there is
2:04:43a
2:04:44number pages for the comprehension. So,
2:04:47I didn't add that.
2:04:49Um it is on our website. Correct, Katie?
2:04:52If I'm wrong. It is on our website if
2:04:54you want to look at our comprehension
2:04:56plan that we'll be bringing to you on
2:04:58November 25th uh once we do a uh public
2:05:03meeting for it.
2:05:04So,
2:05:05um
2:05:07we started this in 20 January 2026. I do
2:05:12believe we had a late start um due to
2:05:16um not quite sure where the committee
2:05:18members were at
2:05:21um
2:05:22but we got it done. We had a year to do
2:05:24it and we got her. Um
2:05:27the planning commission
2:05:29uh
2:05:30is it did recommend
2:05:33that we bring it to council
2:05:35with some removal of
2:05:39um documents that were put on at a late
2:05:42notice.
2:05:43Um
2:05:45Excuse me. Let me correct myself. It was
2:05:48on the last day that we were meeting
2:05:52um
2:05:53documents were admitted to
2:05:57uh
2:05:58our commit our committee
2:06:00um at 10:00 uh at night.
2:06:05By no means and I and I believe
2:06:08everybody had a chance to read them and
2:06:11um
2:06:13they correct me if I'm wrong, Ms. Deputy
2:06:14Mayor. Um
2:06:16I was on the road at that time uh going
2:06:18to a conference and but I did attend via
2:06:20Zoom. Um there were some conversations
2:06:24on if this these were allowed. Uh so
2:06:30and the committee voted
2:06:32and it it it passed it five
2:06:35five to one or six to one. Uh
2:06:37>> I think it was 5 to 1. 5 to 1.
2:06:40Um
2:06:41with that being said,
2:06:43the reason the planning committee
2:06:47committee
2:06:48um
2:06:50wanted these uh
2:06:52few pages removed was to
2:06:56it was
2:06:57directed more towards
2:06:59county
2:07:00jurisdiction.
2:07:02Um we as a city do not have jurisdiction
2:07:06in the county.
2:07:07Um we can take care of what we have in
2:07:10our city, and that's what this policy is
2:07:13for, this this plan,
2:07:16but
2:07:17we can't take care of what
2:07:20out of our city limits.
2:07:22Um
2:07:25you know, and so like like I said, it
2:07:28the the booklet was sent to you guys.
2:07:30Yes, they were redlined, but I hope you
2:07:33guys had a chance to read those
2:07:35documents that were
2:07:37supposedly going to be removed um once
2:07:39we bring it to council
2:07:41um
2:07:42for
2:07:44uh exception.
2:07:45Uh I'm willing to answer any questions
2:07:47that you may have.
2:07:48>> Yeah, um I I have initial questions. So,
2:07:51um
2:07:52be be if if their reasoning was because
2:07:55of of the county lines and us not having
2:07:57jurisdiction over it, I know that we get
2:08:00emails from the county commissioners, at
2:08:01least we've been we've been getting them
2:08:03as an invitation as they're reviewing
2:08:04the comprehensive plan because we are
2:08:06part of the Yakima County. So, as
2:08:08municipalities, we are being invited to
2:08:11uh dialogue and also add our input as
2:08:13one of the cities
2:08:15um
2:08:15represented by the three
2:08:17uh
2:08:18the
2:08:19uh commissioners.
2:08:20Um so,
2:08:22if there's intersections there, why are
2:08:25we getting to a place and maybe you can
2:08:27speak to this cuz you're a part of those
2:08:28conversations,
2:08:30um
2:08:31why are we getting to a place where
2:08:33we're trying to separa- separate
2:08:35ourselves?
2:08:37>> And and
2:08:39I don't believe we're trying to separate
2:08:41ourselves. We are trying to mitigate
2:08:44what happens in town.
2:08:47Obviously, we don't have the staff. Um
2:08:50nor the manpower to to dictate or not I
2:08:53don't want to say dictate to to
2:08:56jurisdictions
2:08:57on the county itself.
2:08:59Obviously, as you stated, they have
2:09:01their own comprehensive plan.
2:09:03And and that is a good question if we
2:09:06can
2:09:07suggest these plans to them.
2:09:10Obviously, and see if they can amend
2:09:12their
2:09:15their their comprehensive plan. Um you
2:09:19know, to to state these
2:09:21these documentations that were you know
2:09:25not
2:09:26so
2:09:28so much
2:09:30talking about our town.
2:09:32And more towards the county sections.
2:09:36>> Um
2:09:37if I might
2:09:38>> [clears throat]
2:09:39>> many of the things that were in those
2:09:41the 10 10 items that were
2:09:44submitted at to the draft at the last
2:09:47meeting of the
2:09:48committee.
2:09:50We asked with Joseph Calhoun who was our
2:09:54advisor on on this project.
2:09:58Um from HLA and we were mostly concerned
2:10:01to whether or not that these the things
2:10:03the 10 items that that subsequently were
2:10:06removed by the planning commission if
2:10:08they were within our growth our
2:10:10comprehensive growth plan.
2:10:12Cuz we were concerned about
2:10:15cuz that's always kind of a shifting
2:10:18border at this moving. And I
2:10:20[clears throat] think that we were
2:10:20really concerned that we would that we
2:10:23were making room for
2:10:26um those those items to be included as
2:10:29part of the comprehensive growth plan.
2:10:31And I think one of the one of the
2:10:33members
2:10:35thought that that was
2:10:37I think her I think the person's
2:10:41disagreement was that it just came at
2:10:42the last minute. But the items were not
2:10:45in any way wrong. I mean as far as that
2:10:48goes, it just it just it just involved
2:10:50whether or not it would be we were in we
2:10:52were envisioning that it would impact
2:10:54our growth plan. And that's why we
2:10:56included them at a at a 5-1
2:11:00uh vote.
2:11:01And we understood from Mr. Calhoun that
2:11:03they were certainly
2:11:05um
2:11:07worthy of consideration at that point.
2:11:10Now, what the Planning Commission did
2:11:11with it and how they came to their uh
2:11:14particular recommendations,
2:11:16I wasn't privy to. I wasn't at that
2:11:18meeting, so um maybe you could fill us
2:11:21in on that.
2:11:22>> Like I stated, they were looking at it
2:11:24as how how are we going to
2:11:28uh justify to be jurisdiction that is
2:11:31out of the city limits. This is county.
2:11:33Um we can't, you know,
2:11:36dictate on what
2:11:37they do.
2:11:39Or how they are
2:11:41supposed to be cleaning their
2:11:43uh
2:11:44their area, the property.
2:11:46>> Is there a write-up um Hector that we
2:11:48can read as we're we're seeing this
2:11:51these policies and then we're seeing
2:11:53some redlining. Is there Is there a
2:11:55write-up from the Planning Commission
2:11:56that we could read so we can understand
2:11:58their reasoning? And
2:12:00>> I can I I can I can get the notes
2:12:04>> And likewise from the Climate um
2:12:07Committee, like just so we understand
2:12:09like what's being put in front of us
2:12:11um and what we're going to vote on.
2:12:13>> In December?
2:12:14>> No. Well, public hearing.
2:12:16>> Public hearing. We have the public
2:12:18hearing.
2:12:18>> The 25th. So we can actually I know
2:12:21Council Vasquez has been saying some of
2:12:23these like compare and contrast Yeah. Um
2:12:26>> And I'd be more than happy to uh
2:12:27work with the
2:12:29Katie
2:12:30um and Miranda because uh Katie is my
2:12:33planning
2:12:34uh
2:12:35helper and Miranda's my uh
2:12:38uh climate with my climate helper. So I
2:12:41can work with them and see if we're
2:12:42getting the the notes
2:12:45um on what was said or the statements
2:12:48and that way you guys can compare it and
2:12:51um
2:12:52and here and review what was stated.
2:12:55>> I think that would be helpful, Natalie.
2:12:57>> Mhm.
2:12:57>> Um I agree.
2:12:58>> Yeah.
2:12:59>> Anybody else have any comments or
2:13:01questions
2:13:01>> No.
2:13:03>> There was just some confusion on my
2:13:04part, but you pretty much clarified it.
2:13:06You know, that would be very helpful.
2:13:08>> Yeah.
2:13:09>> Yeah, and I'd be more than happy to do
2:13:10that.
2:13:10>> Yeah, absolutely.
2:13:11>> I I know that the in I mean that's what
2:13:14I'll do. I also I'll go back and watch
2:13:16them on YouTube. So, full disclosure, I
2:13:17have not watched either meeting. Um so,
2:13:20I will probably go back and I would like
2:13:22to get more of an insight of what
2:13:23happened at the climate committee
2:13:25meeting and then what happened from then
2:13:27to the planning commission and
2:13:29recommendations from both.
2:13:32Um so,
2:13:33>> [clears throat]
2:13:33>> I feel like so, I can make an informed
2:13:35decision.
2:13:36>> Oh, most definitely. Like I said, I can
2:13:38definitely
2:13:39um and if you guys would like, I can
2:13:40definitely find those two videos and
2:13:42send you the link to them. Um
2:13:44>> Just make it easier.
2:13:45>> Make it easier so you guys can can watch
2:13:47them.
2:13:47>> Anything.
2:13:48>> and I'll we see send uh
2:13:51the the notes that we have.
2:13:53>> That'd be great.
2:13:54>> Okay, yeah.
2:13:55I'd appreciate the notes.
2:13:57>> Yes.
2:13:59>> I mean, I
2:14:00I think just by reading one on one right
2:14:02here, right where it says evaluate it's
2:14:04been crossed off. Evaluate and
2:14:06participate in permitting an
2:14:07environmental review of new or expanded
2:14:10dairies. You don't have dairies inside
2:14:12city limits.
2:14:13>> There's no concentrated
2:14:13>> concentrated animal feeding operations,
2:14:15manure storage or processing facilities,
2:14:18land
2:14:19applications, activities, and other
2:14:20agricultural operations.
2:14:23You know, it it's stuff that cities
2:14:26Yeah, we we we we probably should have a
2:14:28say in in in maybe go to county
2:14:31commissioners meeting and and uh see if
2:14:33that they can put something in in their
2:14:35comprehensive bit.
2:14:37For a city our size, I mean, we're we're
2:14:39already
2:14:40in the hole in the budget. I mean, if is
2:14:42this going to mean bringing in more
2:14:44people, hiring more people, changing
2:14:47processes, changing things. I mean,
2:14:49>> And that's that's what
2:14:51what I was looking at. I don't have the
2:14:53staff.
2:14:54You know, obviously to to be able to
2:14:57send them out to make sure that the
2:14:59dairies are taken care of. Um I have a
2:15:01building official, a building inspector,
2:15:05and a code enforcer.
2:15:06Um so oh by all means, I'm sorry.
2:15:09>> Oh no, no, no, you're you're fine. I
2:15:11just wanted So can can y'all explain um
2:15:14well
2:15:15I'm I'm just I'm just trying to
2:15:17understand this. We don't have the staff
2:15:18right now. The comprehensive plan is is
2:15:21correct me if I'm wrong, is it 10 years
2:15:23that we work up to it?
2:15:24>> exactly sure how long it
2:15:26>> Yeah, you're supposed to do it.
2:15:28>> I can't be
2:15:29>> I do believe
2:15:30believe it's
2:15:31>> I think it was 10.
2:15:32>> 10 8 to 10 years.
2:15:34>> Okay, so if any any of this, redlined or
2:15:37not, if any of this goes um um
2:15:40is added into our comprehensive plan,
2:15:42what is the timeline around around these
2:15:44as well? Are you required to start
2:15:46acting on these things immediately, or
2:15:49is this a course of is this like a road
2:15:51map to eventually get somewhere where we
2:15:55are
2:15:56>> It's a It's a like a
2:15:59double-edged sword.
2:16:01If we put this in our comprehensive
2:16:02plan,
2:16:04they are going to start expecting us to
2:16:08regulate
2:16:09what dairies do.
2:16:12Um obviously um
2:16:14feed lots
2:16:17um
2:16:17maneuver manure
2:16:19um
2:16:20But that is a good question that I can
2:16:22definitely get answered by Joseph once
2:16:25he returns. He'll be returning next
2:16:27Monday.
2:16:27>> Okay.
2:16:28>> And I can definitely um talk to him and
2:16:30send an email with an update to make
2:16:32sure that uh we are understanding of
2:16:35what is our timeline.
2:16:37Um like I said, I'm I'm under the
2:16:40impression that
2:16:41with this being in our comprehensive
2:16:43plan going into the new year,
2:16:46we have 10 years, but to actually get a
2:16:50pro or something going, I I am not
2:16:54certain of what our timeline would be
2:16:56for that.
2:16:57So, I can definitely get you an answer.
2:16:59>> That'd be great. Thank you, Hector.
2:17:01>> I appreciate that, too.
2:17:02>> I I mean, yeah, I could appreciate too,
2:17:04but we always we always complain and I'm
2:17:07not sure other people here complain, but
2:17:09I I've seen everybody complain all the
2:17:11states always handing out unfunded
2:17:14mandates on the city.
2:17:16Uh
2:17:17we're trying to give ourselves
2:17:19more stuff to do. Why why would we give
2:17:21ourselves an unfunded mandate? That we
2:17:24shouldn't we shouldn't have any say in
2:17:27in in in dairies in the in the city. We
2:17:29don't have a dairy in the city. We don't
2:17:31have manure in the city. I mean, when we
2:17:34when we had when the months and property
2:17:36was out there, it was in the city. Yeah,
2:17:39they purchased it, they they they got
2:17:41rid of it. There's no dairy in there no
2:17:42more. So, why give ourselves unfunded
2:17:45mandates?
2:17:47>> Can can you speak to that, uh Deputy
2:17:49Mayor? What was the conversation that
2:17:50you all were having?
2:17:51>> Well,
2:17:52>> Why why the reason
2:17:53>> primary reason I believe is is that
2:17:57and if Patrick can correct me if I'm
2:17:59wrong on this, what we were concerned
2:18:01about was that do you know that because
2:18:03with especially with the climate
2:18:04resiliency
2:18:05um portion of it, we were concerned
2:18:08about the impact of what is around us,
2:18:11what impacts the city. And that was one
2:18:14of the reasons why we had that focus on
2:18:16the some of these different industries
2:18:18to come into town. And we do have them.
2:18:21They're right there at the edge of where
2:18:23our city limits are.
2:18:25They're right there. We have feedlots
2:18:28establishments with dairy animals. We
2:18:30have them just right there. They're just
2:18:33on the border. Then that's why I said it
2:18:35was a comprehensive growth plan. And
2:18:38that was the reason we were really
2:18:39looking towards um
2:18:41some some of these which might the
2:18:44planning commission might have thought
2:18:45was
2:18:46far-reaching. Um but in any case, um
2:18:51you know, we don't get we can have
2:18:53another 10 years and we'll be we'll have
2:18:55outgrown our comprehensive growth plan.
2:18:57We'll already be there.
2:19:00>> Correct.
2:19:00>> So, and also, you know,
2:19:02um
2:19:03obviously with the climate it was it was
2:19:06more dictated to
2:19:08wind
2:19:09the temperature
2:19:11you know, flooding,
2:19:13um
2:19:15there's
2:19:16>> I forget.
2:19:16>> Yeah, there's I mean there's like many
2:19:19pages on here
2:19:20>> of just what
2:19:21>> of what
2:19:22we we're working towards. Um
2:19:25so
2:19:26uh that is just a small portion of what
2:19:29we wanted to complete with this climate
2:19:32resilience.
2:19:33Um I I I
2:19:36I understand both sides. Like I said,
2:19:39I'm hearing both sides and I um
2:19:45I don't make the decisions. That's
2:19:46[laughter] up basically on council, but
2:19:48I I bring I can I'll definitely get you
2:19:51answers and information on on what is
2:19:53requested. And to clarify, that's I I
2:19:57just want to make sure I clarify for you
2:19:58guys cuz like you said, you guys have to
2:20:01make the the judgment on and know what
2:20:04you guys are voting for. And if I can
2:20:06clarify that in any way, I'm more than
2:20:09happy to do that.
2:20:10>> Um Counselor Don?
2:20:12>> Was this most of this
2:20:15that was there a a goal? I mean uh
2:20:18I understood there was like a
2:20:21total of what? Three goals for the
2:20:23result for the committee?
2:20:25>> Just three. We didn't have just three
2:20:27goals. We had a we had a
2:20:29several pages of goals.
2:20:31>> But the
2:20:32the original
2:20:33>> No, no, the whole our whole job our
2:20:36whole
2:20:37job was to to it was all based on it did
2:20:40have many factors, air quality,
2:20:44it had the the wind, the the weather,
2:20:48water, drought seasons. We we there were
2:20:51all these different kinds of things that
2:20:53we had to take into to
2:20:55If you look there, you know, the water
2:20:57quality, groundwater can water count
2:21:00contamination. But we had a list of
2:21:02things that we needed to address and how
2:21:05would we and then we had to decide how
2:21:07would they impact us
2:21:09and that was what a big piece of what
2:21:11was going into that plan.
2:21:13>> we as a committee had
2:21:16um
2:21:17to have an agricultural
2:21:19building and energy, culture resources
2:21:21and practices, economic development,
2:21:23ecosystems, emergency management, human
2:21:26health, trans- transportation, waste
2:21:28management, water resources, zoning
2:21:30development. Um and then these are the
2:21:33included hazard data that should be in
2:21:36the following: drought, extreme heat,
2:21:39extreme uh preci-
2:21:41precipitation
2:21:43>> precipitation
2:21:44>> I got to get better at my English.
2:21:46Uh flooding,
2:21:48reduced snow snow snowpack, sea level
2:21:51rise, and wildland fires.
2:21:54>> Okay.
2:21:54>> So, sea level.
2:21:56>> Yes.
2:21:57>> [clears throat]
2:21:57>> Is there a sea close by or in the city?
2:21:59>> No, but we do have
2:22:00>> Okay, so I'm seeing I
2:22:02>> But we
2:22:03>> I brought up the question is because I'm
2:22:04seeing goal CE-16
2:22:07address cross jurisdictions and all
2:22:09environmental hazard. I understand there
2:22:11was a small
2:22:12limited amount of
2:22:15goals for this climate resilience
2:22:17committee to
2:22:19address. When we first looked at this,
2:22:23the first time we looked at this and
2:22:24started to form a
2:22:27committee on this, um
2:22:29there [clears throat] was there was a
2:22:30limited number of goals to be addressed
2:22:33and I'm just curious, did all this come
2:22:34in later or was it has it all been made
2:22:37part I see that um
2:22:39we're we're being asked to create a
2:22:43a uh
2:22:45typical
2:22:47um
2:22:48review process and evaluation of
2:22:50groundwater on a regular basis when it's
2:22:52already being done.
2:22:55I mean I watched a lot of those meetings
2:22:56and I couldn't understand how so many
2:23:00things so many new goals got inserted in
2:23:03here.
2:23:05Because it's like you're you're going on
2:23:07a
2:23:09you know, we want to see if those
2:23:11hazards may reasonably affect the city.
2:23:14Of course your environment is going to
2:23:16uh
2:23:17affect the city, but the focus of this
2:23:20group was to address the goals provided
2:23:23by
2:23:24the legislation is what I understood.
2:23:27And to me it's like it's been blown into
2:23:29this giant
2:23:31um
2:23:32>> As those things often do.
2:23:34>> Yeah. Well, I I just have to wonder
2:23:38um
2:23:39a lot of these are redundant and I I
2:23:41just uh
2:23:43I I can't see imposing the city with I
2:23:47mean per
2:23:48>> Well
2:23:49>> burdening the city with um a whole unit
2:23:51of test people to go back through and
2:23:54check this and check this and check this
2:23:56and put your thing out there and see how
2:23:57much how many parts per million are
2:23:59floating by today.
2:24:01I mean it comes from all up and down the
2:24:03valley.
2:24:04And you're you're saying well
2:24:06these people these dairies got to go
2:24:08because they're they're putting nitrates
2:24:10in the water. So you go up on
2:24:13the mountain up there and take a soil
2:24:14sample and there's nitrates up there.
2:24:17How did they get up there with no
2:24:18dairies anywhere near them?
2:24:20You know, I don't think we're looking
2:24:22into this very closely because it says
2:24:24in your city limits on everything.
2:24:27So
2:24:28just my
2:24:29>> Go ahead.
2:24:30>> two cents.
2:24:32>> So like just
2:24:34what counselor Galvan said about you
2:24:36know this being out of city limits and
2:24:38so forth, but it's still when
2:24:41coming from somebody with asthma and
2:24:43allergies and a child was at with asthma
2:24:45and allergies
2:24:46you know, when we have a windy day, I
2:24:48prefer not to go outside because I know
2:24:49it's going to affect me. The wildfires,
2:24:52my son will go to the ER twice a year
2:24:54sometimes when we have bad wildfires. I
2:24:57have a cousin whose son diagnosed with
2:24:59cancer and the
2:25:01they told him, "It's your environment.
2:25:04It's the dairies around you. It's the
2:25:06orchards around you. It's this and
2:25:07that." So, regardless of them being
2:25:09around outside city limits, it's
2:25:11affecting our community.
2:25:14So, that is something we got to think
2:25:16about, or at least those who are being
2:25:18affected, those of us who do have
2:25:21respiratory issues and other
2:25:24diseases or illnesses.
2:25:27That's just a comment. Thank you.
2:25:29>> Thank you, Councilwoman Zepeda. Um
2:25:31yeah, I mean, I think that um
2:25:35I mean, I I I I I take this,
2:25:37you know, environmental
2:25:39justice
2:25:40um
2:25:41conversation and issues, you know, very
2:25:43seriously. Um
2:25:44Um I I
2:25:46I, you know, I I lost my father to a
2:25:48correlation um
2:25:50with um, you know, he was an
2:25:52agricultural worker for for a very long
2:25:53time, and then he suffered um
2:25:56you know, just health consequences um
2:25:59due to exposure.
2:26:00Um and, you know,
2:26:03I I do want to clarify one thing is that
2:26:06when um
2:26:07things like
2:26:08like these
2:26:10terms like dairies and agriculture
2:26:12[clears throat]
2:26:13are being talked about,
2:26:15in no way it's anti anything, right?
2:26:18I've had very various conversations with
2:26:20Councilwoman Galvan, and one thing that
2:26:22we always come to agreement on is that
2:26:25any industry, any person
2:26:27um you know, should be doing the right
2:26:30thing. And if they're not doing the
2:26:31right thing, you know, they should be
2:26:32held accountable because we hold our
2:26:35industry around us to to a high
2:26:36standard. Um and the industries that are
2:26:39around us are these, right? Um
2:26:42so, in no way anybody's saying get rid
2:26:44of anything because um they are
2:26:46polluting, but if if if there's
2:26:48contamination that's connected there,
2:26:50um there should be conversation around
2:26:52that because we do want to remedy the
2:26:53situation. Um we always talk about
2:26:55public safety and how that should be
2:26:57prioritized, and
2:26:58um
2:26:59and you know, the health of of our
2:27:01community members um is is is really
2:27:03important. Um according, you know, the
2:27:06to the Department of Health, there's um,
2:27:08health disparity map and on that map uh,
2:27:11Sunnyside is listed as one of the
2:27:12overburdened communities because of our
2:27:15um,
2:27:16highly polluted air and um, our air
2:27:19quality and you know, some of the
2:27:20correlations to asthma um, of many of
2:27:23our members in in community and so, you
2:27:25know, we're we're breathing the same
2:27:26air. You know, we can fight each other
2:27:28all we want but we're
2:27:29we're breathing the same air. Um,
2:27:31eventually um,
2:27:32um, I mean we're [clears throat] we're
2:27:34we're drinking also similar water unless
2:27:35you have a private well at your home and
2:27:38you know, according to the um, clean
2:27:40drink or the clean drinking water
2:27:42project here in Yakima County, you know,
2:27:45over 700 wells across the Yakima County
2:27:47and I'll get the number specifically for
2:27:49Sunnyside are contaminated with
2:27:50nitrates. Um, and so these should all be
2:27:54concerns to all of us regardless of
2:27:56where we stand politically or um, um,
2:28:00you know, our our own personal beliefs
2:28:02um, because
2:28:03again, you know, we're we're we're many
2:28:05of us are drinking similar water, many
2:28:07of us are breathing the same air, right?
2:28:08I I want to believe we're we're here.
2:28:10So, um,
2:28:12I just just going back to Council
2:28:13Susatti's point and some of these points
2:28:16that I see are being um, uh, noted down
2:28:19here. Um,
2:28:22health disparity doesn't stop at a
2:28:25border um,
2:28:26because you're jumping into Grandview or
2:28:28you're jumping into Mabton. Um, you
2:28:30know, we're not living in a bubble.
2:28:32Um, and so eventually some of these
2:28:34things will eventually impact every
2:28:36single one of us here.
2:28:37Um, I just really want to understand how
2:28:40this works and why these were proposed
2:28:43and you know, going back to Council uh,
2:28:44Dolan's question is what were the
2:28:46initial goals and um, how did we get
2:28:49here? Um, well we're again, I'll go back
2:28:52to the climate uh,
2:28:54recommendations and then I'll go back to
2:28:55the planning commission's
2:28:56recommendations. I'd like to get some
2:28:58more information on that as well.
2:29:00Um,
2:29:01so Council Chavez and then I'll come
2:29:03back to Council Galvan.
2:29:05>> You know, this is um,
2:29:06something that we should really look
2:29:08into. And the reason I say that is um
2:29:11you know, I don't share much
2:29:12you know, but my dad has cancer.
2:29:14And they attribute his cancer to his the
2:29:17pesticide and to the 12-13 years working
2:29:20at dairy.
2:29:22Um my dad um
2:29:24he can no longer do anything. He needs
2:29:26almost 24-hour care.
2:29:28Living up in Seattle for a lot for a
2:29:30whole year due to the fact of his work
2:29:32where he used to work.
2:29:35You know, if we don't address this now
2:29:38you know, what comes with other
2:29:39generations that are coming in and
2:29:41seeing this and having this go through
2:29:42this?
2:29:43My dad, I don't know how long he'll be
2:29:45with us.
2:29:46Okay? And seeing what he went through
2:29:49and seeing that um
2:29:51that it impacted him severely
2:29:53where he's been diagnosed with uh three
2:29:56different kinds of cancer and they all
2:29:57attributed to his work history of in the
2:30:00fields
2:30:01and at a dairy.
2:30:03My dad owns some cattle up in
2:30:05in Outlook where he can't work out
2:30:07there. My brother has to do it because
2:30:08my dad can't do it anymore.
2:30:10Cuz the the ammonia from the the cattle
2:30:13uh drops his platelets. My dad's um
2:30:16blood um does not produce platelets
2:30:18anymore and it's all due to that.
2:30:20So, I do take this seriously. I you
2:30:22know, I we we need to address it. Not
2:30:24addressing it is we do it a service to
2:30:26all the people who are struggled or who
2:30:27have struggled with it. You know, and I
2:30:30like I said, I don't share much about my
2:30:32my dad. My dad's very private, very very
2:30:34private. And you know, I'll probably get
2:30:37in trouble for sharing this here today,
2:30:38but I mean, I'm doing this for him, too.
2:30:43>> Thank you. Thank you, Mr. Chavez.
2:30:44>> Just to
2:30:45let everybody know, our wells are
2:30:48we test for nitrates. We don't have
2:30:50nitrates in our wells in the city
2:30:52limits. So, I just wanted to clarify
2:30:53that, you know.
2:30:55So, people don't think that we don't
2:30:57test. We do.
2:30:59So.
2:30:59>> Yeah.
2:31:00>> We test our wells for nitrates.
2:31:01>> No, I was talking about private wells.
2:31:02>> No, understandable. I just want to
2:31:04>> Thank you.
2:31:05>> Yes, clarified.
2:31:06>> And we do have those within our growth
2:31:08>> Yeah.
2:31:08>> our growth plan, our comprehensive
2:31:10growth plan. Talked to a lady today. I
2:31:12She was talking about she doesn't get to
2:31:14vote in city elections. I says, "Well,
2:31:16let us annex you into the city." Well,
2:31:19she didn't want to give up her her well.
2:31:21>> Oh.
2:31:22Yeah.
2:31:23>> So, there's a lot of that, you know, she
2:31:25didn't want to pay city city things. And
2:31:27I was like, "But there's so much more we
2:31:28can offer you."
2:31:30But she's she's set in her ways and
2:31:32that's okay.
2:31:34There's a lot of people who believe that
2:31:35way, but you know, those are the things
2:31:36that we we addressed. I mean, wildfires
2:31:39possibility wildfires. We were fortunate
2:31:42as a community that we didn't have a lot
2:31:45of
2:31:46uh
2:31:47too much We had the smoke the air
2:31:49quality we had problems with this year
2:31:51with all the surrounding fires and
2:31:53wildfires that went on. They were like
2:31:55over in Mapleton, they were given, you
2:31:57know, the the the what's the last one
2:31:59you leave now? I mean, right up even
2:32:01though they didn't get um
2:32:04But those kinds of things do impact us.
2:32:07And and again, they may be in the
2:32:09county,
2:32:10but that doesn't mean they're going to
2:32:11stay in the county.
2:32:13And and so, that was some of the thought
2:32:15process that we went into to say as far
2:32:18as, you know, what's going to impact,
2:32:20you know, the water quality. We we felt
2:32:23pretty good about that, but then we knew
2:32:24that there were there were within our
2:32:25growth plan,
2:32:27there's wells that may or may not have
2:32:29groundwater contamination nitrates. We
2:32:32We don't know until we
2:32:34till they till they're ours. But I do
2:32:36think we really the committee um
2:32:39we weren't always on the same page, but
2:32:41we usually came around to to uh a fair
2:32:44discussion of, "Okay, well, let's see if
2:32:47we can include that." And then we would
2:32:49discuss it again. We didn't discuss
2:32:51these things just one time and say,
2:32:53"That one's done. We checked the box."
2:32:55Some of them we stayed on for weeks and
2:32:57weeks. And uh
2:32:59uh Hector can attest to that cuz it was
2:33:02head scratcher a couple of times.
2:33:05But um
2:33:06but I do think that, you know, whatever
2:33:08we decide to do with this particular, I
2:33:10think the climate the climate resiliency
2:33:13uh committee worked very very hard on
2:33:15this.
2:33:16The planning commission took their took
2:33:18their look at it and
2:33:20and I
2:33:21for one reason or another they just
2:33:23chose to choose and if we decide to
2:33:25leave those out too as a council
2:33:28we still have a good product to turn in
2:33:30to to for our comprehensive plan.
2:33:34Yeah, so that's my feeling on that.
2:33:35>> What's our direction to to Hector other
2:33:36than just getting some more information
2:33:38and studying this thoroughly um each one
2:33:40of us from now to the public hearing?
2:33:42>> So so just so you guys are all aware, we
2:33:45have to have somebody something in by
2:33:47December 31st.
2:33:48>> Right.
2:33:48>> So
2:33:49>> Right.
2:33:49>> I I I will [clears throat]
2:33:51we I will get you the information
2:33:54so you guys can review it. So on
2:33:57November 25th when we have this public
2:33:59hearing, you have enough information to
2:34:02move forward whatever decision you guys
2:34:04make.
2:34:05Um
2:34:07So
2:34:07>> have to have it done.
2:34:08>> But we have to have this done.
2:34:10>> Before the end of the year.
2:34:10>> Yes.
2:34:11>> Yeah, it's mandated.
2:34:12>> Um
2:34:13>> That's mandated.
2:34:14>> On page 111 it talks about Kittitas
2:34:17County. Is does that have anything to do
2:34:19with us or was that a mistake there?
2:34:21On page 111 of the whole
2:34:25package online, I guess it would be
2:34:27>> 111?
2:34:28>> Are you are we looking at that or are we
2:34:30looking at page ours our thing is 66.
2:34:34>> 9-27
2:34:37at the page at the bottom.
2:34:39>> Our our uh thing here only goes to page
2:34:4266. What are you what are you looking
2:34:44at?
2:34:44>> No.
2:34:44>> He said 9-27.
2:34:46>> Yeah.
2:34:46>> Oh, I'm sorry.
2:34:47>> Just I think you just scroll down.
2:34:49>> I'm sorry.
2:34:50I was going how many pages?
2:34:54>> I'm trying to
2:34:55>> Did you say 27?
2:34:56>> Yeah.
2:34:57>> Oh, 27. I said I thought you said 111.
2:34:59>> 9-27?
2:35:01>> 9-27.
2:35:03>> So there I read that Kittitas County is
2:35:05that
2:35:05>> Hazard mitigation plan.
2:35:06>> That's neighboring county.
2:35:08>> Yeah, cuz I mean everything else is
2:35:10Yakama County and
2:35:11last time it
2:35:12>> Um
2:35:14We can get that taken care of.
2:35:15>> I think it might I think it might I'm
2:35:17concerned that this is just a recycled
2:35:19from from another city, but that's just
2:35:21>> No, we
2:35:22>> It's a bit I've caught them before, so
2:35:24it's not the first time.
2:35:25>> They didn't
2:35:26>> [snorts]
2:35:26>> like but this to go?
2:35:27>> Yes, they worked with us to
2:35:28>> They worked with us on our
2:35:29recommendations, yes.
2:35:32>> So, I will get that taken care of.
2:35:34He was working on many climate
2:35:37resilience
2:35:38>> He's doing top addition.
2:35:39>> Oh, so he probably
2:35:40>> So, I would just say time. So, if those
2:35:42are maybe those are just
2:35:44kind of typos or something.
2:35:46>> Yeah, I I will get that taken care of.
2:35:47>> If you would.
2:35:48>> If I may just one more more more comment
2:35:50before I guess you had want to move
2:35:52forward, but just just remember, I mean,
2:35:54these industries are over-regulated as
2:35:56it is by the federal, by the county, by
2:35:58Yakima health, by uh clean air
2:36:01authority, and over-regulation just
2:36:04means it's going to kill jobs. So, I am
2:36:05I'm and I understand and I we did we
2:36:07used to have good um conversations and
2:36:09and healthy debates about um the local
2:36:12industries and and how yeah, I I do
2:36:14agree if somebody is doing bad, then you
2:36:16know,
2:36:17talk to that uh business. Don't go after
2:36:20uh industry as a whole. Um
2:36:23you know, dairies in the past they they
2:36:24they've been targeted for contaminating
2:36:27water, right? And and and they get
2:36:30million-dollar lagoons where they have
2:36:32to upgrade them with with new concrete
2:36:34or or thicker lining, and then that's
2:36:37not enough, right? For for for people,
2:36:39and they still keep going after the
2:36:40dairies. Um
2:36:42there's a new a a project where they
2:36:43want to put the manure inside the the
2:36:45the containers, so Sunnyside wouldn't
2:36:47have so much um
2:36:50air contaminants, right? Instead of just
2:36:52sitting out there in the in the lagoons,
2:36:54um put it inside a
2:36:55container and try to make some money off
2:36:58of it, but there's pushback on that. So,
2:37:01where does where does over-regulation
2:37:02stop? I mean, it's it's not the city's
2:37:05business to to over-regulate um
2:37:07industries. We're just going to lose
2:37:09businesses. We're going to lose
2:37:11individuals. We're going to We're going
2:37:12to have low students at the at the high
2:37:14schools. They're going to
2:37:16Families are going to move away. There's
2:37:18no There's no jobs. I mean
2:37:20Do you guys want Sunnyside to grow? Do
2:37:22you guys want Sunnyside to shrink?
2:37:25Let's go after individual wherever we
2:37:28can, right? If we're in the city, we're
2:37:30a city council, not not Yakima County
2:37:33Commissioners.
2:37:34This regulate what what we can inside
2:37:36the city.
2:37:38>> That was our and and and sincerely, Mr.
2:37:40Gavan, that was our goal.
2:37:43>> Well, now we're at peace. Excellent.
2:37:45>> No, that was our goal.
2:37:46>> Well, there's also a lot of problems
2:37:48with the biodigester and I guess if I
2:37:50mean we can get very technical and very
2:37:51legal about what they're doing. Um, and
2:37:54um, and and how they are out of
2:37:56compliance with the permitting
2:37:57processes, but um, we can get into that
2:37:58discussion cuz I'm cuz I'm sure it's
2:38:00going to come your way pretty soon.
2:38:02Um, but um, you know,
2:38:05there's there's something to be said to
2:38:06have a vision for this community, right?
2:38:08I mean we have a somebody here in our
2:38:10audience that's been wanting to open up
2:38:11a pot shop for for the longest time and
2:38:14you know, the the council continues to
2:38:15shut that down. There's so much more
2:38:17industry and more job that we can be
2:38:18creating and envisioning and actually
2:38:20bringing to the table for like salute,
2:38:21you know, so proposals. So and and and
2:38:25sorry, cannabis. I'm sorry. I said pot.
2:38:26>> Well, actually, if I could have you know
2:38:28that for a second, since you did bring
2:38:29me up, I should have the right to speak
2:38:31now since you did address me as somebody
2:38:34sitting here and a businessman and to
2:38:37open up a legal cannabis shop that this
2:38:39council has
2:38:41>> No.
2:38:41>> voted against me.
2:38:43>> I
2:38:43>> [clears throat]
2:38:43>> We need to go
2:38:44>> Mr.
2:38:45>> I should have the right to speak to the
2:38:46mayor.
2:38:46>> Well, Mr. Rand, I was I was just giving
2:38:48a
2:38:49a an example of of just but we we would
2:38:51welcome you back next next week when
2:38:53there's when there's public comment. Um
2:38:56>> park because me sitting here, I mind my
2:38:59own business. I've not spoken one time
2:39:01and now I have been addressed by the
2:39:02mayor. I should have the right to
2:39:04readdress
2:39:05>> the Rules Committee.
2:39:08>> As the council, I should be able to
2:39:10readdress.
2:39:11>> No.
2:39:12>> Well, okay. So what Let me finish my
2:39:14point and um, and so so we have So what
2:39:17I was saying is that, you know, there
2:39:18there's a lot of vision for the future
2:39:20of to bring in
2:39:22um
2:39:23in you know, more industry, different
2:39:25industry, have uh a variety of of jobs,
2:39:29being able to expand our workforce
2:39:32because it is severely under-developed.
2:39:34Uh nobody's wanting Sunnyside to shrink,
2:39:36quite the contrary, we want it to grow.
2:39:38Um but we we still have um to be um I
2:39:42think stewards of of of um our city and
2:39:47making sure that public safety and
2:39:49health safety is at the forefront of you
2:39:51know, every decision that that we make.
2:39:53Um but nobody's trying to get the city
2:39:56to shrink. Uh Counselor Galvan, and I
2:39:58just want to make sure that that we
2:39:59clarify that um
2:40:02while we're on the record.
2:40:04>> Thank you. Let's make it grow.
2:40:06>> Yeah.
2:40:07>> Let's say Sunnyside up.
2:40:08>> Sunnyside up. The So who says that? Why
2:40:10do you all keep saying that?
2:40:11>> Because that's our motto.
2:40:13>> Because that's our motto. Yeah, okay.
2:40:15>> Well, at least it's Mr. Haley's and
2:40:16we're going to respect it.
2:40:17>> Okay.
2:40:18Okay. So
2:40:20with that being said, anything else?
2:40:23>> No.
2:40:24Ready to go.
2:40:25>> Okay.
2:40:26All right.
2:40:27So anything else, Mr. Haley?
2:40:32>> No.
2:40:34I'm to go.
2:40:36I got to go.
2:40:38I had one thing I was made aware of a
2:40:41deadline by November
2:40:4415th maybe for taxes
2:40:47or the county's not going to take any
2:40:48out and send them to Sunnyside. Did Did
2:40:50I miss something?
2:40:51>> We're having a public hearing on the
2:40:5312th.
2:40:53>> Okay. That's that's what I thought that
2:40:55was.
2:40:57>> Public hearing on the 12th and the 25th.
2:41:00>> Yeah, two of them.
2:41:01>> We have two in this month.
2:41:02>> Okay.
2:41:03>> Well, thank you all for uh
2:41:05great discussion along the way. I think
2:41:07we we got through the end of our agenda.
2:41:09Uh if there's no objection from any of
2:41:11you,
2:41:12seeing none,
2:41:14I'll go ahead and adjourn us
2:41:15at 8:40 p.m.
2:41:19>> In our 3-hour
2:41:2240.
2:41:23>> You have a second if you'd like to talk.
2:41:25>> Yeah.
2:41:28I don't see.
2:41:31>> Well, he does.
2:41:32I mean, he's still waiting for her to
2:41:33record anything.
2:41:34>> Let me

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